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Regular Meeting of the Board of Education via Teleconference
Newport-Mesa USD
January 12, 2021 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Regular Board Meeting via Teleconference
Quick Summary / Abstract:

NOTICE OF REGULAR MEETING VIA TELECONFERENCE

In compliance with Governor Newsom’s Executive Order N-29-20 in response to the ongoing COVID-19 outbreak, the District will conduct the Board of Education’s meeting as a teleconference. Given the health risks associated with COVID-19, the Newport-Mesa Unified School District has decided not to open the Board Room to the public. Public Comment may be submitted prior to the meeting via electronic submissions no later than Tuesday, January 12, 2021 by 9:00 a.m. via the following links: 

English: https://forms.gle/eeG4b4sNW5S7ya3B7

Spanish: https://forms.gle/t5LNPTfTtw9hAH4g6

ELECTRONIC PUBLIC COMMENT OPPORTUNITIES.  The following opportunities are offered to members of the public at regular meetings to make comments electronically on issues within the legal purview of the Board of Education.

  • Closed Session:  Members of the public may comment on items listed on the Closed Session agenda only.  
  • Community Input on Agendized Items:  The public may comment on items listed on the agenda including the Consent Calendar, Resolution Consent Calendar, and Discussion Action.  The public may also comment on items not listed on the agenda, but within the subject matter jurisdiction of the Board of Education.  
  • Community Input on Non-Agendized Items: This is an opportunity for the public to address the Board regarding items not on the regular meeting agenda, within the subject matter jurisdiction of the Board.  Each speaker has 3 minutes of comment time and per BB 9323 there is a maximum of 20 minutes of comments per topic. In the event the number of submitted public comments for a topic not on the agenda are anticipated to exceed 20  minutes, the order of comments will be read in random order until the 20  minutes have expired.
  • Community Input – Special Meeting Agenda Items: The public may only comment on items listed on the special meeting agenda and limited to three (3) minutes per comment up to 20 minutes of public comment per topic on the special meeting agenda.

Public comments regarding matters on the agenda shall be limited to three (3) minutes per comment, with up to 20 minutes of public comment per topic on the agenda.

In the event the number of submitted public comments for a topic on the agenda are anticipated to exceed 20  minutes, the order of comments will be read in random order until the 20  minutes have expired.

Public comments on matters not on the agenda shall be limited to three (3) minutes per comment, with up to 20 minutes of public comment, and will be read at the end of the meeting. 

Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak.

All comments received will be submitted to the Board, regardless of whether they are read during the meeting.

The video record of the meeting will be posted on the NMUSD YouTube Channel approximately 24-48 hours after the meeting, with closed caption updates to follow.

The public may watch the Board meeting by joining the following Zoom Webinar: 

https://nmusd.zoom.us/j/94529608059


2. Roll Call - 3:00 p.m.
2.a. Board of Education/Superintendent
3. Community Input on Closed Session Agenda Items
3.a. Comments are Requested to be Electronically Submitted no later than 9:00 a.m. on Tuesday, January 12, 2021
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. In the event the number of submitted public comments for a closed session item are anticipated to exceed 20 minutes, the order of comments will be read in random order until the 20 minutes have expired.

Electronic comments must be submitted no later than 9:00 a.m. on Tuesday, January 12, 2021 using the following links:

English: https://forms.gle/eeG4b4sNW5S7ya3B7

Spanish: https://forms.gle/t5LNPTfTtw9hAH4g6

4. Closed Session - 3:00 p.m.
4.a. Conference with Legal Counsel – Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case
4.b. Threat to Public Services or Facilities (Gov. Code Section 54957(a) Consultation with agency counsel) - This item is to discuss the district’s response to the COVID-19 pandemic
4.c. Conference with Legal Counsel – Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 2 potential cases
4.d. Conference with Labor Negotiator NMUSD Representative – Leona Olson Employee Organization – CSEA, NMFT Pursuant to Government Code Section 54957.6
4.e. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b])
4.f. Student Discipline (Pursuant to Education Code Sections 35146, 48918[c]): 1 case
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Moment of Reflection/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
Recommended Motion:
It is recommended that the Board of Education adopt the agenda as presented. 
9. Adoption of Minutes
9.a. Adoption of Minutes 12-15-20 and 12-17-20
Recommended Motion:
It is recommended that the Board of Education adopt the minutes of 12-15-20 and 12-17-20 as presented. 
Attachments:
Minutes 12-15-20
Minutes 12-17-20
10. Student Board Member Reports
11. Harbor Council PTA Report
12. Report
12.a. NMUSD Wellness Video
Speaker:
Annette Franco
Recommended Motion:
No action, video only.
Financial Impact:
Video series budgeted from the Public Information Office budget.
Comments:

This video highlights Newport-Mesa Unified School District’s commitment to the mental health and wellness of students. District staff share about Positive Behavior Interventions & Support, Restorative Practices, Community Alliance Collaborative, Mental Health Task Force, and the Parent Education Series. These are just a few of the many supports available to students. To learn more  visit www.nmusd.us/mentalhealth.  

Video Link: https://youtu.be/FF8TKdSDwhg (Video link will be live beginning Tuesday, 1/12/21)

Approved by:
Franco
Board Agenda
January 12, 2021
13. Community Input on Agendized Items
13.a. Comments are Requested to be Electronically Submitted Prior to 9:00 a.m. on Tuesday, January 12, 2021
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the regular meeting agenda.  Each speaker has 3 minutes of comment time and per BB 9323 there is a maximum of 20 minutes of comments per topic. In the event the number of submitted public comments for a topic on the agenda are anticipated to exceed 20 minutes, the order of comments will be read in random order until the 20 minutes have expired.

Comments submitted electronically through the links below that are selected will be read into the meeting video record. 

Regardless of whether comments are read into the video record, all comments received will be submitted to the Board.

With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons submitting comment.

Electronic comments must be submitted no later than 9:00 a.m. on Tuesday, January 12, 2021 using the following links:

English: https://forms.gle/eeG4b4sNW5S7ya3B7

Spanish: https://forms.gle/t5LNPTfTtw9hAH4g6


14. Superintendent Report
15. Consent Calendar
Recommended Motion:
It is recommended that the Board of Education approve the consent calendars of business, education, human resources, student support services and superintendent as presented. 
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
15.a. Business Services
15.a.1. Ratify Extension of Agreements with Various Consultants for 2019/2020 Maintenance Projects
Recommended Motion:
It is recommended that the Board of Education ratify the extension of agreements with various consultants for 2019/2020 maintenance projects.
Financial Impact:
General Fund – There is no financial impact.
Comments:
Background:
The Board approved the agreements with the following consultants for maintenance work for the 2019/2020 school year:

- Donald Krotee Partnership – District Wide Flooring Replacement

- Optimum Energy Design – Newport Harbor High School HVAC Replacement, Sims Hall

- Southern California Geotech – District Wide Asphalt Replacement

- Studio+ Architects – Back Bay/Monte Vista Roof Replacement

- Studio+ Architects – Costa Mesa High School Roof Replacement

- Terracon – Newport Harbor High School Pool Equipment Replacement

Agreements for services were signed with an end date of 6/30/2020, however, final billing was not received until after work was completed beyond the contract term.

Maintenance and Operations would like to extend these contract terms to June 30, 2021 under the same terms and conditions from the previous agreement. There is no financial impact to this action.


Current Consideration:
Staff recommends approval of this motion.


Approved by:
Holcomb/Bidnick/Geiszler
Board Agenda
January 12, 2021
Attachments:
Contract Amendment - Optimum Energy
Contract Amendment-Donald Krotee Partnership, Inc - Orig. 2.11.20
Contract Amendment-Southern California Geotechnical - Orig. 3.31.20
Contract Amendment-Studio+ - BBMV Roof - Orig. 1.14.20
Contract Amendment-Studio+ - CMHS Roof - Orig. 2.11.20
Contract Amendment-Terracon Consultants, Inc. - NHHS Pool - Orig. 4.28.20
15.a.2. Approve Agreement with Optimum Energy Design for HVAC Needs Assessment at Lindbergh
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Optimum Energy Design for HVAC Needs Assessment at Lindbergh.
Financial Impact:
Special reserve fund for capital outlay projects - Facilities: not to exceed $4,999
Comments:
Background:
Catalyst Family Inc., formerly Continuing Development, Inc., is the district tenant located at the Lindbergh site.  The current lease from the district was renewed on July 1, 2020 and ends on June 30, 2022.  Catalyst Family Inc. has requested the district to perform a needs assessment on how to incorporate HVAC to the existing buildings on the Lindbergh site.  This needs assessment will identify the existing conditions, provide conceptual design of required upgrades to support new HVAC systems, and provide a rough order of magnitude cost estimate.  This needs assessment will be funded by Catalyst Family Inc., but managed by the district facilities department.

OED is the district’s mechanical engineer and has designed all the new HVAC systems throughout the district.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
January 12, 2021

Attachments:
OED - Service Agreement
15.a.3. Approve Agreement with Studio+ Architecture for Wood Siding Replacement at Andersen Elementary School
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Studio+ Architecture for wood siding replacement at Andersen Elementary.
Financial Impact:
Routine Restricted Maintenance: Not to Exceed $24,000
Comments:
Background:
Maintenance and Operations has identified a need to replace the wood siding at Andersen Elementary School due to dry rot and termite damage.  Deferred maintenance projects such as this will require public bidding per Public Contract Code 20111.

Studio+ Architecture has provided a proposal for professional services, including design, preparation of bid documents, project support and close out.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
January 12, 2021
Attachments:
Service Agreement - Studio+
15.a.4. Approve Service Agreement with Health Science Associates, Inc. for Indoor Air Quality and Industrial Hygienist Consultation Services
Recommended Motion:
It is recommended that the Board of Education approve the service agreement with Health Science Associates, Inc. for indoor air quality and industrial hygienist consultation services.
Financial Impact:
Routine Restricted Maintenance - $15,000
Comments:
Background: Maintenance and Operations requires professional consultation for indoor air quality-related issues. Examples of such services includes air quality sampling, mold investigation, and general consultation where district staff is not qualified to respond.

The district has used Health Science Associates for assistance with indoor air quality issues previously, and desires to continue to use their services on an as-needs basis.

Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
January 12, 2021
Attachments:
SA - Health Science Associates - VS
15.a.5. Approve Purchasing and Transaction Report for 01-12-21
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 01-12-21.
Financial Impact:
Various funds district-wide.
Comments:

Background:
The reports are as follows:

Purchase Order Summary along with Abstract that lists all purchase orders over $10,000; excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.
- Purchase orders covering December 02, 2020 through December 14, 2020: Processed 191 totaling $2,197,689.99.

Business Trip Summary detailing trips by name, organization, and funding(s).
- Business trips submitted between December 02, 2020 through December 14, 2020: Processed 46 Travel Approval Requests.

Surplus Reports listing assets that have been sent to Bear Street for liquidation and/or archiving.
- Surplus items between December 02, 2020 through December 14, 2020: Processed 18 items.

Approved by:
Holcomb/Trader
Board Agenda
January 12, 2021

Attachments:
Canceled Report 01.12.21
Change Orders Report 01.12.21
Purchase Order Detail Report 01.12.21
Purchase Orders Exceeding $10,000 and New Equipment Report 01.12.21
TAR Report 01.12.21
15.a.6. Approve Accounting Report 01-12-21
Recommended Motion:
 It is recommended that the Board of Education approve Accounting Report 1-12-2021.
Financial Impact:
Not applicable.
Comments:
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

The Accounting Report reflects activity for the period November 23, 2020, through December 6, 2020.

Current Consideration:
Staff recommends approval of this motion.

Approved By:
Holcomb/Trader
Board Agenda
January 12, 2021
Attachments:
Accounting Check Register 01-12-21
Accounting Report 01-12-21
15.a.7. Approve Gift Register 01-12-2021
Recommended Motion:

It is recommended that the Board of Education approve Gift Register 01-12-2021.

Financial Impact:
Enhances the district's financial capabilities by the amount of the gifts.
Comments:
Background:
The Board of Education encourages and greatly appreciates suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance and do not impair the district's financial capabilities, before accepting the gift the Board shall consider whether the gift:

1. Has a purpose consistent with the district's vision and philosophy;
2. Begins a program which the Board would be unable to continue when the donated funds are exhausted;
3. Places restrictions on the school program;
4. Entails undesirable or excessive costs;
5. Implies endorsement of any business or product.

Once donations are approved by the Board, letters of acknowledgement are sent to the donors.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb
Board Agenda
January 12, 2021
Attachments:
Gift Register 01-12-2021
15.a.8. Approve Software Register (Renewals) 01-12-2021
Recommended Motion:
It is recommended that the Board of Education approve the Software Register (Renewals) 01-12-2020.
Financial Impact:
General Fund, Information Technology - Budgeted for $10,426
Comments:
Background:
The district utilizes various vendors for maintenance, support, and service products. The annual maintenance and support agreements vary in renewal start and end dates; however, all are considered routine renewals.


Current Consideration:
Staff recommends approval of this motion.


Approved by:
Holcomb/Babovic
Board Agenda
January 12, 2021
Attachments:
CAMSA licenses
Software Register (Renewals) 01-12-21
15.b. Education Services
15.b.1. Ratify the Agreement Between the Anti-Defamation League (ADL) and Newport-Mesa Unified School District for Peer Leadership Trainings
Recommended Motion:
It is recommended that the Board of Education ratify the agreement between the Anti-Defamation League (ADL) and Newport-Mesa Unified School District for Peer Leadership Trainings.
Financial Impact:
This item was budgeted, not to exceed five-thousand dollars ($5,000) with funds provided to secondary education from fiscal services. These trainings were part of the Human Relations Task Force Implementation Plan.
Comments:

Background:

Established in 1913, the Anti-Defamation League (ADL) is the leading anti-hate organization. ADL is a global leader in exposing extremism and delivering anti-bias education. ADL's ultimate goal is a world in which no group or individual suffers from bias, discrimination or hate.

Current Consideration:

The Anti-Defamation League (ADL) provided a five-day, virtual Peer Leadership Training for Newport Harbor High School staff on August 3 - 7, 2020.  This training promotes positive personal and institutional change to create a respectful, inclusive, and safe learning environment and community; and to build understanding of the value and benefits of diversity.

Approved by:
Drake/Bauermeister
Board Agenda
January 12, 2021


Attachments:
ADL Agreement NMUSD
15.b.2. Accept Williams Legislation First Quarter Report for School Year 2020-2021
Recommended Motion:
It is recommended that the Board of Education accept the 2020/21 First Quarter Report covering the period of July 1, 2020 to September 30, 2020 in accordance with the Williams Settlement Legislation.
Comments:

Background:
The Orange County Department of Education (OCDE) provides a quarterly report to all school districts in Orange County. California Education Code section 1240(2)(H) requires the report to be provided to the Board of Education at a regularly scheduled meeting, held in accordance with public notification requirements.


Current Consideration:
The First Quarter Williams Legislation Report summarizes activity for the current and previous quarter, which includes reviews conducted by the OCDE and data submitted by the school district regarding Williams Uniform Complaints. The report represents the OCDE review in the areas of Instructional Materials and Facilities Reviews. These activities were conducted by the Orange County Department of Education during July, August and September 2020.


In accordance with the requirements of the Williams Uniform Complaint Procedures, the District is required to submit a quarterly report to the District and County Boards of Education. During the fourth quarter reporting period of April through June 2020, no complaints were filed.


Approved by:
Drake/Galey
Board Agenda

January 12, 2021

Attachments:
2020-21 First Quarter Report
15.b.3. Approve the 2020-2021 Career Technical Education Advisory Committee Members
Recommended Motion:
It is recommended that the Board of Education approve the 2020-2021 Career Technical Education Advisory Committee Members.
Comments:

Background:
According to the 2018-19 California Department of Education Program Monitoring document for Career Technical Education, in Section I, Involvement, CTE 01.1.1: "The governing board of each school district participating in a Career Technical Education (CTE) program shall appoint a CTE Advisory committee to develop recommendations on the program and to provide liaison between the District and potential employers."

Current Consideration:
Attached is the list of 2020-2021 Career Technical Education Advisory Committee members.

Approved by:
Drake/Vossen
Board Agenda
January 12, 2021

Attachments:
CTE Advisory Board Members 2020-21
15.b.4. Approve RoboBlockly Software for Newport-Mesa Unified School District for the 2020/21 School Year
Recommended Motion:
It is recommended that the Board of Education approve the RoboBlockly software for Newport-Mesa Unified School District.
Comments:

Background:
RoboBlockly is the online branch of the C-STEM Studio programming suite.  It is primarily used to program and simulate Linkbot robots, but can also be used to augment mathematics and art instruction.  This software is critical during hybrid and distance learning.

Current Consideration:
To maintain the continuance of access to the software that is used by students during the 2020-2021 school year.

The California Student Data Privacy Agreement is attached.

Approved by:
Drake/Vossen
Board Agenda
January 12, 2021

Attachments:
RoboBlockly CSDPA
15.b.5. Approve Robot Mesh Studio Software for Newport-Mesa Unified School District for the 2020/21 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Robot Mesh Studio software for Newport-Mesa Unified School District, as needed for the Engineering Pathway.
Comments:

Background:
RobotMesh Studio allows for virtual building and programming of VEX Robotics mechanisms. The virtual building and simulation (e.g. mimics) will be used as an alternative for hands-on mechanism construction during distance learning.

Current Consideration:
To maintain the continuance of access to the software that is used by the students during the 2020-2021 school year.

The California Student Data Privacy Agreement is attached.

Approved by:
Drake/Vossen
Board Agenda
January 12, 2021

Attachments:
Robot Mesh CSDPA
15.b.6. Approve Publication of the 2019-20 School Accountability Report Cards (SARC)
Recommended Motion:
It is recommended that the Board of Education approve the publication of School Accountability Report Cards (SARC).
Comments:

Background
The Board of Education recognizes its responsibility to provide the public with important information about each public school. The School Accountability Report Card (SARC) is intended to provide families and the community with information about each district school and to provide data by which parents/ guardians can make meaningful comparisons between schools. The required elements of the SARC include Demographic data, School safety and climate for learning information, Academic data, School completion rates, Class sizes, Teacher and staff information, Curriculum and instruction descriptions, Postsecondary preparation information, and Fiscal and expenditure date. Guidelines established by the California Department of Education specify which school years apply to the required elements: 2017-18, 2018-19, or 2019-20.  The Board of Education shall annually issue SARCs for each school site. 

Current Consideration
The 2019-20 SARCs published during the 2020-21 school year are prepared according to guidelines from the California Department of Education. The District will publish a SARC for each school site on the District website.

Approved by:

Drake/Galey

Board Agenda

January 12, 2021
15.b.7. Approve Service Agreements’ Register 1-12-2021
Recommended Motion:
It is recommended that the Board of Education approve the Service Agreements' Register 1-12-2021.
Financial Impact:
The various funding sources of the Service Agreements are listed on the Register
Comments:
Background
A Service Agreements' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration
Service Agreements' Register 1-12-2021 is submitted for consideration.

Approved by: 
Drake/Sense
Board Agenda
January 12, 2021
Attachments:
Service Agreement Register 1-12-21
15.b.8. Approve California Student Data Privacy Agreement Register 1-12-2021
Recommended Motion:
It is recommended that the Board of Education approve California Student Data Privacy Agreement Register 1-12-2021.
Comments:

Background:
In a digital age, more information is being collected daily than ever before. Laws have been enacted to protect minor's personally identifiable information ("PII") data, including but not limited to, these statutes: AB 1584, now California Education Code Section 49073.1; Family Educational Rights and Privacy Act ("FERPA") 20 U.S.C 1232g; Children's Online Privacy Protection Act ("COPPA"), 15 U.S.C. 6501-6502; and Protection of Pupil Rights Amendment ("PPRA") 20 U.S.C 1232h.

Current Consideration:
The California Student Data Privacy Agreement (CSDPA) has been reviewed by several sets of legal and subject matter experts ranging from the Federal government, private attorneys, and educators working in the data privacy field in the State of California. The Provider, by signing the "General Offer of Privacy Terms", agrees to allow other LEAs in California the opportunity to accept and enjoy the benefits of this CSDPA for the Services, without the need to negotiate terms in a separate CSDPA. Users of this document can know, with a high degree of confidence, that it meets both the requirements of Federal and California State law. District staff recommend approval/renewal of the CSDPA agreements with the vendors listed on the attached register.

Approved by:
Drake/Mishne
Board Agenda
January 12, 2021

Attachments:
CSDPA Register 1.12.21
15.c. Human Resources
15.c.1. Approve Certificated Employees' Resignation/Termination Register 01-12-21
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 01-12-21.

Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 01-12-21 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
January 12, 2021

Attachments:
Certificated Resignation Register 1-12-21
15.c.2. Approve Certificated Employees' Appointment/Reassignment Register 01-12-21
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 01-12-21.

Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 01-12-21 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
January 12, 2021

Attachments:
Certificated Appointment Register 1-12-21
15.c.3. Approve Certificated Employees' Leave of Absence Register 01-12-21
Recommended Motion:
It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 01-12-21.
Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 01-12-21 are requesting leaves of absence for the reasons indicated for the 2020-21 school year.

Approved By:
Olson/Garcia
Board Agenda
January 12, 2021

Attachments:
Certificated LOA Register 1-12-21
15.c.4. Approve Classified Employees' Resignation/Termination Register 01-12-21
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 01-12-21.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.


Current Consideration:
These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

Approved by:
Clark/Caldwell
Board Agenda
January 12, 2021

Attachments:
Classified Resignation Register 1-12-21
15.c.5. Approve Classified Employees’ Appointment/Reassignment Register 01-12-21
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 01-12-21.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

Current Consideration:
The positions listed on Appointment/Reassignment Register 01-12-21 are needed to conduct district and school operations.

Approved by:
Clark/Caldwell
Board Agenda
January 12, 2021


Attachments:
Classified Appointment Register 1-12-21
15.c.6. Approve Classified Employees' Leave of Absence Register 01-12-21
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 01-12-21.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

Current Consideration:
These leaves are approved in accordance with the state and local legislation.

Approved by:
Clark/Caldwell
Board Agenda
January 12, 2021


Attachments:
Classified LOA Register 1-12-21
15.d. Student Support Services
15.d.1. Approve Contract Between the County of Orange Health Care Agency and the Newport Mesa Unified School District (NMUSD) to administer the California Healthy Kids Survey in the Spring Semester of the 2020-2021 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Contract between the County of Orange Health Care Agency and the NMUSD for the administration of the California Healthy Kids Survey in the 2020-2021 School Year.
Financial Impact:
Not to exceed $8,250.00.
Comments:

Background:

The California Healthy Kids Survey is a survey tool endorsed by the California Department of Education to help districts meeting Local Control Accountability Plan requirements, improve school climate, increase student engagement and parent involvement, and assist in this analysis and strategic planning of resources, supports and interventions.  Newport Mesa Unified School District has used data collected from the California Healthy Kids Survey for the past 6 years in its planning and prioritizing systems.  As an example, the data collected has helped to refine social and emotional supports for students and families, increase the hiring of specialized personnel, and secure programming to address substance abuse and mental health and wellness issues throughout the District. Originally scheduled to be administered in the Spring of 2020, the CHKS was postponed due to the effects of the Coronavirus pandemic and the transition to distance learning.  The Spring, 2021 administration of the CHKS has been modified to be administered in both in-person and distance learning environments.

Current Consideration:

Approval of this agenda item will allow the District to continue to collect valuable data and make informed decisions on academic, social/emotional, behavioral, and mental health and wellness issues impacting students and families throughout the District.

Approved by:

Jocham/D'Agostino

Board Agenda

January 12, 2021

Attachments:
CT-042-21010888
15.d.2. Approve the Memorandum of Understanding with Orange County Health Care Agency and WestEd for the Administration of the California Healthy Kids Survey for 2020-2021
Recommended Motion:
It is recommended that the Board of Education approve the scope of work and memorandum of understanding between NMUSD and Orange County Health Care Agency and WestEd for the administration of the California Healthy Kids Survey (CHKS) for 2020-2021. 
Financial Impact:
The Master agreement will provide $4,884.00 to NMUSD to be used exclusively for payment of the CHKS basic fee to WestEd (CHKS Southern California Regional Center) and to cover other costs related to administration of the CHKS to students in grades 5, 7, 9, and 11 during the 2020-2021 school year.
Comments:

Background:

The CHKS provides a reliable and cost-effective method of collecting countywide data on student health-risk behaviors and youth development factors.  This data is used by the Orange County Health Care Agency (OCHCA), and is an important tool for schools, districts and community-level youth-oriented programs throughout Orange County.  OCHCA provides funding to support Orange County school districts who receive Tobacco Use Prevention Education (TUPE) funds from the California Department of Education to administer the CHKS.

Current Consideration:

NMUSD will utilize funds to help maintain administering to CHKS as a reliable source of accurate data on students' health behaviors.

Approved by:

Jocham/D'Agostino

Board Agenda

January 12, 2021

Attachments:
West Ed MOU 20-21
15.d.3. Approve Contract between the Scribbles Software Corporation and the Newport Mesa Unified School District (NMUSD) to deliver software-as-service platforms that will unify all pre enrollment and student records processing throughout the District through January 31, 2024
Recommended Motion:
It is recommended that the Board of Education approve the Contract between the Scribbles Software Corporation and the NMUSD for the secure handling, management and transfer of student records both internally and with other agencies at the local, state and national levels.
Financial Impact:
Not to exceed $28,000.00 per year.
Comments:

Background:

The Coronavirus Pandemic impacted every area of the District operations and exposed critical gaps in service delivery. One of these impacted areas was the reception, handling, maintenance and transfer of student records in a safe and secure manner.  Although the District has been using Scribbles to process records requests through the Student Records office for the past two years, additional services were not seen as necessary until now.

The Scribbles software platform streamlines the various aspects of student records management and enrollment processes.  The software would be used to manage student records at all school sites, the Student Records Department, the Karen Kendall Welcome Center Pre-Enrollment Office, Health Services, Special Education Offices, and Fiscal Services.  The platform will offer the following services:

  • A unified, district wide platform for all student records and pre-enrollment procedures,
  • Secure Identity Checks for Requestors of Student Records,
  • An easy-to-access student records request process, and
  • Contactless pre-enrollment document processing for new students and families.

Current Consideration:

Approval of this agenda item will allow the District to continue deliver the highest levels of service in a timely, secure, and reliable manner as it relates to the handling, management, and transfer of student records.

Approved by:

Jocham/D'Agostino

Board Agenda

January 12, 2021

Attachments:
Scribbles Contract
15.d.4. Approve Addendum to the Memorandum of Understanding (MOU) Between the Newport Mesa Unified School District (NMUSD) and Waymakers
Recommended Motion:
It is recommended that the Board of Education approve the Addendum to the MOU between the NMUSD and Waymakers through June 30, 2021.
Financial Impact:
None. Services are supported through Waymakers and their partnership with the Orange County Department of Education.
Comments:

Background:

Waymakers, a nonprofit resource dedicated to building safer communities, has been a partner with the NMUSD for many years. The organization works with youth offenders, assisting troubled families and supporting troubled families. Currently Waymakers has an MOU in place to provide evidence based substance abuse prevention education to at least 900 middle and high school students in the District.

This addendum will expand services to the District's middle and high school students by facilitating eight (8) youth-led leadership activities that will complement the existing substance abuse prevention programming currently offered.  Waymakers will also offer four (4) youth-led activities to prevent impaired driving or driving with an impaired driver.

Current Consideration:

Approval of this agenda item will allow the District to continue its partnership with Waymakers and expand services offered to students in the areas of substance abuse and impaired driver education programs.

Approved by:

Jocham/D'Agostino

Board Agenda

January 12, 2021

Attachments:
Waymakers Addendum
15.d.5. Approve Parent Reimbursement Contract for the 2020-2021 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Parent Reimbursement Contract as established from the Individual Education Program.
Financial Impact:
$600.00
Comments:

Background:

Newport-Mesa Unified School District Special Education Department has approved Parent Reimbursement for 2020-2021 under provisions of Education Code 56365 and 56366.

Current Consideration:

This Parent Reimbursement Contract is to reimburse parents for services they have incurred with schools and agency placements as specified on current IEPs.

Approved by:

Jocham/Barela

Board Agenda

January 12, 2021

15.d.6. Approve Student Discipline – Expulsion of Student
Recommended Motion:
It is recommended that the Board of Education approve the expulsion of student 20-02-77.  
Financial Impact:

No budget impact.

Comments:

Background:

In accordance with Education Code Sections 35146, 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board of Education.


Current Consideration:

The following student expulsion matter is before the Board for discipline consideration: student 20-02-77.   


Board Approval:

Jocham/D’Agostino

Board Agenda

January 12, 2021

15.d.7. Approve Settlement Agreement #41029190
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement #41029190 pursuant to the laws of the State of California.
Comments:

Background:

On December 14, 2020 a Settlement Agreement was reached in Case #41029190.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of all claims through and including the last day of complete execution.

Approved by:

Jocham/Young

Board Agenda

January 12, 2021

15.d.8. Approve Settlement Agreement #2020090833
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement #2020090833 pursuant to the laws of the State of California.
Financial Impact:
$44,500.00
Comments:

Background:

On December 9, 2020 a Settlement Agreement was reached in Case #2020090833.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of all claims through and including July 31, 2021.

Approved by:

Jocham/Young

Board Agenda

January 12, 2021

15.e. Superintendent
15.e.1. Approve Agreement with the California School Boards Association for a Board of Education Governance Workshop
Recommended Motion:
It is recommended that the Board of Education approve the Agreement with the California School Boards Association for a Board of Education Governance Workshop and authorize the Superintendent to execute as approved.
Financial Impact:
Budget Area: Superintendent/Board of Education -  Not to exceed $2,700.
Comments:

Background;
The district is governed by a seven member elected Board of Education.  The Board of Education is the district's primary policy formulating authority.  In addition, the Board of Education is responsible for setting direction, establishing an effective and efficient structure, ensuring accountability, and providing leadership as advocates for children, the district, and public schools.  In accomplishing these responsibilities, the Board must navigate through substantial law, regulations and the complexity of the district's budget and operations.

Current Consideration:
The California School Boards Association provides training in governance and best practices for Boards of Education.  Training is vital to ensure the N-MUSD Board of Education has the information requisite to meet the challenge of their position.

Approved by:
Lee-Sung
Board Agenda
January 12, 2021

    

Attachments:
CSBA Governance Workshop Contract 2021
16. Discussion/Action Calendar
16.a. Approve Additions to the High School Course of Study
Recommended Motion:

It is recommended that the Board of Education approve the revision to the High & Middle School Courses of Study.


Financial Impact:
Not applicable, routine impact.
Comments:

Background:


Newport-Mesa Unified School District Policy and Rule and Regulation #6141.1 specify that additions to the Middle and High School Courses of Study shall be submitted to the Board of Education for approval. Course addition(s) have been reviewed and approved by the Assistant Superintendent Education Services, Secondary School Principal(s) and appropriate Curriculumstaff before submission to the Board of Education. It has been certified that the applicable course additions are aligned with the State Board of Education adopted content standards (Section 60605).

The following courses, with attached course descriptions, are being submitted for additions: AVID Tutorial A/B.

Approved By:
Drake/Bauermeister
Board Agenda
January 12, 2021


Attachments:
AVID Tutorial A/B
17. Community Input on Non-Agendized Items
17.a. Comments are Requested to be Electronically Submitted Prior to 9:00 a.m. on Tuesday, January 12, 2021
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items not on the regular meeting agenda, within the subject matter jurisdiction of the Board.  Each speaker has 3 minutes of comment time and per BB 9323 there is a maximum of 20 minutes of comments per topic. In the event the number of submitted public comments for a topic not on the agenda are anticipated to exceed 20 minutes, the order of comments will be read in random order until the 20 minutes have expired.

Comments submitted electronically through the links below that are selected will be read into the meeting video record. 

Regardless of whether comments are read into the video record, all comments received will be submitted to the Board.

With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons submitting comment.

Electronic comments must be submitted no later than 9:00 a.m. on Tuesday, January 12, 2021 using the following links:

English: https://forms.gle/eeG4b4sNW5S7ya3B7

Spanish: https://forms.gle/t5LNPTfTtw9hAH4g6

18. Informal Reports
18.a. Superintendent
18.b. Assistant Superintendents and Executive Directors
19. Board Member Reports
20. Board of Education Committee Reports
21. Adjournment

Published: January 8, 2021, 4:43 PM

The resubmit was successful.