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Regular Meeting of the Board of Education
Newport-Mesa USD
February 11, 2020 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Roll Call - 2:30 p.m.
1.a. Board of Education/Superintendent
2. Study Session - 2:30-3:30 p.m.
2.a. Revised Joint Powers Agreement Between Coastline Regional Occupational Program (ROP) and Newport-Mesa Unified School District
Recommended Motion:

No recommendation, discussion only.

Comments:

Background:
The Coastline Regional Occupational Program (ROP) is the Joint Powers Agency created by the Huntington Beach Union High School District, the Irvine Unified School District, the Newport-Mesa Unified School District, the Saddleback Valley Unified School District, and the Tustin Unified School District for the purpose of delivering career and technical education instruction and services to students of its member districts. 

The ROP receives annual operating funds from each participating school district for the purposes of delivering career and technical instruction to students.

Current Consideration:
Board of Education members will receive information regarding the revised Joint Powers Agreement between Coastline Regional Occupational Program (CROP) and Newport-Mesa Unified School District that provides programs and services to students for the 2020-21 school year.

Approved by:
Drake/Vossen
Board Agenda
February 11, 2020



3. Community Input on Closed Session Agenda Items
3.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board and speakers may not cede unused time to other speakers. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. 

When addressing the Board, it is helpful if you state your name and address for the video record. 



4. Closed Session - 3:30 p.m.
4.a. Student Discipline (Pursuant to Education Code Sections 35146, 48918[c]) – 1 case
4.b. Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to 54956.9(d)(2) regarding Resolution 07-10-19 Finding the Ensign Intermediate School Security/Fencing Project Exempt from the California Environmental Quality Act and Approving the Filing and Recordation of a Notice of Exemption
4.c. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b]) #202001HR
4.d. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954 [b])
5. Dinner Recess - 5:30 p.m.
6. Regular Meeting - 6:00 p.m.
7. Call to Order
7.a. Call to Order - Presiding Chairperson
8. Opening Ceremonies
8.a. Moment of Reflection/Pledge of Allegiance to the Flag
9. Adoption of Agenda
9.a. Adoption of Agenda
Recommended Motion:

It is recommended that the Board of Education adopt the agenda as submitted.

10. Adoption of Minutes
10.a. Adoption of Minutes 01-14-20, 01-23-20, 01-28-20, 02-04-20
Recommended Motion:

It is recommended that the Board of Education adopt the minutes of the January 14, 2020 regular meeting, January 23, 2020, January 28, 2020, and February 4, 2020 special meetings.


Attachments:
01-14-20 Minutes
01-23-20 Special Mtg Minutes
01-28-20 Special Mtg Minutes
02-04-20 Special Mtg Minutes
11. Community Input
11.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

Speaker cards for items on the Discussion/Action calendar may be held until that item is considered by the Board, if the speaker prefers.

This is an opportunity for the public to address the Board on items within the subject matter jurisdiction of the Board. Per BB 9323, each individual speaker will have 3 minutes and speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. The Board, staff, or members of the public may request that a specific item on Consent be moved to Discussion Action. Requests to move Consent items must be received prior to the time the Board takes action on the Consent Calendars.

All comments are recorded in full on the meeting video record. When addressing the Board, it is helpful if you state your name and address for the video record.

12. Superintendent Report
13. Student Board Member Reports
14. Harbor Council PTA Report
15. Report
15.a. Education Technology Update
Recommended Motion:

No recommendation; report only.

Financial Impact:



Comments:

For the last three school years, the district has collected data on technology use by students both in school and at home. This information helps us to evaluate the impact of our technology and learning goals. 

The Director of Education Technology and the Director of Information Technology will give an update on technology use in the district, including findings from the 2019 BrightBytes Technology Use Survey.

Approved by:
Drake/Mishne
Board Agenda
February 11, 2020




16. Informal Reports
16.a. Superintendent
16.b. Deputy/Assistant Superintendents and Executive Directors
17. Consent Calendar
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
17.a. Business Services
17.a.1. Ratify Award of Bid # 122-19 with TELACU Construction Management for Site Security Fencing at Ensign Intermediate and Corona del Mar High School/Middle School
Recommended Motion:
It is recommended that the Board of Education ratify the award of Bid # 122-19 with TELACU Construction Management for Site Security Fencing at Ensign Intermediate and Corona del Mar High School/Middle School.

Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $5,000,000

Comments:

Background:
On October 7, 2019 the Board of Education authorized the Assistant Superintendent, Chief Operating Officer to advertise and award Bid #122-19 Site Security Fencing at Ensign Intermediate and Corona del Mar High School/Middle School to the lowest qualified bidder. Advertisements were published on November 1, 2019 and November 8, 2019.

The district received nine (9) bids and conducted the bid opening on December 16, 2019. The lowest qualified and responsive bidder was determined to be TELACU Construction Management with a base bid of $5,000,000. Total project budget is $6,760,000. The contract has been awarded and is now being brought to the Board of Education for ratification to enter the award into the public record.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020

 


Attachments:
TELACU Service Agreement
17.a.2. Approve Budget for 2020 HVAC at Various School Sites
Recommended Motion:
It is recommended that the Board of Education approve the budget for the 2020 HVAC at various school sites, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $12,900,000

Comments:
Background:
In order to procure equipment and install the new HVAC at Costa Mesa and Newport Harbor High Schools, staff has developed the budget for approval.  As was typical at the time, some buildings at Costa Mesa High School and Newport Harbor High School were not built with an air-conditioning system.  The addition of air-conditioning to the district's campuses was considered as part of the last two bond measures but was not supported by the electorate.

Therefore, the district has made the addition of air-conditioning a priority as funds permit. Costa Mesa High School and Newport Harbor High School are scheduled to receive air-conditioning this summer as part of this project.  The designs for the school have previously been presented to the site staff and the Board of Education.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020

17.a.3. Authorize the Advertisement and Award of Bid No. 100-20 for 2020 HVAC Equipment at Various School Sites
Recommended Motion:
It is recommended that the Board of Education authorize the agreement and award of Bid No. 100-20 for the 2020 HVAC equipment at various school sites, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $1,600,000

Comments:

Background:
In order to expedite the procurement of HVAC equipment for installation by others, a separate package will be bid solely for the procurement of the equipment.

Staff desires to place advertisements for Bid #100-20 HVAC Equipment for projects at Costa Mesa and Newport Harbor High Schools as prescribed in Public Contract Code 20112.  The advertisements will be published in a newspaper for general circulation as required, with a specified date and time for the response of sealed bids. All bids will be opened at the announced time.  Bids will be evaluated for adherence to district specifications and responsiveness according to Public Contract Code.  To facilitate the bid, it is requested that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to award the bid to the lowest, responsible, qualified bidder as prescribed in Public Contract Code 10180.  Subsequent contract ratification will be presented to the Board in a timely manner.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020



17.a.4. Authorize the Advertisement and Award of Bid No. 101-20 for 2020 HVAC Installation at Costa Mesa High School
Recommended Motion:
It is recommended that the Board of Education authorize the advertisement and award of Bid No. 101-20 for the 2020 HVAC installation at Costa Mesa High School, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $4,700,000

Comments:
Background:
As was typical at the time, some buildings at Costa Mesa High School were not built with an air-conditioning system.  The addition of air-conditioning to the district's campuses was considered as part of the last two bond measures but was not supported by the electorate.  Therefore, the district has made the addition of air-conditioning a priority as funds permit.  Costa Mesa High School is scheduled to receive air-conditioning this summer as part of this project.  The designs for the school have previously been presented to the site staff and the Board of Education.

Staff desires to place advertisements for Bid #101-20 HVAC Equipment for Costa Mesa High School as prescribed in Public Contract Code 20112.  The advertisements will be published in a newspaper for general circulation as required, with a specified date and time for the response of sealed bids.  All bids will be opened at the announced time.  Bids will be evaluated for adherence to district specifications and responsiveness according to Public Contract Code.  To facilitate the bid, it is requested that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to award the bid to the lowest, responsible, qualified bidder as prescribed in Public Contract Code 10180.  Subsequent contract ratification will be presented to the Board in a timely manner.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020

17.a.5. Authorize the Advertisement and Award of Bid No. 106-20 for 2020 HVAC Installation at Newport Harbor High School
Recommended Motion:
It is recommended that the Board of Education authorize the advertisement and award of Bid No. 106-20 for the 2020 HVAC installation at Newport Harbor High School, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $4,600,000

Comments:

Background:
As was typical at the time, some buildings at Newport Harbor High School were not built with an air-conditioning system.  The addition of air-conditioning to the district's campuses was considered as part of the last two bond measures but was not supported by the electorate.  Therefore, the district has made the addition of air-conditioning a priority as funds permit. Newport Harbor High School is scheduled to receive air-conditioning this summer as part of this project.  The designs for the school have previously been presented to the site staff and the Board of Education.

Staff desires to place advertisements for Bid #106-20 HVAC Equipment for Newport Harbor High School as prescribed in Public Contract Code 20112.  The advertisements will be published in a newspaper for general circulation as required, with a specified date and time for the response of sealed bids.   All bids will be opened at the announced time.  Bids will be evaluated for adherence to district specifications and responsiveness according to Public Contract Code.  To facilitate the bid, it is requested that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to award the bid to the lowest, responsible, qualified bidder as prescribed in Public Contract Code 10180. Subsequent contract ratification will be presented to the Board in a timely manner.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020

17.a.6. Authorize the Advertisement and Award of Bid #102-20 Roof Restoration at Sonora and Paularino Elementary Schools
Recommended Motion:
It is recommended that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to advertise Bid #102-20 Roof Restoration at Sonora and Paularino Elementary Schools and to execute any required documents to effectuate the award of this bid.

Financial Impact:
General Fund, Routine Restricted Maintenance: estimated cost of the project is $1,300,000

Comments:

Background:
Maintenance and Operations staff have completed a district-wide roof assessment and determined that Sonora and Paularino Elementary Schools are candidates for immediate roof restoration.

Restoration is recommended over replacement due to the condition of the existing roofs.  Additionally, restoration is less expensive allowing the district to renovate multiple schools with a long lasting product and comparable roof warranty similar to a new roof.

Current Consideration:
Staff recommends approval of this motion.

Approve by:
Holcomb/Trader
Board Agenda
February 11, 2020

17.a.7. Authorize the Advertisement and Award of Bid #103-20 Termite Fumigation at Various Sites
Recommended Motion:
It is recommended that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to advertise Bid #103-20 Termite Fumigation at Various Sites and to execute any required documents to effectuate the award of this bid.

Financial Impact:
General Fund, Maintenance and Operations: estimated cost of project is $150,000

Comments:
Background:
Maintenance and Operations staff have completed a district-wide inspection for termites in inaccessible areas that cannot be treated with topical or other alternate methods.  Fumigation by a licensed structural pest control operator is recommended for treatment.  Fumigation is planned to take place during spring break at Newport, College Park, Mariners, and Eastbluff Elementary Schools.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
February 11, 2020

17.a.8. Authorize the Advertisement and Award of Bid #104-20 Window Restoration and Waterproofing at the District Office
Recommended Motion:
It is recommended that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to advertise Bid #104-20 Window Restoration and Waterproofing at the district office and to execute any required documents to effectuate the award of this bid.

Financial Impact:
General Fund, Routine Restricted Maintenance: estimated cost of project is $300,000
Comments:
Background:
Maintenance and Operations staff have determined that the glass curtain wall around the entire Education Center, Building A, has exceeded the life expectancy for the window seals and requires maintenance.  The system needs to be renovated, including restoration and water proofing at each window.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader/Bidnick
Board Agenda
February 11, 2020

17.a.9. Approve Service Agreement with Studio+ for Asphalt Removal and Replacement at Various Schools
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Studio+ for asphalt removal and replacement at various schools and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Routine Restricted Maintenance: not to exceed $52,900

Comments:
Background:
Several parking lots and playgrounds have exceeded the design life for asphalt and require replacement, including Eastbluff, Killybrooke, Mariners, Wilson and Woodland Elementary Schools.  Studio+ has provided a service proposal that includes all design documentation, construction, administration, and closeout.  This project is planned to begin and finish summer 2020.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
February 11, 2020

Attachments:
Studio+ Service Agreement
17.a.10. Approve Service Agreement with Rodriguez Engineering, Inc. for Engineering and Design Services for Building Repairs at Newport Heights Elementary School
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Rodriguez Engineering, Inc. for engineering and design services for building repairs at Newport Heights Elementary School, and authorize the Assistant Superintendent Chief Operating Officer to execute as approved.

Financial Impact:
General Fund, Routine Restricted Maintenance - Not to Exceed $9,800

Comments:
Background:
Maintenance and Operations has identified certain building sections at Newport Heights Elementary School that require extensive repairs, specifically along the fascia and roof edge.  Rodriguez Engineering, Inc. has provided the district with design documents for temporary repairs until more formal repairs can be completed.  These temporary repairs were completed by district staff in December, 2019. Rodriguez Engineering, Inc. has provided a proposal for design and professional services that includes all project specifications, and design.  The project is anticipated to be performed during Summer 2020.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
February 11, 2020


Attachments:
Service Agreement - Rodriguez Engineering - Nwpt Hgts
17.a.11. Approve Service Agreement with Donald Krotee Partnership, Inc. for Engineering and Design Services for the Playground Surfacing Project at Various Sites
Recommended Motion:

It is recommended that the Board of Education approve the agreement with Donald Krotee Partnership, Inc. for engineering and design services for the playground resurfacing project at various sites, and authorize the Assistant Superintendent Chief Operating Officer to execute as approved.


Financial Impact:
General Fund, Routine Restricted Maintenance - Not to Exceed $44,216

Comments:

Background:
Maintenance and Operations has been replacing the wood fiber surfacing in kindergarten playgrounds over the past few years.  This year, the department will be installing new resilient surfacing at Andersen, Harbor View, Woodland and Wilson Elementary Schools.  Donald Krotee Partnership, Inc. has provided a proposal for design and professional services that includes all project specifications, design, bid documentation, construction administration and closeout.  The project is anticipated to be performed during Summer 2020.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
February 11, 2020



Attachments:
Service Agreement - Krotee - Playground Surfacing - DW
17.a.12. Approve Service Agreement with Donald Krotee Partnership, Inc. for Engineering and Design Services for the Flooring Replacement Project at Various Sites
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Donald Krotee Partnership, Inc. for engineering and design services for the flooring replacement project at various sites, and authorize the Assistant Superintendent Chief Operating Officer to execute as approved.

Financial Impact:
General Fund, Routine Restricted Maintenance - Not to Exceed $39,450




Comments:
Background:
The district has determined that several classrooms at Davis, Rea, Newport Coast, and Whittier Elementary Schools have flooring that has exceeded its life expectancy and requires replacement.  Donald Krotee Partnership, Inc. has provided a proposal for design and professional services that includes all project specifications, design, bid documentation, construction administration and closeout.  The project is anticipated to be performed during Summer 2020.

Current Consideration:
Staff recommends approval of this motion.

Approved by;
Holcomb/BidnicK
Board AgendA
February 11, 2020


Attachments:
Service Agreement - Krotee - Flooring Replacement - DW
17.a.13. Approve Service Agreement with Studio+ for Engineering and Design Services for the Costa Mesa High School Administration Building Roof Replacement
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Studio+ for engineering and design services for the Costa Mesa High School administration building roof replacement, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
General Fund, Routine Restricted Maintenance - not to exceed $30,800

Comments:
Background:
District staff have determined that the roof at the Costa Mesa High School administration building is in need of replacement.  Studio+ has provided a proposal for design and professional services that includes all design and bid documentation, construction administration and closeout.  The project is anticipated to be performed during summer 2020.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
February 11, 2020
Attachments:
Studio+ Service Agreement
17.a.14. Approve Agreement with Optimum Energy Design for the Replacement of HVAC Units at Newport Harbor High School
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Optimum Energy Design for the replacement of HVAC units at Newport Harbor High School and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Routine Restricted Maintenance:  Not to Exceed $31,450

Comments:

Background:
HVAC units at Newport Harbor High School, Sims Hall, have exceeded their life expectancy and need to be replaced. Optimum Energy Design (OED) has provided a proposal for professional services including design, preparation of bid documents and project support.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Bidnick
Board Agenda
February 11, 2020

Attachments:
Service Agreement - OED - NHHS SIMS HVAC Replacement
17.a.15. Approve Agreement with Optimum Energy Design for Replacement of HVAC Units at the District Office
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Optimum Energy Design for replacement of HVAC units at the district office and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Routine Restricted Maintenance: not to exceed $27,450

Comments:

Background:
Several HVAC units at the district office, Education Center, have exceeded their life expectancy and need to be replaced.  Optimum Energy Design (OED) has provided a proposal for professional services including design, preparation of bid documents and project support.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
February 11, 2020

Attachments:
Service Agreement Optimum Energy Design - 02-11-2020
17.a.16. Approve Agreement with PlaceWorks, Inc. for California Environmental Quality Act (CEQA) Services for the Sports Fields Project at Corona del Mar High School
Recommended Motion:
It is recommended that the Board of Education approve the agreement with PlaceWorks, Inc. for CEQA services for the Sports Fields project at Corona del Mar High School, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $10,862


Comments:
Background:
The district previously certified an Environmental Impact Report (EIR) for the two sports fields now under construction at Corona del Mar High School.  As part of this project, the district plans to erect two scoreboards, one for each field.  This proposal is for visual simulations, project management, attendance at meetings and drafting an addendum to the original EIR.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020


Attachments:
Service Agreement Placeworks - 02-11-2020
17.a.17. Approve Agreement with Studio+ Architecture for New and Replacement Scoreboards at Various Sites
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Studio+ Architecture for new and replacement scoreboard designs at various school sites, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $54,900

Comments:
Background:
Studio+ Architecture will provide schematic design through close-out phases for one new and two replacement scoreboards at the following sites

- Corona del Mar High School Varsity Softball Scoreboard (new):  Eleven Thousand Three Hundred Dollars ($11,300)

- Costa Mesa High School Varsity Baseball Scoreboard (replacement):  Sixteen Thousand Eight Hundred Dollars ($16,800)

- Estancia High School Jim Scott Stadium Scoreboard (replacement):  Twenty-Six Thousand Eight Hundred Dollars ($26,800)

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020
Attachments:
Agreement - High School Scoreboards for Various Sites
17.a.18. Approve Use of Piggyback Bid #19/20-01 IT for the Purchase of Technology Equipment and Peripherals
Recommended Motion:
It is recommended that the Board of Education authorize the use of piggyback bid #19/20-01 IT for the purchase of technology equipment and peripherals.
Financial Impact:
General Fund - expected expenditures of $1,650,000

Comments:
Background:
Pursuant to Public Contract Code 20118 and 20652, school districts may purchase from another school district or public agency contract item(s) bid at the same price and under the same terms and conditions as the awarded contract. This practice is generally referred to as “piggybacking.” The practice is generally to the advantage of the second public agency or school district because it is able to secure a price for an item that has been competitively bid without going through the time and cost of the public bid process itself. The practice is especially beneficial to the school district for major purchases since the vendors bidding for the business know that their potential customers are located state-wide.

There are three significant requirements for a school district to take advantage of a piggyback bid:

1) The public agency issuing the bid must include a clause specifying that other public agencies are allowed to use the bid under the same set of specifications contained in the bid;

2) The public agency that wishes to use the bid must have a public action by its governing body (Board of Education) indicating its acceptance of the terms and conditions of the bid;

3) What is available for purchase from the bid is only what was included in the public offering by the using agency, and limited to the specific terms of the bid.

With these conditions in place, the school district Purchasing Department may evaluate the prices for items it seeks, and, if it determines the pricing to be in the best interest of the school district, recommend the purchase of items off the piggyback bid.

The Governing Board of Irvine Unified School District has approved its Technology Equipment and Peripherals Stand Alone Bid 19/20-01 IT and has agreed to allow other districts to use their approved contract for the purchase of supplies for use at various district sites. The Newport-Mesa Unified School District Purchasing Department has evaluated the bid for competitive prices and quality and recommends that it is in the best interest of the district to approve piggyback Bid No. 19/20-01 IT to meet current and future district technology needs.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
February 11, 2020

Attachments:
IUSD Bid 1920-01 IT
17.a.19. Approve Agreements for E-Rate Year 23
Recommended Motion:
It is recommended that the Board of Education approve participation in the Federal E-Rate program and approve a) the acquisition of telecommunication services and, b) the selection of vendors to provide those designated services under the Federal E-Rate program as listed, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Information Technology General Fund; not to exceed $460,066
Comments:
Background: The Federal Telecommunications Act of 1996 (commonly known as "E-Rate") is a funding program established by Congress, which subsidies telecommunications services for schools and libraries. In March 2018, RFP #105-18 was awarded to Crown Castle Fiber/Sunesys for up to a five-year agreement to upgrade the district’s existing wide area fiber network line to all school sites from 1 gigabit connections to 10 gigabit connections with the option to increase to 40 gigabit connections as needed in the future within the term length of the RFP. E-Rate Year 23 will utilize year three of this five-year agreement. In March 2017, RFP #107-17 was awarded to Charter Communications/Spectrum Enterprise for up to a five-year agreement to provide a second high-speed data circuit between the district and the Orange County Department of Education. E-Rate Year 23 will utilize year four of this five year agreement. The district intends to spend approximately $1,023,185 on telecommunication services (wide area fiber network) and our projected E-Rate discount is 60%. Of this amount, $563,119 may be funded by E-Rate and the remaining $460,066 will be the district's responsibility. Current Consideration: Staff recommends approval of this motion. Approved by: Holcomb/Babovic Board Agenda February 11, 2020
Attachments:
E-Rate 2020-21 YR23 Eligibility Criteria
Letter of Intent - Wide Area Network
17.a.20. Approve the Use of California Multiple Award Schedule (CMAS) Contract #4-07-23-0007C with John Deere
Recommended Motion:

It is recommended that the Board of Education find and determine that it is in the best interest of the district to approve the use of CMAS Contract #4-07-23-0007C and award a contract for lawn and grounds equipment and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.


Financial Impact:

General Fund, Maintenance and Operations - approximate total use of contract totals $300,000

Comments:

Background:
Pursuant to the Public Contract Code § 10298, 10299, 12100, 20118 and 20652, school districts may purchase, from another school district or public agency, contract item(s) bid at the same price and under the same terms and conditions as the awarded contract. This practice is generally referred to as “piggybacking."

The State of California Department of General Services managed CMAS program is a piggybacking program for state and local government agencies that provides products and/or services at pricing that was previously bid and awarded on a Federal GSA schedule.

The state's use of the Federal GSA schedule is primarily beneficial to the piggybacking public agency or school district because the vendors know that their potential customers include all federal agencies and, therefore, they are incentivized to offer their lowest prices under these contracts. The practice is also to the advantage of the piggybacking public agency or school district because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the district to utilize this contract.

There are three significant requirements for a school district to take advantage of a piggyback bid:
1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid;
2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid; and,
3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid. With these conditions in place, staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the district, recommend the purchase of items off the piggyback bid or CMAS contract.

Staff has determined that it is in the best interest of the district to piggyback an existing CMAS contract for the aforementioned products and services with Deere & Company because it offers favorable terms for the district without going through the time and cost of the public bid process itself.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
February 11, 2020


17.a.21. Approve Budget for Aquatic Center Scoreboard and Shade Structures at Newport Harbor High School
Recommended Motion:
It is recommended that the Board of Education approve the budget for the Aquatic Center Scoreboard and Shade Structures at Newport Harbor High School, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $433,000
Comments:
Background:
To maintain equity among sites, district staff is planning to replace an obsolete scoreboard and install new shade structures at Newport Harbor High School Aquatic Center.

In order to submit plans to DSA, the district has retained Studio+ for architectural and engineering services.  The board approved Studio+ agreement on October 7, 2019 for $33,000. The total project budget is $433,000.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020

17.a.22. Approve Budget for Softball Batting Cage at Newport Harbor High School
Recommended Motion:
It is recommended that the Board of Education approve the budget for the Softball Batting Cage at Newport Harbor High School, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Special reserve fund for capital outlay projects, Facilities - $410,000

Comments:
Background:
To maintain equity among sites, district staff is planning to design and construct a new softball batting cage at Newport Harbor High School.

In order to submit plans to DSA, the district has retained an architect and structural engineer.  The board approved Studio+ agreement on March 26, 2019 for $21,550.  An amendment to the Studio+ contract was board approved on July 16, 2019 for $13,215.  The total project budget is $410,000.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020


17.a.23. Approve Change Order No. 3 to Increment 1 with California Waters for Estancia High School Aquatic Center
Recommended Motion:
It is recommended that the Board of Education approve Change Order No. 3 to Increment 1 with California Waters for Estancia High School Aquatic Center, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:
Special reserve fund for capital outlay projects, Facilities – [$95,516.63]


Comments:
Background:
The work contracted for Estancia High School Aquatic Center Increment 1 was issued to California Waters.  As work at the school progressed, changes arose that required a change order.  This change order includes a credit for unused allowances and charges for additional work performed by the contractor.  Lastly, a no charge change order to the contract added 20 days to the completion date for weather-related rain delay.

Purchase Order #M78M0644, Change Order No. 3 for a credit of [$95,516.63], reduces the total purchase order from $5,841,767.51 to $5,746,250.88.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020

Attachments:
Change Order No. 3 - EHS Aquatic Center - Cal Waters
17.a.24. Approve Change Order No. 3 to Bid No. 118-18 with TELACU Construction Management for Corona del Mar Sports Fields
Recommended Motion:

It is recommended that the Board of Education approve Change Order No. 3 to Bid No. 118-18 with TELACU Construction Management for Corona del Mar Sports Fields, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.

Financial Impact:

Special reserve fund for capital outlay projects, Facilities - $161,823.37

Comments:

Background:
The work contracted under Bid No. 118-18, Sports Fields Project - Corona del Mar High School was issued to TELACU Construction Management.  As work on this project progressed, unforeseen conditions arose that required a change order to compensate the contractor for additional work.

Purchase Order #N78M0066 – Corona del Mar High School:  Change Order No. 3 for $161,823.37 brings the total purchase order from $7,268,106.47 to $7,429,929.84.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020

Attachments:
Change Order No. 3 - Telacu
17.a.25. Approve Renewal of Bid #120-17 Fencing - Time & Material District-Wide with A-1 Fence Company
Recommended Motion:

It is recommended that the Board of Education approve renewal of Bid #120-17 Fencing - Time & Material District-Wide with A-1 Fence Company for the period of September 12, 2019 through September 11, 2020 with no rate increase.

Financial Impact:
Funds vary. During year two of the contract, the expenditures from all fund lines were $214,181; this amount may materially change in year three of the contract due to various security fencing initiatives that are currently under consideration. There is no rate increase to the contract.

Comments:

Background:
On September 12, 2017, the Board of Education approved the award of Bid #120-17 Fencing - Time & Material district-wide with A-1 Fence Company.

Per the terms and conditions of Bid #120-17, this contract may be renewed annually by mutual consent. A-1 Fence Company has confirmed its desire to renew the contract for a third year of five, with no rate increase.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
February 11, 2020

17.a.26. Receive Quarterly Investment Report
Recommended Motion:
It is recommended that the Board of Education receive the Quarterly Investment Report.
Financial Impact:
Not applicable.
Comments:
Background: The Newport-Mesa Unified School District’s Investment Policy and current state law require a quarterly report identifying all of the financial institutions in which the district has accounts and the amount of money in each account. Most of the operational money held by a school district is, by law, maintained in the County Treasury. Bond funds such as the proceeds from the sale of Measure F bonds or Community Facilities District (CFD) accounts may be held by a trustee financial institution under contract to the Board of Education. Additionally, commercial banks may have district checking accounts for such purposes as Revolving Cash or Associated Student Body funds.
Cash flow in a school district does not follow a regular monthly pattern due to the receipts of tax funds at certain times of the year and the irregular disbursement of state and grant monies. Consequently, balances in the various accounts will vary from quarter to quarter and the change is not a depiction of the financial status of the district. Rather the purpose of the Quarterly Report is simply to identify where the district is holding its funds as of the end of each financial quarter and how much is held in each account.
Current Consideration: The attached report is presented to the members of the Board of Education for information purposes only.

Approved By: Holcomb/Trader/Lammatao Board Agenda February 11, 2020


Quick Summary / Abstract:


Attachments:
Quarterly Investment Report Dec 2019
17.a.27. Approve Purchasing and Transaction Report for 02-11-20
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 02-11-20.
Financial Impact:
Various funds district-wide.
Comments:
Background:
The reports are as follows: Purchase Order Summary along with Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.

-Purchase orders covering December 10, 2019 through January 21, 2020: Processed 415 totaling $4,418,185.61. Business Trip Summary detailing business trips by name, organization, and funding(s).
- Business trips submitted between December 10, 2019 through January 21, 2020: Processed 123 Travel Approval Requests.

Surplus Report listing assets that have moved or been sent to Bear Street for liquidation and/or archiving.
- Surplus items between December 09, 2019 through January 21, 2020: Processed 235 items.

Approved by: 
Holcomb/Trader 
Board Agenda 
February 11, 2020


Attachments:
Canceled Report 02.11.20
Change Orders Report 02.11.20
POs Exceeding $10,000 and New Equipment Report
Purchase Order Detail Report 02.11.20
Surplus Report 02.11.20
TAR Report 02.11.20
17.a.28. Approve Accounting Report 02-11-20
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 02-11-2020.

Financial Impact:
Not applicable.

Comments:
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

The Accounting Report for Business Services reflects activity for the period December 9, 2019, through January 19, 2020.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
February 11, 2020

Attachments:
Accounting Check Register02-11-20
Accounting Report 02-11-20
17.a.29. Approve Gift Register 02-11-2020
Recommended Motion:
It is recommended that the Board of Education approve Gift Register 02-11-2020.
Financial Impact:
Enhances the district's financial capabilities by the amount of the gifts
Comments:
Background:
The Board of Education encourages and greatly appreciates suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance and do not impair the district's financial capabilities, before accepting the gift the Board shall consider whether the gift:

1. Has a purpose consistent with the district's vision and philosophy;
2. Begins a program which the Board would be unable to continue when the donated funds are exhausted;
3. Places restrictions on the school program;
4. Entails undesirable or excessive costs;
5. Implies endorsement of any business or product.

Once donations are approved by the Board, letters of acknowledgement are sent to the donors.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb
Board Agenda
January 14, 2020
Attachments:
02-11-2020 - Gift Register
17.b. Education Services
17.b.1. Approve the Rental Agreement for St. Andrew's Presbyterian Church Facilities for Back Bay and Monte Vista High Schools' Rehearsal and Graduation Ceremony on June 18, 2020
Recommended Motion:

It is recommended that the Board of Education approve the rental agreement for St. Andrew's Presbyterian Church facilities for Back Bay and Monte Vista High Schools' rehearsal and graduation ceremony on June 18, 2020.


Financial Impact:

Budgeted item: Funding provided by Back Bay/Monte Vista general fund.  The cost of the rental is one thousand, five hundred eighty-two dollars and thirty-eight cents ($1,582.38), which includes a non-refundable deposit of five hundred dollars ($500). The balance will be one thousand, eighty-two dollars and thirty-eight cents ($1,082.38).

Comments:

Background:

Back Bay and Monte Vista High Schools began using St. Andrew's Presbyterian Church facilities last year as more space was needed to accommodate graduation guests.

Current Consideration:

To maintain all proper insurance and legal requirements, a rental agreement has been prepared stipulating the usage of the Sanctuary and Family Center at St. Andrew's Presbyterian Church for Back Bay and Monte Vista High Schools' rehearsal and graduation ceremony on June 18, 2020.

Approved by:
Drake/Bauermeister/Wagner
Board Agenda
February 11, 2020

Attachments:
2020 St. Andrews and Back Bay.MV agreement
17.b.2. Approve the Coastline Regional Occupation Program (CROP) Memorandum of Understanding (MOU) for a Joint Powers Authority for Participation in the Career Technical Education Incentive Grant (CTEIG)
Recommended Motion:

It is recommended that the Board of Education approve the Coastline Regional Occupation Program (CROP) Memorandum of Understanding (MOU) for a Joint Powers Authority for participation in the Career Technical Education Incentive Grant (CTEIG).

Financial Impact:

No budget impact.

Comments:

Background:
The purpose of the California Career Technical Education Incentive Grant (CTEIG) is to encourage new career technical education programs and maintain the delivery of the current career technical education programs during the implementation of the District's Local Control Funding Formula.

Coastline Regional Occupational Program is applying for the Career Technical Education Incentive Grant and is requesting each of the five collaborating school districts to release 10% of their 7-12 P2 Average Daily Attendance (ADA) from 2018-19 for the purpose of determining their grant allocation award as delineated in the Memorandum of Understanding.

Current Consideration:
The current consideration is for the Board of Education to approve the Coastline Regional Occupational (CROP) Memorandum of Understanding (MOU) for a Joint Powers Authority for participation in the Career Technical Education Incentive Grant (CTEIG).

Approved by:
Drake/Vossen
Board Agenda
February 11, 2020



Attachments:
Coastline-ROP MOU for CTEIG
17.b.3. Approve 2019-2020 Comprehensive School Safety Plans
Recommended Motion:

It is recommended that the Board of Education approve the 2019-2020 Comprehensive School Safety Plans.


Financial Impact:

None.

Comments:
Background
State law requires that schools prepare a Comprehensive School Safety Plan. The purpose of the plan is to identify appropriate strategies and programs that provide and maintain a high level of school safety, including the school’s procedures in the case of earthquakes, fires, and other emergencies (California Education Code § 32280 through § 32289, California Government Code § 8607, and California Code of Regulations § 2400 through § 2450). To assist schools in complying with these requirements, the Newport Mesa Unified School District has adopted a two-part Comprehensive School Safety Plan: Part I, Policy Review and Planning and Part II, Emergency Procedures.

Current Consideration
The Comprehensive School Safety Plans contain the required elements specified by California Education Code § 32282. The planning process is as follows:

1. Identify planning committee members;

2. Create a vision of school as a place where students are safe to learn;

3. Gather and analyze data regarding school safety;

4. Review policies and procedures;

5. Identify areas of desired change and major goals;

6. Select and implement strategies;

7. Communicate the safety plan to the public and keep an updated plan available for public inspection. Have plan approved by the Board of Education; 

8. Evaluate progress and revise the plan.

The 2019-2020 Comprehensive School Safety Plans are available for review at each of the district schools. Review of non-sensitive safety related plans and materials will be available upon request at school sites.

Approved by
Lee-Sung/Galey
Board Agenda
February 11, 2020

17.b.4. Approve Agreement for Services between Consortium on Reaching Excellence in Education, Inc. and Newport Mesa Unified School District for SIPPS Support Services
Recommended Motion:

It is recommended that the Board of Education approve the Agreement for Services between Consortium on Reaching Excellence in Education, Inc. and Newport Mesa Unified School District for SIPPS Support Services from September 1, 2020, through April 30, 2021.

Financial Impact:

Budgeted Item: not to exceed $49,185.00

Comments:

Background
SIPPS is a systematic literacy program that addresses student acquisition of the foundational literacy skills found in the California State Standards.  SIPPS specifically addresses phonemic awareness, phonics, and site word acquisition.  This program is utilized in all twenty-two elementary school in grades K-3 as a core and/or intervention curriculum.  For effective implementation of the SIPPS program additional professional development is needed.

Current Consideration
Beginning on September 1, 2020, through April 30, 2021, SIPPS Support Services will focus on phonemic awareness and phonics for selected school sites and will meet with administration to plan Kindergarten and Elementary  literacy.  Agreement will include seventeen (17) days of SIPPS support at sites determined by Newport-Mesa USD.

Approved by
Drake/Leary
Board Agenda
February 11, 2020

Attachments:
S19-033 SIPPS Contract
S19-033 SIPPS Exhibit A
S19-033 SIPPS Exhibit B
17.b.5. Approve the Agreement With Tams-Witmark, LLC for Newport Harbor High School for the 2020-2021 School Year
Recommended Motion:

It is recommended that the Board of Education approve the agreement with Tams-Witmark, LLC for Newport Harbor High School for the 2020-2021 school year.

Financial Impact:

Donated funds provided by the Foundation: License for amateur production of A Chorus Line not to exceed five thousand, four hundred thirty dollars ($5,430).

Comments:

Background:

Tams-Witmark, LLC has a grand collection of  timeless scores by legendary writers including Cole Porter, George & Ira Gershwin, Jerry Herman, Cy Coleman, and many more. Tam-Witmark provides the rights to perform amateur productions of the best selection of musicals from Broadway. Tams-Witmark educational theatre includes collections that meet the needs of various types of performers and audiences.

Current Consideration:

Newport Harbor High School will perform the drama production, A Chorus Line, from April 23 through May 2, 2021. The agreement is a license for said drama production which requires the use of set materials, including equipment and songs for an amateur theatrical production. This agreement will enable the Newport Harbor High School theater teacher/director to use the production materials. A Chorus Line has been vetted by the Newport Harbor High School drama teacher and administration to ensure that the play is appropriate for a high school amateur theatrical production.

Approved by:
Drake/Bauermeister/Boulton
Board Agenda
February 11, 2020 

Attachments:
Tams Whitmark Agreement
17.b.6. Approve the Agreement With Music Theatre International (MTI) for Newport Harbor High School for the 2020-2021 school year.
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Music Theatre International (MTI) for Newport Harbor High School for the 2020-2021 school year.

Financial Impact:

Donated funds provided by the Foundation. License for amateur production of Company not to exceed two thousand, eight hundred seventy-six dollars and ninety-three cents ($2,876.93).


Comments:

Background:

Music Theatre International (MTI) is one of the world's leading theatrical licensing agencies that grants theatre production rights to perform the best selection of musicals from Broadway and beyond. MTI's educational theatre includes collections that meet the needs of various types of performers and audiences.

Current Consideration:

Newport Harbor High School will perform the drama production, Company, from November 6 through November 15, 2020. The agreement is a license for said drama production which requires the use of set materials, including equipment and songs for an amateur theatrical production. This agreement will enable the Newport Harbor High School theater teacher/director to use the production materials. Company has been vetted by the Newport Harbor High School drama teacher and administration to ensure that the play is appropriate for a high school amateur theatrical production.

Approved by:
Drake/Bauermeister/Boulton
Board Agenda
February 11, 2020 

Attachments:
MTI Company License_NHHS
17.b.7. Approve Service Agreements' Register 2-11-2020
Recommended Motion:

It is recommended that the Board of Education approve the Service Agreements' Register.


Financial Impact:

The various funding sources of the Service Agreements are listed on the Register.

Comments:

Background
An Service Agreements' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration
Service Agreements' Register 2-11-2020 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
February 11, 2020

Attachments:
Service Agreements Register 02-11-20
17.b.8. Approve Secondary School Related Travel Register 2-11-2020
Recommended Motion:
It is recommended that the Board of Education approve the Secondary School Related Travel Register 2-11-2020.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

 Background
The Secondary School Related Travel Register listing trips planned by the secondary school sites is submitted for approval by the Board of Education.

Current Consideration
Secondary School Related Travel Register 2-11-2020 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
February 11, 2020

Attachments:
Secondary Student Travel Register 02-11-20
17.b.9. Approve Elementary Student Travel Register 02-11-20
Recommended Motion:

It is recommended that the Board of Education approve Elementary Student Travel Register 02-11-20.

Financial Impact:

The item has been budgeted. Area: site budgets.

Comments:

Background
The Elementary Student Travel Register lists trips planned by the elementary school sites during the school year.

Current Consideration
The Elementary Student Travel Register is submitted for consideration.

Approved by
Drake/Fish
Board Agenda
February 11, 2020



Attachments:
Elementary Student Travel Register 02-11-20
17.c. Human Resources
17.c.1. Approve Certificated Employees' Appointment/Reassignment Register 02-11-20
Recommended Motion:

t is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 02-11-20.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 02-11-20 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
February 11, 2020

Attachments:
Certificated Appointment Register 02-11-20
17.c.2. Approve Certificated Employees' Leave of Absence Register 02-11-20
Recommended Motion:

It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 02-11-20.


Financial Impact:

This item has been budgeted; routine impact.

Comments:
Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 02-11-20 are requesting leaves of absence for the reasons indicated for the 2019-20 school year.

Approved By:
Olson/Garcia
Board Agenda
February 11, 2020

Attachments:
Certificated LOA Register 02-11-20
17.c.3. Approve Certificated Employees' Resignation/Termination Register 02-11-20
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 02-11-20.


Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 02-11-20 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
February 11, 2020

Attachments:
Certificated Resignation Register 02-11-20
17.c.4. Approve Classified Employees' Appointment/Reassignment Register 02-11-20
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 02-11-20.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

Current Consideration:
The positions listed on Appointment/Reassignment Register 02-11-20 are needed to conduct district and school operations.

Approved By:
Clark/Caldwell
Board Agenda
February 11, 2020

Attachments:
Classified Appointment Register 02-11-20
17.c.5. Approve Classified Employees' Leave of Absence Register 02-11-20
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 02-11-20.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

Current Consideration:
These leaves are approved in accordance with the state and local legislation.

Approved by:
Clark/Caldwell
Board Agenda
February 11, 2020

Attachments:
Classified LOA Register 02-11-20
17.c.6. Approve Classified Employees' Resignation/Termination Register 02-11-20
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 02-11-20.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

Current Consideration:
These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

Approved By:
Clark/Caldwell
Board Agenda
February 11, 2020

Attachments:
Classified Resignation Register 02-11-20
17.d. Student Support Services
17.d.1. Approve Student Discipline – Expulsion of Student
Recommended Motion:

It is recommended that the Board of Education approve the expulsion of student

19-30-77.

Financial Impact:

None.

Comments:

Background:

In accordance with Education Code Sections 35146, 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board of Education.

Current Consideration: 

The following student expulsion matter is before the Board for discipline consideration student:

19-30-77.

Approved by: 

Jocham/D’Agostino

Board Agenda

February 11, 2020

17.d.2. Ratification of Expansion of Services Offered in the Memorandum of Understanding (MOU) between NMUSD and ONE Recovery for the remainder of the 2019-2020 school year
Recommended Motion:
It is recommended that the Board of Education ratify an expansion of services offered in the MOU between the District and One Recovery, a non-profit, community based organization that will provide afterschool support groups, weekly parent groups, and other interventions to address maladaptive behaviors among adolescents.
Financial Impact:

$15,000.00

Comments:

Background: 

Earlier this year the District established an MOU that allowed ONE Recovery to offer its program in certain district schools. The program includes after school support groups, individual support sessions, and weekly parent support groups. The success of ONE Recovery’s program has prompted Estancia and Corona Del Mar High Schools to request additional services to address the needs of students struggling with substance abuse, emotional and behavioral dysfunctions, and destructive behaviors.

Current Consideration:

It is recommended that the Board of Education approve the expansion of services with One Recovery to serve Estancia and Corona Del Mar High Schools.

Approved by: 

Jocham/D'Agostino

Board Agenda

February 11, 2020


Attachments:
ONE Recovery Invoice 0030
17.d.3. Approve Request to Destroy Physical Student Records – Per the California Code of Regulations, Article 2, Sections 16023 through 16028, of Article 5
Recommended Motion:

It is recommended that the Board of Education authorize the destruction of 61 boxes of Student Education pupil records and 288,829 Reference Cards for Microfilm Student Records. Electronic copies of the records will continue to be maintained.



Financial Impact:

None.

Comments:

Background: 

Per the California Code of Regulations, Article 2, Sections 16023 through 16028, of Article 5, the following records are not required by law to be retained by the school district.

Current Consideration:

Authorization is requested to destroy the following:

61 boxes of Student Records

Approved by: 

Jocham/D'Agostino

Board Agenda Item

February 11,2020


Attachments:
Student Records 19-20
17.d.4. Approve Training for Special Education Preschool Teachers
Recommended Motion:
It is recommended that the Board of Education approve the contract between Newport-Mesa Unified School District and Orange County Department of Education to provide Special Education preschool teachers Professional Development on early math skills. 

Financial Impact:

$500.00

Comments:

Background: 

Orange County Department of Education provides preschool training programs on topics including pre-academic skills, social emotional skills, behavior, and motor skills per the State Preschool Foundations.  

Current Consideration:

Special Education preschool teachers request further training on early math and number sense and would benefit from training to support the development of early math skills. This training would include the ability to help young children develop an understanding of numbers and quantities, number relationships in their everyday environment, understanding patterns, comparing and ordering objects, geometric functions such as positions in space, use of common shapes, and early mathematical reasoning and problem solving.

Approved by:

Jocham/Barela

Board Agenda

February 11, 2020


Attachments:
OCDE Training Proposal
17.d.5. Approve Provider Participation Agreement between Newport-Mesa Unified School District and the Department of Health Care Services
Recommended Motion:

It is recommended that the Board of Education approve the Provider Participation Agreement (PPA) between Newport-Mesa Unified School District and the California Department of Health Care Services (DHCS).

Financial Impact:

The exact amount of reimbursement is unknown and varies from year to year.

Comments:

Background:

Newport-Mesa Unified School District has had an agreement with the DHCS since 1997 allowing the district to participate as a provider of services and bill for those services under the State Medicaid Program.  The purpose for the PPA is to establish the district as a qualified provider of services under California Medicaid Program (Medi-Cal).

Current Considerations:

The PPA is required for the district to participate in the LEA Medi-Cal Billing Options Program.  It allows the district to receive reimbursement for eligible services provided to students through education programs and defines the district responsibilities to participate in the program.  The PPA will be in effect beginning July 1, 2020 and is due to the Department of Health Care Services by April 1, 2020.

Approved by:

Jocham/Grasska

Board Agenda

February 11, 2020


Attachments:
Exhibit B for PPA: Match Record Layout
PPL Exhibit A Agreement w/DHCS
Provider Participation Agreement w/DHCS
17.d.6. Approve Contract Number CT-042-20010824 between the Newport Mesa Unified School District and the Orange County Health Care Agency for the administration of the California Health Kids Survey for 2019-2020
Recommended Motion:
It is recommended that the Board of Education approve Contract Number CT-042-20010824 between the Newport Mesa Unified School District (NMUSD) and the Orange County Health Care Agency for the administration of the California Health Kids Survey (CHKS) for 2019-2020.

Financial Impact:

$8,000.00



Comments:

Background: 

The administration of the California Healthy Kids Survey (CHKS) is done in partnership with two agencies, the Orange County Health Care Agency (OCHCA) and WestEd. The latter organization provides the collection and aggregation of data and is hired by the Orange County Health Care Agency. Memorandums of Understanding are required by both entities to complete the scope of work involved with the administration of the CHKS). This MOU establishes that the OCHCA has procured the Contractor (WestEd) for the administration of the CHKS, vouches for the Contractor’s qualifications, and establishes the final cost for the administration of the survey.

The Board of Education previously approved the MOU with WestEd at the January 14, 2020 board meeting. 

Current Consideration: 

It is recommended that the Board of Education approve Contract Number CT-042-20010824 between the Newport Mesa Unified School District (NMUSD) and the Orange County Health Care Agency for the administration of the California Health Kids Survey (CHKS) in the 2019-2020 school year.

Approved by: 

Jocham/D'Agostino
Board Agenda
February 11, 2020

Attachments:
WestEd Contract
WestEd Fees
17.d.7. Approve Settlement Agreement #2019091101
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement #2019091101 pursuant to the laws of the State of California.
Financial Impact:
$21,500.00
Comments:

Background:

On December 18, 2019, a Settlement Agreement was reached in OAH Case #2019091101.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of any and all claims through the last day of the 2020 Extended School Year period.

Approved by:

Jocham/Young

Board Agenda

January 14, 2020

17.d.8. Approve Settlement Agreement #01022001
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement #01022001 pursuant to the laws of the State of California.
Comments:

Background:

On January 24, 2020, a Settlement Agreement was reached in Case #01022001.  The Settlement Agreement allows Student to be placed in a moderate/severe self-contained program while District Staff complete a comprehensive initial assessment to determine special education eligibility.

Current Consideration:

The Settlement Agreement includes a waiver of all claims during the assessment period.

Approved by:

Jocham/Young

Board Agenda

February 11, 2020

17.d.9. Approve Settlement Agreement #40022180
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement #40022180 pursuant to the laws of the State of California.
Financial Impact:
$10,360.00
Comments:

Background:

On January 23, 2020, a Settlement Agreement was reached in Case #A40022180.  Both parties wish to resolve claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of any and all claims, for the period of the agreement (February 3, 2020 and continuing through and including March 13, 2020).

Approved by:

Jocham/Young

Board Agenda

February 11, 2020

18. Resolution Consent Calendar
Quick Summary / Abstract:
As with the Consent Calendar, all items listed under the Resolution Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific resolutions to be discussed and/or removed from the Resolution Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Resolution Consent Calendar.
18.a. Adopt Resolution No. 14-02-20 Corona del Mar High School Sports Fields EIR Addendum
Recommended Motion:
It is recommended that the Board of Education adopt resolution 14-02-20 Corona del Mar High School Sports Fields project EIR Addendum.

Financial Impact:
No impact

Comments:
Background:
On October 24, 2017, the district previously adopted an EIR for the two sports fields now under construction at Corona del Mar High School. As part of this project, the district plans to erect two scoreboards, one for each field. Section 15164(b) of the “CEQA Guidelines” (Title 14, Cal. Code of Regs., § 15000 et seq.) authorizes a lead agency to prepare an addendum to an EIR “if only minor technical changes or additions are necessary or none of the conditions described in Section 15162 calling for preparation of a subsequent EIR have occurred.

The two proposed scoreboards represent minor changes from the impacts that were assumed and analyzed by the 2017 EIR. As a result, and for the reasons explained in this Addendum, the project would not cause any new significant environmental impacts nor substantially increase the severity of significant environmental impacts disclosed in the 2017 EIR. Thus, the proposed project does not trigger any of the conditions in CEQA Guidelines Section 15162 allowing the preparation of a subsequent EIR, and the appropriate environmental document as authorized by CEQA Guidelines Section 15164(b) is an addendum.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
February 11, 2020


Attachments:
CDMHS Scoreboard Resolution No. 14-02-20 and Addendum
18.b. Adopt Resolution No. 15-02-20 - Authorization to Establish a Section 115 Other Post-Employment Benefit Trust Fund (Fund 71).
Recommended Motion:
It is recommended that the Board of Education adopt resolution 15-02-20 authorizing the establishment of a Section 115 Other Post-Employment Benefit Trust Fund (Fund 71).

Financial Impact:
Not Applicable.

 

Comments:
Background:
In anticipation of the need to address Other Post-Employment Benefit (OPEB) liability, the Board of Education passed resolution #13-01-20 on January 14, 2020 authorizing the use of an irrevocable Special Reserve/Retiree Benefit fund for the purpose of accumulating monies for post-employment benefits other than pensions liability. There are a number of advantages associated with an irrevocable fund including:

-Complete local control over assets
-Potential for lower costs and greater investment return
-Reduction of liability
-Support for the district's credit rating

Implementing the Trust requires opening Fund 71 with the Treasurer's office, so as to report the associated costs according to the Governmental Accounting Standards Board Statement No. 75, Accounting and Financial Reporting by Employers for Post-Employment Benefits Other Than Pensions (GASB 75).

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader/Lammatao/Sealey
Board Agenda
February 11, 2020

Attachments:
ESTABLISH FUND 71
19. Public Hearing/Action Calendar
19.a. Public Hearing Disclosing the Provisions of the 2019-20 Tentative Collective Bargaining Agreement with the Newport-Mesa Federation of Teachers
Recommended Motion:
It is recommended that the Board of Education conduct a public hearing to inform the public of the costs associated with the Newport-Mesa Federation of Teachers (NMFT) 2019-20 Tentative Agreement.

Financial Impact:

Major cost provisions of the Tentative Agreement include:

- A salary schedule increase of 3.50 percent, effective December 1, 2019. 
- A hourly schedule increase of 3.50 percent, effective the month following NMFT ratification
- A 1.4 percent off schedule salary increase paid for the period from December 1, 2019 until June 30, 2020 
- Additional health & welfare cost of up to $1,148 per participant for the 2019-20 year, effective December 1, 2019

The total cost of this agreement is expected to be $6,805,638 inclusive of all salary and benefit costs.


Comments:

Background:
On January 10, 2020, the district and NMFT reached a Tentative Agreement. This Tentative Agreement, upon ratification, will conclude negotiations between the district and NMFT for fiscal year 2019-20.

In accordance with Board Policy 4143, Assembly Bill (AB) 1200 and AB 2756, the Board is required to disclose major provisions of collective bargaining agreements before entering into a written contract. Government Code Section 3547.5 states:

“Before a public school employer enters into a written agreement with an exclusive representative covering matters within the scope of representation, the major provisions of the agreement, including, but not limited to, the costs that would be incurred by the public school employer under the agreement for the current and subsequent fiscal years, shall be disclosed at a public meeting of the public school employer in a format established for this purpose by the Superintendent of Instruction."

This provision is applicable to both single year agreements and multiyear agreements where the contract has been reopened to determine compensation adjustments in a subsequent year. It is intended to ensure that the public is aware of the known costs associated with a proposed collective bargaining agreement before it becomes binding on the district.

Additionally, the district’s Superintendent and Chief Financial Officer (CFO) are required to certify in writing that the costs incurred under a collective bargaining agreement can be met by the district during the term of the agreement. These certifications are submitted to the Board prior to the Board’s approval of the agreement. The certification shall itemize any budget revision necessary to meet the costs of the agreement in each year of its term.

AB 2756 specifies that if the district does not adopt all of the revisions to its budget needed in the current year to meet the costs of the agreement in each year of its term, the county superintendent of schools is required to issue a qualified or negative certification for the district on its next interim report.

Major financial provisions of the Tentative Agreement include:

1. A salary schedule increase of 3.50 percent for 2019-20, effective December 1, 2019
2. Hourly rates increased 3.5 percent effective the month following NMFT ratification
3. A off schedule salary increase of 1.4 percent paid for the period from December 1, 2019 until June 30, 2020
4. Increase of the Benefit Unit Cap from $19,293 to a maximum of $20,441 for the 2019-20 year

The expected total cost of the Tentative Agreement is $8,040,197 inclusive of all salary and benefit costs. The total cost is already included in the Board's First Interim 2019-20 budget adoption.

Current Consideration:
Staff recommends that the Board conduct a public hearing to disclose the cost of the 2019-20 Tentative Agreement between the district and NMFT.

Approved by:
Holcomb/Trader
Board Agenda
February 11, 2020

Attachments:
NMFT 1920 AB1200
19.b. Approve Tentative Agreement Between the Newport-Mesa Unified School District and the Newport-Mesa Federation of Teachers for 2019-2020
Recommended Motion:

It is recommended that the Board of Education approve the Tentative Agreement between the Newport-Mesa Unified School District and the Newport-Mesa Federation of Teachers (NMFT) for contract reopeners for 2019-2020.


Financial Impact:

The total cost of this agreement is expected to be $6,805,638 inclusive of all salary and benefit costs.

Comments:

Background:
The District and NMFT reached a tentative agreement for on January 10, 2020 for contract reopeners for 2019-2020. The current NMUSD-NMFT Collective Bargaining Agreement is from July 1, 2017 to June 30, 2020.

Current Consideration:
The Tentative Agreement was ratified by NMFT members on January 31, 2020. Key contract provisions of the agreement include:

  • Implementation of the Collegiate Calendar for 2020-2021 with a student start date of August 24, 2020
  • A salary schedule increase of 3.50% effective December 1, 2019
  • A 1.4% off schedule salary increase paid for the period from December 1, 2019 until June 30, 2020
  • Ongoing increase to District contribution toward Health and Welfare benefits from $19,293 to $20,441 effective December 1, 2019

A copy of the Tentative Agreement is attached.

Approved By:
Olson
February 11, 2020
Board Agenda

Attachments:
NMUSD NMFT Tentative Agreement 011020
19.c. Public Hearing of the California School Employees Association, Chapter #18 Initial Proposal for Reopener Negotiations to the Newport-Mesa Unified School District for Negotiations 2020-2021
Recommended Motion:
It is recommended that the Board of Education hold a public hearing on the initial proposal of the California School Employees Association, Chapter #18 (CSEA) to the Newport-Mesa Unified School District (NMUSD) for reopener negotiations for 2020-2021.
 
Financial Impact:

The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and CSEA, there will be a determined fiscal impact.

Comments:

Background:
There is currently a Collective Bargaining Agreement in place between the NMUSD and the CSEA through June 30, 2022. The District has received CSEA's initial proposal for reopener negotiations for 2020-2021.

The CSEA Negotiation Team includes the following members: Pam Saunders, President; Lin Aldrich; Sean Katz; Gary Logan; Stuart Tedford; Amy Gonzales, CSEA Labor Relations Representative.

The Board of Education is required to hold a public hearing on the CSEA's initial proposal for public notice in advance of reopener negotiations for 2020.

Current Consideration:
CSEA's initial proposal addresses the following articles:

Article 3. Hours of Employment
CSEA has an interest in updating contract language relating to the transportation department including guaranteed minimum hours for school bus drivers.

CSEA has an interest in addressing work year for school based clerical employees.

Article 8. Leaves
CSEA has an interest in adding additional vacation day.

Article 11. Wages
CSEA has an interest in a salary increase.

CSEA has an interest in adding a longevity step.

CSEA has an interest in updating professional growth to create parity between part time and full time employees.

Article 12, Health and Welfare Benefits
CSEA has an interest in maintaining a quality health care plan and reducing employee contributions.

A copy of the initial proposal is attached. 

Approved By:
Olson
Board Agenda
February 11, 2020


Attachments:
CSEA Initial Proposal to NMUSD for 2020-21 Negotiations
19.d. Receive California School Employees Association, Chapter #18 Initial Proposal for Reopener Negotiations to the Newport-Mesa Unified School District for Negotiations 2020-2021
Recommended Motion:
It is recommended that the Board of Education receive the initial proposal of the California School Employees Association, Chapter #18 (CSEA) to the Newport-Mesa Unified School District (NMUSD) for reopener negotiations for 2020-2021.
Financial Impact:

The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and CSEA, there will be a determined fiscal impact.


Comments:

Background:
There is currently a Collective Bargaining Agreement in place between the NMUSD and the CSEA through June 30, 2022. The District has received CSEA's initial proposal for reopener negotiations for 2020-2021.

The CSEA Negotiation Team includes the following members: Pam Saunders, President; Lin Aldrich; Sean Katz; Gary Logan; Stuart Tedford; Amy Gonzales, CSEA Labor Relations Representative.

The Board of Education is required to hold a public hearing on the CSEA's initial proposal for public notice in advance of reopener negotiations for 2020.

Current Consideration:
CSEA's initial proposal addresses the following articles:

Article 3. Hours of Employment
CSEA has an interest in updating contract language relating to the transportation department including guaranteed minimum hours for school bus drivers.

CSEA has an interest in addressing work year for school based clerical employees.

Article 8. Leaves
CSEA has an interest in adding additional vacation day.

Article 11. Wages
CSEA has an interest in a salary increase.

CSEA has an interest in adding a longevity step.

CSEA has an interest in updating professional growth to create parity between part time and full time employees.

Article 12. Health and Welfare Benefits
CSEA has an interest in maintaining a quality health care plan and reducing employee contributions.

A copy of the initial proposal is attached. 

Approved By:
Olson
Board Agenda
February 11, 2020


Attachments:
CSEA Initial Proposal to NMUSD for 2020-21 Negotiations
19.e. Public Hearing of the Newport-Mesa Unified School District's Initial Proposal for Reopener Negotiations to the California School Employees Association, Chapter #18 for Negotiations 2020-2021
Recommended Motion:
It is recommended that the Board of Education hold a public hearing on the Newport-Mesa Unified School District's (NMUSD) initial proposal to the California School Employees Association, Chapter #18 (CSEA) for reopener negotiations for 2020-2021.
Financial Impact:
The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and CSEA, there will be a determined fiscal impact.
Comments:
Background:
There is currently a Collective Bargaining Agreement in place between the NMUSD and the CSEA through June 30, 2022. The District has received CSEA's initial proposal for reopener negotiations for 2020-2021.

The District's Negotiating Team consists of: Leona Olson, Assistant Superintendent, Human Resources/ Chief Human Resources Officer/Chief Negotiator; Sara Jocham, Assistant Superintendent, Student Support Services; Dale Ellis, Director, Nutrition Services; Becky Gogel, Principal, Corona del Mar Middle School; Kristen Clark, Administrative Director, Classified Personnel, will serve as a resource to the group.

The Board of Education is required to hold a public hearing on the District's initial proposal for public notice in advance of reopener negotiations for 2020.

Current Consideration:
Please see the attached document detailing NMUSD's initial proposal to CSEA for reopener negotiations for 2020-2021.

The District's initial proposal addresses the following articles:

Article 5. Safety
Article 8. Leaves
Article 11. Wages
Article 12. Health and Welfare Benefits

The District reserves the right to make additional proposals at any time during the bargaining process for Articles referenced, including but not limited to responses to proposals made by CSEA.

Approved By:
Olson
Board Agenda
February 11, 2020


Attachments:
2020-21 Initial Proposal from District to CSEA 021120
19.f. Approve Newport-Mesa Unified School District Initial Proposal for Reopener Negotiations to the California School Employees Association, Chapter #18 for Negotiations 2020-2021
Recommended Motion:
It is recommended that the Board of Education approve the initial proposal of the Newport-Mesa Unified School District (NMUSD) for reopener negotiations to the California School Employees Association, Chapter #18 (CSEA) for negotiations for 2020-2021.
 

Financial Impact:
The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and CSEA, there will be a determined fiscal impact.
Comments:
Background:
There is currently a Collective Bargaining Agreement in place between the NMUSD and the CSEA through June 30, 2022. The District has received CSEA's initial proposal for reopener negotiations for 2020-2021.

The District's Negotiating Team consists of: Leona Olson, Assistant Superintendent, Human Resources/ Chief Human Resources Officer/Chief Negotiator; Sara Jocham, Assistant Superintendent, Student Support Services; Dale Ellis, Director, Nutrition Services; Becky Gogel, Principal, Corona del Mar Middle School; Kristen Clark, Administrative Director, Classified Personnel, will serve as a resource to the group.

The Board of Education is required to hold a public hearing on the District's initial proposal for public notice in advance of reopener negotiations for 2020.

Current Consideration:
Please see the attached document detailing NMUSD's initial proposal to CSEA for reopener negotiations for 2020-2021.

The District's initial proposal addresses the following articles:

Article 5. Safety
Article 8. Leaves
Article 11. Wages
Article 12. Health and Welfare Benefits

The District reserves the right to make additional proposals at any time during the bargaining process for Articles referenced, including but not limited to responses to proposals made by CSEA.

Approved By:
Olson
Board Agenda
February 11, 2020


Attachments:
2020-21 Initial Proposal from District to CSEA 021120
20. Discussion/Action Calendar
20.a. Approve Memorandum of Understanding (MOU) Between the University of California Irvine (UCI) Diversity, Inclusion and Racial Healing Ambassador (DIRHA) Program for Costa Mesa and Estancia High Schools
Recommended Motion:

It is recommended that the Board of Education approve the Memorandum of Understanding (MOU between the University of California Irvine (UCI) Diversity, Inclusion, and Racial Healing Ambassador (DIRHA) Program for Costa Mesa and Estancia High Schools.

Financial Impact:
This item has been budgeted, not to exceed fifteen thousand, nine hundred dollars ($15,900) per school, Estancia High School and Costa Mesa High School.
Comments:

Background:

Estancia and Costa Mesa High Schools have been selected to participate in the University of California (UCI) Diversity, Inclusion, and Racial Healing Ambassador (DIRHA) Program. This high school program was developed to prepare students to positively engage within diverse and pluralistic environments, including the school environment and the community to build empathy, cultural competency, and reduce stereotypes (race, ethnicity, gender, sexual orientation, etc.).

Current Consideration:

The DIRHA Program teacher/liaison will work with students to promote a deeper understanding of diversity, equity, and inclusion through academic preparation, experiential learning, and leadership development for Estancia and Costa Mesa High School students. Students will attend seven seminars/workshops led by UCI faculty and staff on topics which address the topics of diversity, race and racism, religious diversity immigration, gender diversity, racial healing, and project methods, as well as two field trips. The teacher/liaison stipend ($1,500) and transportation costs (up to $1,000) will be covered by a partnership between the Orange County Department of Education (OCDE) and UC Irvine (see attached MOU for additional information).

Approved by:
Drake/Bauermeister/Haley/Halt
Board Agenda
February 11, 2020

Attachments:
MOU UCI DIRHA and NMUSD
20.b. Approve the Funding Agreement Between the Regents of the University of California on Behalf of the University of California Irvine (UCI) School of Social Sciences Diversity, Inclusion, and Racial Healing Ambassador (DIRHA) Program for the Human Relations Task
Recommended Motion:

It is recommended that the Board of Education approve the Funding Agreement between the Regents of the University of California on behalf of the University of California Irvine (UCI), School of Social Sciences Diversity, Inclusion, and Racial Healing Ambassador (DIRHA) Program and Newport-Mesa Unified School District.

Financial Impact:

This item has been budgeted, not to exceed forty-five thousand ($45,000).

Comments:

Background:

The University of California Irvine (UCI) School of Social Sciences Diversity, Inclusion, and Racial Healing Ambassador (DIRHA) Program is a program that supports schools and communities to build empathy, cultural competency, and reduce stereotypes  (race, ethnicity, gender, sexual orientation, etc.) through faculty-led seminars, experiential learning, mentorship, and leadership development.

Current Consideration:

The purpose of this agreement is to provide the UCI DIRHA Program with current-use support for staffing and programming in the Diversity, Inclusion, and Racial Healing Ambassador (DIRHA) Program to facilitate the ongoing Newport-Mesa Unified School District (NMUSD) Human Relations Task Force (HRTF) Meetings and Community Workshops through June 30, 2020. Task Force Meetings will be facilitated every two months and the facilitator will run the community workshops on the odd months. DIRHA will provide a recap of each meeting for the NMUSD Public Information Officer and Task Force, as well as collaborate with NMUSD staff in advance of each meeting and community workshop to set the agenda and/or topic.

Approved by:
Drake/Bauermeister
Board Agenda,
February 11, 2020


Attachments:
NMUSD HRTF_UCI DIRHA Agreement
20.c. Approve CSBA Delegate Assembly Election for 2020
Recommended Motion:
It is recommended that the Board of Education cast votes for up to 7 vacancies for the CSBA Delegate Assembly, Region 15.
Financial Impact:
No budget impact
Comments:

Background:
California School Boards Association (CSBA) Delegate Assembly is the primary policy-making body of the association. Each year, in the fall, nominations for representatives to CSBA's Delegate Assembly are accepted.  Delegates represent 24 regions throughout the State of California, and serve alternating two-year terms. Newport-Mesa is in Region 15 (Orange County and Lowell Jt. Unified School District).

Current Consideration:
The attached correspondence has been received from CSBA providing details on the voting procedure, an official ballot, and information on each Region 15 nominee for this year's Delegate Assembly election. The ballot must be postmarked on or before March 16, 2020.  There are 7 vacancies in Region 15.

Approved by:
Navarro/Snyder
Board Agenda
February 11, 2020

Attachments:
CSBA Delegate Assembly 2020 Ballot
CSBA Delegate Assembly 2020 Candidate Bios
CSBA Delegate Assembly 2020 Current Delegates List
20.d. Approve Schedule of Board Meetings, July 2020-June 2021
Recommended Motion:
It is recommended that the Board of Education approve the dates, place, and time for the regular meetings of the Board of Education for June 2020-June 2021.
Financial Impact:
Not applicable
Comments:

Background:
Last year, the regular Board meetings were scheduled for January 2019-June 2020 following a pattern of approximately every three weeks on Tuesday evenings with public input and consent calendar items beginning at 6:00 p.m. at the District Education Center, Board Room.

Current Consideration:
It is recommended that the Board of Education approve the following schedule of meetings for July 2020-June 2021 that follows the current pattern and works around the traditional school breaks.

Proposed 2020-2021 Schedule of Regular Board Meetings:
July 14, 2020
August 18, 2020
September 15, 2020
October 6, 2020
October 27, 2020
November 17, 2020
December 15, 2020
January 12, 2021
January 26, 2021 (Study Session)
February 9, 2021
February 23, 2021 (Study Session)
March 9, 2021
March 30, 2021
April 27, 2021
May 18, 2021
June 15, 2021
June 29, 2021

Approved By:
Navarro/Snyder
Board Agenda
February 11, 2020

20.e. Discuss New Student Board Member Program
Recommended Motion:
It is recommended that the Board of Education review and discuss the information on a new Student Board Member program.
Financial Impact:
No fiscal impact. Discussion Only
Comments:
Current Consideration:
In order to enhance communication between the Board of Education and student body and to engage students in district's educational programs and operations, the Board encourages the involvement of high school students in district governance through Student Board Members selected by the Board through applications and interview.  The ad hoc committee will be presenting for discussion recommendations for a more robust Student Board Member program.

Approved by:
Fluor/Snell/Yelsey/Barto
Board Agenda
February 11, 2010


21. Board Member Reports
22. Board of Education Committee Reports
23. Adjournment

Published: February 7, 2020, 2:21 PM

The resubmit was successful.