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Regular Meeting of the Board of Education
Newport-Mesa USD
May 19, 2020 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Regular Board Meeting via Teleconference
Quick Summary / Abstract:

NOTICE OF REGULAR MEETING VIA TELECONFERENCE

By Executive Order N-29-20, issued on March 18, 2020, NMUSD Board meetings will be closed to the public. The meeting will be held via teleconference.  Public Comment may be submitted prior to the meeting via electronic submissions no later than Tuesday, May 19, 2020 by 12:00 p.m. via the following links: 

English: https://forms.gle/LNBzGGB5AEb3LfMw9

Spanish: https://forms.gle/n1mAfHsj7hQNaKiCA

ELECTRONIC PUBLIC COMMENT OPPORTUNITIES.  The following opportunities are offered to members of the public at regular meetings to make comments electronically on issues within the legal purview of the Board of Education.

  • Closed Session:  Members of the public may comment on items listed on the Closed Session agenda only.  
  • Community Input:  The public may comment on the action items listed on the agenda in the Consent Calendar, Resolution Consent Calendar, and Discussion Action.  The public may also comment on items not listed on the agenda, but within the subject matter jurisdiction of the Board of Education.  

The public may watch the Board meeting by joining the following Zoom Webinar:

NMUSD Public Board Meeting (Zoom Webinar) 

https://nmusd.zoom.us/j/94291098904




2. Roll Call - 4:30 p.m.
2.a. Board of Education/Superintendent
3. Community Input on Closed Session Agenda Items
3.a. Comment Cards are Requested to be Submitted Electronically by 12:00 p.m. on Tuesday, May 19, 2020.
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes of read time to address the Board. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. Comments must be submitted electronically no later than 12:00 p.m. on Tuesday, May 19, 2020 using the following links:

English: https://forms.gle/LNBzGGB5AEb3LfMw9

Spanish: https://forms.gle/n1mAfHsj7hQNaKiCA

4. Closed Session - 4:30 p.m.
4.a. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 2 cases
4.b. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954)
4.c. Added by Board vote prior to closed session:Conference with Legal Counsel – Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 potential case, Delay in proceeding with Security Fencing and Drop-off/Parking Lot Project at Ensign Intermediate SchoolWas edited within 72 hours of the Meeting
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Adoption of Agenda
7.a. Adoption of Agenda
Recommended Motion:

It is recommended that the Board of Education adopt the agenda as submitted.

8. Adoption of Minutes
8.a. Adopt Minutes of 04-28-20 and 05-08-20
Recommended Motion:

It is recommended that the Board of Education adopt the minutes of 04-28-20 and 05-08-20 as submitted.


Attachments:
04-28-20 Minutes
05-08-20 Minutes-SpecMtg
9. Community Input
9.a. Comment Cards are Requested to be Submitted Electronically Prior to 12:00 p.m. on Tuesday, May 19, 2020Was edited within 72 hours of the Meeting
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the regular Meeting agenda.  Each speaker has 3 minutes of comment read time and per BB 9323 there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons submitting comment.

All comments are recorded in full on the meeting video record. 

Electronic comment cards must be submitted no later than 12:00 p.m. on Thursday, May 19, 2020 using the following links:

English: https://forms.gle/LNBzGGB5AEb3LfMw9

Spanish: https://forms.gle/n1mAfHsj7hQNaKiCA


10. Superintendent Report
11. Introduction of New Staff
11.a. Introduction of New School Resource Officer
Recommended Motion:

Report only. 

Financial Impact:

Report only. 

Comments:

Background:
Student Services would like to introduce Anna Thielman, the new School Resource Officer assigned to the Corona Del Mar zone. Officer Thielman has served the Newport Beach Police Department for the past four years. Prior to this, she was an elementary school teacher for nine years. She holds a Master’s degree and an Administrative credential in Education.

Current Consideration:
Report only. 

Approved by:

Jocham/D'Agostino

Board Agenda

May 19, 2020





12. Student Board Member Reports
13. Harbor Council PTA Report
14. Report
14.a. Financial Report from the Citizens Oversight Committee Regarding Measure F Expenditures
Recommended Motion:
No recommendation; report only.
Financial Impact:
None
Comments:
Current Consideration:
Receive financial report from Citizens Oversight Committee regarding Measure F expenditures.

Approved by:
Holcomb/Zareczny
Board Agenda
May 19, 2020
14.b. Report on the Grades 9 - 12 Math Instructional Material
Recommended Motion:
Report Only
Financial Impact:
Not applicable.
Comments:

Background:
Through a collaborative process involving approximately thirty-five Algebra I, Geometry and Algebra II teachers along with principals and Education Services, staff have been evaluating math instructional materials that will best meet the needs of Newport-Mesa USD students and teachers and align with the California State Standards and framework for high school math courses.

Current Consideration:
Staff will report on the process and results for the math instructional materials pilot.

These instructional materials will go on public display beginning Wednesday, May 20, 2020

Approved:
Drake
Board Agenda
May 19, 2020

15. Informal Reports
15.a. Superintendent
15.b. Deputy/Assistant Superintendents and Executive Directors
16. Consent Calendar
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
16.a. Business Services
16.a.1. Approve the Use of California Multiple Schedule (CMAS) Participating Addendum #7-15-70-31-013, with Dynabook Americas, Inc. for the Purchase of Computer Equipment
Recommended Motion:
It is recommended that the Board of Education find and determine that it is in the best interest of the district to approve the use of CMAS Participating Addendum 7-15-70-31-013, and award a contract for computer equipment to Dynabook Americas, Inc., and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Emergency Fund, Information Technology– Not to Exceed $552,098.26; General Fund, Information Technology – Not to Exceed $1,209,516
Comments:

Background:
Pursuant to the Public Contract Code § 10298, 10299, 12100, 20118 and 20652, school districts may purchase, from another school district or public agency, contract item(s) bid at the same price and under the same terms and conditions as the awarded contract. This practice is generally referred to as “piggybacking."

The State of California Department of General Services managed CMAS program is a piggybacking program for state and local government agencies that provides products and/or services at pricing that was previously bid and awarded on a Federal GSA schedule or through the NASPO ValuePoint Cooperative Purchasing Program.

The state's use of these cooperative purchasing programs is beneficial to the piggybacking public agency or school district because the vendors know that their potential customers include all federal agencies and K-12 education organizations throughout the United States. Therefore, they are incentivized to offer their lowest prices under these contracts. The practice is also to the advantage of the piggybacking public agency or school district because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the district to utilize this contract. There are three significant requirements for a school district to take advantage of a piggyback bid:

1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid;

2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid; and,

3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid. With these conditions in place, staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the district, recommend the purchase of items off the piggyback bid or CMAS contract or participating addendum.

Staff has determined that it is in the best interest of the district to piggyback an existing CMAS participating addendum for the aforementioned products and services with Dynabook Americas, Inc. because it offers favorable terms for the district without going through the time and cost of the public bid process itself.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader/Babovic/Geiszler
Board Agenda
May 19, 2020




16.a.2. Approve the Use of California Multiple Award Schedule (CMAS) Contract Numbers 4-18-56-0071A and 4-18-84-0063A, with ACCO Engineered Systems, Inc. for the Purchase of HVAC Equipment
Recommended Motion:

It is recommended that the Board of Education find and determine that it is in the best interest of the district to utilize CMAS Contract Numbers 4-18-56-0071A and 4-18-84-0063A with ACCO Engineered Systems, Inc. for the purchase of heating, ventilation and air conditioning (HVAC) equipment and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:

General Fund, Restricted Maintenance - Not to Exceed $250,000

Comments:

Background:
Pursuant to the Public Contract Code § 10298, 1299, 12100, 20118 and 20652, school districts may purchase, from another school district or public agency, contract item(s) bid at the same price and under the same terms and conditions as the awarded contract. This practice is generally referred to as “piggybacking."

The State of California Department of General Services managed CMAS program is a piggybacking program for state and local government agencies that provides products and/or services at pricing that was previously bid and awarded on a Federal GSA schedule.

The state's use of the Federal GSA schedule is primarily beneficial to the piggybacking public agency or school district because the vendors know that their potential customers include all federal agencies and, therefore, they are incentivized to offer their lowest prices under these contracts. The practice is also to the advantage of the piggybacking public agency or school district because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the district to utilize this contract.

There are three significant requirements for a school district to take advantage of a piggyback bid:

1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid;

2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid; and,

3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid. With these conditions in place, staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the district, recommend the purchase of items off the piggyback bid or CMAS contract.

Staff has determined that it is in the best interest of the district to utilize existing CMAS contracts for the purchase of HVAC equipment with ACCO Engineered Solutions, Inc. because it offers favorable terms for the district without going through the time and cost of the public bid process itself.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick/Geiszler
Board Agenda
May 19, 2020


16.a.3. Approve Agreement with CEM Lab for Special Inspection of Aquatic Scoreboard at Newport Harbor High School
Recommended Motion:
It is recommended that the Board of Education approve the agreement with CEM Lab for special inspection of aquatic scoreboard at Newport Harbor High School, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities – not to exceed $4,128
Comments:
Background:
During the course of construction of the Aquatics Scoreboard at Newport Harbor High Schools, the District is required to have a professional special testing and inspection company perform on site testing to verify proper use of construction methods and all materials used during the course of construction meet or exceeds the specifications required by the Division of State Architect (DSA). Reports are generated by the special testing and inspection firm during the course of construction and all reports are submitted to DSA at the end of the projects as proof of compliance with DSA approved plans and specification for the project.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 19, 2020


Attachments:
CEM Lab - Service Agreement
16.a.4. Approve Agreement with CEM Lab for Special Inspection of Practice Field Scoreboard at Newport Harbor High School
Recommended Motion:
It is recommended that the Board of Education approve the agreement with CEM Lab for special inspection of practice field scoreboard at Newport Harbor High School, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities – not to exceed $7,530
Comments:
Background:
During the course of construction of the Practice Field Scoreboard at Newport Harbor High Schools, the District is required to have a professional special testing and inspection company perform on site testing to verify proper use of construction methods and all materials used during the course of construction meet or exceeds the specifications required by the Division of State Architect (DSA). Reports are generated by the special testing and inspection firm during the course of construction and all reports are submitted to DSA at the end of the projects as proof of compliance with DSA approved plans and specification for the project.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 19, 2020


Attachments:
CEM - Service Agreement
16.a.5. Approve Agreement with CEM Lab for Special Inspection of 2020 HVAC at Costa Mesa and Newport Harbor High Schools
Recommended Motion:
It is recommended that the Board of Education approve the agreement with CEM Lab for special inspection of 2020 HVAC at Costa Mesa and Newport Harbor High Schools, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities – not to exceed $41,290
Comments:
Background:
During the course of construction of the 2020 HVAC projects at Costa Mesa and Newport Harbor High Schools, the District is required to have a professional special testing and inspection company perform on site testing to verify proper use of construction methods and all materials used during the course of construction meet or exceeds the specifications required by the Division of State Architect (DSA). Reports are generated by the special testing and inspection firm during the course of construction and all reports are submitted to DSA at the end of the projects as proof of compliance with DSA approved plans and specification for the project.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 19, 2020


Attachments:
CEM Lab Service Agreement
16.a.6. Approve Agreement with Martin Brothers for Inspection Services for 2020 Projects at Various Sites
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Martin Brothers for inspection services for 2020 projects at various sites, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved
Financial Impact:
Special reserve fund for capital outlay projects, Facilities – not to exceed $386,100
Comments:
Background:
Pursuant to state law, the Division of State Architect (DSA) requires "continuous inspection" by an Inspector of Record (IOR) certified by DSA and employed by the school district. The IOR may be an employee of the school district, or the district may contract for the services of an IOR with an individual or an entity offering inspection services. The agreement with Martin Brothers Construction Services will ensure that all construction activities on the project are performed according to the plans and specifications as approved by DSA.

The projects covered by this proposal are as follows, pricing is inclusive of overtime for 10 hour days and weekends as needed to meet the project schedule:

• CMHS – HVAC 2020: $108,000
• CMHS – Tennis Court Fence Replacement: $25,200
• EHS – Tennis Court Fence Replacement: $25,200
• NHHS – HVAC 2020: $108,000
• NHHS – Softball Batting Cage: $29,700
• NHHS – Practice and Aquatics Scoreboards: $14,400
• Newport Heights Elementary – Parking Lot: $75,600


Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 19, 2020


Attachments:
Martin Bros. - Service Agreement 2020 Projects at Various Sites
16.a.7. Approve Agreement with Twining Consulting for Geotechnical Investigation for ADA Parking Lot Improvements at Harper Site
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Twining Consulting for geotechnical investigation for Harper Assessment Center parking lot improvements, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities -  not to exceed $6,993
Comments:
Background:
On October 29, 2019, the Board of Education authorized the agreement between Studio+ Architecture for design services of the parking lot improvements at Harper Assessment Center.

As the project design progresses, it is necessary to provide the architect a geotechnical study to analyze the soil conditions for the parking lot improvements which will be incorporated into the design documents.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 19, 2020


Attachments:
Twining Service Agreement - Harper Parking Lot
16.a.8. Approve Agreement with Orange County Department of Education (OCDE) for Network Support Services
Recommended Motion:
It is recommended that the Board of Education approve the 2020-21 Network Support Services Agreement Number 50028 with the Orange County Department of Education (OCDE), and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
General Fund, Information Technology - Budgeted for $4,600
Comments:

Background:
The district presently contracts with the Orange County Department of Education (OCDE) to provide Internet and Intranet access. The district and OCDE have had a continuous agreement to provide these services since 1997.

This agreement provides Intranet data circuit network management for access to various services including the BusinessPLUS Financial System, Payroll Services, and Time and Attendance. This agreement has increased by 91.7% from the prior fiscal year, due to OCDE providing additional network security services to the district. The term is for the period of July 1, 2020 through June 30, 2021.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Babovic
Board Agenda
May 19, 2020




Attachments:
OCDE Network Support Services Agreement
16.a.9. Approve Agreement with Orange County Department of Education (OCDE) for Internet Access
Recommended Motion:
It is recommended that the Board of Education approve the 2020-21 Internet Access Agreement Number 50153 with the Orange County Department of Education (OCDE), and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:

No financial impact

Comments:

Background:
The district presently contracts with the Orange County Department of Education (OCDE) to provide Internet and Intranet access; OCDE has provided these services free of charge, continuously since 1997.

This agreement is for the period of July 1, 2020 through June 30, 2021.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Babovic
Board Agenda
March 26, 2019

 


Attachments:
OCDE Internet Access Contract
16.a.10. Approve Agreement with Studio+ Architecture for Consulting Services to Determine a District Standard for Security Access Control Technology, Phase Two
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Studio+ Architecture for consulting services to determine a district standard for security access control technology, phase two.
Financial Impact:
General Fund, Routine Restricted Maintenance - Not to Exceed $28,200.
Comments:

Background:
Public Contract Code section 3400 restricts public agencies from issuing a proprietary specification in its bids that limits bidders to a single project except under certain conditions.  These exceptions include testing potential proprietary products for suitability, match other products that are currently in use or will be in use, obtain an item that is only available from a single source, or in response to a declared emergency.

On August 27, 2019, the Board of Education ratified phase one of this agreement to develop criteria for a district standard.  Staff has conducted several meetings with district stakeholders, including district leadership, department heads and technicians to guide the general criteria for the selection of a district standard for current and future electronic security projects.

Studio+ Architecture has provided a proposal for the development of solicitation documents to receive input from the electronic security industry and to evaluate proposals to determine which products best meet the District’s criteria.  This will result in a finding and board resolution to declare a District standard to implement in current and future projects.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
May 19, 2020




Attachments:
SA - Studio+ - Access Control
16.a.11. Approve Change Order No. 4 to Bid No. 118-18 with TELACU Construction Management for Corona del Mar Sports Fields
Recommended Motion:
It is recommended that the Board of Education approve Change Order No. 4 to Bid No. 118-18 with TELACU Construction Management for Corona del Mar Sports Fields, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities – not to exceed $87,654.91
Comments:
Background:
The work contracted under Bid No. 118-18, Sports Fields Project - Corona del Mar High School was issued to TELACU Construction Management.  As work on this project progressed, unforeseen conditions arose that required a change order to compensate the contractor for additional work.

Purchase Order #N78M0066 – Corona del Mar High School:  Change Order No. 4 for $87,654.91 brings the total purchase order from $7,429,929.84 to $7,517,584.75

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 19, 2020


Attachments:
Telacu - CDMHS Sports Fields - Change Order No. 4
16.a.12. Authorize Award of Bid No. 105-20 for Tennis Court Fencing at Costa Mesa and Estancia High Schools
Recommended Motion:
It is recommended that the Board of Education Authorize the agreement with Byrom-Davey, Inc., for tennis court fencing at Costa Mesa and Estancia High Schools, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Routine restricted Maintenance – not to exceed $1,182,027
Comments:
Background:
The scope of the project includes relocation of existing electrical for lighting to underground, repairs and maintenance to the play surfaces and removal and replacement of the fencing associated with the courts.

The district received ten (10) bids on April 22, 2020. The lowest qualified and responsive bidder was determined to be Byrom-Davey, Inc. with a bid of $1,182,027.  It is recommended that the Board of Education Authorize the agreement with Byrom-Davey, Inc.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
May 19, 2020


Attachments:
Byrom-Davey-Bid Agreement-EHS & CMHS Tennis Courts
16.a.13. Receive Quarterly Investment Report
Recommended Motion:

It is recommended that the Board of Education receive the Quarterly Investment Report.


Financial Impact:
Not applicable.
Comments:

Background:
The Newport-Mesa Unified School District’s Investment Policy and current state law require a quarterly report identifying all of the financial institutions in which the district has accounts and the amount of money in each account.  Most of the operational money held by a school district is, by law, maintained in the County Treasury.  Bond funds such as the proceeds from the sale of Measure F bonds or Community Facilities District (CFD) accounts may be held by a trustee financial institution under contract to the Board of Education.  Additionally, commercial banks may have district checking accounts for such purposes as Revolving Cash or Associated Student Body funds.

Cash flow in a school district does not follow a regular monthly pattern due to the receipts of tax funds at certain times of the year and the irregular disbursement of state and grant monies.  Consequently, balances in the various accounts will vary from quarter to quarter and the change is not a depiction of the financial status of the district.  The purpose of the Quarterly Report is simply to identify where the district is holding its funds as of the end of each financial quarter and how much is held in each account.

Current Consideration:
The attached report is presented to the members of the Board of Education for information purposes only.

Approved by:
Holcomb/Trader/Lammatao
Board Agenda
May 19, 2020

Quick Summary / Abstract:


Attachments:
Quarterly Investment Report 03.31.20
16.a.14. Approve Accounting Report 05-19-20
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 5-19-2020.
Financial Impact:
Not applicable.
Comments:

Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

The Accounting Report reflects activity for the period April 6, 2020, through April 26, 2020.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
May 19, 2020

Attachments:
Accounting Check Register 05-19-20
Accounting Report 05-19-20
16.a.15. Approve Purchasing and Transaction Report for 05-19-20
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 05-19-20.
Financial Impact:
Various funds district-wide.
Comments:

Background:
The reports are as follows:

Purchase Order Summary along with Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.
- Purchase orders covering April 15, 2020 through May 05, 2020: Processed 199 totaling $3,081,465.18.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader/Geiszler
Board Agenda
May 19, 2020

Attachments:
Canceled Report 05.19.20
Change Orders Report 05.19.20
Purch Orders Exceeding $10,000 & New Equip Rpt
Purchase Order Detail Report 05.19.20
16.a.16. Approve Software Register (New Under $5,000) 5-19-2020
Recommended Motion:

It is recommended that the Board of Education approve the Software Register (New Under $5,000) 05-19-2020.



Financial Impact:

Emergency Fund, Information Technology - Budgeted for $1,400


Comments:
Background:
The district utilizes various software vendors for maintenance, support, and service products.

The annual maintenance and support agreement for SendGrid will assist the Information Technology department in maintaining email servers during emergency operations and once operations are normalized. 

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Babovic
Board Agenda
May 19, 2020



Attachments:
SendGrid Agreement
Software Register (New Under $5,000) 05-19-20
16.a.17. Approve Software Register (Renewals) 5-19-2020
Recommended Motion:
It is recommended that the Board of Education approve the Software Register (Renewals) 05-19-2020.
Financial Impact:

General Fund, Information Technology - Budgeted for $325,270

Emergency Fund, Information Technology - Budgeted for $23,800



Comments:

Background:
The district utilizes various software vendors for maintenance, support, and service products.

The annual maintenance and support agreements vary in renewal start and end dates; however, all are considered routine renewals.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Babovic
Board Agenda
May 19, 2020

 


Attachments:
Blackboard Renewal
Blackbox Renewal
CCS Renewal
CuteFTP Renewal
Global Protect Renewal
OMS Renewal
OnBase ImageSoft Renewal
SmartNet Renewal
Software Register (Renewals) 05-19-20
SysCloud Renewal
16.a.18. Approve Gift Register 05-19-2020
Recommended Motion:
It is recommended that the Board of Education approve Gift Register 05-19-2020.
Financial Impact:
Enhances the district's financial capabilities by the amount of the gifts
Comments:
Background:
The Board of Education encourages and greatly appreciates suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance and do not impair the district's financial capabilities, before accepting the gift the Board shall consider whether the gift:

1. Has a purpose consistent with the district's vision and philosophy;
2. Begins a program which the Board would be unable to continue when the donated funds are exhausted;
3. Places restrictions on the school program;
4. Entails undesirable or excessive costs;
5. Implies endorsement of any business or product.

Once donations are approved by the Board, letters of acknowledgement are sent to the donors.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb
Board Agenda
May 19, 2020
Attachments:
Gift Register - 05-19-2020
16.b. Education Services
16.b.1. Approve the Pear Deck License Renewal for the 2020-2021 School Year
Recommended Motion:

It is recommended that the Board of Education approve the Pear Deck district-wide license renewal effective July 1, 2020 through June 30, 2021.

Financial Impact:

This item has been budgeted at a cost not to exceed twenty five thousand two hundred and seventy eight dollars ($25,278). Budget Area: Education Technology

Comments:

Background:
We have been using Pear Deck for the past 3 years. It allows for engagement and formative assessment in and out of the classroom. Teachers need tools that are easy to use and integrate with Google. Pear Deck is an interactive presentation tool used to actively engage students in individual and social learning.
 
Current Consideration:
Pear Deck contains the Common Sense Media content that we use for Digital Citizenship and allows teachers to easily incorporate Digital Citizenship into their lessons on a regular basis. Pear Deck also lends itself well to Distance Learning and is being used daily right now. A new feature allows audio to be added to the slides, giving teachers the ability to use this asynchronously with students or synchronously in a zoom session.

CSPDA on file.

Approved by:
Drake/Mishne
Board Agenda
May 19, 2020




Attachments:
Pear Deck Quote
16.b.2. Approve PowerSchool License Renewal for 2020-2021 School Year
Recommended Motion:

It is recommended that the Board of Education approve the PowerSchool Learning Management System license renewal for the 2020-2021 school year. 

Financial Impact:

This item has been budgeted at a cost not to exceed twenty nine thousand nine hundred and seventy five dollars ($29,975). Budget Area: Education Technology

Comments:

Background:
NMUSD has utilized PowerSchool Learning Management Systems (formerly Haiku) for online courses since 2012. It gives teachers the ability to deliver instructional content to any student on any device. 

Current Consideration:
As we transition to a new Learning Management System (LMS), we will give teachers one more year with a tool they have been using for online classes and with distance learning. The license renewal will provide 5,500 student licenses and is effective July 1, 2020 through June 30, 2021.


CSDPA on file.

Approved by:
Drake/Mishne
Board Agenda
May 19, 2020



Attachments:
PowerSchool Quote
16.b.3. Approve Tableau Service Maintenance Renewal for 2020-2021
Recommended Motion:

It is recommended that the Board of Education approve the Tableau Maintenance renewal for the 2020-2021 school year. 

Financial Impact:

This item has been budgeted at a cost not to exceed sixty thousand five hundred and twenty eight dollars ($60,528). Budget Area: Assessment

Comments:

Background:
Tableau Server provides a competitively priced, customizable, and effective solution for automating data delivery to site and district leadership.

Current Consideration:
The Assessment Department uses Tableau Server to distribute dynamic data dashboards to district leadership and site principals. This renewal will allow us to continue to handle the increasing demand on the servers through June 30, 2021.

The Tableau software licenses were approved by the Board of Education on April 28, 2020. 

Approved by:
Drake/Knights
Board Agenda
May 19, 2020

Attachments:
Tableau - SHI Quote
16.b.4. Approve the District-Wide Use of Flat for Education Software
Recommended Motion:

It is recommended that the Board of Education approve the use of Flat for Education software.

Financial Impact:

None.

Comments:

Background:
Flat for Education is designed for the music classroom. It can be used on any device to access and create musical compositions or music education activities. Flat allows students work in real-time on the same sheet music, both in the classroom and from home.

Current Consideration:
There is currently no software like this available for music teachers at NMUSD. Flat for Education is free, cloud based, and collaborative. It is recommended that this software be made available to music teachers for distance learning. 

CSDPA attached.

Approved by:
Drake/Mishne
Board Agenda
May 19, 2020

Attachments:
Flat.io CSDPA with Exhibit E
16.b.5. Approve Agreement with Callahan Consulting for Math Support for Grade 6 Transition
Recommended Motion:

It is recommended that the Board of Education approve the agreement with Callahan Consulting for Grade 6 Transition.


Financial Impact:
Budgeted; not to exceed $9,500.
Comments:

Background:
Newport-Mesa Unified School District is highly committed to helping students be successful in each of their classes.  An important part of the commitment to student success is ensuring that students transition successfully from elementary to middle school. Information garnered from a sixth grade math assessment is one of many pieces of information and measures used to support 6th grade students transition to middle school/secondary mathematics.  

Current Consideration:
Callahan Consulting will collaborate with Newport-Mesa teachers and administrators to outline a plan for the design, implementation and analysis of a high quality, 6th grade mathematics assessment for Newport Mesa Unified School District (NMUSD) in the spring of 2020.

Approved by
Drake/Del Real
Board Agenda
May 19, 2020

Attachments:
Callahan Proposal
16.b.6. Approval the Renewal for Carty Web Strategies, DBA Home Campus for Athletic Clearances for Newport-Mesa Unified School District Secondary High Schools for the 2020 - 2021 School Year
Recommended Motion:

It is recommended that the Board of Education approve the renewal for Carty Web Strategies, DBA Home Campus for Athletic Clearances for Newport-Mesa Unified School District secondary high schools for the 2020 - 2021 school year.

Financial Impact:

The item is budgeted. Pricing for each high school is eight hundred ninety-five ($895) per year for Basic + Athletic Clearances which includes a 10% discount. The total cost not to exceed three thousand, two hundred twenty-two dollars ($3,222.00).

Comments:

Background:

Carty Web Strategies, DBA Home Campus has been assisting schools throughout the country with web-based athletic clearances for several years. In addition to clearances, Home Campus provides an efficient way to manage schedules for all events, view athletic medical forms, run report for injuries, view and print parent permission forms, and overall simplify the athletic clearance requirements.

Current Consideration:

Carty Web Strategies, DBA Home Campus is web-based software that will streamline the athletic clearances process for students, parents, coaches, and district staff. Home Campus will be used by Corona del Mar, Costa Mesa, Estancia, and Newport Harbor High Schools.

The California Student Data Privacy Agreement (CSDPA) has been signed and is on file.

Approved by:
Drake/Bauermeister
Board agenda
May 19, 2020

Attachments:
Home Campus Athletic Clearance 2020-21 NMUSD
16.b.7. Approve Service Agreements' Register 5/19/2020
Recommended Motion:

It is recommended that the Board of Education approve the Service Agreements' Register 5-19-2020.


Financial Impact:

The various funding sources of the Service Agreements are listed on the Register.

Comments:

Background
An Service Agreements' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration Service Agreements' Register 5-19-2020 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
May 19, 2020

Attachments:
Service Agreement Register 05-19-20
16.c. Human Resources
16.c.1. Approve Memorandum of Understanding Between the Newport-Mesa Unified School District (NMUSD) and the California School Employees Association, Chapter #18 (CSEA) Regarding Implementation of the Collegiate Calendar
Recommended Motion:
It is recommended that the Board of Education approve the Memorandum of Understanding (MOU) between the Newport-Mesa Unified School District (NMUSD) and the California School Employees Association, Chapter #18 (CSEA) regarding implementation of the "Collegiate Calendar."
Financial Impact:
This item has been budgeted at $597,986.
Comments:

Background:
CSEA and NMUSD agreed to an MOU related to the implementation of the "Collegiate Calendar" on March 13, 2020. The MOU was approved by the CSEA membership on May 12, 2020.

Current Consideration:
The District and CSEA recognize the implementation of the "Collegiate Calendar" will have an impact to CSEA members and require an adjustment. Therefore, the parties agree to a 1.4%, of base pay, off schedule payment, effective December 1, 2019 through June 30, 2020. The payment will be paid in one lump sum to permanent and probationary unit members who are in paid status through the end of their 2019-20 work calendar. Payment will be received on the September 2020 pay warrant.

A copy of the signed MOU is attached.

Approved By:
Olson
Board Agenda
May 19, 2020

Attachments:
CSEA NMUSD MOU Re Collegiate Calendar 051920
16.c.2. Approve Education Teacher Induction Program Memorandum of Understanding (MOU) Between Orange County Department of Education and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached Memorandum of Understanding (MOU) between Orange County Superintendent of Schools and Newport-Mesa Unified School District to continue the Orange County Department of Education, Education Teacher Induction Program for the 2019-2020 school year.


Financial Impact:
A budget of $350,245.00 has been allocated.
Comments:

Background:
The goal of the Teacher Induction Program is to provide quality professional development and support to participating schools district's first and second year teachers and their mentors.

Current Considerations:
The Orange County Superintendent of Schools and Newport-Mesa Unified School District agree to continue to work collaboratively as a Consortium for the Orange County Department of Education, Teacher Education Induction Program.  The purpose of the MOU is to continue a formal working relationship between parties.  This MOU will be in effect commencing July 1, 2019 through June 30, 2020.

Approved By:
Olson/Brown
Board Agenda
May 19, 2020



Attachments:
OCDE MOU Re: Induction Program
16.c.3. Authorization to Approve Subscription of Substitute System Software for 2020-2021
Recommended Motion:
It is recommended that the Board of Education authorize the Assistant Superintendent, Chief Human Resources Officer to approve a one-year subscription for the Absence & Substitute Management System with Frontline Technologies Group, LLC for the period of July 1, 2020 through June 30, 2021 for the amount of $15,778.46.
Financial Impact:
This item has been budgeted.
Comments:
Background:
The Absence & Substitute Management System is a fully automated employee absence management and substitute placement system which provides both online and telephone access. This system provides easier analysis due to tracking of absence reasons and budget codes, defense against unemployment claims, and increase in employee and substitute accountability.

Current Consideration:
This subscription will provide the ability to operate the substitute system from July 1, 2020 through June 30, 2021.

Approved By:
Olson
Board Agenda
May 19, 2020
16.c.4. Approve Certificated Employees' Leave of Absence Register 05-19-20
Recommended Motion:

It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 05-19-20.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 05-19-20 are requesting leaves of absence for the reasons indicated for the 2019-20 school year.

Approved By:
Olson/Garcia
Board Agenda
May 19, 2020

Attachments:
Certificated LOA Register 05-19-20
16.c.5. Approve Certificated Employees' Resignation/Termination Register 05-19-20
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 05-19-20.


Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 05-19-20 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
May 19, 2020

Attachments:
Certificated Resignation Register 05-19-20
16.c.6. Approve Classified Employees’ Appointment/Reassignment Register 05-19-20
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 05-19-20.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

 

Current Consideration:

The positions listed on Appointment/Reassignment Register 05-19-20 are needed to conduct district and school operations.

 

Approved by:

Clark/Caldwell

Board Agenda

May 19, 2020

Attachments:
Classified Appointment Register 05-19-20
16.c.7. Approve Classified Employees' Leave of Absence Register 05-19-20
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 05-19-20.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

 

Current Consideration:

These leaves are approved in accordance with the state and local legislation.

 

Approved by:

Clark/Caldwell

Board Agenda

May 19, 2020

Attachments:
Classified LOA Register 05-19-20
16.c.8. Approve Classified Employees' Resignation/Termination Register 05-19-20
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 05-19-20.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

 

Current Consideration:

These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

 

Approved by:

Clark/Caldwell

Board Agenda

May 19, 2020

Attachments:
Classified Resignation Register 05-19-20
16.d. Student Support Services
16.d.1. Approve Ratification of Nonpublic School/Agency Contract for the 2019-2020 School Year
Recommended Motion:
It is recommended that the Board of Education ratify the Master Contract for this Nonpublic School/Agency who will provide services as established from the Individual Educational Program.
Financial Impact:
Budgeted.
Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2019-2020 under provisions of Education Code 56565 and 56366.

Current Consideration:

There is one new Master Contract for Nonpublic Schools/Agencies for 2019-2020.

Autism Spectrum Consultants

The new Master Contract will provide services with the school and agency placements as specified on current IEP's.

Approved by:

Jocham/Barela

Board Agenda

May 19, 2020

Attachments:
19-20 ASC Contract
16.d.2. Approve Agreement Number 31394 between the Department of Rehabilitation and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve Agreement Number 31394 between Department of Rehabilitation and Newport-Mesa Unified School District for the term July 1, 2020 – June 30, 2023.

Financial Impact:
The total amount awarded to Newport-Mesa Unified School District under this agreement is for three years. FY 2020-2021 $397,660; FY 2021-2022 $397,660; FY 2022-2023 $397,660.

Comments:

Background:

The State of California Department of Rehabilitation is renewing our three year TPP cooperative contract #31394. This cooperative contract provides student services to transition-age youth with disabilities who have an IEP. Services include vocational and transition services such as assessment, job exploration, work-based learning, work experience, workplace readiness, and self advocacy.

Current Consideration:

Funding through Department of Rehabilitation and service provided by Newport Mesa Unified School District will continue with no significant changes from previously approved contract. New board certification for those authorized to sign is needed every three years or if there is a change.

Approved by:

Jocham/Barela

Board Agenda

May 19, 2020


Attachments:
California Civil Rights Laws
CCC
Coop Exhibits 31394
Signature Auth
STD213-31394
16.d.3. Approve Parent Reimbursement Contracts for the 2019-2020 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Parent Reimbursement Contracts established from the Individual Education Program.
Financial Impact:
$8,700.00
Comments:

Background:

Newport-Mesa Unified School District Special Education Department has approved Parent Reimbursement for 2019-2020 under provisions of Education Code 56365 and 56366.

Current Consideration:

These Parent Reimbursement Contracts are to reimburse parents for services they have incurred with schools and agency placements as specified on current IEPs.

Approved by:

Jocham/Barela

Board Agenda

May 19, 2020

16.d.4. Approve Settlement Agreement #40024270
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement #40024270 pursuant to the laws of the State of California.
Financial Impact:
$7,100.00
Comments:

Background:

On April 27, 2020, a Settlement Agreement was reached in Case #40024270.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of all claims through June 18, 2020.

Approved by:

Jocham/Barela

Board Agenda

May 19, 2020

17. Resolution Consent Calendar
Quick Summary / Abstract:
As with the Consent Calendar, all items listed under the Resolution Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific resolutions to be discussed and/or removed from the Resolution Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Resolution Consent Calendar.
17.a. Adopt Resolution 26-05-20 Recognizing May 17-23, 2020 as Classified School Employee Week
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 26-05-20, observing the week of May 17-23, 2020 as Classified School Employee Week.
Financial Impact:
There is no budget impact.
Comments:

Background:
In 1986, recognizing the valuable contributions that classified employees provide to California public schools, the legislature amended section 45460 of the Education Code to include a provision that designates the third full week of May each year as Classified School Employee Week. Since the time this law was enacted, Newport-Mesa's Board of Education has annually adopted a resolution to recognize the contributions that classified employees make to our school community.

 

Current Consideration:

A resolution proclaiming the week of May 17-23, 2020 as Classified School Employee Week, as established by the California state Legislature, is presented for adoption.

Approved by:
Clark/Caldwell
Board Agenda
May 19, 2020

Attachments:
Res No 26-05-20 Classified Employees Week 2020
17.b. Adopt Resolution No. 22-05-20 Education Protection Account Expenditure Determination
Recommended Motion:
It is recommended that the Board of Education adopt Resolution No. 22-05-20, Education Protection Account Determination.
Financial Impact:
General Fund, district-wide instruction - expected revenue and expenditure of $3,937,404
Comments:

Background:
On November 6, 2012, the voters of California approved Proposition 30, the Schools and Local Public Safety Protection Act of 2012. As a requirement of Proposition 30, a special account known as the Education Protection Account (EPA) was set up to account for expenditures associated with Proposition 30 funding.

Pursuant to Article XIII, Section 36 of the California Constitution, the Board of Education must determine, in a public meeting, how the monies received from the EPA will be spent. EPA monies shall not be used for the salaries and benefits of administrators or any other administrative costs. Districts are also required to annually post on their websites an accounting of how much money was received from the EPA and how that money was spent. The district's EPA report can be found on the Public Information Office webpage of the district website under "Required Notices." The district expects to receive and expand $3,937,404 of EPA funding on instructional function in 2019-20.

Current Consideration:
Staff recommends approval of this motion>

Approved by:
Holcomb/Trader/Lammatao/Espiritu
Board Agenda
May 19, 2020




Attachments:
19-20 EPA Reporting
Resolution 22-05-20 Education Protection Account
17.c. Adopt Resolution 23-05-20 Newport-Mesa Unified School District and the State of California, Department of Rehabilitation for Term July 1, 2020 – June 30, 2023
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 23-05-20 between Newport-Mesa Unified School District and the State of California, Department of Rehabilitation for the term July 1, 2020 – June 30, 2023.

Financial Impact:

None.

Comments:

Background:

The cooperative contract approved on May 19, 2020 provides student services to transition-age youth with disabilities who have an Individual Educational Program. Services include vocational and transition services such as assessment, job exploration, work-based learning, work experience, workplace readiness and self advocacy. 

Current Consideration: 

This Resolution acknowledges the benefits and responsibilities to be shared by both parties and give authorization to sign and execute any and all documents required by the Department of Rehabilitation.

Approved by: 

Jocham/Barela

Board Agenda

May 19, 2020

Attachments:
DOR Board Resolution
17.d. Adopt Resolution 24-05-20, Order of Biennial Trustee Election and Specifications of the Election Order
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 24-05-20, Order of Biennial Trustee Election and Specifications of the Election Order, ordering the Superintendent of the Orange County Department of Education to call the election on November 3, 2020, for the purpose of filling the offices of Newport-Mesa’s governing board members whose terms expire on December 11, 2020, and further ordering the county Superintendent to consolidate the election. 
Financial Impact:
The Orange County Department of Education estimates the election costs for the Newport-Mesa Unified School District will not exceed $200,000. This amount will be included in the 2020-21 tentative budget.
Comments:

Background:
Elections for Newport-Mesa Unified School District Governing Board positions are held biannually in even years.  A Governing Board resolution is required, which serves the County Superintendent of Schools an order calling the election and specifying the date and purpose of the election.  In accordance with Education Code Sections 5340 and 5342, which specify that elections in the same area be consolidated.

Current Consideration:
A consolidated election is required for the Newport-Mesa Unified School District this year.  It will be held on Tuesday, November 3, 2020, for three positions on the Governing Board (Trustee Areas I, III, and VI).  Pursuant to Education Code Sections 5323 and 5340, which stipulate advance notification of 123 days prior to election, a resolution has been prepared, serving the Superintendent of the Orange County Department of Education an order calling the election to fill the offices of Governing Board members whose terms expire on December 11, 2020.

Approved By:
Navarro/Amezcua
Board Agenda
May 19, 2020

Attachments:
2020 Biennial Governing Board Elections
Resolution 24-05-20 Specifications of the Election Order
17.e. Adopt Resolution 25-05-20 Designation of Applicant's Agent Resolution for Non-State Agencies
Recommended Motion:

It is recommended that the Board of Education adopt Resolution 25-05-20 Designation of Applicant's Agent Resolution for Non-State Agencies.

Financial Impact:

N/A

Comments:

Background:
On March 13, 2020, President Trump declared that the ongoing Coronavirus Disease 2019 (COVID-19) pandemic was of sufficient severity and magnitude to warrant an emergency declaration for all states, tribes, territories, and the District of Columbia pursuant to Section 501(b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act,  (the "Stafford Act"). In accordance with the act, eligible emergency protective measures taken to respond to the COVID-19 emergency at the direction or guidance of public health officials may be reimbursed under Category B of FEMA's Public Assistance Program.

The Newport-Mesa Unified School District is eligible for FEMA and Cal OES financial assistance and has requested public assistance for reimbursement of district funds due to the coronavirus (COVID-19) pandemic. In order to complete the processing request, the district must designate authorized agents responsible for providing required assurances and executing agreements with FEMA and Cal OES on behalf of the district and approve the corresponding, Cal OES Form 130. Adoption of the resolution will permit the district to obtain financial assistance for all open and future disasters declared by the state or federal government for up to 3 years following the date of approval.

Current Consideration:
Staff recommends adoption of this resolution.

Approved by:
Holcomb/Trader/Dutra
Board Agenda
May 19, 2020

Attachments:
Resolution 25-05-20 Cal OES 130
17.f. Adopt Resolution No. 27-05-20 Regarding Reduction of Classified Employee
Recommended Motion:

It is recommended that the Board of Education adopt Resolution No. 27-05-20 Regarding Reduction of Classified Employee.

Financial Impact:

This action is necessary to carry out Board directed budget assumptions for the fiscal year 2020-2021.

Comments:

Background:
This reduction pertains to a single job classification, Library Media Technician I, and impacts a sole incumbent by the reduction of two (2) work hours per workday.  Classified employees can be laid off for lack of work or lack of funds.  This resolution includes relevant education codes and services to be reduced.

Current Consideration:
The Governing Board of the Newport-Mesa Unified School District has determined that the following position be reduced for lack of work/lack of funds pursuant to California Education Code sections 45117 and 45308:

                                                                                     No. of               Full-Time
Classification Title                    Location                      Positions          Equivalent

Library Media Technician I       Newport Elementary         1                Reduction of hours
                                                                                                             from 8 to 6

Due to lack of work and/or lack of funds, the number of classified employees and the amount of services rendered shall be reduced, as specified above, pursuant to Education Code section 45117 and in the order mandated by Education Code section 45308.

The Assistant Superintendent, Chief Human Resources Officer is directed to give notice to the affected classified employee pursuant to the requirements of law.

The staff reduction shall become effective no earlier than 60 days following service of the notice as required by law.

Any employee impacted by this Resolution shall be eligible for reemployment pursuant to Education Code section 45298.

Approved By:
Olson/Clark
Board Agenda
May 19, 2020

Attachments:
Resolution 27-05-20 Re Reduction of Classified Employee
18. Discussion/Action Calendar
19. Board Member Reports
20. Board of Education Committee Reports
21. Adjournment

Published: May 15, 2020, 3:56 PM

The resubmit was successful.