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Regular Meeting of the Board of Education via Teleconference
Newport-Mesa USD
May 18, 2021 3:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Regular Board Meeting via Teleconference
Quick Summary / Abstract:

NOTICE OF REGULAR MEETING VIA TELECONFERENCE

In compliance with Governor Newsom’s Executive Order N-29-20 in response to the ongoing COVID-19 outbreak, the District will conduct the Board of Education’s meeting as a teleconference. Given the health risks associated with COVID-19, the Newport-Mesa Unified School District has decided not to open the Board Room to the public. Comment cards may be submitted prior to the meeting via electronic submissions no later than Tuesday, May 18, 2021 by 11:00 a.m. via the following links: 

English: https://forms.gle/vgymZLipPu59HxuJA

Spanish:  https://forms.gle/a5jkY5XixLvFiFjr7

ELECTRONIC PUBLIC COMMENT OPPORTUNITIES.  The following opportunities are offered to members of the public at regular meetings to make comments via the live teleconference on issues within the legal purview of the Board of Education.

Closed Session:  Members of the public may comment on items listed on the Closed Session agenda only.  

Community Input on Agendized Items:  The public may comment on items listed on the agenda including the Consent Calendar, Resolution Consent Calendar, and Discussion Action.  The public may also comment on items not listed on the agenda, but within the subject matter jurisdiction of the Board of Education.  

Community Input on Non-Agendized Items: This is an opportunity for the public to address the Board regarding items not on the regular meeting agenda, within the subject matter jurisdiction of the Board. 

Public comments regarding matters on the agenda shall be limited to three (3) minutes per comment, with up to 20 minutes of public comment per topic on the agenda. Public comments on matters not on the agenda shall be limited to three (3) minutes per comment, with up to 20 minutes of public comment, and will be heard during the last portion of the meeting. 

In the event the number of comment cards submitted for a topic on the agenda is anticipated to exceed 20 minutes, the order of speakers will be randomized until the 20 minutes have expired.

Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak.

The video record of the meeting will be posted on the NMUSD YouTube Channel approximately 24-48 hours after the meeting, with closed caption updates to follow.

The public may watch the Board meeting by joining the following Zoom Webinar: 

https://nmusd.zoom.us/j/98182690107

Webinar ID: 981 8269 0107



2. Roll Call - 3:00 p.m.
2.a. Board of Education/Superintendent
3. Community Input on Closed Session Agenda Items
3.a. Comments Cards are Requested to be Electronically Submitted by 11:00 a.m. on Tuesday, May 18, 2021
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. In the event the number of comment cards submitted for a topic on the agenda is anticipated to exceed 20 minutes, the order of speakers will be randomized until the 20 minutes have expired. 

With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons submitting comment.

Members of the public wishing to comment during the live meeting teleconference must submit an electronic comment card by 11:00 a.m. on Tuesday, May 18, 2021 using the following links:

English: https://forms.gle/vgymZLipPu59HxuJA

Spanish:  https://forms.gle/a5jkY5XixLvFiFjr7

4. Closed Session - 3:00 p.m.
4.a. Conference with Legal Counsel – Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case
4.b. Threat to Public Services or Facilities (Gov. Code Section 54957(a) Consultation with agency counsel) - This item is to discuss the district’s response to the COVID-19 pandemic
4.c. Conference with Labor Negotiator NMUSD Representative – Leona Olson Employee Organization – CSEA, NMFT Pursuant to Government Code Section 54957.6
4.d. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b])
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Moment of Reflection/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
Recommended Motion:
It is recommended that the Board of Education adopt the agenda as presented. 
9. Adoption of Minutes
9.a. Adoption of Minutes, 4-27-21, 4-29-21 and 5-13-21
Recommended Motion:
It is recommended that the Board of Education adopt the minutes of 4-27-21, 4-29-21 and 5-13-21. 
Attachments:
Minutes 4-27-21
Minutes 4-29-21
Minutes 5-13-21
10. Recognition
10.a. Recognition of the 2021 Superintendent's Character Award Honorees
Recommended Motion:

It is recommended that the Board of Education recognize the 2021 Superintendent's Character Award honorees.


Financial Impact:
Recognition supplies and banners budgeted in the Public Information Office budget.
Comments:
Newport-Mesa Unified School District (NMUSD) recognizes seven high school seniors for their exceptional character leadership traits. Since 2012, the Superintendent Character Trait Awards Program recognizes one graduating senior from each high school who exemplifies a pillar of character: caring, citizenship, fairness, respect, responsibility, and trustworthiness. This year, with the addition of Cloud Campus, the trait of courage was added for a total of 7 recognitions. Each high school is asked to submit the name of the senior they believe exemplifies the designated pillar. 

2021 Recipients: 
Caring - Maddiline McNamer, Back Bay/Monte Vista High School
Citizenship - Hanna Mofid, Corona del Mar High School 
Courage - Chris Lopez De Los Angeles, Costa Mesa High School
Fairness - Valeria Zecua, Estancia High School 
Respect - Ruby Hammond, Newport Harbor High School 
Responsibility - Elisabeth Leiby, Cloud Campus High School
Trustworthiness - Bridget Pineda, Early College High School


Approved by:

Franco
Board Agenda
May 18, 2021

11. Student Board Member Reports
12. Harbor Council PTA Report
13. DELAC Report
14. Report
14.a. Financial Report from the Citizens Oversight Committee Regarding Measure F Expenditures
Recommended Motion:
No recommendation; report only.
Comments:
Current Consideration:
Receive financial report from Citizens Oversight Committee regarding Measure F expenditures.

Approved by:
Holcomb/Zareczny
Board Agenda
May 18, 2021

15. Community Input on Agendized Items
15.a. Comment Cards are Requested to be Electronically Submitted by 11:00 a.m. on Tuesday, May 18, 2021
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the regular meeting agenda.  Each speaker has 3 minutes of comment time and per BB 9323 there is a maximum of 20 minutes of comments per topic. In the event the number of comment cards submitted for a topic on the agenda is anticipated to exceed 20 minutes, the order of speakers will be randomized until the 20 minutes have expired. 

With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons submitting comment.

Members of the public wishing to comment during the live meeting teleconference must submit an electronic comment card by 11:00 a.m. on Tuesday, May 18, 2021 using the following links:


16. Superintendent's Comments
17. Consent Calendar
Recommended Motion:
It is recommended that the Board of Education approve the consent calendars of business, education, human resources, and student support services and superintendent as presented.
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
17.a. Business Services
17.a.1. Receive Quarterly Investment Report
Recommended Motion:

It is recommended that the Board of Education receive the Quarterly Investment Report.

Financial Impact:
Not applicable
Comments:

Background:

The Newport-Mesa Unified School District’s Investment Policy and current state law require a quarterly report identifying all of the financial institutions in which the district has accounts and the amount of money in each account.  Most of the operational money held by a school district is, by law, maintained in the County Treasury.  Bond funds such as the proceeds from the sale of Measure F bonds or Community Facilities District (CFD) accounts may be held by a trustee financial institution under contract to the Board of Education.  Additionally, commercial banks may have district checking accounts for such purposes as Revolving Cash or Associated Student Body funds.

 

Cash flow in a school district does not follow a regular monthly pattern due to the receipts of tax funds at certain times of the year and the irregular disbursement of state and grant monies.  Consequently, balances in the various accounts will vary from quarter to quarter and the change is not a depiction of the financial status of the district.  Rather the purpose of the Quarterly Report is simply to identify where the district is holding its funds as of the end of each financial quarter and how much is held in each account.

 

Current Consideration:

The attached report is presented to the members of the Board of Education for information purposes only.

 

Approved By:

Holcomb/Trader/Lammatao                                        

Board Agenda

May 18, 2021


Attachments:
Quarterly Investment Report March 2021
17.a.2. Increase Bid Award Amount for Proposal (RFP) #112-20 to Ware Disposal, Inc. for Waste and Recycling Services
Recommended Motion:
It is recommended that the Board of Education increase the bid award amount for Request for Proposal (RFP) #112-20 to Ware Disposal, Inc. for waste and recycling services district wide.
Financial Impact:
Maintenance & Operations: Original contract $250,000, plus increase of $50,000 for a total of $300,000.
Comments:
Background:
The Board approved the waste and recycling contract to Ware Disposal on August 4, 2020. Bids received reflected a significant increase in disposal costs for handling solid waste.  Actual use has been greater than anticipated and we need to increase the awarded amount within the terms and conditions of the bid.  This increase will not alter any other condition of the existing contract.

This revised award will also be necessary beginning in 2022 as new requirements for waste management will go into effect that will change how the district disposes of solid waste, specifically changes to recycled and organic waste programs.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader/Bidnick/Geiszler
Board Agenda
May 18, 2021
17.a.3. Reject All Bids Received for Bid #118-21 School and Office Supplies and Equipment
Recommended Motion:
It is recommended that the Board of Education reject all bids received for Bid #118-21 School and Office Supplies and Equipment.
Financial Impact:
No impact.
Comments:
Background:
The district advertised for Bid #118-21 School and Office Supplies and Equipment on February 15, 2021 and February 22, 2021 according to California Public Contract Code 20112.

During the bid submission review process, it was determined that the bid form worksheet allowed for varying interpretations of what was being requested by staff. Upon evaluation, it was determined to be in the best interest of the district to reject all bids and to issue a new bid in the same manner according to Public Contract Code 20112.  Prior to rebidding the project, the bid documents will be reviewed to ensure information provided is clarified for potential bidders.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader/Geiszler
Board Agenda
May 18, 2021

17.a.4. Approve the Use of California Multiple Schedule (CMAS) Contract #4-19-78-0072B, with EBSCO Sign Group, LLC DBA Stewart Signs
Recommended Motion:
It is recommended that the Board of Education find and determine that it is in the best interest of the district to approve the use of CMAS Contract #4-19-78-0072B, and award a contract for electric and non-electric signs to EBSCO Sign Group, LLC DBA Stewart Signs.
Financial Impact:
General Fund, Routine Restricted Maintenance - Not to exceed $100,000
Comments:
Background:
Maintenance and Operations determined a standard for digital marquees for installation at elementary and intermediate schools. The district plans to complete the installation of digital marquees consistent with this standard at Harbor View, Kaiser, Mariners, Newport Coast, Newport Heights and Victoria Elementary Schools.  This will complete year three of the three year plan to provide digital marquees at all elementary schools.

Pursuant to the Public Contract Code § 10298, 10299, 12100, 20118 and 20652, school districts may purchase, from another school district or public agency, contract item(s) bid at the same price and under the same terms and conditions as the awarded contract. This practice is generally referred to as “piggybacking.” The State of California Department of General Services managed CMAS program is a piggybacking program for state and local government agencies that provides products and/or services at pricing that was previously bid and awarded on a Federal GSA schedule.

The state's use of the Federal GSA schedule is primarily beneficial to the piggybacking public agency or school district because the vendors know that their potential customers include all federal agencies and, therefore, they are incentivized to offer their lowest prices under these contracts. The practice is also to the advantage of the piggybacking public agency or school district because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the district to utilize this contract.

There are three significant requirements for a school district to take advantage of a piggyback bid:

1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid;

2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid; and,

3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid.

With these conditions in place, staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the district, recommend the purchase of items off the piggyback bid or CMAS contract.

Staff has determined that it is in the best interest of the district to piggyback an existing CMAS contract for the aforementioned products and services with EBSCO Sign Group, LLC DBA Stewart Signs because it offers favorable terms for the district without going through the time and cost of the public bid process itself.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick/Geiszler
Board Agenda
May 18, 2021
17.a.5. Approve Lease Agreement with ARC Imaging Resources for a Multi-function Printer for Newport-Mesa Unified School District’s Facilities Department
Recommended Motion:
It is recommended that the Board of Education approve the lease agreement with ARC Imaging Resources for a Multi-function Printer for the Facilities department.
Financial Impact:
General Fund – Facilities, Maintenance and Operations – not to exceed $1,200
Comments:
Background:
The HP T2530PS 36” Multi-function Printer allows for large format printing and scanning.  For the last five years, we have been leasing the HP T2530PS 36” Multi-function Printer through ARC Imaging Resources.  This new lease will continue the agreement for a HP T2530PS 36” Multi-function Printer for the period beginning July 20, 2021 through July 20, 2022 (12 months), at $100 per month.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 18, 2021

Attachments:
ARC Lease Agreement 2021-22
17.a.6. Approve Service Agreement with CiNTAS for Transportation Uniform Service
Recommended Motion:
It is recommended that the Board of Education approve the Service Agreement with CiNTAS to provide uniform cleaning services, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Transportation - Budgeted for $5,000
Comments:
Background:
Transportation have selected a more competitively priced uniform cleaning service which will be in effect for a term of 60 months from the date of installation

Current Consideration:
Staff recommends approval of this agreement

Approved By:
Holcomb/Humphrey
Board Agenda
May 18, 2021
Attachments:
Signed Service Agreement
17.a.7. Approve Agreement for District Wide Asbestos Consulting with Environmental Assistance Group
Recommended Motion:
It is recommended that the Board of Education approve an agreement for district wide asbestos consulting with Environmental Assistance Group covering the period of July 1, 2021 to June 30, 2022.
Financial Impact:
General Fund, Routine Restricted Maintenance - estimated and budgeted expenditures $50,000
Comments:
Background:
Environmental Assistance Group (EAG) has been providing environmental consultation and training for NMUSD for several years through its partnership with the District’s insurance carrier, the Alliance of Schools for Cooperative Insurance Programs (ASCIP). EAG specializes in asbestos and lead compliance and retains staff who are Certified Asbestos Consultants and Certified Lead Professionals. Services include asbestos surveillance as required by the Asbestos Hazard Emergency Response Act (AHERA), employee training for lead and asbestos, testing materials, creating work plans for lead and asbestos abatement and performing monitoring and clearances for abatement work.

EAG has submitted a proposal for AHERA surveillance. In addition, Maintenance and Operations anticipates unplanned projects that may require professional services throughout the course of routine maintenance.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
May 18, 2020
Attachments:
Service Agreement EAG 6-MO Surveillances
17.a.8. Approve Agreement for Asbestos Monitoring for Maintenance Projects with Environmental Assistance Group
Recommended Motion:
It is recommended that the Board of Education approve an agreement for asbestos monitoring for maintenance projects with Environmental Assistance Group covering the period of July 1, 2021 to June 30, 2022.
Financial Impact:
General Fund, Routine Restricted Maintenance - estimated and budgeted expenditures $46,025
Comments:
Background:
Maintenance and Operations flooring projects for the 2021/22 school year will require asbestos abatement. This work must be performed under the supervision of a licensed professional to ensure the work is performed properly and to provide testing to ensure it is safe for re-occupancy.

Environmental Assistance Group (EAG) retains staff who are Certified Asbestos Consultants qualified to supervise abatement.

EAG has submitted a proposal for asbestos consulting services to include abatement monitoring for removal of flooring materials at Corona del Mar High School, Costa Mesa High School, Newport Harbor High School, Davis Magnet School, Mariners, Newport Heights Elementary Schools and TeWinkle Intermediate School.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
May 18, 2020
Attachments:
Service Agreement EAG Floor Project Monitoring
17.a.9. Approve Agreement with Optimum Energy Design for HVAC Equipment Schedule at Lindbergh
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Optimum Energy Design for HVAC Equipment Schedule at Lindbergh.
Financial Impact:
Special reserve fund for capital outlay projects - Facilities: not to exceed $4,999
Comments:
Background:
Catalyst Family Inc., formerly Continuing Development, Inc., is the district tenant located at the Lindbergh site.  The current lease from the district was renewed on July 1, 2020 and ends on June 30, 2022.  Catalyst Family Inc. previously requested, and paid for, the district to perform a needs assessment on how to incorporate HVAC to the existing buildings on the Lindbergh site.  The needs assessment work was board approved at the January 12, 2021 board meeting.

This needs assessment identified the existing conditions, provided conceptual design of required upgrades to support new HVAC systems, and provided a rough order of magnitude cost estimate. As their next step towards securing funding for the project, Catalyst Family Inc., has requested, and agrees to pay for, an equipment schedule for the project   OED will generate the equipment schedule based upon the interior BARD units identified in the initial assessment.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 18, 2021

Attachments:
Optimum Energy Design - Service Agreement
17.a.10. Approve Agreement with Orange County Department of Education (OCDE) for Internet Access
Recommended Motion:
It is recommended that the Board of Education approve the 2021-22 Internet Access Agreement Number 51428 with the Orange County Department of Education (OCDE), and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
No financial impact
Comments:
Background:
The district presently contracts with the Orange County Department of Education (OCDE) to provide Internet and Intranet access; OCDE has provided these services free of charge, continuously since 1997. This agreement is for the period of July 1, 2021 through June 30, 2022.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Babovic
Board Agenda
May 18, 2021
Attachments:
OCDE Internet Access Renewal 2021-22
17.a.11. Approve Agreement with Vox Network Solutions for VOX Managed Services and SPOK Support
Recommended Motion:
It is recommended that the Board of Education approve the 2021-22 VOX Managed Services & SPOK Support Agreement Number 32573.6 with the VOX Network Solutions and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
General Fund, Information Technology - Budgeted for $54,112
Comments:

Background:
VOX Network Solutions will provide support and maintenance services for telephony systems of Newport-Mesa Unified School District. This proposal includes support for the existing telephony system, SPOK E9111 and SPOK Eclipse Call accounting systems for the period of July 1, 2021 through June 30, 2022. VOX Network Solutions provides a more robust telephony solution than the existing vendor while decreasing our annual expense by 37.9%.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Babovic
Board Agenda
May 18, 2021

Attachments:
VOX Managed Services 2021-22
17.a.12. Approve Agreement with Studio+ Architecture for Warehouse Improvements at District Warehouse
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Studio+ Architecture for warehouse modifications at district warehouse.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities – Not to Exceed: $12,700 plus reimbursables
Comments:
Background:
Studio+ Architecture will provide architectural, and structural engineering planning services as needed to investigate and prepare for improvements to the existing district warehouse.  These improvements include an elevated storage platform and modifications to office space.  Studio+ will provide structural analysis of proposed elevated storage platform, as well as layouts, options, and analysis of the existing warehouse plan to alleviate existing spatial challenges with the building.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 18, 2021

Attachments:
Studio+ - Architectural Agreement
17.a.13. Ratify Amendment to the Agreement with Studio+ Architecture and Interior Design for Asphalt Replacement at Estancia High School
Recommended Motion:
It is recommended that the Board of Education ratify the amendment to the agreement with Studio+ Architecture and Interior Design for asphalt replacement at Estancia High School.
Financial Impact:
General Fund, Routine Restricted Maintenance – $2,940
Comments:
Background:
The Board approved the agreement with Studio+ Architecture and Interior Design for the architectural services for asphalt replacement at Estancia High School on February 9, 2021. This contract was amended on March 30, 2021 to include civil engineering related to storm water protection as required for the work to be performed.

In coordination with upcoming capital projects at Estancia High School, the fire lane will need to be altered requiring DSA review. The change to the fire lane will result in changes to the scope of work for asphalt replacement to include thickened sections of paving that can handle the weight of a fire truck.

Studio+ has provided a proposal that will amend the contract to include additional services required to obtain the necessary approvals.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick/Geiszler
Board Agenda
May 18, 2021
Attachments:
Contract Amendment #2 - Studio+ - Estancia Asphalt- FE
17.a.14. Approve Amendment No. 2 with Studio+ Architecture for Security Fence and Parking Lots at Ensign Intermediate School
Recommended Motion:
It is recommended that the Board of Education approve Amendment No. 2 with Studio+  Architecture for security fence and parking lots at Ensign Intermediate School.
Financial Impact:
Special reserve fund for capital outlay projects - Facilities:  $6,082.50
Comments:
Background:
On December 11, 2018 the board approved the agreement with Studio+ Architecture for security fence and parking lots design at Ensign Intermediate. The additional design services are required to demolish and reconstruct the ramp serving the 2nd exit of Building J. The configuration of the existing ramp no longer corresponds to student circulation on campus, but it also is a barrier to site drainage. The goal with this added work is to provide an accessible ramp as required by code that best works with student circulation while also alleviating existing drainage issues on site. The work will be documented via a Construction Change Directive (CCD) and must be submitted to DSA for review and approval.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 18, 2021



 
Attachments:
Studio+ - Amendment No. 2
17.a.15. Approve Change Order No. 2 to Bid No. 122-19 with TELACU Construction Management, Inc. for Site Security Fencing at Corona del Mar High School
Recommended Motion:
It is recommended that the Board of Education approve Change Order No. 2 to Bid No. 122-19, with TELACU Construction Management, Inc. for Site Security Fencing at Corona del Mar School.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities:  not to exceed $50,148
Comments:
Background:
The work contracted under Bid No. 122-19, Site Security Fencing at Ensign Intermediate and Corona del Mar High School/Middle School was issued to TELACU Construction Management, Inc.  As work at the school progressed, changes arose that required a change order to compensate the contractor for additional work. This change order is for irrigation modifications due to unknown existing conditions.

Purchase Order #N78A0066 for Corona del Mar, Change Order No. 2 for $50,148.00 brings the total purchase order from $2,844,291.00 to $2,894,439.00.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 18, 2021

Attachments:
TELACU - C.O. NO. 2 - CDMHS Security-Fence
17.a.16. Approve Change Order No. 5 to Bid No. 122-19 with TELACU Construction Management, Inc. for Site Security Fencing at Ensign Intermediate School
Recommended Motion:
It is recommended that the Board of Education approve Change Order No. 5 to Bid No. 122-19, with TELACU Construction Management, Inc. for Site Security Fencing at Ensign Intermediate School.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities:  not to exceed $96,640.52
Comments:
Background:
The work contracted under Bid No. 122-19, Site Security Fencing at Ensign Intermediate and Corona del Mar High School/Middle School was issued to TELACU Construction Management, Inc.  As work at the school progressed, changes arose that required a change order to compensate the contractor for additional work. These changes are primarily for irrigation modifications due to unknown existing conditions. 

Purchase Order #N78A0065 for Ensign Intermediate, Change Order No. 5 for $96,640.52 brings the total purchase order from $2,497,565.95 to $2,594,206.47.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 18, 2021

Attachments:
TELACU - C.O. NO. 5 - Ensign Security-Fence
17.a.17. Approve Software Register (Renewals) 05-18-2021
Recommended Motion:
It is recommended that the Board of Education approve the Software Register (Renewals) 05-18-2021.
Financial Impact:
Emergency Fund, Elementary Education - Budgeted for $144,391
Emergency Fund, Information Technology - Budgeted for $1,400
General Fund, Information Technology - Budgeted for $159,990
General Fund, Transportation - Budgeted for $15,307
Comments:
Background:
The district utilizes various vendors for maintenance, support, and service products. The annual maintenance and support agreements vary in renewal start and end dates; however, all are considered routine renewals.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Babovic
Board Agenda
May 18, 2021
Attachments:
Blackboard 2021 Renewal
CCS 2021-22 Renewal
ClassLink Renewal 3 Years
CodeSmith 2021-22 Renewal
Cummins 2021-22 Renewal
Cute PDF 2021-22 Renewal
Fleetsoft 2021-22 Renewal
GFI Mail Archiver 2021-22 Renewal
Microsoft Premier Support
Mitchell 2021-22 Renewal
OMS 2021-22 Renewal
OnBase 2021-22 SOW
SendGrid Renewal TOS
Smartnet 2021-22 Renewal
Software Register (Renewals) 05-18-21
Tableau 2021-22 Renewal
TransTraks 2021-22 Renewal
17.a.18. Approve Accounting Report 05-18-21
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 05-18-2021.
Financial Impact:
Not applicable.
Comments:
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

The Accounting Report reflects activity for the period March 29, 2021, through April 25, 2021.

Current Consideration:
Staff recommends approval of this motion.

Approved By:
Holcomb/Trader
Board Agenda
May 18, 2021
Attachments:
Accounting Check Register 05-18-21
Accounting Report 05-18-21
17.a.19. Approve Purchasing and Transaction Report 05-18-21
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 05-18-21.
Financial Impact:
Various funds district-wide.
Comments:

Background:
The reports are as follows:

Purchase Order Summary along with Abstract that lists all purchase orders over $10,000; excluding insurance premiums, legal refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.
- Purchase orders covering April 07, 2021 through May 03, 2021: Processed 563 totaling $3,105,556.14.

Business Trip Summary detailing trips by name, organization, and funding(s).
- Business trips submitted between April 07, 2021 through May 03, 2021: Processed 43 Travel Approval Requests.

Surplus Report listing assets that have been sent to Bear Street for liquidation and/or archiving.
- Surplus items between April 07, 2021 through May 03, 2021: Processed 21 items.

Approved by:

Holcomb/Trader/Geiszler
Board Agenda
May 18, 2021

Attachments:
Canceled Report 05.18.21
Change Orders Report 05.18.21
Purchase Order Detail Report 05.18.21
Purchase Orders Exceeding $10,000 and New Equipment Report 05.18.21
Surplus Report 05.18.21
TAR Report 05.18.21
17.b. Education Services
17.b.1. Approve the Office of College and Career Education to Apply for Phase 7 of the Career Technical Education Incentive Grant (CTEIG)
Recommended Motion:

It is recommended that the Board of Education approve the Office of College and Career Education to apply for Phase 7 of the Career Technical Education Incentive Grant (CTEIG) up to the amount of $1.5 million.

Financial Impact:

The match requirement for Phase 7 of the CTE Incentive Grant is a minimum of 2:1 ratio.  Newport-Mesa Unified School District will have up to $3 million available as matching funds.

Sources of the Newport-Mesa Unified School District match dollars are: Perkins Grant, Coastline-ROP, K12 Strong Workforce Program, and NMUSD CTE salaries, equipment, supplies and events.

All grant funds must be spent by December 31, 2023.  NMUSD must comply with grant requirements by presenting a sustainability three-year budget through 2023-2024.

Comments:

Background:
The purpose of the CTE Incentive Grant is to grow, enhance and expand District CTE programs to industry standards within their pathways and to promote staff development for CTE teachers and staff.

* Phase 1 of the Grant award was $1,018,225
* Phase 2 of the Grant award was $1,193,627
* Phase 3 of the Grant award was $675,000
* Phase 4 of the Grant award was $200,000
* Phase 5 of the Grant award was $532,330
* Phase 6 of the Grant award was $472,566

Current Consideration:
The plan for use of the funds from Phase 7 of the CTE Incentive Grant is as follows:

* Support all CTE pathways with industry specific equipment
* Continue to offer professional development and teacher externships with industry partners
* Continue to provide opportunities for students to engage with industry
* Career Technical Student Organizations (CTSO) support district wide

Approved by:
Drake/Vossen
Board Agenda
May 18, 2021

17.b.2. Approve Agreement for Consulting Services with Ellipsis Math for Summer School 2021
Recommended Motion:

It is recommended that the Board of Education approve the agreement for consulting services with Ellipsis Math for Summer School 2021.

Financial Impact:
Budgeted Summer School; not to exceed $39,000.
Comments:

Background:
Fluency in mathematics includes students who are efficient, accurate and flexible when problem solving.  Instructional practice to improve student fluency in math is a K-Grade 6 instructional focus of Newport-Mesa.

Current Consideration
Dr. Valerie Henry will provide professional development services focusing on the integration of research-based strategies for developing number sense and facts fluency and also to develop and assist with systems and structures for supporting teachers as they implement research-based number sense and facts fluency learning experiences in their 2021 summer school classrooms.

Approved by:
Drake/Hoggard
Board Agenda
May 18, 2021

Attachments:
Ellipsis Math
17.b.3. Approve the Purchase of Alludo Professional Services for Summer 2021
Recommended Motion:
It is recommended that the Board of Education approve the purchase of Alludo Professional Services for Summer 2021. 
Financial Impact:
This item has been budgeted at a cost not to exceed sixteen thousand dollars ($16,000). Budget Area: Education Technology
Comments:

Background:
Alludo offers an alternative to traditional professional development with a gamified, online, and blended learning platform. This summer, the Alludo licensing is being expanded to include students. The Alludo platform, with its gamified format, provides a motivating context for students to engage in asynchronous work to support classroom instruction in core content areas, as well as providing Digital Citizenship activities. Alludo student licensing for the 2021 summer programming was previously board approved on March 9, 2021.

Current Consideration:
Alludo will work with NMUSD teachers to develop, build, and support gamified content for the 2021 Summer Learning Challenge (NMUSD's 8-week asynchronous summer program). Content will be built for grades 3-6 at a cost of $4000 per grade level. 

Approved by:
Drake/Mishne
Board Agenda
May 18, 2021

Attachments:
Alludo Game Build Quote
17.b.4. Approve Tableau Desktop Professional License Renewal for 2021-2022
Recommended Motion:
It is recommended that the Board of Education approve the Tableau Desktop Professional License Renewal for the 2021-2022 school year.
Financial Impact:
This item has been budgeted at a cost not to exceed one thousand five hundred dollars ($1,500). Budget Area: Assessment
Comments:

Background:
The Assessment department uses Tableau Server to distribute dynamic data dashboards to district leadership and site principals.

Current Consideration:
The Tableau Desktop Professional License renewal will provide continued access and support for five (5) desktop users through June 30, 2022.

Approved by:
Drake/Knights
Board Agenda
May 18, 2021

Attachments:
Tableau License Renewal 21-22
17.b.5. Approve Tableau Maintenance Renewal for 2021-2022
Recommended Motion:
It is recommended that the Board of Education approve the Tableau Maintenance renewal for the 2021-2022 school year. 
Financial Impact:
This item has been budgeted at a cost not to exceed sixty thousand five hundred and twenty eight dollars ($60,528). Budget Area: Assessment
Comments:

Background:
The Assessment department uses Tableau Server to distribute dynamic data dashboards to district leadership and site principals.

Current Consideration:
This maintenance renewal will allow us to continue to handle the increasing demand on the servers through June 30, 2022. 

Approved by:
Drake/Knights
Board Agenda
May 18, 2021

Attachments:
SHI Quote 21-22
17.b.6. Approve the Renewal of "Mystery Science" for Use in All Elementary Science Classes for the 2021/22 School Year
Recommended Motion:
It is recommended that the Board of Education approve the renewal of "Mystery Science" for use in all elementary science classes for the 2021/22 school year.
Financial Impact:
Budgeted in Elementary Science; not to exceed $27,478.
Comments:

Background:
The Next Generation Science Standards (NGSS) is a multi-state effort to create new education standards that are "rich in content and practice, arranged in a coherent manner across disciplines and grades to provide all students an internationally benchmarked science education."

Current Consideration:
Mystery Science will provide elementary science specialists and classroom teachers with NGSS aligned lessons. Teachers can use this web-based program to download lessons for all grade levels to use in their classrooms. Science Specialist have been using this program and found it beneficial to support existing NGSS lessons and units in the labs.

Approved by:
Drake
Board Agenda
May 18, 2021

Attachments:
Mystery Science
17.b.7. Approve the Renewal Agreement Between Edgenuity and Newport-Mesa Unified School District for the Period July 1, 2021 through June 30, 2024
Recommended Motion:

It is recommended that the Board of Education approve the renewal agreement between Edgenuity and Newport-Mesa Unified School District for the period July 1, 2021 through June 30, 2024.

Financial Impact:
This item has been budgeted, not to exceed two hundred, sixty-two thousand, nine hundred dollars ($262,900) for 200 concurrent licenses @ $1,295.75 and 5 webinars x $750 each. This price honors a 3 year discounted rate.
Comments:

Background:
Edgenuity provides engaging online education solutions that propel success for students. Edgenuity delivers a range of core, elective, and career and technical education courses aligned with rigor and high expectations of the California State Standards and is designed to inspire life-long learning. The program is currently used in the Newport-Mesa Unified School District Credit Recovery and Summer School Programs.

Current Consideration:
The agreement with Edgenuity will support the District's Credit Recovery, Virtual Classroom and Web, and Summer School Programs. This agreement will be for three years for the period July 1, 2021 through June 30, 2024 in duration with a choice of fifty one courses plus SAT. Edgenuity will provide two complimentary professional development onsite days and the five purchased webinar trainings.

Approved by:
Drake/Bauermeister
Board Agenda
May 18, 2021

Attachments:
Edgenuity Renwal NMUSD_3 years
17.b.8. Approve Renewal Agreement with the Orange County Department of Education for the Gifted and Talented Education (GATE) Certification Training for 2021-2023
Recommended Motion:
It is recommended that the Board of Education approve the renewal agreement with the Orange County Department of Education (OCDE) for the Gifted and Talented Education (GATE) Certification Training for 2021-2023.
Financial Impact:
This item is budgeted at a cost not to exceed three thousand six hundred dollars ($3,600). 
Comments:

Background:
Gifted and Talented Education (GATE) training for teachers has been a long-standing tradition within NMUSD. For the last several years, the district has partnered with the Orange County Department of Education (OCDE) to provide GATE training.

Current Consideration:
OCDE will offer a 2-year program for teachers who wish to become GATE certified. There are five required sessions per year.

Teachers will learn and apply best practices for gifted instruction. Upon completion of the program, teachers will understand the academic, social-emotional, and behavioral needs of gifted students, and will be able to extend, enrich, and enhance the content standards using GATE strategies. 

Approved by:
Drake
Board Agenda
May 18, 2021

Attachments:
OCDE GATE Training Proposal
17.b.9. Approve Service Agreements' Register 5-18-2021
Recommended Motion:

It is recommended that the Board of Education approve the Service Agreements' Register 5-18-2021.

Financial Impact:
The various funding sources of the Service Agreements are listed on the Register.
Comments:

Background
A Service Agreements' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration
Service Agreements' Register 5-18-21 is submitted for consideration.

Approved by:
Drake/Sense
Board Agenda
May 18, 2021

Attachments:
Service Agreement Register 5-18-21
17.c. Human Resources
17.c.1. Approve Certificated Employees' Leave of Absence Register 05-18-21
Recommended Motion:

It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 05-18-21.

Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 05-18-21 are requesting leaves of absence for the reasons indicated for the 2020-21 school year.

Approved By:
Olson/Garcia
Board Agenda
May 18, 2021

Attachments:
Certificated LOA Register 5-18-21
17.c.2. Approve Certificated Employees' Resignation/Termination Register 05-18-21
Recommended Motion:
It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 05-18-21.
Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 05-18-21 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
May 18, 2021

Attachments:
Certificated Resignation Register 5-18-21
17.c.3. Approve Certificated Employees' Appointment/Reassignment Register 05-18-21
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 05-18-21.

Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 05-18-21 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
May 18, 2021

Attachments:
Certificated Appointment Register 5-18-21
17.c.4. Approve Classified Employees' Leave of Absence Register 05-18-21
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 05-18-21.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

Current Consideration:
These leaves are approved in accordance with the state and local legislation.

Approved By:
Clark/Caldwell
Board Agenda
May 18, 2021

Attachments:
Classified LOA Register 5-18-21
17.c.5. Approve Classified Employees' Resignation/Termination Register 05-18-21
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 05-18-21.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

Current Consideration:
These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

Approved By:
Clark/Caldwell
Board Agenda
May 18, 2021

Attachments:
Classified Resignation Register 5-18-21
17.c.6. Approve Classified Employees’ Appointment/Reassignment Register 05-18-21
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 05-18-21.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

Current Consideration:
The positions listed on Appointment/Reassignment Register 05-18-21 are needed to conduct district and school operations.

Approved By:
Clark/Caldwell
Board Agenda
May 18, 2021

Attachments:
Classified Appointment Register 5-18-21
17.d. Student Support Services
17.d.1. Approve Independent Contractor Service Agreement for 2020-2021 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Service Agreement for the Independent Contractors who will provide services as established from the Individual Educational Program.
Financial Impact:
Budgeted.
Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Independent Contractor Agreements for 2020-2021 under provisions of Education Code 56365 and 56366 to provide services for special education students.

Current Consideration:

There is one new Independent Contractor Service Agreement for 2020-2021.

Vision Development Center

This new Service Agreement will provide services as specified on current IEP's.

Approved by:

Jocham/Barela

Board Agenda

May 18, 2021

17.d.2. Approve Addendum for Nonpublic School/Agency Contract for the 2020-2021 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Addendum for the Nonpublic School/Agency Contract that will provide services as established from the Individual Educational Program.
Financial Impact:
Budgeted.
Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2020-2021 under provisions of Education Code 56565 and 56366 to provide services for special education students.

Current Consideration:

There is one Addendum to Nonpublic Schools/Agencies Master Contracts for 2020-2021.

Cornerstone Therapies

This addendum to the Master Contract was made and entered into effect as of July 1, 2020.

Approved by:

Jocham/Barela

Board Agenda

May 18, 2021

Attachments:
Cornerstone Add
17.d.3. Approve Addendum to Independent Contractor Service Agreements for the 2020-2021 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Addendum to the Service Agreements for the Independent Contractors who will provide services as established from the Individual Educational Program.
Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Independent Contractor Agreements for 2020-2021 under provisions of Education Code 56365 and 56366 to provide services for special education students.

Current Consideration:

There is one Addendum to the Independent Contractor Service Agreements for 2020-2021.

Abby Rozenberg

This Addendum to the Independent Contractor Service Agreement was made and entered into effect as of July 1, 2020.

Approved by:

Jocham/Barela

Board Agenda

May 18, 2021

Attachments:
Rozenberg Add
17.d.4. Approve Update to Settlement Agreement #11024021
Recommended Motion:
It is recommended that the Board of Education approve the update to Settlement Agreement #11024021 pursuant to the laws of the State of California.
Financial Impact:
$44,000.00
Comments:

Background:

On October 6, 2020, the Board of Education approve Settlement Agreement #11024021 for an amount not to exceed $38,500.

Current Consideration:

In final negotiations a small change was made impacting the overall fiscal impact the Settlement would have.  All other aspects of the agreement remain the same, including a waiver of all claims through and including June 11, 2021.

Approved by:

Jocham/Young

Board Agenda

May 18, 2021


17.d.5. Approve Settlement Agreement #20020170
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement #20020170 pursuant to the laws of the State of California.
Comments:

Background:

On April 28, 2021 a Settlement Agreement was reached in Case #20020170.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of all claims through and including June 11, 2021.

Approved by:

Jocham/Young

Board Agenda

May 18, 2021

17.d.6. Approve Settlement Agreement #2021010280
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement #2021010280 pursuant to the laws of the State of California.
Financial Impact:
$8,000.00
Comments:

Background:

On May 4, 2021 a Settlement Agreement was reached in Case #2021010280.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of all claims through the date of full execution.

Approved by:

Jocham/Young

Board Agenda

May 18, 2021

17.e. Superintendent
17.e.1. Approve School Loop Renewal for Hosting District and School Websites for One Year, 2021-2022
Recommended Motion:
It is recommended that the Board of Education approve the renewal of the School Loop agreement for one additional year. Contract ending 6/30/2022.
Financial Impact:
The cost of $51,200 and is budgeted in the Public Information Office budget.
Comments:
The original subscription agreement with School Loop was Board approved on August 26, 2008 for school years 2008/2009, 2009/2010 and 2010/2011. On May 10, 2011 an additional three year contract was approved, expiring June 30, 2014, at which point an extension was approved expiring June 30, 2015. On May 24, 2016 a one year contract was approved, which expired on June 30, 2017. On June 13, 2017 an agreement for three years 2017-18, 2018-19, 2019-20. On April 28, 2020 a one year agreement was approved and is set to expire on June 30, 2021.

This recommendation is to extend the School Loop contract for an additional one year, ending on June 30, 2022. The agreement includes district and school website hosting. The cost of the agreement extension is $51,200 for one year.

It is anticipated that the Service Provider signature will be obtained upon district approval.




Approved by:
Franco
Board Agenda
May 18, 2021

Attachments:
School Loop 2021-2022 Contract Agreement
18. Discussion/Action Calendar
18.a. Adoption of the Expanded Learning Opportunity Grant
Recommended Motion:
It is recommended that the Board of Education adopt the Expanded Learning Opportunity Grant.
Financial Impact:
This item has been budgeted.
Comments:

Background:
Education Code Section 43522(e) requires the local governing board or body of a Local Educational Agency (LEA) to adopt the Expanded Learning Opportunities Grant Plan at a public meeting on or before June 1, 2021.

To be eligible for funding, LEAs must implement a learning recovery program, that at a minimum, provides supplemental instruction, support for social and emotional well-being, and, to the maximum extent permissible under the guidelines of the United States Department of Agriculture, meals and snacks to specified student groups, as defined in Education Code Section 43522, who have faced adverse learning and social-emotional circumstances.

The NMUSD Expanded Learning Opportunities Grant Plan includes actions and services dedicated to the following purposes: extending instructional learning time, accelerating progress to close learning gaps, integrated pupil supports, supports for credit deficient pupils, additional academic services, and training for school staffs. NMUSD has engaged stakeholders in planning for both the Local Control and Accountability Plan and the Expanded Learning Opportunity Grant Plan through the use of ThoughtExchange in advisory committee meetings in the month of April and through public and staff forums in March. 

Current Consideration:
The Expanded Learning Opportunity Grant is presented to the Board of Education for approval.

Approved by:
Drake/Jocham/Galey
Board Agenda
May 18, 2021

Attachments:
ELO Grant Plan Final
18.b. Approve MOU with Project Hope Alliance to Provide Services for Students Experiencing Homelessness for the 2021-2022 School Year
Recommended Motion:
It is recommended that the Board of Education approve the MOU for services provided by Project Hope Alliance in the 2021-2022 school year. 
Financial Impact:
Not to exceed $153,128 through June 30, 2022.
Comments:

Background: 
Project Hope Alliance is a local non-profit agency which has been working with students experiencing homelessness in the Newport Mesa Unified School District for the past five years. The Promotores Program assigns “case managers” to at-risk youth who assist with academic goals, help them achieve the highest levels of school attendance, and provide social-emotional supports. PHA has served students at Newport Harbor High School, Costa Mesa High School, and Ensign Middle School in the past, and this MOU will expand PHA services beyond the existing case managers already provided to the District. The agreement calls for an increase of 90 students for a total of 180 students being served by PHA, with PHA and the NMUSD sharing the costs of these services. Specific sites will be determined based on student need. The contract also stipulates that PHA will provide data on the success of students working with PHA case managers.


Current Considerations:
Approve MOU with Project Hope Alliance 7/1/2021 to 6/30/2022. 
 
Approved by:
Jocham/D'Agostino 
Board Agenda 
May 18, 2021


Attachments:
MOU PHA
18.c. Approve Additions to the Middle and High School Course of Study
Recommended Motion:

It is recommended that the Board of Education approve the revision to the Middle and High School Courses of Study.

Financial Impact:
Not applicable, routine impact
Comments:

Background:
Newport-Mesa Unified School District Policy and Rule and Regulation #6141.1 specify that addition(s)/revision(s) to the Middle and High School Courses of Study shall be submitted to the Board of Education for approval. Course addition(s) have been reviewed and approved by the Assistant Superintendent, Secondary School Principal(s) and appropriate Curriculum Staff before submission to the Board of Education. It has been certified that the applicable course addition(s)/revision(s) are aligned with the State Board of Education adopted content standards (Section 60605).
 

Current Consideration:
The following courses, with attached course descriptions, are being submitted for addition:

Automation and Robotics (MS)
Human Anatomy (MS)
Advanced Design Engineering AB
Design Engineering AB
Electro Mechanical Engineering AB
Introduction to Turf Management AB
Multimedia in International Business
Lyceum Academy Comp Lit 1AB
MESA 3 AB
Online Photography AB

Approved by:
Drake/Bauermeister
Board Agenda
May 18, 2021 


Attachments:
Advanced Design Engineering AB
Automation and Robotics (MS)
Design Engineering AB
Electro-Mechanical Engineering AB
Human Anatomy (MS)
Introduction to Turf Management AB
Lyceum Comp Lit 1AB
MESA 3AB
Multimedia International Business
ONLINE Photography AB
18.d. Approve Elementary Textbooks for Public Display
Recommended Motion:
It is recommended that the Board of Education approve the textbooks listed for the preliminary display for the public on the Newport-Mesa Unified School District website beginning May 19, 2021 and ending June 15, 2021.
Comments:

Background:
Textbooks are submitted to the Board of Education for approval for use in specific courses or content areas. These submissions originate through a process involving teachers, administrators and district staff before submission to the Assistant Superintendent, Chief Academic Officer.

Current Consideration
The textbooks listed have been presented for adoption and use in the Newport-Mesa Unified School District in the Spanish Dual Immersion Program Grades 4-6. It has been certified that these textbooks are aligned with 1997 or 1998 State Board of Education adopted content Standards (Section 60605).

Title: Impacto California: Un Estado Cambiante
Publisher: McGraw Hill
Grade 4

Title: Impacto Historia del los Estados Unidos: La Creacion de una Nueva Nacion
Publisher: McGraw Hill
Grade 5

Title: Impacto Historia y Geografía Mundial, Civilizaciones Antiguas
Publisher: McGraw Hill
Grade 6

Approved by:
Drake/Galey/Dale-Pash
Board Agenda
May 18, 2021



18.e. First Reading and Adoption of Modifications to Board Policy
Recommended Motion:

It is recommended that the Board of Education review and adopt at first reading the attached policy revisions that have been reviewed and edited by the three-member Board policy review team.

Financial Impact:

No fiscal impact.

Comments:

Background:

At the meeting of April 27, 2021, the Board gave the Superintendent direction on modifications to Board Bylaw 9323 with respect to community input on non-agenda items. The attached policy has been reviewed and edited by the Board's policy review team and then forwarded to the entire Board for their review and input. This revised policy is now being recommended for review and adoption. The proposed changes to the policy are underlined and in red text. 

Current Consideration:

It is recommended that the Board of Education take the recommendation of the Board's policy editing team to conduct this first reading, waive the second reading, and adopt the revisions to the following policy.

BB 9323 – Meeting Conduct


Approved by:

Lee-Sung

Board Agenda

May 18, 2021

Attachments:
BB 9323 - Meeting Conduct
19. Resolution Calendar
19.a. Adopt Resolution No. 25-05-21 Recognizing California Day of the Teacher May 12, 2021 and National Teacher Appreciation Week May 3-7, 2021
Recommended Motion:

It is recommended that the Board of Education adopt Resolution No. 25-05-21 observing the day of May 12, 2021 as Day of the Teacher and the week of May 3-7, 2021 as National Teacher Appreciation Week.

Financial Impact:
There is no budget impact.
Comments:

Background:
California's observance of Day of the Teacher was created in 1982 by the passage of SB 1542. The statute was amended in 1985 to establish the second Wednesday of each may as the Day of the Teacher. In addition, a week for national recognition of teachers has been observed in recent years during the first full week of May. Each year, Newport-Mesa's Board of Education adopts a resolution to proclaim these events.

Current Consideration:
A resolution proclaiming May 12, 2021 as Day of the Teacher, as established by the California State Legislature, and observing May 3-7, 2021 as National Teacher Appreciation Week is presented for adoption.

Approved By:
Olson
Board Agenda
May 18, 2021

Attachments:
Resolution 25-05-21 CA Day of Teacher
19.b. Adopt Resolution 24-05-21 Recognizing May 16-22, 2021 as Classified School Employee Week
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 24-05-21, observing the week of May 16-22, 2021 as Classified School Employee Week.
Financial Impact:
There is no budget impact.
Comments:

Background:
In 1986, recognizing the valuable contributions that classified employees provide to California public schools, the legislature amended section 45460 of the Education Code to include a provision that designates the third full week of May each year as Classified School Employee Week. Since the time this law was enacted, Newport-Mesa's Board of Education has annually adopted a resolution to recognize the contributions that classified employees make to our school community.

Current Consideration:
A resolution proclaiming the week of May 16-22, 2021 as Classified School Employee Week, as established by the California state Legislature, is presented for adoption.

Approved By:
Clark/Caldwell
Board Agenda
May 18, 2021


Attachments:
Res. 24-05-21 Classified Employees Week 2021
19.c. Adopt Resolution No. 26-05-21 Designating the Observance of Washington Day on February 21, 2022 and Lincoln Day on February 22, 2022
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 26-05-21 designating the observance of Washington Day on February 21, 2022 and Lincoln Day on February 22, 2022.
Financial Impact:
There is no budget impact.
Comments:

Background:
The Newport-Mesa Unified School District 2021-2022 School Calendar designates a "Presidents' Recess" in February. Although action on this item does not change the recess period in any way, in order to satisfy Education Code, it is necessary for the Board to designate by resolution that the Washington Birthday be observed on February 21, 2022 and the Lincoln Birthday holiday be observed on February 22, 2022. The current District calendar designates Monday, February 21, 2022 as "Presidents' Day" and Tuesday, February 22, 2022 as "Lincoln's Birthday Observed."

Per Education Code 37220(a) the holiday known as "Lincoln Day" is normally observed on the Monday or Friday of the week in which February 12 occurs. "Washington Day" is observed on the third Monday in February. Education Code 37220(e) allows for Governing Boards by Resolution to revise the date upon which the schools of the district close in observance of any of the holidays identified in subdivision (a) except Veteran's Day.

Current Consideration:
A resolution designating Washington Day to be observed on Monday, February 21, 2022 and Lincoln Day to be observed on February 22, 2022 as listed in the Board approved 2021-2022 School Calendar is presented for adoption.

Approved By:
Olson/Hedges
Board Agenda
May 18, 2021
Attachments:
Resolution 26-05-21 Lincoln Day 2022
20. Community Input on Non-Agendized Items
20.a. Comment Cards are Requested to be Electronically Submitted by 11:00 a.m. on Tuesday, May 18, 2021
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items not on the regular meeting agenda, within the subject matter jurisdiction of the Board.  Each speaker has 3 minutes of comment time and per BB 9323 there is a maximum of 20 minutes of comments per topic. In the event the number of comment cards submitted for a topic on the agenda is anticipated to exceed 20 minutes, the order of speakers will be randomized until the 20 minutes have expired.

With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons submitting comment.

Members of the public wishing to comment during the live meeting teleconference must submit an electronic comment card by 11:00 a.m. on Tuesday, May 18, 2021 using the following links:

English: https://forms.gle/vgymZLipPu59HxuJA

Spanish:  https://forms.gle/a5jkY5XixLvFiFjr7

21. Informal Reports
21.a. Superintendent
21.b. Assistant Superintendents and Executive Directors
22. Board Member Reports
23. Board of Education Committee Reports
24. Adjournment

Published: May 14, 2021, 4:45 PM

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