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Regular Meeting of the Board of Education via Teleconference
Newport-Mesa USD
October 27, 2020 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Regular Board Meeting via Teleconference
Quick Summary / Abstract:

NOTICE OF REGULAR MEETING VIA TELECONFERENCE

In compliance with Governor Newsom’s Executive Order N-29-20 in response to the ongoing COVID-19 outbreak, the District will conduct the Board of Education’s meeting as a teleconference. Given the health risks associated with COVID-19, the Newport-Mesa Unified School District has decided not to open the Board Room to the public. Public Comment may be submitted prior to the meeting via electronic submissions no later than Tuesday, October 27, 2020 by 9:00 a.m. via the following links: 

English: https://forms.gle/EiZe5ZWXkqVqSWsG6

Spanish: https://forms.gle/nXEAZM7N5dRnouG2A

ELECTRONIC PUBLIC COMMENT OPPORTUNITIES.  The following opportunities are offered to members of the public at regular meetings to make comments electronically on issues within the legal purview of the Board of Education.

  • Closed Session:  Members of the public may comment on items listed on the Closed Session agenda only.  
  • Community Input on Agendized Items:  The public may comment on items listed on the agenda including the Consent Calendar, Resolution Consent Calendar, and Discussion Action.  The public may also comment on items not listed on the agenda, but within the subject matter jurisdiction of the Board of Education.  
  • Community Input on Non-Agendized Items: This is an opportunity for the public to address the Board regarding items not on the regular meeting agenda, within the subject matter jurisdiction of the Board.  Each speaker has 3 minutes of comment time and per BB 9323 there is a maximum of 20 minutes of comments per topic. In the event the number of submitted public comments for a topic not on the agenda are anticipated to exceed 20  minutes, the order of comments will be read in random order until the 20  minutes have expired.
  • Community Input – Special Meeting Agenda Items: The public may only comment on items listed on the special meeting agenda and limited to three (3) minutes per comment up to 20 minutes of public comment per topic on the special meeting agenda.

Public comments regarding matters on the agenda shall be limited to three (3) minutes per comment, with up to 20 minutes of public comment per topic on the agenda.

In the event the number of submitted public comments for a topic on the agenda are anticipated to exceed 20  minutes, the order of comments will be read in random order until the 20  minutes have expired.

Public comments on matters not on the agenda shall be limited to three (3) minutes per comment, with up to 20 minutes of public comment, and will be read at the end of the meeting. 

Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak.

All comments received will be submitted to the Board, regardless of whether they are read during the meeting.

The video record of the meeting will be posted on the NMUSD YouTube Channel approximately 24-48 hours after the meeting, with closed caption updates to follow.

The public may watch the Board meeting by joining the following Zoom Webinar: 

https://nmusd.zoom.us/j/91795326238


2. Roll Call - 3:00 p.m.
2.a. Board of Education/Superintendent
3. Community Input on Closed Session Agenda Items
3.a. Comments are Requested to be Electronically Submitted no later than 9:00 a.m. on Tuesday, October 27, 2020
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. In the event the number of submitted public comments for a closed session item are anticipated to exceed 20 minutes, the order of comments will be read in random order until the 20 minutes have expired.

Electronic comments must be submitted no later than 9:00 a.m. on Tuesday, October 27, 2020 using the following links:

English: https://forms.gle/EiZe5ZWXkqVqSWsG6

Spanish: https://forms.gle/nXEAZM7N5dRnouG2A

4. Closed Session - 3:00 p.m.
4.a. Threat to Public Services or Facilities (Gov. Code Section 54957(a) Consultation with agency counsel) - This item is to discuss the district’s response to the COVID-19 pandemic
4.b. Conference with Legal Counsel - Existing Litigation - (Paragraph (1) of subdivision (d) of Section 54956.9) Civil Action No. 5:20-cv-01796-DMG-KK
4.c. Conference with Labor Negotiator NMUSD Representative – Leona Olson Employee Organization – CSEA, NMFT, NMAA and Supervisors Pursuant to Government Code Section 54957.6
4.d. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b])
4.e. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b]) #202008HR
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Moment of Reflection/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
Recommended Motion:
It is recommended that the Board of Education adopt the agenda as presented.
9. Adoption of Minutes
9.a. Adoption of Minutes 10-06-20 and 10-08-20
Recommended Motion:

It is recommended that the Board of Education adopt the minutes of 10-06-20 and 10-08-20 as presented.

Attachments:
Minutes 10-6-20
Minutes 10-8-20
10. Student Board Member Reports
11. Harbor Council PTA Report
12. Informational Items - Arts Education
13. Community Input on Agendized Items
13.a. Comments are Requested to be Electronically Submitted Prior to 9:00 a.m. on Tuesday, October 27, 2020
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the regular meeting agenda.  Each speaker has 3 minutes of comment time and per BB 9323 there is a maximum of 20 minutes of comments per topic. In the event the number of submitted public comments for a topic on the agenda are anticipated to exceed 20 minutes, the order of comments will be read in random order until the 20 minutes have expired.

Comments submitted electronically through the links below that are selected will be read into the meeting video record. 

Regardless of whether comments are read into the video record, all comments received will be submitted to the Board.

With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons submitting comment.

Electronic comments must be submitted no later than 9:00 a.m. on Tuesday, October 27, 2020 using the following links:

English: https://forms.gle/EiZe5ZWXkqVqSWsG6

Spanish: https://forms.gle/nXEAZM7N5dRnouG2A


14. Superintendent Report
15. Report
15.a. COVID-19 Update
Recommended Motion:
Report only, no action. 
Comments:

The Board of Education will receive an update from staff regarding its response to COVID-19 issues as it relates to Newport-Mesa USD. 

Approved by:

Lee-Sung

Board Agenda

October 27, 2020



16. Discussion/Action Calendar
16.a. Approve Start Dates and Instructional Model for Reopening Secondary Schools Grades 7-12 in Level 2
Recommended Motion:
It is recommended that the Board of Education approve the start dates and instructional model for reopening secondary schools grades 7-12 in Level 2.
Financial Impact:
Not applicable.
Comments:
Background:
On October 8, 2020 the Board of Education took action to delay the reopening of all secondary schools (grades 7-12) in order to further assess the support structures for student learning while in-person and at-home within the Level 2 Hybrid model. This decision allowed an opportunity to review and enhance the instructional model to better support students under these challenging circumstances caused by the pandemic.

Current Consideration:
The proposed start dates for Level 2:

  • Back Bay/Monte Vista HS – November 3, 2020
  • Ensign MS, TeWinkle MS, Corona del Mar MS/HS, Costa Mesa MS/HS, Estancia HS and Newport Harbor HS – November 9, 2020
  • Early College HS – Will remain in distance learning until further notice due to the challenges related to the alignment with the community college system

The Hybrid model consists of the following:

  • Two cohorts to reduce the number of students on campus at one time by approximately 50%
  • Two days of in-person instruction, two days at-home learning, and one half-day distance learning per week
  • During at-home learning days, students and teachers connect during the assigned period
  • At-home learning may include simultaneous, synchronous, asynchronous and/or independent learning and provides more frequent teacher/student contact all focused on moving learning forward daily
  • As needed, option to learn at-home every day while remaining at current school
  • Student supports with teachers are included four days a week in the bell schedule
  • One half-day per week dedicated to on-going teacher professional development and/or meeting time including strategies and practices specific to hybrid instruction

This action does not affect elementary schools, students receiving SDC services (TK-12) or the Cloud Campus. Due to the evolving and changing circumstances during this pandemic crisis and on-going negotiations with NMFT and CSEA, the timeline and models are subject to change and/or adjustment. 

Approved by:
Lee-Sung  
Board Agenda
October 27, 2020

16.b. Appointment of California School Employees Association Chapter 18 Representative Serving on the Personnel Commission
Recommended Motion:
It is recommended that the Board of Education approve the reappointment of Susan Meyer to the Personnel Commission, serving as the California School Employees Association Chapter 18 Representative, for a three-year term commencing at noon on December 1, 2020.
Financial Impact:
Routine impact.
Comments:

Background: 
Newport-Mesa Unified School District has adopted the Merit System which is overseen by the Personnel Commission, a body independent of the Board of Education, that is authorized by the state of California to be responsible for certain personnel matters affecting classified school employees.

The Commission is composed of three members who are appointed for three-year staggered terms. One Commissioner is appointed by the Board of Education, one by the classified employee’s exclusive representative and one is selected by the other two Commissioners.

The term of the California School Employees Association Chapter 18 appointee, Ms. Susan Meyer, expires at noon on December 1, 2020.

Current Consideration:
California Education Code §45246 provides that the Board of Education shall adopt the nominee selected by the classified employees. The California School Employees Association Chapter 18 wishes Susan Meyer to continue as their representative and requests that the Board of Education adopt the recommendation to reappoint her for a three-year Commission term effective at noon on December 1, 2020.

Susan Meyer has been invited to attend the Board meeting to be introduced to the Board and the Superintendent.
 
Approved by:
Clark/Caldwell
Board Agenda
October 27, 2020


16.c. Approve Name Change and Grade Span of Monte Vista High School to Monte Vista High School/Cloud Campus
Recommended Motion:

It is recommended that the Board of Education approve the name change and grade span served by Monte Vista High School to Monte Vista High School/Cloud Campus, serving students in Grades TK-12 for the 20-21 school year.

Comments:

Background:
All public schools are assigned a code by the California Department of Education (CDE) that is used for tracking purposes related to funding, assessment, accountability, grant applications and reporting. This County-District-School (CDS) code is unique to every school in California. In August of 2020, the Newport Mesa Unified School District created the Cloud Campus, an online virtual school for students in grades TK through 12.

Current Consideration:
This issue is timely as there are students attending the Cloud Campus who require a school CDS code in order to register and take AP exams. There is an option to combine Monte Vista High School with the Cloud Campus under the same CDS code for the 20-21 school year. Research and canvassing of other school districts shows that merging an independent studies school with a newly created virtual school is an acceptable practice.

The NMUSD must notify the CDE of any name change to schools operating under their respective CDS codes and board approval is required as part of that notification.

Therefore, CDS code 30-66597-3030186 which was Monte Vista High School will now be named Monte Vista High School/Cloud Campus. 

The grade range served under Monte Vista High School/Cloud Campus will be TK-12, a change from grades 9-12.

The school will remain an “Alternative School of Choice” and offer independent studies. Upon board approval these changes will be submitted to the CDE and, for accreditation purposes, notification will also be sent to the Western Association of Schools and Colleges.

Approved by:

Jocham/D'Agostino

Board Agenda

October 27, 2020


16.d. Approve Agreement with Addiction Treatment Technologies, LLC dba Care Solace for the 2020-2021 School Year
Recommended Motion:
It is recommended that the Board of Education approve the agreement with the Addiction Treatment Technologies, LLC dba Care Solace to provide mental health services to district staff and families for the 2020-2021 school year.
Financial Impact:
$30,300.00
Comments:

Background:

Care Solace is a simple, easily navigated one-stop online portal for NMUSD students, staff (and families of students and staff) to access verified and relevant counseling and treatment for mental health and substance abuse issues.  Their support is available 24/7 with staff that is fluent in English and Spanish (web content is accessible in a myriad of other languages).

Current Consideration:

With this agreement, Care Solace will provide three primary services:

1. Through their portal, any NMUSD student, staff, or family member is able to access crisis counselors, email questions, and get matched with a service provider to meet and address their specific needs.  Through a series of questions, Care Solace generates a tailored list of resources which have been verified; specificity includes but is not limited to: person's age, location, language spoken, insurance, and need.

2. The Care Concierge feature allows you to work with a member of the Care Solace Team to personally help you identify resources, schedule an appointment, and follow up to make sure that the individual has gotten the care they need. This can be done in one of two ways: through a direct call from an individual or District staff can reach out to Care Solace and participate in a "warm handoff".  In the instances where District Staff is involved in the linkage, Care Solace will provide ongoing data to the staff in regards to successful linkage and follow through, serving as a case manager and district liaison (with necessary releases of information processes followed).

3. Care Solace provides valuable on going tracking reports to the District; desegregated by age, school, treatment categories, appointments booked, demographics, and other things.

Approved by:

Jocham/D'Agostino

Board Agenda

October 27, 2020

Attachments:
Care Solace
16.e. Approve Management, Confidential and Supervisor Compensation and Benefits for 2020-2021
Recommended Motion:

It is recommended that the Board of Education approve the proposed Management, Confidential and Supervisor compensation and benefits for 2020-2021.

Financial Impact:

The additional funding related to salary and benefits is anticipated to be $210,514.42. This amount has been budgeted.

Comments:

Background:
On September 15, 2020,  the Board of Education approved a tentative agreement with NMFT addressing salary and health and welfare benefits for 2020-2021. On October 6, 2020, the Board of Education approved a tentative agreement with CSEA addressing salary and health and welfare benefits for 2020-2021.

Assistant Superintendent, Chief Human Resources Officer, Leona Olson met with Management, Confidential and Supervisor employee groups regarding 2020-2021 compensation. The Management, Confidential and Supervisor employees, who are unrepresented as a bargaining unit, receive compensation per review and recommendation of the Superintendent.

Current Consideration:
Following the salary and health and welfare benefits approved for NMFT and CSEA unit members, compensation recommended by the Superintendent for Management, Confidentials and Supervisors for 2020-2021 includes:

  • A 1.0% one-time off schedule payment.
  • Employee monthly contribution to health and welfare benefits will remain at the same rate as the 2019-20 school year.
  • Supervisors will receive $500 stipend to support increased use of personal technology equipment and materials, during the 2020-2021 school year as they do not currently receive a communication stipend.

Approved by:
Olson
Board Agenda
October 27, 2020

17. Consent Calendar
Recommended Motion:

It is recommended that the Board of Education approve the consent calendars of business, education, human resources, student support services and superintendent as presented. 

Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
17.a. Business Services
17.a.1. Ratify Renewal of Contract for Bid #109-19 Tree Trimming Services
Recommended Motion:
It is recommended that the Board of Education ratify the renewal of the contract for Bid #109-19, Tree Trimming Services.
Financial Impact:
Maintenance & Operations - Total 2020-21 cost estimate is $150,000
Comments:

Background:
On June 25, 2019, the Board of Education approved the award of Bid #109-19, Tree Trimming Services. Per the terms and conditions, this contract may be renewed annually by mutual consent for up to five years. The vendor has confirmed their desire to renew the contract for a second year of the five-year contract. Year two of the contract is August 1, 2020 through July 31, 2020.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader/Bidnick/Geiszler
Board Agenda
October 27, 2020

Attachments:
BrightView Renewal 20-21
17.a.2. Ratify Agreement with MTGL for Geopier Foundation Design for the Theater Project at Estancia High School
Recommended Motion:
It is recommended that the Board of Education ratify the agreement with MTGL for the Theater Project at Estancia High School.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $30,000
Comments:
Background:
During the initial design phases of a project, preliminary studies are prepared in order to establish the design parameters for new structures and site improvements.  These studies include but are not limited to; underground utility surveys, geotechnical studies, topographical studies, etc. 

Following the board approval of the site selected (adjacent to the large gymnasium and administration building) for the future EHS theater building, a preliminary geotechnical investigation was performed for the selected site.  Upon review of the geotechnical report, the design team suggested rammed aggregate piers (or geopier) in conjunction with the building foundation for the new building, as it is the most cost effective solution. 

The purpose for the geopiers is to stabilize the subgrade soil and provide a suitable subgrade to build the new theater foundations on which will support the structural elements of the new theater.  Theaters are not typical buildings and require a sophisticated design from the subgrade soil to the roof structure.   

By selecting rammed aggregate piers, additional geotechnical analysis and specialty geotechnical design services are required.  The rammed aggregate pier design firm will prepare their design and include the design in the updated geotechnical report.  The geotechnical designer and laboratory will work in tandem with the structural engineer to provide the final structural foundation system for the EHS theater.  

Once the design is completed and included in the final geotechnical report, the report will be submitted to the California Geological Survey, Department of Conservation for review and approval.  The approved report is required for submission to the Division of State Architect (DSA) to substantiate our design. 

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
October 27, 2020

Attachments:
MTG Final Executive - 10-27-2020
17.a.3. Ratify Service Agreement with Pinner Construction Company, Inc. for Construction Management and Oversight for the Replacement of Air Filters District Wide
Recommended Motion:
It is recommended that the Board of Education ratify the service agreement with Pinner Construction Company, Inc. for construction management and oversight for the replacement of air filters district wide.
Financial Impact:
General Fund, COVID - $61,060
Comments:
Background:
The Board voted on September 10, 2020 to approve the start dates and instructional models for the reopening of schools beginning on September 29, 2020.  This necessitated an expedited replacement of heating, ventilation and air conditioning (HVAC) filters throughout the District.

This work included providing an inventory of every HVAC unit in the district, verification of filter size and quantity by unit, coordinating multiple filter replacement crews, checking and verifying receipt and distribution of filters as they were delivered and provide confirmation of filter replacement.

Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
October 27, 2020
Attachments:
SA - Pinner DW Airfilters Executed
17.a.4. Approve Change Order No. 1 to Bid No. 102-20 Roof Restoration at Sonora and Paularino with Best Contracting Services, Inc.
Recommended Motion:
It is recommended that the Board of Education approve Change Order No. 1 to Bid No. 102-20 Roof Restoration at Sonora and Paularino with Best Contracting Services, Inc.
Financial Impact:
Routine Restricted Maintenance, Deductive Change Order - ($20,621)
Comments:
Background:
The work contracted under Bid No. 102-20, Roof Restoration at Sonora and Paularino was awarded to Best Contracting Services after public bidding as required by Public Contract Code, section 20111. The bid included an allowance for unforeseen conditions and unit prices for wood replacement. This change order will reduce the contract amount for the unused portion of the allowance and unit price considerations.

Purchase Order #N78M0535 for Roof Restoration at Sonora and Paularino with Best Contracting Services, Inc., Change Order No. 1 decreases the purchase order by $20,621 and brings the total purchase order from $1,197,602 to $1,176,981.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
October 27, 2020
Attachments:
Bid 102-20 - CO#1 - Signed
17.a.5. Approve Change Order No. 1 to Bid No. 107-20 Asphalt Paving at Various Sites with JB Bostick, Inc.
Recommended Motion:
It is recommended that the Board of Education approve Change Order No. 1 to Bid No. 107-20 Asphalt Paving at various sites with JB Bostick, Inc.
Financial Impact:
Routine Restricted Maintenance - $63,667.41
Comments:
Background:
The work contracted under Bid No. 107-20, Asphalt Paving at Various Sites was awarded to JB Bostick after public bidding as required by Public Contract Code, section 20111. As work progressed, changes arose that required a change order to compensate the contractor for the additional work.

Purchase Order #P78M0044 for Asphalt Paving at Various Sites with JB Bostick, Inc., Change Order No. 1 increases the purchase order by $63,667.41 and brings the total purchase order from $657,721 to $721,388.41.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
October 27, 2020
Attachments:
Change Order JB Bostick - Bid No 107-20
17.a.6. Approve Change Order No. 1 to Bid No. 108-20 Carpet Replacement at Various Sites with Commercial Interior Resources, Inc., dba Commercial Interior Resources
Recommended Motion:
It is recommended that the Board of Education approve Change Order No. 1 to Bid No. 108-20 Carpet Replacement at Various Sites.
Financial Impact:
Routine Restricted Maintenance - Deductive Change Order ($155,528.37)
Comments:

Background:
The work contracted under Bid No. 108-20, Carpet Replacement at Various Sites with Commercial Interior Resources has been completed after successful bidding as required by Public Contract Code 20111.

In order to expedite this project, items were removed from the contractor’s scope of work and performed under separate contract within the statutory bid limit ahead of board approval in July 2020 of this contract.  Included in this reduction of scope were the flooring materials, which the district purchased directly from the manufacturer ($57,234.69), and preparation work, including demolition and furniture moving ($90,000). While these were removed from this contract while awaiting board approval, the contractor performed the necessary labor under a separate purchase order, the value of which was credited to this contract.

Purchase Order #P78M0095 for Carpet Replacement at Various Sites, Change Order No. 1 decreases the purchase order by $155,528.37, including the above items as well as a credit for unused contingency, and brings the total purchase order from $354,000 to $198,471.63.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
October 27, 2020

Attachments:
Change Order CIR - Bid No 108-20
17.a.7. Approve Change Order No. 1A/1B with All Star Air Systems, Inc. for HVAC at Costa Mesa and Newport Harbor High Schools
Recommended Motion:
It is recommended that the Board of Education approve Change Order No. 1A/1B with All Star Air Systems, Inc. for HVAC at Costa Mesa and Newport Harbor High Schools.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities - credit of -$36,443
Comments:
Background:
The work contracted under Bid No. 120-20, HVAC at Costa Mesa and Newport Harbor High Schools was issued to All Star Air.  As work at the schools progressed, changes arose that required change orders to address the required equipment procurement from the contractor.  

Costa Mesa High School:  -$6,890
Newport Harbor High School:  -$29,553

Purchase Order #P78A0001 for 2020 HVAC, Change Order No. 1A/1B decreases the purchase order by $36,443 and brings the total purchase order from$1,371,385 to $1,334,942. 
 
Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
October 27, 2020

Attachments:
All Star Air C.O. 1A-1B
17.a.8. Approve Agreement with CEM Lab for Sports Fields at Corona del Mar High School
Recommended Motion:
It is recommended that the Board of Education approve the agreement with CEM Lab for the Sports Fields at Corona del Mar High School.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $79,895
Comments:
Background:
During the course of construction of the Corona del Mar Sports Fields project, the district is required to have a professional soils testing and inspection company perform on site testing to verify proper soil compaction, proper use of construction materials and all materials used during the course of construction, to meet or exceed the materials specifications approved by the Division of State Architect (DSA).  Reports are generated by the firm during the course of construction and all reports are submitted to DSA at the end of the project as proof of compliance with DSA approved plans and specification for the project.

On March 12, 2019, the Board of Education approved the preliminary agreement with CEM Laboratory Corporation for the geotechnical services, material testing and inspection services in the amount of $128,660.  On March 31, 2020, the Board of Education approved Amendment No. 1 with CEM Lab for an additional $36,488.

CEM Lab will require a new service agreement in order to fulfill the remaining DSA required continual special inspections at Corona del Mar Sports Fields Project.  The increase in cost is due to several factors including additional lab testing of base material for turf field areas.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
October 27, 2020

Attachments:
Service Agreement - CEM Lab - CDMHS Sports Fields
17.a.9. Approve Agreement with Eide Bailly LLP for District Audit Services
Recommended Motion:
It is recommended that the Board of Education Approve the agreement with Eide Bailly LLP for District Audit Services.
Financial Impact:
General Fund, not to exceed $6,500
Comments:

Background:
Funding received from the School Facility Program is subject to an expenditure eligibility audit. The district has recently closed out a project which has triggered project specific audits to be completed within one year. The purpose of the performance audit is to meet the Proposition 51 requirement for Non-Financial Hardship Project proceeds to ensure compliance with Section 8 of Article II of the California Constitution.

The is a new audit requirement for School Facility Program funding received after April 1, 2017. In the past, the Office of Public School Construction (OPSC) performed audits to determine eligibility. However, AB99 established Ed. Code 41024 creating a new OPSC audit process that shifts the audit responsibility from OPSC to the district's independent auditor.

The district has utilized the services of Eide Bailly, LLP (formerly Vavrinek, Trine, Day and Co., LLP) in the past and has determined through experience that the firm has the required expertise to fulfill the district's audit needs for the specific project below:

57/66597-00-34 - Tewinkle Modernization

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
October 27, 2020

Attachments:
Prop 51 57 Tewinkle Modernization
17.a.10. Approve Accounting Report 10-27-20
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 10-27-2020.
Financial Impact:
Not applicable.
Comments:
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

The Accounting Report reflects activity for the period September 14, 2020, through October 4, 2020.

Current Consideration:
Staff recommends approval of this motion.

Approved By:
Holcomb/Trader
Board Agenda
October 27, 2020
Attachments:
Accounting Check Register 10-27-20
Accounting Report 10-27-20
17.a.11. Approve Purchasing and Transaction Report for 10-27-20
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 10-27-20.
Financial Impact:
Various funds district-wide.
Comments:

Background:
The reports are as follows:

Purchase Order Summary along with Abstract that lists all purchase orders over $10,000; excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.
- Purchase orders covering September 23, 2020 through October 12, 2020: Processed 304 totaling $4,896,328.54.

Business Trip Summary detailing trips by name, organization, and funding(s).
- Business trips submitted between September 23, 2020 through October 13, 2020: Processed 62 Travel Approval Requests.

Surplus Reports listing assets that have been sent to Bear Street for liquidation and/or archiving.
- Surplus items between September 23, 2020 through October 13, 2020: Processed 0 items.

Approved by:
Holcomb/Trader
Board Agenda
October 27, 2020

Attachments:
Canceled Report 10.27.20
Change Orders Report 10.27.20
Purchase Order Detail Report 10.27.20
Purchase Orders Exceeding $10,000 and New Equipment Report 10.27.20
Surplus Report 10.27.20
TAR Report 10.27.20
17.a.12. Approve Gift Register 10-27-2020
Recommended Motion:

It is recommended that the Board of Education approve Gift Register 10-27-2020.


Financial Impact:
Enhances the district's financial capabilities by the amount of the gifts.
Comments:
Background:
The Board of Education encourages and greatly appreciates suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance and do not impair the district's financial capabilities, before accepting the gift the Board shall consider whether the gift:

1. Has a purpose consistent with the district's vision and philosophy;
2. Begins a program which the Board would be unable to continue when the donated funds are exhausted;
3. Places restrictions on the school program;
4. Entails undesirable or excessive costs;
5. Implies endorsement of any business or product.

Once donations are approved by the Board, letters of acknowledgement are sent to the donors.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb
Board Agenda
October 27, 2020

Attachments:
Gift Register 10-27-2020
17.a.13. Approve Software Register (Renewals) 10-27-2020
Recommended Motion:
It is recommended that the Board of Education approve the Software Register (Renewals) 10-27-2020.
Financial Impact:
General Fund, Information Technology - Budgeted for $53,311
Comments:
Background:
The district utilizes various vendors for maintenance, support, and service products. The annual maintenance and support agreements vary in renewal start and end dates; however, all are considered routine renewals.


Current Consideration:
Staff recommends approval of this motion.


Approved by:
Holcomb/Babovic
Board Agenda
October 27, 2020
Attachments:
DigiCert WildCard Renewal
ImageSoft 2021 Renewal
Softchoice Server Support
Software Register (Renewals) 10-27-20
17.b. Education Services
17.b.1. Approve Skritter for College Park Mandarin Dual Immersion Program
Recommended Motion:
It is recommended that the Board of Education approve the use of Skritter for the College Park Dual Immersion Program.
Financial Impact:
This item has been budgeted.  Not to exceed $1100.
Comments:

Background:

Skritter is an online application that allows students to practice writing Chinese characters using the correct stroke order. Stroke order is crucial because it helps to write the character correctly. Since students receive instant feedback from the program and will not be allowed to proceed to the next character unless the stroke order is correct, this will help students build muscle memory for writing characters.

Current Consideration:

This program will be used as a supplement by teachers at College Park when teaching Chinese Characters.  The cost of the program is $1100 through 8/31/2021.

Approved by:

Drake/Galey

Board Agenda

October 27, 2020

Attachments:
Skritter CSDPA
17.b.2. Approve the Purchase and Use of RVIVE, a Software Platform by Amped Technologies, Inc. for Newport-Mesa Unified School District Secondary Education Sites for the 2020 - 2021 School Year
Recommended Motion:
It is recommended that the Board of Education approve the purchase and use of RVIVE, a software platform by Amped Technologies, Inc. for Newport-Mesa Unified School District secondary education sites for the 2020 - 2021 school year.
Financial Impact:

RVIVE's annual license agreements are $250 per month or $3,000 per year which include:

Unlimited user licenses; one super administrative license; and up to four administrative licenses. Additional administrative licenses are option for an additional $29 per month. Each site will use its own budget.


Comments:

Background;

RVIVE by Amped Technologies is a digital physical education platform software that has iOs and Android accessibility. This software effectively delivers programs from an exercise library with thousands of videos to upload. RVIVE provides real-time tracking of individual user data with customized data points (subjective and objective) and measurable benchmarks. Users gain 24/7 streamlined mobile access to valuable exercise programming, education, and utilization of common strength and selfcare equipment, if access is available.

Current Consideration:

Newport-Mesa Unified School District secondary sites will use RVIVE in their PE classes. The RVIVE programs to view and upload include: Yoga, Pilates, Stretching, Fitness, Guided Meditations, Breathing Exercises, Sleep Stories, and 30+ Self-Care. RVIVE’s included mindfulness content improves sleep and reduces stress via guided meditations, sleep stories, soundscapes, and breathing.

The California Student Data Privacy Agreement (CSDPA) has been signed by vendor and is attached to this Board item.

Approved by:
Drake/Bauermeister
Board Agenda
October 27, 2020


Attachments:
RVIVE_Amped Technologies_CSDPA
17.b.3. Approve the Purchase and Use of EdPuzzle for Newport-Mesa Unified School District Secondary Education Sites for the 2020 - 2021 School Year
Recommended Motion:
It is recommended that the Board of Education approve the purchase and use of EdPuzzle for Newport-Mesa Unified School District secondary sites for the 2020 - 2021 school year.
Financial Impact:
This item has been budgeted, not to exceed one thousand, four hundred and fifty dollars ($1,450) for a one year subscription for all teachers at the school site.
Comments:

Background:

Founded in 2013, EdPuzzle is a secure video-streaming platform which provides access to more than five million videos for learning and student engagement. Teachers can create their own interactive video lessons, add questions, audio and notes. Teachers can also see detailed analytics on their students' results, control students' ability to skip through the video, get storage space for 20 videos, assign videos to students and connect directly to Google Classroom.

Current Consideration:

EdPuzzle will be used by Newport-Mesa Unified School District secondary education sites in various subject areas for enhanced student engagement and learning while giving teachers the ability to customize online lessons and monitor student progress.

 A California Student Data Privacy Application (CSDPA) has been signed and is on file.

Approved by:

Drake/Bauermeister
Board Agenda
October 27, 2020


17.b.4. Approve the Renewal and Purchase of Gale, a Cengage Company, Products for Newport-Mesa Unified School District for the 2020 - 2021 School Year
Recommended Motion:

It is recommended that the Board of Education approve the renewal and purchase of Gale, a Cengage Company, products for Newport-Mesa Unified School District for the 2020-21 school year.


Financial Impact:
Funding source is site based and price varies depending on Gale products being used. Individual school sites and actual costs will be listed on subsequent purchasing registers (For example, TeWinkle will pay one thousand ninety-six dollars and ninety-nine cents (($1,096.99)) for a one year subscription).
Comments:

Background:

Gale provides learners with original and curated content, as well as modern research tools. Gale created materials have titles from 120+ notable publishers, thousands of newspapers, and journals; and more than 175 million pages of primary sources.  Created specifically for students, Gale combines the best of reference content with age-appropriate videos, newspapers, magazines, primary sources, and much more. Categories cover a range of the most studied topics including cultures, government, people, U.S. History and World History, literature, Science, and many more. Gale provides engaging reference, periodical, and multimedia content supporting National and State curriculum standards for all grades in Language Arts, Social Studies, and Science.

Current Consideration:

Purchasing Gale products allows all teachers to use it as an instructional tool and administration can monitor use of the application.  Students will also display improved quality in the sources they choose for their research assignment.  It provides students with resources for academic success and prepares them for research in high school and beyond. Students will benefit from an interface that delivers a combination of the highly visual design and navigation preferred by younger users, as well as the authoritative content and user-focused tool set needed to support school assignments.

The California Student Data Privacy Agreement (CSDPA) has been approved and is attached to this Board item.

Approved:
Drake/Bauermeister
Board Agenda
October 27, 2020
 


Attachments:
GALE CSDPA
17.b.5. Approve California Student Data Privacy Agreement Register 10-27-2020
Recommended Motion:
It is recommended that the Board of Education approve California Student Data Privacy Agreement Register 10-27-2020.
Comments:

Background:
In a digital age, more information is being collected daily than ever before. Laws have been enacted to protect minor's personally identifiable information ("PII") data, including but not limited to, these statutes: AB 1584, now California Education Code Section 49073.1; Family Educational Rights and Privacy Act ("FERPA") 20 U.S.C 1232g; Children's Online Privacy Protection Act ("COPPA"), 15 U.S.C. 6501-6502; and Protection of Pupil Rights Amendment ("PPRA") 20 U.S.C 1232h.

Current Consideration:
The California Student Data Privacy Agreement (CSDPA) has been reviewed by several sets of legal and subject matter experts ranging from the Federal government, private attorneys, and educators working in the data privacy field in the State of California. The Provider, by signing the "General Offer of Privacy Terms", agrees to allow other LEAs in California the opportunity to accept and enjoy the benefits of this CSDPA for the Services, without the need to negotiate terms in a separate CSDPA. Users of this document can know, with a high degree of confidence, that it meets both the requirements of Federal and California State law. District staff recommend approval of the CSDPA agreements with the vendors listed on the attached register.

Approved by:
Drake/Mishne
Board Agenda
October 27, 2020

Attachments:
CSDPA Register 10.27.2020
17.b.6. Approve Service Agreements' Register 10-27-2020
Recommended Motion:
It is recommended that the Board of Education approve the Service Agreements' Register 10-27-2020.
Financial Impact:
The various funding sources of the Service Agreements are listed on the Register. 
Comments:

Background:
An Service Agreements' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval. 

Current Consideration:
Service Agreements' Register 10-27-2020 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
October 27,2020

Attachments:
Service Agreement Register 10-27-20
17.c. Human Resources
17.c.1. Approve the Memorandum of Understanding between the Newport-Mesa Unified School District (NMUSD) and the Newport-Mesa Federation of Teachers (NMFT) Regarding First Trimester Elementary Report Card Release Day and Parent Conference Week
Recommended Motion:

It is recommended that the Board of Education approve the memorandum of understanding between the Newport-Mesa Unified School District (NMUSD) and the Newport-Mesa Federation of Teachers (NMFT) regarding the first trimester Elementary Report Card Release Day and Parent Conference Week.

Financial Impact:
The total cost is $60,932 inclusive of statutory benefits.
Comments:

Background:
The Newport-Mesa Federation of Teachers (NMFT) and Newport-Mesa Unified School District (NMUSD) recognize the COVID-19 related school closure, the lack of number of available substitute teachers and the current instructional model, it is not possible to provide a report card release day to elementary classroom teachers through providing a substitute teacher. In addition, an elementary traditional parent conference week with four minimum instructional days is not feasible.

Current Consideration:
NMUSD and NMFT agree that due to the inability to provide adequate substitute coverage for Trimester 1 report card release day, regular and special day class classroom teachers will be compensated based on the NMUSD substitute long term rate in lieu of receiving a report card release day.

The MOU is attached and provides that due to the daily instructional minute requirement, the following guidelines for optional parent-teacher conferences for Trimester 1 will be followed:

  • At the request of the parent or teacher, conferences will be scheduled and conducted via Zoom or telephonically.
  • October 26, 27, 29, and 30, 2020 will be regular Level 2 school days, with AM/PM cohorts.
  • Regular and special day class classroom teachers will be compensated for a total of six
    (6) hours at the NMUSD hourly rate. This is provided for the conference time provided on October 26, 27, 29, and 30, 2020.
  • Wednesday, October 28, 2020, a non-instructional day, may be used to prepare report cards or to conduct parent conferences.
  • Teachers will submit report cards by Monday, November 2, 2020.
  • Wednesday, November 4, 2020, and Wednesday, November 18, 2020: 1) Designated as remote learning days for teachers to meet with parents to discuss student progress and report cards; 2) 30 minutes of live interaction (check-ins) will be provided by the regular classroom teacher; 3) Specialists will provide all remaining synchronous/asynchronous learning for students to meet the minimum number of instructional minutes required for each day (TK/K 180 minutes, 1st - 5th 230 minutes, and 6th grade 240 minutes); 4) No mandatory meetings will be scheduled on these days.

Cloud Campus will conduct parent conferences during the week of November 2, 2020, with one day designated as a non-instructional day.

This MOU does not set precedent or effect any provision of the Collective Bargaining Agreement between NMFT and NMUSD.

Approved By:
Leona Olson
Board Agenda
October 27, 2020

Attachments:
NMUSD NMFT MOU Re First Trimester Report Card Day & Parent Conference Week
17.c.2. Approve Certificated Employment Assignment Alternative/Options, Education Code 44256(b)
Recommended Motion:
It is recommended that the Board of Education accept and approve the request for this assignment alternative according to Education Code 44256(b). 
Financial Impact:
This item has no budget impact.
Comments:

Background:
The governing board of a school district, pursuant to California Education Code 44256(b), may allow a teacher who holds a Multiple Subject or Standard Elementary Teaching Credential to be assigned to teach any single subject class below grade 9 if the teacher consents to the assignment and has completed 12 semester units of course work in each subject to be taught.

Current Consideration:
To cover teaching service, it is requested that the Newport-Mesa Unified School District Board of Education approve the necessary assignment alternative/option for the certificated employee listed on the attachment.

Approved By:
Olson/Viena Gaeta
Board Agenda
October 27, 2020


Attachments:
CE Employment Assignment Alternative/Options, Ed Code 44256(b)
17.c.3. Approve Certificated Employment Assignment Alternative/Options, Education Code 44258.7(b)
Recommended Motion:
It is recommended that the Board of Education accept and approve the request for this certificated assignment alternative according to Education Code 44258.7(b).
Financial Impact:
This item has no budget impact.
Comments:

Background:
The governing board of a school district, pursuant to California Education Code 44258.7(b), may allow a full-time teacher who holds a credential in a subject other than physical education to coach a competitive sport for which the students receive physical education credit for one period a day, if that teacher has completed a minimum of 20 clock hours of first aid instruction appropriate to the specific sport.

Current Consideration:
To cover one period a day of coaching a competitive sport for which the students may receive physical education credit, it is requested that the Newport-Mesa Unified School District Board of Education approve the necessary assignment alternative/option for the certificated employees listed on the attachment. 

Approved By:
Olson/Viena Gaeta
Board Agenda
October 27, 2020


Attachments:
CE Employment Assignment Alternative/Options, Ed Code 44258.7(b)
17.c.4. Approve Certificated Employment Assignment Alternative/Options, Education Code 44263
Recommended Motion:
It is recommended that the Board of Education accept and approve the request for this assignment alternative according to Education Code 44263.
Financial Impact:
This item has no budget impact.
Comments:

Background:
The governing board of a school district, pursuant to California Education Code 44263, may allow a teacher who holds a credential based on a baccalaureate degree and completion of a professional teacher preparation program to be assigned to teach any single subject class if the teacher consents to the assignment and has completed 18 semester units or 9 upper division units in the subject to be taught.

Current Consideration:
To cover teaching service, it is requested that the Newport-Mesa Unified School District Board of Education approve the necessary assignment alternative/options for the certificated employees listed on the attachment.

Approved By:
Olson/Viena Gaeta
Board Agenda
October 27, 2020


Attachments:
CE Employment Assignment Alternative/Options, Ed Code 44263
17.c.5. Approve Certificated Employees' Appointment/Reassignment Register 10-27-20
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 10-27-20.

Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 10-27-20 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
October 27, 2020

Attachments:
Certificated Appointment Register 10-27-20
17.c.6. Approve Certificated Employees' Leave of Absence Register 10-27-20
Recommended Motion:

It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 10-27-20.

Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 07-16-20 are requesting leaves of absence for the reasons indicated for the 2020-21 school year.

Approved By:
Olson/Garcia
Board Agenda
October 27, 2020

Attachments:
Certificated LOA Register 10-27-20
17.c.7. Approve Certificated Employees' Resignation/Termination Register 10-27-20
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 10-27-20.

Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 10-27-20 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
October 27, 2020

Attachments:
Certificated Resignation Register 10-27-20
17.c.8. Approve Classified Employees’ Appointment/Reassignment Register 10-27-20
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 10-27-20.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

Current Consideration:
The positions listed on Appointment/Reassignment Register 10-27-20 are needed to conduct district and school operations.

Approved By:
Clark/Caldwell
Board Agenda
October 27, 2020

Attachments:
Classified Appointment Register 10-27-20
17.c.9. Approve Classified Employees' Leave of Absence Register 10-27-20
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 10-27-20.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

Current Consideration:
These leaves are approved in accordance with the state and local legislation.

Approved By:
Clark/Caldwell
Board Agenda
October 27, 2020


Attachments:
Classified LOA Register 10-27-20
17.c.10. Approve Classified Employees' Resignation/Termination Register 10-27-20
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 10-27-20.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

Current Consideration:
These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

Approved By:
Clark/Caldwell
Board Agenda
October 27, 2020

Attachments:
Classified Resignation Register 10-27-20
17.d. Student Support Services
17.d.1. Ratify Parent Reimbursement Contract for the 2019-2020 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Parent Reimbursement Contracts as established from the Individual Education Program.
Financial Impact:

$120.09

Comments:

Background:

Newport-Mesa Unified School District Special Education Department has approved Parent Reimbursement for 2019-2020 under provisions of Education Code 56365 and 56366.

Current Consideration:

These Parent Reimbursement Contracts are to reimburse parents for services they have incurred with schools and agency placements as specified on current IEPs.

Approved by:

Jocham/Barela

Board Agenda

October 27, 2020

17.d.2. Approve Addendum for Nonpublic School/Agency Contract for the 2020-2021 School Year
Recommended Motion:
It is recommended that the board of Education approve the Addendum for the Nonpublic School/Agency Contract that will provide services as established from the Individual Educational Program.
Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2019-2020 under provisions of Education Code 56565 and 56366 to provide services for special education students.

Current Consideration:

There is one Addendum to Nonpublic Schools/Agencies Master Contracts for 2020-2021.

The Prentice School

This Addendum to the Master Contract was made and entered into effect as of July 1, 2020.

Approve by:

Jocham/Barela

Board Agenda

October 27, 2020

Attachments:
Prentice Addendum
17.d.3. Approve Agreement Between Newport-Mesa Unified School District and Maxim Health Care Services, Inc. for the 2020-2021 school year
Recommended Motion:
It is recommended that the Board of Education approve the Agreement between Newport-Mesa Unified School District, Maxim Healthcare Services, Inc., and parent.
Financial Impact:
Parents agree to pay any and all costs associated with the Maxim Nurse accompanying student to school to provide student's health and nursing services.
Comments:

Background:

Maxim provides in-home healthcare services by licensed healthcare professionals to children with health needs who have been authorized to receive services via their insurance.

Parents have requested that the Maxim Nurse who provides care to student at home, accompany student at school.  Parent acknowledges that the District has offered and is able to meet student's health needs at school, but prefers to have the Maxim Nurse as student's personal private nurse at school.

The purpose of this Agreement is to facilitate parent's request to have the Maxim Nurse accompany student at school.

Current Consideration:

In consideration of this Agreement, District agrees to allow the Maxim Nurse to accompany student to school consistent with the terms and conditions of this Agreement.

Approved by:

Jocham/Barela/Grasska

Board Agenda

October 27, 2020

17.d.4. Approve Independent Contract Agreement between Maxim Health Care Staffing Services, Inc. and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve Independent Contractor Services between  Maxim Health Care Staffing Services, Inc. and Newport-Mesa Unified School District who will provide services for students district wide.
Financial Impact:
Not to Exceed:  $20,000.
Comments:

Background:

Students with health conditions such as diabetes and seizures require nursing care by a qualified credentialed school nurse, or a licensed registered nurse, or a licensed vocational nurse to support the health and safety of the student during the school day or while participating in a school activity.  Board Policy 5141.21 and Education Code 49423 allow for the delivery of health care at school and school activities.

Current Considerations;

District employed credentialed school nurses may not always be available to attend school activities that require travel or extend beyond the professional day.  This agreement will allow the school district to contract for a credentialed school nurse, a licensed registered nurse or a licensed vocational nurse to provide nursing care for a defined period of time during school activities including outdoor science camp.

Approved by:

Jocham/Grasska

Board Agenda

October 27, 2020

Attachments:
Maxim Service Agreement 202-2021
17.d.5. Approve Nonpublic School/Agency Contracts for the 2020-2021 School Year
Recommended Motion:

It is recommended that the Board of Education approve the Master Contract for these Nonpublic Schools/Agencies who will provide services as established from the Individual Educational Program.

 

Financial Impact:
Budgeted.
Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2020-2021 under provisions of Education Code 56565 and 56366 to provide services for special education students.

Current Consideration:

There are currently five new Master Contracts for Nonpublic Schools/Agencies for 2020-2021.

1. Diamond Ranch Academy, Inc

2. Kimberly J. Hiddleson dba Hiddleson Listening, Language, and Speech Center

3. Maxim Healthcare Services, Inc. dba Maxim Staffing Solutions

4. Oak Grove Institute Foundation, Inc. dba Oak Grove Center

5. Portview Preparatory, Inc.

These new Master Contracts will provide services with the school and agency placements as specified on current IEP's.

Approved by:

Jocham/Barela

Board Agenda

October 27, 2020

17.d.6. Approve Settlement Agreement #70022050
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement #70022050 pursuant to the laws of the State of California.
Financial Impact:
$42,720.00
Comments:

Background:

On October 19, 2020, a Settlement Agreement was reached in Case #70022050.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of all claims through and including June 11, 2021.

Approved by:

Jocham/Young

Board Agenda

October 27, 2020

17.d.7. Approve Settlement Agreement #90028230
Recommended Motion:

It is recommended that the Board of Education approve Settlement Agreement #90028230 pursuant to the laws of the State of California.

Financial Impact:
$24,000.00
Comments:

Background:

On October 12, 2020,  a Settlement Agreement was reached in Case #90028230.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of all claims through and including December 18, 2020.

Approved by:

Jocham/Young

Board Agenda

October 27, 2020

17.e. Superintendent
17.e.1. Approve Doodle Premium License for Superintendent’s Office
Recommended Motion:

It is recommended that the Board of Education approve the use of Doodle Premium in the Superintendent’s Office.

Financial Impact:

This annual license is $71.88.

Comments:

Background:

Doodle is an online tool that simplifies meeting scheduling for large groups. Its tracking and polling features will allow meetings to be scheduled quickly and efficiently.  

Current Consideration:

This program will be used for meeting scheduling in Superintendent’s Office. The annual license will expire on 10/28/2021.  CSDPA is not required for this license. 

Approved by:

Lee-Sung

Board Agenda

October 27, 2020

18. Public Hearing
18.a. Public Hearing - Compliance with Requirements of Education Code Sections 60119 and 60422(b) - Sufficiency of Textbooks or Instructional Materials that are Consistent with the Content and Cycles of the Curriculum Framework for 2020-21 (Williams Settlement Legislation)
Recommended Motion:
It is recommended that the Board of Education hold a public hearing on October 27, 2020, at approximately 6:00 p.m. in the Newport-Mesa Unified School District Boardroom, 2985-A Bear Street, Costa Mesa, California, pursuant to Education Code Sections 60119 and 60422 (b).
Financial Impact:
No financial impact.
Comments:

Background:
Each school year, the District’s Governing Board must ensure that they have fully complied with the requirements of Education Code Sections 60119 and 60422(b), which establishes steps and procedures to ensure that availability of textbooks and instructional materials for each pupil in the District that are consistent with the content and cycles of the curriculum framework.

Current Consideration:
Sections 60119 and 60422(b) of the California Education Code require that the Governing Board shall hold a public hearing on the sufficiency of textbooks or instructional materials for each pupil in the District that are consistent with the content and cycles of the curriculum framework, through a resolution. A resolution is submitted later on the agenda for consideration.

 
Approved by:

Drake/Galey

Board Agenda 

October 27, 2020
19. Resolution Consent Calendar
Quick Summary / Abstract:
As with the Consent Calendar, all items listed under the Resolution Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific resolutions to be discussed and/or removed from the Resolution Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Resolution Consent Calendar.
19.a. Adopt Resolution No.13-10-20 In Compliance with Requirements of Education Code Sections 60119 and 60422(b) - Sufficiency of Textbooks and Instructional Materials (Williams Settlement Legislation)
Recommended Motion:
It is recommended that the Board of Education adopt the resolution determining (1) that sufficient textbooks and instructional materials were provided to each student, including English learners, that are aligned to the academic content standards and are consistent with the cycles and content of the curriculum frameworks adopted by the State Board, (2) that a written determination is made that each pupil enrolled in a foreign language or health course has sufficient textbooks or instructional materials that are consistent with the content and cycles of the curriculum framework adopted by the State Board, and (3) that laboratory science equipment is available for science laboratory courses offered in grades 9 to 12, inclusive for school year 2020-21.

Financial Impact:
No financial impact.
Comments:

Background:

Each year, the school district's Governing Board must ensure that they have fully complied with the requirements of Education Code 60119 and 60422(b), which establishes steps and procedures to ensure the availability of textbooks and instructional materials.

Current Consideration:

Section 60119 of the California Education Code states that the Governing Board shall hold a public hearing to ensure, through a resolution, that sufficient textbooks and instructional materials were provided to each student, including English Learners, that are aligned to the academic content standards and are consistent with the cycles and content of the curriculum frameworks adopted by the State Board.  The Board shall also make a written determination as to whether each pupil enrolled in a foreign language or health course has sufficient textbooks or instructional materials that are consistent with the content and cycles of the curriculum frameworks adopted by the State Board for those subjects; and the Board shall also determine the availability of laboratory science equipment as applicable to science laboratory courses offered in grades 9 to 12, inclusive.

Approved by

Drake/Galey

Board Agenda

October 27, 2020
Attachments:
Williams Resolution 2020-21
19.b. Adopt Resolution No. 12-10-20 to Apply for a Grant from the South Coast Air Quality Management District (SCAQMD)
Recommended Motion:
It is recommended that the Board of Education adopt Resolution No. 12-10-20 to apply for a Grant from SCAQMD #PA2021-02 AB 923 Lower-Emission School Bus Replacement Program.
Financial Impact:
Financial Impact:
SCAQMD will fund up to $205,000 for Type D CNG Buses
Comments:

Background:
Since 2001, SCAQMD has funded the replacement of over 1,800 pre-1994 publicly owned school buses. In February 2020, CARB issued a guideline update for the Lower Emission School Bus Program allowing the replacement of diesel buses that are more than 20 years old. This action is to issue a Program Announcement to replace pre-2001 model year diesel school buses owned by public school districts with new alternative fuel or zero emission buses. The replaced diesel buses will be crushed/dismantled once replaced.

Current Consideration:
Staff recommends approval of this motion.

Approved By:
Holcomb/Humphrey
Board Agenda
October 27, 2020

Attachments:
Res. 12-10-20 Authorization to Apply for Grant Application
20. Community Input on Non-Agendized Items
20.a. Comments are Requested to be Electronically Submitted Prior to 9:00 a.m. on Tuesday, October 27, 2020
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items not on the regular meeting agenda, within the subject matter jurisdiction of the Board.  Each speaker has 3 minutes of comment time and per BB 9323 there is a maximum of 20 minutes of comments per topic. In the event the number of submitted public comments for a topic not on the agenda are anticipated to exceed 20 minutes, the order of comments will be read in random order until the 20 minutes have expired.

Comments submitted electronically through the links below that are selected will be read into the meeting video record. 

Regardless of whether comments are read into the video record, all comments received will be submitted to the Board.

With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons submitting comment.

Electronic comments must be submitted no later than 9:00 a.m. on Tuesday, October 27, 2020 using the following links:

English: https://forms.gle/EiZe5ZWXkqVqSWsG6

Spanish: https://forms.gle/nXEAZM7N5dRnouG2A

 

21. Informal Reports
21.a. Superintendent
21.b. Assistant Superintendents and Executive Directors
22. Board Member Reports
23. Board of Education Committee Reports
24. Adjournment

Published: October 23, 2020, 4:22 PM

The resubmit was successful.