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Regular Meeting of the Board of Education
Newport-Mesa USD
July 16, 2019 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Roll Call - 4:00 p.m.
1.a. Board of Education/Superintendent
2. Community Input on Closed Session Agenda Items
2.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board and speakers may not cede unused time to other speakers. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. 

When addressing the Board, it is helpful if you state your name and address for the video record. 



3. Closed Session - 4:00 p.m.
3.a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION, Government Code 54956.9(d)(1) – Case Nos. 30-2016-0088238, 30-2018-0098293, 30-2018-0096541, 30-2018-0096790, 30-2018-0100336, 30-2014-00722137, Inspection Nos. 1175441, 1315478, 1315479, 1315480
3.b. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 1 case
3.c. Student Discipline (Pursuant to Education Code Sections 35146, 48918[c]) – Three cases
3.d. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b])
4. Dinner Recess - 5:30 p.m.
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Moment of Reflection/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
Recommended Motion:

It is recommended that the Board of Education adopt the agenda as submitted.

9. Adoption of Minutes
9.a. Adopt Minutes of 06-25-19
Recommended Motion:

It is recommended that the Board of Education adopt the minutes of the June 25, 2019 regular meeting as submitted.

Attachments:
06-25-19 Minutes
10. Report
10.a. Report on the Newport Mesa Unified School District Human Relations Task Force (HRTF) Phase I Recommendations
Recommended Motion:
Report only.
Financial Impact:
Report only.
Comments:

Background:
Newport-Mesa Unified School District (NMUSD) has partnered with the Orange County Human Relations  Council (OCHRC) to lead the district Human Relations Task Force (HRTF). The task force is charged with making recommendations to the school district regarding issues of diversity, equity, and inclusion to further their ongoing commitment to create safe, respectful, and inclusive schools.

Current Consideration:
The NMUSD Human Relations Task Force will provide a report on the Phase I recommendations.

Approved by:
Drake/Bauermeister
Board Agenda
July 16, 2019


11. Informal Reports
11.a. Superintendent
11.b. Deputy/Assistant Superintendents and Executive Directors
12. Community Input on Action Items
12.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

Speaker cards for items on the Discussion/Action calendar will be held until that item is considered by the Board. 

This is an opportunity for the public to address the Board on action items - Consent Calendar, Resolution Consent Calendar, Discussion/Action Calendar. Per BB 9323, each individual speaker will have 3 minutes and speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. The Board, staff, or members of the public may request that a specific item on Consent be moved to Discussion Action. Requests to move Consent items must be received prior to the time the Board takes action on the Consent Calendars.

All comments are recorded in full on the meeting video record. When addressing the Board, it is helpful if you state your name and address for the video record.

13. Superintendent Report
14. Consent Calendar
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
14.a. Business Services
14.a.1. Ratify Award of Bid #102-19 for 2019 HVAC Project at Ensign Intermediate
Recommended Motion:
It is recommended that the Board of Education ratify the award of Bid #102-19 for HVAC project at Ensign Intermediate to Scorpio Enterprises dba Aire Masters Air Conditioning

Financial Impact:
Special Reserve Fund for Capital Outlay Projects: $4,780,000
Comments:
Background:
On February 12, 2019, the Board of Education authorized the Assistant Superintendent, Chief Operating Officer to advertise and award Bid #102-19 HVAC at Ensign Intermediate to the lowest qualified bidder. Advertisements were published on April 8, 2019 and April 15, 2019.

The district received four (4) bids and conducted the bid opening on May 7, 2019. The lowest qualified and responsive bidder was determined to be Scorpio Enterprises dba Aire Masters Air Conditioning with a base bid of $4,780,000. The total project budget is $5,915,600.  The contract has been awarded and is now being brought to the Board of Education for ratification to enter the award into the public record.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
July 16, 2019
14.a.2. Ratify Award of Bid #103-19 for 2019 HVAC Projects at Mariners and Newport Heights Elementary
Recommended Motion:
It is recommended that the Board of Education ratify the award of Bid #103-19 for 2019 HVAC projects at Mariners and Newport Heights Elementary to MS Construction Management Group.

Financial Impact:
Special Reserve Fund for Capital Outlay Projects: $4,320,000
Comments:
Background:
On February 12, 2019, the Board of Education authorized the Assistant Superintendent, Chief Operating Officer to advertise and award Bid #103-19, 2019 HVAC at Mariners and Newport Heights Elementary to the lowest qualified bidder. Advertisements were published on March 11, 2019 and March 18, 2019.

The district received three (3) bids and conducted the bid opening on April 2, 2019. The lowest qualified and responsive bidder was determined to be LA Air Conditioning with a base bid of $4,320,000.  The total project budget is $6,459,800. The contract has been awarded and is now being brought to the Board of Education for ratification to enter the award into the public record.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
July 16, 2019
14.a.3. Ratify Award of Bid #104-19 for 2019 HVAC Projects at Harbor View and Newport Elementary
Recommended Motion:
It is recommended that the Board of Education ratify the award of Bid #104-19 for 2019 HVAC projects at Harbor View and Newport Elementary to Scorpio Enterprises dba Aire Masters.

Financial Impact:
Special Reserve Fund for Capital Outlay Projects: $6,230,000
Comments:
Background:
On February 12, 2019, the Board of Education authorized the Assistant Superintendent, Chief Operating Officer to advertise and award Bid #104-19, 2019 HVAC projects at Harbor View and Newport Elementary to the lowest qualified bidder. Advertisements were published on March 28, 2019 and April 4, 2019. 

The district received five (5) bids and conducted the bid opening on May 3, 2019. The lowest qualified and responsive bidder was determined to be Scorpio Enterprises dba Aire Masters with a base bid of $6,230,000. The total project budget is $8,255,300.  The contract has been awarded and is now being brought to the Board of Education for ratification to enter the award into the public record.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
July 16, 2019


14.a.4. Ratify Award of Bid #105-19 for 2019 HVAC Projects at Back Bay High School and Whittier Elementary
Recommended Motion:
It is recommended that the Board of Education ratify the award of Bid #105-19 for 2019 HVAC projects at Back Bay High School and Whittier Elementary to Los Angeles Air Conditioning, Inc.

Financial Impact:
Special Reserve Fund for Capital Outlay Projects: $3,237,300
Comments:
Background:
On February 12, 2019, the Board of Education authorized the Assistant Superintendent, Chief Operating Officer to advertise and award Bid #105-19, 2019 HVAC projects at Back Bay High School and Whittier Elementary to the lowest qualified bidder. Advertisements were published on February 28, 2019 and March 7, 2019.

The district received two (2) bids and conducted the bid opening on March 26, 2019. The lowest qualified and responsive bidder was determined to be Los Angeles Air Conditioning, Inc. with a base bid of $3,237,300. The total project budget is $4,969,900. The contract has been awarded and is now being brought to the Board of Education for ratification to enter the award into the public record.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
July 16, 2019
14.a.5. Authorize the Advertisement and Award of Bid #115-19 Security Fencing at Corona del Mar High School
Recommended Motion:

It is recommended that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to advertise Bid #115-19 Security Fencing at Corona del Mar High School and to award the bid.


Financial Impact:
Special Reserve Fund for capital outlay projects, Facilities. Estimated construction cost of project is $2,227,857. Total project budget is $2,950,000.
Comments:
Background:

In 2013, the district began a program to enhance security at its school sites. At its meeting on December 11, 2018, the Board authorized the design of security enhancements at Ensign Intermediate School. The project includes enhanced perimeter fencing, parking lot modifications, a new entry structure and other security features. The total project budget is $2,950,000.

The district desires to place advertisements for Bid #XXX as prescribed in Public Contract Code § 20112. To facilitate the timely start of construction, it is recommended that the Board authorize the district's Assistant Superintendent, Chief Operating Officer to aware the bid to the lowest, responsible, qualified bidder as prescribed in Public Contract Code § 10180. Subsequent contract ratification will be presented to the Board in a timely manner.


Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
July 16, 2019



14.a.6. Authorize the Advertisement and Award of Bid #116-19 Security Fencing and Parking Lots at Ensign Intermediate School
Recommended Motion:

It is recommended that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to advertise Bid #116-19 Security Fencing and Parking Lots at Ensign Intermediate School and to award the bid.


Financial Impact:

Special Reserve Fund for capital outlay projects, Facilities.  Estimated construction cost of project is $2,272,561.  Total project budget is $2,950,000.


Comments:
Background:

In 2013, the district began a program to enhance security at its school sites. At its meeting on December 11, 2018, the Board authorized the design of security enhancements at Ensign Intermediate School. The project includes fencing, the addition of two parking lots, and other security features. The total project budget is $2,950,000. 

The District desires to place advertisements for Bid #116-19 as prescribed in Public Contract Code § 20112.  To facilitate the timely start of construction, it is recommended that the Board of Education authorize the district's Assistant Superintendent, Chief Operating Officer to award the bid to the lowest, responsible, qualified bidder as prescribed in Public Contract Code § 10180.  Subsequent contract ratification will be presented to the Board in a timely manner.


Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
July 16, 2019






14.a.7. Approve Agreement with Cumming Construction Management, Inc. for Cost Management Services for the Theater Project at Estancia High School
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Cumming Construction Management, Inc. for cost management services for the theater project at Estancia High School, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Special Reserve Fund for capital outlay projects, Facilities - Not to exceed $62,625
Comments:
Background:
During the design process for the Estancia High School Theater project, cost management services are required to keep the project within budget. Cumming Construction Management, Inc. has provided a proposal to perform these tasks. Statements of probable cost will be provided upon the milestones outlined below:

1. Conceptual Design
2. Schematic Design
3. Design Development
4. Construction Documents
5. DSA Documents

Current Consideration:
Staff recommends approval of this motion:

Approved by:
Holcomb/Zareczny
Board Agenda
July 16, 2019
Attachments:
Agreement with Cumming for Estancia HS Theater cost mgmt
14.a.8. Approve the Use of California Multiple Schedule (CMAS) Bid No. 220-02, with Pinnacle Petroleum, Inc.
Recommended Motion:
It is recommended that the Board of Education approve the use of CMAS Bid No. 220-02, award an agreement with Pinnacle Petroleum, Inc. and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Transportation Fuel Fund - Not to exceed $350,000
Comments:
Background:
Pursuant to the Public Contract Code § 10298, 10299, 12100, 20118 and 20652, school districts may purchase from another school district or public agency contract item(s) bid at the same price and under the same terms and conditions as the awarded contract.  This practice is generally referred to as "piggybacking". The State of California Department of General Services managed CMAS program is a piggybacking program for state and local government agencies that provides products and/or services at pricing that was previously bid and awarded on a Federal GSA schedule.

The state's use of the Federal GSA schedule is primarily beneficial to the piggybacking public agency or school district because the vendors know that their potential customers include all federal agencies and, therefore, they are incentivized to offer their lowest prices under these contracts. The practice is also to the advantage of the piggybacking public agency or school district because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the district to utilize this contract.

There are three significant requirements for a school district to take advantage of a piggyback bid:
1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid;
2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid; and,
3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid.

With these conditions in place, staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the district, recommend the purchase of items off the piggyback bid or CMAS contract.

Staff has determined that it is in the best interest of the district to piggyback an existing CMAS contract for the aforementioned products and services with Pinnacle Petroleum, Inc. because it offers favorable terms for the district without going through the time and cost of the public bid process itself.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Humphrey
Board Agenda
July 16, 2019
Attachments:
Agreement with Pinnacle Petroleum, Inc.
14.a.9. Approve Amendment #1 to the Agreement with Studio+ for Additional Services for the Softball Batting Cage Project at Newport Harbor High School
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Studio+ for additional services for the Softball Batting Cage Project at Newport Harbor High School, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.


Financial Impact:
Special Reserve Fund for capital outlay projects, Facilities - Not to exceed $13,215
Comments:
Background:
After review of the proposed locations included in the original scope of the project, a new location has been identified for the softball batting cage. The new location requires an amendment to the contract, which includes a limited topographic survey to be provided along with a grading plan for accessible walkways and the batting cage.  Existing restrooms that will be removed in the area of work will require utilities to be capped and an erosion control plan will be provided for the area of work.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Zareczny
Board Agenda
July 16, 2019
Attachments:
Amendment 1 Proposal - Studio + NHHS Softball Batting
14.a.10. Reject Claim No. PI-19GAM121018
Recommended Motion:
It is recommended that the Board of Education reject in whole claim PI-19GAM121018.
Financial Impact:
Not applicable.
Comments:
Background:
The district received a claim for damages on or about June 10, 2019.  Staff recommends rejection in whole of claim PI-19GAM121018 to protect the statute of limitations associated with future legal action.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
July 16, 2019
14.a.11. Approve Purchasing and Transaction Report for 07-16-19
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 07-16-19.
Financial Impact:
Various funds district-wide
Comments:
Background:
The reports are as follows:

Purchase Order Summary along with Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.

-Purchase orders covering June 13, 2019 through June 28, 2019:
Processed 101 purchase orders totaling $ 3,180,042.88.

Business Trip Summary detailing business trips by employee name, trip purpose, and funding source(s).

-Business trips submitted between June 13, 2019 through June 28, 2019:
Processed 72 Travel Approval Requests.

Surplus Report listing assets that have moved or have been sent to Bear Street for liquidation and/or archiving.

-Surplus items submitted between June 15, 2019 through June 27, 2019:
Processed 66 items.

Approved by:
Holcomb/Trader
Board Agenda
July 16, 2019
Attachments:
Canceled Purchase Orders Report 07.16.19
Change Orders Report 07.16.19
Purchase Order Detail Report 07.16.19
Purchase Orders Exceeding $10,000 and New Equipment Report 07.16.19
Surplus Report 07.16.19
TAR Report 07.16.19
14.a.12. Approve Accounting Report 07-16-19
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 07-16-19.
Financial Impact:
Not applicable.
Comments:
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

The Accounting Report for Business Services reflects activity for the period June 10, 2019, through June 23, 2019. All items on the report are routine.

Current Consideration:
Staff recommends approval of this motion.

Approved By:
Holcomb/Trader
Board Agenda
July 16, 2019
Attachments:
Accounting Check Register 07-16-19
Accounting Report 07-16-19
14.a.13. Approve Information Technology Maintenance and Support Software Register
Recommended Motion:
It is recommended that the Board of Education approve the Maintenance and Support Software Register, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Maintenance and Operations General Fund - Not to exceed $40,028
Comments:
Background:
The district utilizes various software vendors for maintenance, support, and service products, including Dude Solutions, which tracks work-orders and use of facilities and utilities.

The annual maintenance and support software products vary in renewal start- and end-dates; however, all are considered routine renewals.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Babovic
Board Agenda
July 16, 2019
Attachments:
Dude Solutions Quote 2019-20
Maintenance and Support Software Register 07-16-2019
14.a.14. Approve Gift Register 07-16-2019
Recommended Motion:
It is recommended that the Board of Education approve Gift Register 07-16-2019.
Financial Impact:
Enhances the district's financial capabilities by the amount of the gifts
Comments:
Background:
The Board of Education encourages and greatly appreciates suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance and do not impair the district's financial capabilities, before accepting the gift the Board shall consider whether the gift:

1. Has a purpose consistent with the district's vision and philosophy;
2. Begins a program that the district would be unable to continue when the donated funds are exhausted;
3. Places restrictions on the school program;
4. Entails undesirable or excessive costs;
5. Implies endorsement of any business or product.

Once donations are approved by the Board, letters of acknowledgement are sent to the donors.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb
Board Agenda
July 16, 2019
Attachments:
Gift Register 07-16-2019
14.b. Education Services
14.b.1. Approve the Renewal of iCEV Business Marketing Software for Use at Newport Harbor High School
Recommended Motion:

It is recommended that the Board of Education approve the renewal of the iCEV Business Marketing Software on year subscription for Newport Harbor High School's Business/Finance Pathway.

Financial Impact:

Budgeted Area - CTE Incentive Grant $1,550.00

Comments:

Background:
iCEV Multimedia is a software that will allow students to have the opportunity to earn an industry certification with Southwest Airlines Profession Communications Certification software.  The simulation has built in assessment tools and features so the students have the ability to achieve the certification levels with the software.

Current Consideration:
Renewal of iCEV Multimedia subscription that will provide Newport Harbor High School's Business/Finance pathway a one year license for up to 120 students.  The California Student Data Privacy Agreement is included.

Approved by:
Drake/Vossen
Board Agenda
July 16, 2019

Attachments:
iCEV Multimedia - California Student Data Privacy Agreement
iCEV Multimedia Invoice
14.b.2. Approve the Renewal of Stukent Software for Use at Newport Harbor High School
Recommended Motion:

It is recommended that the Board of Education approve the renewal of the Stukent Software one year subscription for Newport Harbor High School's Business/Finance Pathway.

Financial Impact:

Budgeted Area - CTE Incentive Grant $1,300.00

Comments:

Background:
Stukent is software that will allow students to have the opportunity to earn an industry certification with MIMIC Social Media Marketing simulation and training software.  The simulation has built in assessment features that the students and teacher can access.

Current Consideration:
Renewal of Stukent subscription that will provide Newport Harbor High School's Business/Finance Pathway a one year license for up to 120 students. 

The California Student Data Privacy Agreement is included.

Approved:
Drake/Vossen
Board Agenda
July 16, 2019

Attachments:
Stukent - California Student Data Privacy Agreement
Stukent Invoice
14.b.3. Approve the Coastline Regional Occupational Program (ROP) Memorandum of Understanding (MOU) for a Joint Powers Authority for Continued Participation in the Career Technical Education Incentive Grant (CTEIG)
Recommended Motion:

It is recommended that the Board of Education approve the Coastline Regional Occupational Program (ROP) Memorandum of Understanding (MOU) for a Joint Powers Authority for continued participation in the Career Technical Education Incentive Grant (CTEIG).


Financial Impact:

No budget impact.

Comments:

Background:
The purpose of the California Career Technical Education Incentive Grant (CTEIG) is to encourage new career technical education programs and maintain the delivery of current career technical education programs during the implementation of the District's Local Control Funding Formula.

Coastline Regional Occupational Program is applying for the Career Technical Education Incentive Grant  and is requesting each of the five collaborating school districts to release 10% of their 7-12 P2 Average Daily Attendance (ADA) from 2017-18 for the purpose of determining their grant allocation award as delineated in the Memorandum of Understanding.

Current Consideration:
The current consideration is for the Board of Education to approve the Coastline Regional Occupational Program (ROP) Memorandum of Understanding (MOU) for a Joint Powers Authority for continued participation in the Career Technical Education Incentive Grant (CTEIG).

Approved by:
Drake/Vossen
Board Agenda
July 16, 2019



Attachments:
Coastline-ROP MOU CTEIG
14.b.4. Approve Participation Agreement with the Regents of the University of California on Behalf of the UC Davis Center for Integrated Computing and STEM Education (C-STEM)for the 2019-2020 School Year
Recommended Motion:

It is recommended that the Board of Education approve the participation agreement between the Regents of the University of California on behalf of its UC Davis Center for Integrated Computing and STEM Education (C-STEM)  for the 2019-2020 school year.

Financial Impact:

The annual fee to participate in the C-STEM program for the 2019-2020 school year totals $1,600.00 and will be paid by the sites.

Corona del Mar Middle/High School - $800.00
Ensign Middle School - $800.00

Comments:

Background:
Newport-Mesa Unified School District has been working with UC Davis Center for Integrated Computing and STEM Education (C-STEM) since January of 2014 with participating schools Corona del Mar Middle School, and Ensign Intermediate School.  Each school includes C-STEM as a supplement to their course work.  In addition, schools participate in the annual robotics competition that occurs each spring.

Current Consideration:
The current consideration is for the Board of Education to approve the participation agreement between the Regents of the University of California on behalf its UC Davis Center for Integrated Computing and STEM Education (C-STEM) and Newport-Mesa Unified School District for the 2019-2020 school year.

Approved by:
Drake/Vossen
Board Agenda
July 19, 2019

Attachments:
CSTEM Agreement 2019-2020
14.b.5. Approve Proposal With Orange County Human Relations Council for a One-Day Training for the Newport-Mesa Unified School District Leadership Advance
Recommended Motion:

It is recommended that the Board of Education approve the Proposal with the Orange County Human Relations Council for a One-Day Training for the NMUSD Leadership Advance.


Financial Impact:
This is a budgeted item not to exceed five thousand dollars ($5,000).
Comments:

Background:
The Orange County Human Relations Council (OCHRC) is a non-profit organization that has been bringing together diverse people to solve critical human relations issues for more than twenty five years. OCHRC provides programs in collaboration with schools, individuals, cities, businesses, foundations and the county to support a vision of an Orange County where diversity is realized as a source of strength.

Current Consideration:
The Orange County Human Relations Council will provide an Implicit Bias Training at the Newport-Mesa Unified School District's one-day Leadership Advance on August 12, 2019. The OCHRC will provide training for staff which will cover four modules: 1)Exploring Bias; 2)Understanding Bias and Yourself; 3)Implicit Bias and the Workplace; and 4)Skills to Reduce Implicit Bias. Upon completion of the workshop, staff will demonstrate the ability to mitigate the effects of implicit bias in their work environment and daily life.

Approved by:
Drake/Bauermeister
Board Agenda
July 16, 2019

Attachments:
OCHRC.NMUSD Implicit Bias Training Proposal
14.b.6. Approve the Agreements With the Anti-Defamation League (ADL) for Anti-Bias Staff Trainings During the 2019 - 2020 School Year
Recommended Motion:

It is recommended that the Board of Education approve the agreements with the Anti-Defamation League (ADL) for Anti-Bias Staff trainings during the 2019 - 2020 school year.

Financial Impact:

This item is budgeted. Area: Education Services, not to exceed twelve thousand, five hundred dollars ($12,500) for:

Corona del Mar High School: 1 training x $2,500 = $2,500
Costa Mesa High School: 2 trainings x $2,500 = $5,000
Newport Harbor High School: 2 trainings x $2,500 = $5,000

Comments:

Background:

Established in 1913, the Anti-Defamation League (ADL) is the leading anti-hate organization. ADL is a global leader in exposing extremism and delivering anti-bias education. ADL's ultimate goal is a world in which no group or individual suffers from bias, discrimination or hate.

ADL Programs were developed to create respectful, inclusive and civil environments. These goals also reflect their core values. These programs are delivered locally and globally, inside and outside the classrooms, serving diverse populations. ADL works with a variety of partners, including schools, law enforcement agencies, and interfaith groups; and offers ADL-authored curricula, online resources, and in-person trainings.

At the Board of Education Meeting on June 25, 2019, the ADL Peer Leadership Training was approved for students.

Current Consideration:

ADL will provide Corona del Mar, Costa Mesa, and Newport Harbor High Schools' staff with three concurrent, on-site trainings called  "A World of Difference" Institute Anti-Bias Training Program on August 26 and August 29, 2019. The Anti-Bias Training will enable staff to address the bias-related issues identified and identify potential solutions or recommendations that promote positive personal and institutional change to create a respectful, inclusive, and safe learning environment and community; and to build understanding of the value and benefits of diversity.

Approved by:
Drake/Bauermeister
Board Agenda
July 16, 2019

Attachments:
19-20.ADL.CMHS.8.26.19.Agreement
19-20.ADL.CMHS.8.29.19.Agreement
19-20.ADL.NHHS.8.26.19.Agreement
19-20.ADL.NHHS.8.29.19.Agreement
2019-20.ADL.CDM Agreement
14.b.7. Approve Agreement with California Science Project, University of California, Riverside for a Workshop on August 21, 2019 for Newport Mesa Unified School District Science Teachers
Recommended Motion:
It is recommended that the Board of Education approve agreement with California Science Project, University of California, Riverside for a workshop on August 21, 2019 for Newport Mesa Unified School District Science Teachers.
Financial Impact:
Budgeted; not to exceed $1,500.
Comments:

Background:
Science teachers in N-MUSD have been working for the past five years to develop an understanding of the Next Generation Science Standards and associated shifts in instructional practice.

Current Consideration:
Maria Simani is the executive director of the California Science Project and is a leading expert in the state of Next Generation Science Standards (NGSS). The proposed summer workshop is open to all science teachers in NMUSD (TK-12) and will help teachers deepen their understanding of the practice of modeling and the teacher and student discourse strategies that support modeling in the classroom. The workshop will include the opportunity for teachers to experience a NGSS modeling lesson and time for teachers to integrate their learning into next year's instruction.

Approved:
Drake/Rasmussen
Board Agenda
July 16, 2019

Attachments:
Agreement Science Workshop
14.b.8. Approve the Use of Everfi, Inc. at Newport-Mesa Unified School District High Schools for the 2019 - 2020 School Year
Recommended Motion:

It is recommended that the Board of Education approve the use of Everfi, Inc. at Newport-Mesa Unified School District high schools for the 2019 - 2020 school year.

Financial Impact:
No cost.
Comments:

Background:

Everfi, Inc. empowers educators by bringing real-world learning into the classroom to equip students with skills they need for success. Everfi can help teachers plan and implement digital curriculum, as well as provide K-12 resources, training, and events to schools and educators. Everfi's online resources are available at no cost.

Current Consideration:

Everfi will be used by Newport-Mesa Unified School District high schools to enhance the school learning environment through digital access to curriculum, resources, training, and events for students and staff. The services include the use of digital curriculum and support services.

The California Student Data Privacy Agreement (CSDPA) has been signed by the vendor and is attached to this Board item.

Approved by:
Drake/Bauermeister
Board Agenda
June 25, 2019

Attachments:
Everfi.NMUSD.CSDPA
NMUSD.Everfi MOU.19-20
14.b.9. Approve Purchase of Naglieri Nonverbal Ability Test (NNAT3) Online Licenses for 2019-20 School Year
Recommended Motion:
It is recommended that the Board of Education approve the purchase of NNAT3 online licenses for the 2019-20 school year.
Financial Impact:
This item has been budgeted at a cost not to exceed twelve thousand dollars ($12,000). Budget area: Assessment.
Comments:
Background
All 3rd graders enrolled in a Newport-Mesa school are eligible for GATE testing at the recommendation of the teacher or request by parent/guardian. Students in grades 4-6 are also considered for testing if requested by a teacher, parent, or principal. The newest version of the NNAT, called the NNAT3, offers an online option that is more inclusive and accessible for all students to take, and more efficient and cost-effective for teachers and staff to administer.

Current Consideration
This purchase will provide 1,170 online NNAT3 licenses for Newport-Mesa students, which will be administered to eligible students in grades 3-6. These licenses do not expire, and any unused licenses are able to be rolled-over to the next school year.

The CSDPA is signed and on file.

Approved by:
Drake/Knights
Board Agenda
July 16, 2019
Attachments:
NNAT3 Order Summary
14.b.10. Approve the Agreement with Certiport for Newport-Mesa Unified School District
Recommended Motion:

It is recommended that the Board of Education approve the one year Agreement between Certiport and Newport-Mesa Unified School District for the term beginning July 1, 2019 and ending June 30, 2020.

Financial Impact:

Budgeted Item - Perkins Grant: $12,000.00

Comments:

Background:
Certiport is the leading provider of certification exam development, delivery and program management services.  Certiport exams are delivered through authorized testing centers, including learning materials and practice tests for career-oriented certifications.

Current Consideration:
Certiport will designate the high schools of Newport-Mesa Unified School District as authorized testing centers for N-MUSD students. Since certification assessments are offered online, parent waivers will be used where necessary.

Approved by:
Drake/Vossen
Board Agenda
June 25, 2019

Attachments:
Certiport Contract
14.b.11. Approve the Renewal of the EZReports SaaS (Software as a Service) Annual Subscription Purchase from ThomasKelly Software Associates for the Project Kidz Connect After-School Program for 2019-2020 School Year
Recommended Motion:

It is recommended that the Board of Education approve the renewal of the  EZReports SaaS (Software as a Service) Annual Subscription Purchase from ThomasKelly Software Associates for the Project Kidz Connect After-School Program for 2019-2020 school year.




Financial Impact:
Budgeted Item.  Not to exceed $8,000.00
Comments:

Background
Since 2007, the Project Kidz Connect After-School Program has been using EZReports, a web-based software system for managing after-school programs that meets Federal and State Department of Education reporting requirements. Student demographics are imported directly from the district student database and provide a management system to track enrollment, attendance and student information for the nine sites where the Project Kidz Connect After-School Program is provided. Data reports are generated to provide evaluators with details on program participation to meet grant and program goals and objectives. The system also generates the required reports for submission to the California Department of Education.

Current Consideration:
EZReports SaaS is used at nine Project Kidz Connect After-School Program sites. Service for July 1, 2019, through June 30, 2020, is provided at a cost not to exceed eight thousand dollars ($ 8,000).

California Student Data Privacy Agreement on file.

Approved By
Drake/Leary
Board Agenda
July 16, 2019


14.b.12. Approve Renewal of Learning Genie, Inc. Annual Subscription Purchase for the State and Tuition-Based Preschool Programs for the 2019-2020 School Year
Recommended Motion:
It is recommended that the Board of Education approve renewal of the Learning Genie, Inc. Annual Subscription purchase for the State and Tuition-Based Preschool Programs for the 2019-2020 school year.

Financial Impact:
Budgeted Item.  Cost is not to exceed $ 5,712.00
Comments:

Background
The Board of Education approved the purchase of the Learning Genie, Inc. software in 2016.  Learning Genie, Inc. is an electronic Portfolio & Assessment Tool which associates each piece of evidence required by the California State Preschool Program with the 56 measures in the Desired Results Developmental Portfolio (DRDP) in which a portfolio is created for each student.

The program will provide:

  • Voice-to-text, observation note taking with pictures and videos
  • Flexibility to assign an observation to multiple children and tag multiple domains
  • Easy filters and status snapshots on the observation progress
  • Nicely organized portfolio reports automatically generated for download and archive
  • In-app rating for assessment measures customized to your rating scale
  • Dashboard on web portal for administrators to monitor the progress
  • Loaded with 20+ States' Early Learning Standards and Australia Early Year's Learning Framework (EYLF) and your customized ones too

Current Consideration
This purchase will provide a one year subscription for the 2019-2020 school year to the Learning Genie Application and the Learning Genie Reporting Module for up to 672 children.  Total cost is not to exceed five thousand seven hundred and twelve dollars ($ 5,712).

California Student Data Privacy Agreement on file.

Approved by
Drake/Leary
Board Agenda
July 16, 2019


Attachments:
Learning Genie Quote 7.16.19
14.b.13. Approve America Reads Program-Off Campus Federal Work Study Contract between Vanguard University and Newport Mesa Unified School District to Continue Providing Student Tutors at Sonora Elementary and College Park Elementary Schools for the 2019-2020 school year
Recommended Motion:

It is recommended that the Board of Education approve the America Reads Program-Off Campus Federal Work Study Contract between Vanguard University and Newport Mesa Unified School District  to continue providing student tutors at Sonora and College Park Elementary schools for the 2019-2020 school year.



Financial Impact:
There is no budget impact.
Comments:

Background:
For the past several years, students from Vanguard University have volunteered to tutor students in reading and math in the Newport-Mesa Unified School District.  This volunteer program has been coordinated through an America Reads Program-Off Campus Federal Work Study Program.  Vanguard University students have been processed as volunteers and have met all clearance requirements as delineated in NMUSD Board Policy.

Current Consideration:
Vanguard University has expressed an interest to continue their relationship with Sonora and College Park Elementary Schools.  In order to continue receiving the federal grant funds and providing this volunteer opportunity for Vanguard University students, the university is required to provide evidence of a relationship between the University and Sonora and College Park Elementary schools.  This agreement confirms that Vanguard University is considered the employer and they control and direct the services of each university student.  The volunteer assignments are recommended by the school principal and the school may remove a student volunteer, if they deem necessary.

Approved by:
Drake/Suhr/Doidge/Rodriguez
Board Agenda
July 16,  2019

Attachments:
Vanguard America Reads Program 2019-20
14.b.14. Approve Memorandum of Understanding with Big Brothers Big Sisters of Orange County to Continue the High School Bigs Program at Paularino, Sonora and Victoria Elementary Schools for the 2019-2020 School Year
Recommended Motion:

It is recommended that the Board of Education approve the Memorandum of Understanding with Big Brothers Big Sisters of Orange County to continue the High School Bigs Program at Paularino, Sonora and Victoria Elementary Schools for the 2019-2020 School Year.


Comments:

Background
The goal of the High School Bigs Program is to pair at-risk elementary students (Littles) with positive, caring, screened and trained high school mentors (Bigs) in a one-to-one mentoring program that provides a positive role model and leads to school and lifetime success. Mentors are mature and responsible high school students who are interviewed, carefully selected and supervised by a professional program specialist.

Current Consideration
Elementary School Littles enrolled in the program at Paularino, Sonora and Victoria Elementary schools will be paired with Bigs from Costa Mesa and Estancia High Schools.  The Bigs will provide one-on-one mentoring, academic assistance, foster self-esteem and facilitate educational activities, meeting after school during the 2019-2020 school year. 

Approved by
Drake/Suhr//Nagy/Doidge/Peralta
Board Agenda
July 16, 2019

Attachments:
BigBrotherBigSisters MOU 2019-20
14.b.15. Approve the Renewal of the Ages & Stages Questionnaires (ASQ) Web-Based Management System by Paul H. Brookes Publishing Company for the Early Childhood Education Program for the 2019-2020 school year
Recommended Motion:

It is recommended that the Board of Education approve the renewal of the Ages & Stages Questionnaires (ASQ) Web-Based Management System by Paul H. Brookes Publishing Company for the Early Childhood Education Program for the 2019-2020 school year.


Financial Impact:
This item has been budgeted.
Comments:

Background
The ASQ is a developmental screening tool that is used to look at a child’s development as a “snapshot in time.”  It provides scores for a child’s development of Communication, Problem Solving, Social-Emotional, Fine Motor, and Large Motor skills.  The ASQ is scored by the preschool nurse and other trained staff.  Parents are provided a summary of their child’s results.

The Early Childhood Education Program has been using this web-based software system for managing Early Childhood Education data since 2015. The information is only used by the Early Childhood Staff. 

Current Consideration
Ages & Stages Questionnaires (ASQ) is used at twelve Early Childhood Education sites.  Renewal service for ASQ Online Pro and Family Access subscription is provided for a cost not to exceed five hundred  dollars ($500) per year.  The service period is for July 1, 2019 through June 30, 2020.

Approved by
Drake/Leary
Board Agenda
July 16, 2019

14.b.16. Approve Renewal of Bid #RFP 01-19 Fresh Pizza and Delivery
Recommended Motion:
It is recommended that the Board of Education approve the renewal of Bid #RFP 01-19 Fresh Pizza and Delivery to Southern California Pizza Company LLC dba Pizza Hut.
Financial Impact:
Routine budget impact to Cafeteria Fund.
Comments:

Background
On July 10, 2018, The Board of Education approved the award of Bid # RFP 01-19 Fresh Pizza and Delivery with Southern California Pizza Company LLC dba Pizza Hut.  Per terms and conditions, this contract may be renewed annually by mutual consent for up to three years. 

Current Consideration
Southern California Pizza Company has confirmed their desire to renew the contract for a second year of the three-year contract with a $.10 per pizza price increase.  Year two of the contract is August 1, 2019 through July 31, 2020.

Approved by|
Drake/Ellis
Board Agenda
July 16, 2019


Attachments:
Pizza Hut Extension 2019-2020
14.b.17. Approve Authorization to use Piggyback Bid #1617-19 (Second One Year Extension) from Capistrano Unified School District for the Purchase of Milk and Dairy Products through Hollandia Dairy, Inc.
Recommended Motion:

It is recommended that the Board of Education approve Piggyback Bid# 1617-19 (Second Year Extension) from Capistrano Unified School District for the purchase of milk and dairy products through Hollandia Dairy, Inc., by the Nutrition Services Department.

Financial Impact:

Routine budget impact to Cafeteria Fund.

Comments:

Background:

Pursuant to the Public Contract Code §10298, 10299, 12100, 20118 and 20652, school districts may purchase from another school district or public agency contract item(s) bid at the same price and under the same terms and conditions as the awarded contract. This practice is generally referred to as “piggybacking.” Piggybacking is advantageous for public agencies or school districts because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the District to utilize this contract. There are three significant requirements for a school district to take advantage of a piggyback bid:

  1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid.
  2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid.
  3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid.

With these conditions in place, the District’s purchasing staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the District, recommend the purchase of items off the piggyback bid or CMAS contract.

Current Consideration:

The Nutrition Services Department purchases milk and dairy products to operate the school breakfast and lunch programs as well as a la carte sales and catering throughout the district.

The Governing Board of Capistrano Unified School District has approved the milk and dairy products bid and has agreed to allow other districts to use their approved contract for the purchase and delivery of milk and dairy products.

The Nutrition Services Department has evaluated the bid for competitive prices, quality and service and recommends that it is in the best interest of the Newport-Mesa Unified School District to approve Piggyback Bid# 1617-19 (Second Year Extension) for the term of July 1, 2019 through June 30, 2020.

Approved by:

Drake/Ellis

Board Meeting

July 16, 2019

14.b.18. Approve Authorization to Use Piggyback Bid #18/19-01 from Downey Unified School District for the Purchase and Distribution of Dry, Refrigerated and Frozen Food Products through Gold Star Foods
Recommended Motion:

It is recommended that the Board of Education approve the use of Piggyback Bid #18/19-01 from Downey Unified School District for the purchase and distribution of dry, refrigerated and frozen food products through Gold Star Foods by the Nutrition Services Department

Financial Impact:

Routine budget impact to Cafeteria Fund.

Comments:

Background:
Pursuant to the Public Contract Code § 10298, 10299, 12100, 20118 and 20652, school districts may purchase from another school district or public agency contract item(s) bid at the same price and under the same terms and conditions as the awarded contract. This practice is generally referred to as “piggybacking”. Piggybacking is advantageous for public agencies or school district because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the District to utilize this contract. There are three significant requirements for a school district to take advantage of a piggyback bid:

1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid;
2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid; and,
3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid. With these conditions in place, the District purchasing staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the District, recommend the purchase of items off the piggyback bid or CMAS contract.

Current Consideration
The Nutrition Services Department purchases dry, refrigerated and frozen food products to operate the school breakfast and lunch programs as well as a la carte sales and catering throughout the District.

The Board of Education of Downey Unified School District has approved the food bid and has agreed to allow other districts to use their approved contract for the purchase and distribution of dry, refrigerated and frozen food products. The Nutrition Services Department has evaluated the bid for competitive prices, quality and service and recommends that it is in the best interest of the Newport-Mesa Unified School District to approve piggyback Bid #18/19-01.

Approved by
Drake/Ellis
Board Agenda
July 16, 2019 

14.b.19. Approve Award Renewal of Cooperative Bid No. 18-01 - Food Services Paper Products
Recommended Motion:

It is recommended that the Board of Education approve the first year renewal of the Beach Cities Nutrition Services Cooperative, Saddleback Valley Unified School District's Bid No. 18-01, Food Services Paper Products to P&R Paper Supply Company and Trade Supplies, Inc., as a split award.


Financial Impact:

Routine budget impact to Cafeteria Fund.

Comments:

Background
The Nutrition Services Department purchases paper products and supplies to operate the school breakfast and lunch programs as well as a la carte sales and catering throughout the district.

Current Consideration
Bid No. 18-01, Food Services Paper Products was formally bid by Saddleback Valley Unified School District on behalf of the Beach Cities Nutrition Services Cooperative for annual paper product needs.  The cooperative is comprised of Buena Park School District, Huntington Beach Union High School District, Irvine Unified School District, Los Alamitos Unified School District, Newport-Mesa Unified School District, Placentia-Yorba Linda Unified School District, Saddleback Valley Unified School District and Westminster School District.

Approved by
Drake/Ellis
Board Agenda
July 16, 2019




Attachments:
Extension of Paper Bid for 2019-2020 School Year
14.b.20. Approve Agreement with Carty Web Strategies, DBA Home Campus for Athletic Clearances for Secondary High Schools for the 2019 - 2020 School Year
Recommended Motion:

It is recommended that the Board of Education approve the renewal of the agreement with Carty Web Strategies, DBA Home Campus and for athletic clearances for secondary high schools for the 2019 - 2020 school year.

Financial Impact:

The item is budgeted. Pricing is eight hundred ninety-five ($895) per year for Basic + Athletic Clearances. Districts that include more than four schools when ordering will receive a 10% discount. The total cost not to exceed three thousand, two hundred, twenty-two dollars ($3,222.00)

Comments:

Background:
Carty Web Strategies, DBA Home Campus has been assisting schools throughout the country with web-based athletic clearances for several years. In addition to clearances, Home Campus provides an efficient way to manage schedules for all events, view athlete medical forms, run reports for injuries, view and print parent permission forms, and overall simplify the athletic clearance requirements.

Current Consideration:
Carty Web Strategies, DBA Home Campus is web-based software that will streamline the athletic clearances processes for students, parents, coaches, and district staff. Home Campus will be used by Corona del Mar, Costa Mesa, Estancia, and Newport Harbor High Schools.

The signed California Student Data Privacy Agreement (CSDPA) is on file.

Approved by:
Drake/Bauermeister
Board Agenda
July 16, 2019

Attachments:
19-20 Home Campus Athletic Clearance
14.b.21. Approve Use and Purchase of Houghton Mifflin Harcourt Read 180 Universal California Edition for Continued Use in Secondary Schools
Recommended Motion:

It is recommended that the Board of Education approves the use and purchase of Houghton Mifflin Harcourt Read 180 Universal California Edition for continued use in secondary schools.



Financial Impact:

The item has been budgeted. Individual school sites and actual costs will be listed on separate purchasing registers.



Comments:

Background
Read 180 Universal is an intensive reading intervention program. It was originally approved by the State Board of Education in November 2008. The updated version (approved in January 2015) of Read 180 was developed to support the English Language Arts/English Language Development Framework for California Public Schools to meet the needs of students at risk for academic difficulties. Read 180 Universal was previously approved by the Newport Mesa Board of Education on July 10, 2018 and has been used in reading classes at Back Bay High School, Costa Mesa Middle and High Schools, Estancia High School, and TeWinkle Middle School.

Current Consideration
Read 180 Universal will be provided in reading classes at Newport-Mesa secondary schools.  The contract includes student licenses and materials, teacher licenses and materials, training/coaching for teachers, and hosting and technical support.

The California Student Data Privacy Agreement in on file.

Approved by
Drake/Galey
Board Agenda
July 16, 2019

14.b.22. Approve Loan Agreement with the Laguna Art Museum for the Loan of "Snow Scene" by Thomas Hunt from the Ruth Stoever Fleming Collection of Southern California Art at Newport Harbor High School
Recommended Motion:

It is recommended that the Board of Education approve the Loan Agreement with the Laguna Art Museum for the loan of "Snow Scene" by Thomas Hunt from the Ruth Stoever Fleming Collection of Southern California Art at Newport Harbor High School.


Financial Impact:

None

Comments:

Background
The Ruth Stoever Fleming Collection of Southern California Art, a total of 56 paintings, is housed in the library at Newport Harbor High School. The origin of the art collection was the initial donation of this painting to the school by the Class of 1935. In the past, Newport Mesa has loaned individual paintings to the Laguna Art Museum and the Pasadena Museum of California Art (to also be exhibited at the Crocker Art Museum in Sacramento and the Gilcrease Museum in Tulsa).

Current Consideration
The Laguna Art Museum has requested the loan of "Snow Scene" by Thomas Hunt. The museum covers all costs associated with the loan, including packing and shipping, as well as insurance for the estimated fair market value of the painting. The loan period begins in September 2019 to February 2020 with exhibition dates of October 13, 2019 to January 12, 2020.

Approved by
Lee-Sung
Board Agenda
July 16, 2019


Attachments:
Laguna Art Museum Loan Agreement
Snow Scene by Thomas Hunt
14.b.23. Approve Contractual Agreement Renewal for Purchase of Consulting Services and Materials with Thinking Map, Inc. for Eastbluff and Newport Coast for the 2019/20 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Contractual Agreement Renewal for Purchase of Consulting Services and Materials with Thinking Map, Inc. for Eastbluff and Newport Coast for the 2019/20 school year.
Financial Impact:
Budgeted; not to exceed $5,400.
Comments:

Background:
"Write From The Beginning and Beyond" by Thinking Maps is a comprehensive writing program that provides teachers a genre based approach to the writing process when teaching writing to our student in Kindergarten through Grade 6. To support the implementation of "WFTBB: program, professional development for the program is needed.

Current Consideration:
Thinking Maps, Inc. will provide support, modeling and practice for informational text and opinion writing "WFTBB" in Eastbluff and Newport Coast Elementary Schools for the 2019/20 school year.

Approved by
Drake/Del Real
Board Agenda
July 16, 2019

14.b.24. Approved Continued Purchase and Use of District Department Gizmo Licenses and Professional Development for Science Teachers from ExploreLearning for 2019/20 School Year
Recommended Motion:
It is recommended that the Board of Education approve the purchase and use of Gizmo Department Licenses and Professional Development for Science Teachers from ExploreLearning.
Financial Impact:
Budgeted; not to exceed $28,500.
Comments:

Background:
Since the adoption of the Next Generation Science Standards (NGSS) and the publication of the California framework for Science, teachers have been in a process of transition toward more phenomenon-driven student sensemaking with embedded investigations. Last year our 6th grade and high school science teachers uses Gizmos, a web-based resource with more than 200 science simulations and virtual investigations. This resource supports student investigation and inquiry around macro- and microscopic phenomena and helps prepare them to interact with a digital platform such as that of the California Science Test (CAST).

Current Consideration:
This is a renewal of Gizmos for 6th grade and high school students. Analysis of this year's usage shows more than 15,000 student Gizmo views across the district. Professional development for the coming year will continue to support teachers with the integration and customization of Gizmos in their lessons.

Approved:
Drake/Rasmussen/Thompson
Board Agenda
July 16, 2019

Attachments:
Gizmos
14.b.25. Approve Continuing Service Proposal with the Orange County Department of Education for Math Support in Grades 6-8 and Math I and II during the 2019/20 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Service Proposal with the Orange County Department of Education for math support during the 2019/20 school year.
Financial Impact:
Budgeted; not to exceed $70,200.
Comments:

Background:
Job-embedded professional development refers to teacher learning that is grounded in day-to-day teaching practice and is designed to enhance teachers’ content-specific instructional practices with the intent of improving student learning. It is primarily school or classroom based and is integrated into the workday, consisting of teachers assessing and finding solutions for authentic and immediate problems of practice as part of a cycle of continuous improvement.

Due to the implementation of the new instructional math materials in Grades 6-8 and the pilot in Math I and Math II, job embedded professional development will be provided.

Current Consideration:
The Orange County Department of Education will provide teachers with professional learning experiences to  support the implementation of CA state mathematics standards. The goal is to extend teachers' content and pedagogical knowledge in the area of math.

Approved by:
Drake
Board Agenda
July 16, 2019
Attachments:
Service Proposal Secondary Math
14.b.26. Approve Continuing Service Proposal with the Orange County Department of Education for Math Support in Grades K-5 for the 2019/20 School Year
Recommended Motion:
It is recommended that the Board of Education approve the service proposal with the Orange County Department of Education for Math Support in Grades K - 5 for the 2019/20 School Year.
Financial Impact:
Budgeted; not to exceed $72,000.
Comments:

Background
Job-embedded professional development refers to teacher learning that is grounded in day-to-day teaching practice and is designed to enhance teachers’ content-specific instructional practices with the intent of improving student learning. It is primarily school or classroom based and is integrated into the workday, consisting of teachers assessing and finding solutions for authentic and immediate problems of practice as part of a cycle of continuous improvement

Current Consideration:
The Orange County Department of Education will provide Grade K-5 teachers and district administrators with professional learning experiences to support student learning through the implementation of CA state mathematics standards. The goal is to extend teachers' content and pedagogical knowledge in the area of math and to build administrator understanding of standards.

Approved by
Drake
Board Agenda
July 16, 2019

Attachments:
Service Proposal GR K-5
14.b.27. Approve Proposal from the Orange County Department of Education for Continued Professional Learning in "Cognitively Guided Instruction" for PreK-Grade 5 Teachers
Recommended Motion:

It is recommended that the Board of Education approve the proposal from the Orange County Department of Education for continued Professional Learning in "Cognitively Guided Instruction" for PreK-Grade 5 teachers.


Financial Impact:
Budgeted; Not to exceed $81,000.
Comments:

Background:
Cognitively Guided Instruction (CGI) is a student-centered approach to teaching math. It starts with what students already know and builds on their natural number sense and intuitive approaches to problem solving. Rather than a math program or curriculum, CGI is a way of listening to students, asking smart questions, and engaging with their thinking—all with the goal of uncovering and expanding every student’s mathematical understanding.

During the 2018-19 school year, three cohorts (seventy-five NMUSD K-5 teachers) participated in six days of CGI training as part of the two-year CGI professional learning model. 

Current Consideration:
The Orange County Department of Education will provide teachers in grades K-5 with professional learning experiences to support student thinking related to the CA state mathematics standards. The goal is to extend teachers’ content and pedagogical knowledge in the area of math. Over 150 K-5 NMUSD teachers will participate in cohorts of professional learning by continuing in year two or beginning year one of the multi-year Cognitively Guided Instruction. In CGI, teachers learn through shared experiences with math standards and opportunities working directly with students.

Approved:
Drake/Del Real
Board Agenda
July 16, 2019

Attachments:
OCDE CGI Proposal
14.b.28. Approve Renewal Agreement with the Orange County Department of Education for the Gifted and Talented Education (GATE) Program for the 2019-21 School Years
Recommended Motion:

It is recommended that the Board of Education approve the renewal agreement with the Orange County Department of Education for the 2019/21 school years for the GATE program. 


Financial Impact:
Budgeted Item; not to exceed $3,600 
Comments:

Background:
GATE Training in NMUSD has been a long standing tradition. In the past we have had a team of GATE trainers who have directly provided the training. In the spring of 2016 it was decided to revamp the curriculum. NMUSD now partners with the Orange County Department of Education for training. 

Current Consideration:
Teachers will learn and apply "best practices" in gifted instruction to extend, enrich and replace standards to allow students to learn concepts beyond the core curriculum. Protocols to develop interpersonal and intrapersonal skills will be embedded in the training to meet the needs of the whole child: cognitive, social emotional and behavioral.

Approved By:
Drake/Del Real
Board Agenda
July 16, 2019


Attachments:
GATE PD Proposal
14.b.29. Approve Agreement with Illuminate Education for Middle School Science for the 2019-20 School Year
Recommended Motion:
It is recommended that the Board of Education approve agreement with Illuminate Education for Middle School Science for the 2019/20 school year. 
Financial Impact:

Budgeted: not to exceed $15,139.50


Comments:

Background:
Middle and High School Science teachers have been working for the past six years to transition content, pedagogy and assessments to be aligned to the Next Generation Science Standards (NGSS). The shifts in NGSS instruction and assessment must incorporate the three dimensions of content, practices and cross-cutting concepts. Our teachers have been deepening their understanding of these shifts, and have spent the past year of training writing one common NGSS assessment and evaluating rubric. This was successful as a first round and teachers deepened their understanding of NGSS assessments and are now ready for an unbiased, grade appropriate, three-dimensional NGSS-aligned assessments. This computer-based state science assessment, the CAST, is interactive and students would benefit from interim assessments that allow them to practice using an online format. 

Current Consideration: 
Illuminate KDS NGSS Assessments provide online, interactive, NGSS formative assessments aligned to the NGSS Framework and modeled after the interactive online CA Science Test. The program provides constructed response questions, editable rubrics, sample student responses, and the ability to customize the assessments. This program would provide our teacher teams with NGSS-aligned common assessments aligned to the unit sequences we have created and allow our Science training problem based learning days to focus on instructional needs. This program would provide critical data regarding student progress and achievement gaps to inform instructional decisions of our district, sites and teacher teams. 

Approved by 
Drake/Ramirez 
Board Agenda 
July 16, 2019 


Attachments:
Illuminate NGSS Quote
14.b.30. Approve Renaissance Learning License Renewal for 2019-20
Recommended Motion:

It is recommended that the Board of Education approve the Renaissance Learning License Renewal for 2019-20.

Financial Impact:

This item has been budgeted at a cost not to exceed one hundred ninety-five thousand dollars ($195,000). Budget area: Education Services and School Sites

Comments:

Background
Renaissance Learning is a leading provider of technology-based school improvement and student assessment programs for K-12 schools. Adopted by more than 70,000 schools, Renaissance Learning Tools provide daily formative assessment and periodic progress-monitoring technology to enhance core curriculum, support differentiated instruction, and personalize practice in reading, writing, and math. Renaissance Learning has been used in NMUSD since 1998.

Current Consideration
Presently, all elementary schools, middle schools, and high schools are using Renaissance Learning products, including Accelerated Reading, Accelerated Math, STAR Reading, and STAR Math. This renewal provides licenses for Renaissance Learning Products for the period beginning September 1, 2019 through August 31, 2020. The California Student Data Privacy Agreement (CSDPA) is approved and on file.

Approved by:
Drake/Mishne
Board Agenda
July 16, 2019


Attachments:
Renaissance Quote
STAR Reading Quote
14.b.31. Approve Secondary School Related Travel Register 7-16-19
Recommended Motion:

It is recommended that the Board of Education approve the Secondary School Related Travel Register 7-16-19.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background
The Secondary School Related Travel Register listing trips planned by the secondary school sites is submitted for approval by the Board of Education.

Current Consideration
Secondary School Related Travel Register 1-13-15 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
July 16, 2019

Attachments:
Secondary Travel Register 7.16.19
14.b.32. Approve Independent Contractors' Register 7-16-19
Recommended Motion:

It is recommended that the Board of Education approve the Independent Contractors' Register 7-16-19.


Financial Impact:

The various funding sources of the Independent Contracts are listed on the Register.

Comments:

Background
An Independent Contractors' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration
Independent Contractors' Register 7-16-19 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
July 16, 2019

Attachments:
Independent Contractors' Register 07-16-19
14.c. Human Resources
14.c.1. Approve Excess Workers' Compensation Insurance Renewal - 2019/2020
Recommended Motion:

It is recommended that the Board of Education approve the renewal of Excess Workers’ Compensation coverage from Arch Insurance Company at an annual premium rate of $0.1108 per $100 of payroll.  That premium represents a total annual premium amount of $208,607.  The coverage is for the period of July 1, 2019 through June 30, 2020.


Financial Impact:

This item has been budgeted. 

Budget Area(s):  Workers’ Compensation

Comments:

Background:

 

The District purchases Excess Workers’ Compensation insurance to insulate the District from catastrophic workers’ compensation claims and to provide Employer’s Liability Coverage.  This Excess Workers’ Compensation insurance is secondary to our self-funded retention.

 

 

Current Considerations:

  

Arch Insurance Company has quoted $0.1108 per $100 of payroll or a $208,607 premium for the period of July 1, 2019 through June 30, 2020.  This quote is for statutory limits and maintains a self-insured retention (SIR) level of $750,000. The $0.1108 per $100 of payroll rate is an 11.9% decrease from last year’s rate.  Even though payroll is expected to increase in 2019/2020, the rate per $100 of payroll decrease represents an overall decrease in our annual premium of $23,782. This agreement includes a two year rate guarantee and insures a $750,000 SIR for 2020/2021.

 

Approved By:

Olson/Brown/Anguiano

Board Agenda

July 16, 2019

14.c.2. Approve Classified Employees' Appointment/Reassignment Register 07-16-19
Recommended Motion:

It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 07-16-19.

Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

Current Consideration:
The positions listed on Appointment/Reassignment Register 07-16-19 are needed to conduct district and school operations.

Approved By:
Clark/Caldwell
Board Agenda
July 16, 2019 

Attachments:
Classified Appointment Register 07-16-19
14.c.3. Approve Classified Employees' Leave of Absence Register 07-16-19
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 07-16-19.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

Current Consideration:
These leaves are approved in accordance with the state and local legislation.

Approved By:
Clark/Caldwell
Board Agenda
July 16, 2019

Attachments:
Classified LOA Register 07-16-19
14.c.4. Approve Classified Employees' Resignation/Termination Register 07-16-19
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 07-16-19.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

Current Consideration:
These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

Approved By:
Clark/Caldwell
Board Agenda
July 16, 2019

Attachments:
Classified Resignation Register 07-16-19
14.c.5. Approve Certificated Employees' Appointment/Reassignment Register 07-16-19
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 07-16-19.



Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 07-16-19 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
July 16, 2019

Attachments:
Certificated Appointment Register 07-16-19
14.c.6. Approve Certificated Employees' Leave of Absence Register 07-16-19
Recommended Motion:

It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 07-16-19.



Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 07-16-19 are requesting leaves of absence for the reasons indicated for the 2018-19 school year.

Approved By:
Olson/Garcia
Board Agenda

July 16, 2019

Attachments:
Certificated LOA Register 07-16-19
14.c.7. Approve Certificated Employees' Resignation/Termination Register 07-16-19
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 07-16-19.



Financial Impact:
No budget impact.
Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 07-16-19 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
July 16, 2019
Attachments:
Certificated Resignation Register 07-16-19
14.d. Student Support Services
14.d.1. Approved Student Discipline – Expulsion of Students
Recommended Motion:
It is recommended that the Board of Education approve the expulsion of students 18-31-53, 18-32-53 and 18-33-53.

Financial Impact:
No budget impact.

Comments:

Background: 

In accordance with Education Code Sections 35146, 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board of Education.

Current Consideration: 

The following student expulsion matters are before the Board for discipline consideration: students 18-31-53, 18-32-53 and 18-33-53.

Approved by: 

Jocham/D'Agostino

Board Agenda

July 16, 2019

14.d.2. Approve Ratification Agreement with the City of Costa Mesa to Provide a School Resource Officer Program for 2019-2020
Recommended Motion:
It is recommended that the Board of Education ratify the agreement with the City of Costa Mesa to provide a School Resource Officer Program, effective through July 1, 2019 - June 30, 2020.



Financial Impact:
Not to Exceed $250,000 plus additional supplemental services as deemed necessary by the district. 

Comments:

Background: 

The District has partnered with the City of Costa Mesa (City) since 2001 to provide a safe and secure learning environment for all students by splitting the cost of two (2) School Resource Officers (SROs). One officer is assigned to Costa Mesa High School and the other assigned to Estancia High School. In addition, the SROs share the responsibility of providing services to the other district schools within the City as needed.

Current Consideration: 

The Agreement provides two (2) SROs. Staff recommends ratification of the agreement with the City of Costa Mesa to provide School Resource Officers to the Program for 2019-2020.

Approved by: 

Jocham/D'Agostino

Board Agenda

July16, 2019


Attachments:
CM SRO MOU
14.d.3. Approve Ratification Agreement with the City of Newport Beach to Provide a School Resource Officer Program for 2019-2020
Recommended Motion:
It is recommended that the Board of Education ratify the agreement with the City of Newport Beach to provide a School Resource Officer Program, effective through July 1, 2019 - June 30, 2020.


Financial Impact:
Not to Exceed $250,000 plus additional supplemental services as deemed necessary by the district. 

Comments:

Background: 

The District has partnered with the City of Newport Beach (City) since 2000 to provide a safe and secure learning environment for all students by splitting the cost of three (3) School Resource Officers (SROs) each assigned to one of the Newport Beach High School zones, including all schools within Newport Harbor High School and Corona del Mar High School zones.

Current Consideration:

The Agreement provides three (3) SROs. Staff recommends ratification of the agreement with the City of Newport Beach to provide School Resource Officers to the Program for 2019-2020.

Approved by: 

Jocham/D'Agostino

Board Agenda

July 16, 2019


Attachments:
NB SRO 19-20
14.d.4. Approve Ratification of the MOU between NMUSD and ONE Recovery for the 2017-2018 and 2018-2019 school year
Recommended Motion:
It is recommended that the Board of Education ratify the MOU between NMUSD and ONE Recovery, a non-profit, community based organization that provided afterschool support groups, weekly parent groups, and other interventions to address maladaptive behaviors among adolescents during the 2017-2018 and 2018-2019 school years. 

Financial Impact:

$10,000.00

Comments:

Background: 

ONE Recovery, a non-profit, community-based organization provides after school support groups, individual support sessions, weekly parent support groups, and other interventions to address maladaptive behaviors and to promote healthy lifestyles in District schools for the past three years. ONE Recovery provides services at  Corona del Mar High School, Newport Harbor High School, Ensign Middle School, and Estancia High School.

Current Consideration: 

It is recommended that the Board of Education approve the MOU ratifying the payment of services for the 2017-2018 and 2018-2019 school years to ONE Recovery as executed.

Approved by: 

Jocham/D'Agostino

Board Agenda

July 16,2019



Attachments:
One Recovery
14.d.5. Approve Ratification of Nonpublic School/Agency Contracts for the 2018-2019 School Year
Recommended Motion:
It is recommended that the Board of Education ratify the Master Contracts for these Nonpublic Schools/Agencies who will provide services as established from the Individual Educational Program.
Financial Impact:

Budgeted.


Comments:

Background: 

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2018-2019 under provisions of Education Code 56565 and 56366.

Current Consideration:

There are two new Master Contracts for Nonpublic Schools/Agencies for 2018-2019.

Utah Youth Village dba Alpine Academy

Haynes Family of Programs dba S.T.A.R. Academy

The new Master Contracts will provide services with the school and agency placements as specified on current IEP's.

Approved by:

Jocham/Barela

Board Agenda

July 16, 2019







14.d.6. Approve Ratification of Retainer Agreement and Authorize Budget Allocation with Harbottle Law Group for Legal Services
Recommended Motion:
It is recommended that the Board of Education ratify the Retainer Agreement and budget allocation for Harbottle Law Group effective July 1, 2019 through June 30, 2020 for legal services in the amount not to exceed $200,000.
Financial Impact:
Special Education in the amount not to exceed $200,000.
Comments:

Background:

Newport-Mesa Unified School District follows a practice of securing the services of professional consultants based upon the district's needs and the expertise that individual firms have available.  Due to the number of legal issues with which the district is involved, particularly in the area of special education, having a contractual relationship with several law firms assures that the district has the capacity to secure the professional advice that it requires in the timeliest fashion.

Current Consideration:

Given the number and complexity of legal issues facing the district, staff recommends Harbottle Law Group for the provision of legal services in accordance with the rates contained in the agreement.  The schedule of fees is competitive with other firms offering legal services to school districts.

Senior Associate Attorney: not to exceed $220 per hour

Junior Associate Attorney: not to exceed $210 per hour

Paralegals and other assistance: not to exceed $110 per hour

 

Approved by:

Jocham

Board Agenda

July 16, 2019


Attachments:
Harbottle Retainer
14.d.7. Approve Ratification Service Agreement between V.A. Anderson Consulting LLC and NMUSD
Recommended Motion:

It is recommended that the Board of education approve the ratification service agreement between V.A. Anderson Consulting, Inc. and NMUSD for three years (2019-2020, 2020-2021 & 2021-2022). Consultant will provide services in various capacities including, but not limited to truancy investigation and interventions, Student Attendance Review Board participation, address verification, assistance with investigations in various matters involving attendance and student well-being, facility security and other areas consistent with his expertise, professional background and former laws enforcement duties as they relate to investigations and other work.

Financial Impact:

Not to exceed $70,000.00 for 2019-2020.


Comments:

Background: 

Vlad Anderson, a former District school resource officer, has a wealth of experience in providing assistance to struggling families and students. In cooperation with the Office of Student Services, Mr. Anderson will provide services through V.A. Anderson Consulting, Inc. in his area of expertise and consistent with his professional background and former duties.

Current Consideration: 

The service agreement with V.A. Anderson Consulting, Inc. will be for three years (2019-2020, 2020-2021 & 2021-2022), beginning on July 1, 2019.

Approved by: 

Jocham/D'Agostino

Board Agenda

July 16, 2019




Attachments:
Anderson Service Agreement
14.d.8. Approve Memorandum of Understanding for National Alliance for Mental Illness (NAMI)
Recommended Motion:

It is recommended that the Board of Education approve the Memorandum of Understanding for National Alliance for Mental Illness (NAMI) for three years (2019-2020, 2020-2021 & 2021-2022).



Financial Impact:

No Financial Impact.

Comments:

Background: 

NAMI is the nation’s largest grassroots mental health organization dedicated to building better lives for the millions of Americans affected by mental illness. NAMI offers educational programs, advocacy, support for those experiencing mental illness and public awareness. NAMI offers school based education through Ending the Silence, Mental Health 101 and NAMI on Campus.

Current Consideration: 

NAMI  and District will collaborate to provide programs at designated Middle Schools and High Schools throughout the district.  

Approved by: 

Jocham/D'Agostino

Board Agenda

July 16, 2019


Attachments:
NAMI MOU
14.d.9. Approve Memorandum of Understanding between the Newport Mesa Unified School District and Soroptomist International Newport Harbor
Recommended Motion:

It is recommended that the Board of Education approve this Memorandum of Understanding between Newport Mesa Unified School District and Soroptomist International Newport Harbor for three years (2019-2020, 2020-2021 & 2021-2022).



Financial Impact:

No Financial Impact.

Comments:

Background: 

Soroptomist is a global women’s organization whose members volunteer to improve the lives of women and girls through programs leading to social and economic empowerment. The Soroptomist International Newport Harbor is a local non-profit community based organization of women looking to help make the lives of women and girls better through the Dream It Be It program. The Dream It Be It program goals focus on career support for girls, targets girls and boys who face obstacles to their future success, provides access to professional role models, career education and their resources to live their dreams. These goals are accomplished by collaborating with the students in small groups covering topics related to career opportunities, setting and achieving goals, overcoming obstacles to success and moving forward after setbacks.

Current Consideration: 

Soroptomist International Newport Harbor would like to partner with the District at Backbay/Monte Vista High School to support students experiencing barriers to academic success.  A skilled facilitator will provide site based group curriculum to students referred to the program.

Approved by: 

Jocham/D’Agostino

Board Agenda

July 16, 2019

Attachments:
Soroptimist MOU
14.d.10. Approve Memorandum of Understanding Between NMUSD and Orange County Superintendent of Schools for Participation in the Orange County Integrated Foster Youth Education Database (OCIFYED)
Recommended Motion:
It is recommended that the Board of Education approve the Memorandum of Understanding (MOU) between the Orange County Superintendent of Schools (OCSS) and NMUSD for participation in the Orange county Integrated Foster Youth Education Database (OCIFYED) through June 30, 2022. The MOU is automatically renewable for five (5) years at the end of each five (5) year term, with the first term ending June 30, 2022.

Financial Impact:

None.

Comments:

Background:

This MOU is for the District’s participation in the OCIFYED maintained by the OCDE. The purpose of this MOU is to facilitate secured electronic data sharing for foster youth under the jurisdiction of the California Juvenile Courts. Currently, academic information regarding foster youth is provided via Foster Focus, a third-party database, as well as through faxing/mailing of records. The OCIFYED would replace this process and allow for the real-time sharing of student data through an electronic database maintained by OCDE. Foster youth placement information will be uploaded into the District’s Aeries Student Information System on a daily basis providing the District immediate access to information regarding the foster youth.

The sharing of foster youth information will improve the identification, case management, and ability to utilize data to develop programs to support foster youth, improving their academic outcomes. Further, OCDE will be able to utilize the data to enhance the collaboration and coordination of foster youth services between the school districts and the Orange County Social Services Agency. Both the District and OCDE will be able to generate academic reports to use to improve program planning and improve the educational outcomes of foster youth consistent with the Local Control Funding Formula. Foster youth are one of the vulnerable populations identified in the Local Control Accountability Plan for concentration and supplemental grants.

Benefits to the District:

  • Ability to pull district data to measure foster youth academic outcomes for Local Control Accountability Plan planning and reporting
  • Immediate access to foster youth demographic data in the District’s Student Information System including, but not limited to Social Worker and/or Probation Officer name and contact information, current placement information, status of parental rights, court dates and courtroom number, and Foster Youth Client IDE used to populate CALPADS
  • Immediate access to records when foster youth move into the District from another Orange County school district
  • Increased team coordination to document and develop foster youth service plans
  • Streamline and reduce the amount of staff time required to obtain, process and transfer foster youth educational records
  • Provide more timely and accurate student information used by the OCDE Foster Youth Services Coordinating Program to create and send Educational Summary Reports on foster youth to the Social Worker and/or Probation Officer used to share information with the Juvenile Court for status review hearings

Current Consideration:

Approve MOU between the OCSS and District for Participation in the OCIFYED through June 30, 2022.

Approved by:

Jocham/D'Agostino

Board Agenda

July 16, 2019

Attachments:
OCSS MOU
14.d.11. Approve Signs of Suicide Software License for Student Services Department
Recommended Motion:
It is recommended that the Board of Education approve the Signs of Suicide Software License for Student Services Department for three years (2019-2020, 2020-2021 & 2021-2022).

Financial Impact:

Not to exceed $3,000.00 for 2019-2020 school year.


Comments:

Background: 

As part of the AB 2246 Suicide Prevention Policy, NMUSD is utilizing the Signs of Suicide program to deliver awareness to 7th and 9th graders.  The SOS Signs of Suicide Prevention Program (SOS) is a universal, school-based depression awareness and suicide prevention program designed for middle school (ages 11–13) or high-school (ages 13–17) students. The goals are to 1) decrease suicide and suicide attempts by increasing student knowledge and adaptive attitudes about depression, 2) encourage personal help-seeking and/or help-seeking on behalf of a friend, 3) reduce the stigma of mental illness and acknowledge the importance of seeking help or treatment, 4) engage parents and school staff as partners in prevention through “gatekeeper” education, and 5) encourage schools to develop community-based partnerships to support student mental health.

Current Consideration: 

The Signs of Suicide program meets the legal requirement under AB 2246, Suicide Prevention Policy.

Approved by: 

Jocham/D'Agostino

Board Agenda

July 16, 2019

Attachments:
CSDPA Signs of Suicide
Quote for Signs of Suicide
14.d.12. Approve Agreement with GRM Information Management Services to digitize student records currently stored on microfilm
Recommended Motion:
It is recommended that the Board of Education approve the agreement with GRM Information Management Services to digitize all permanent student records from District’s microfilm, and authorize the Assistant Superintendent of Student Support Services to execute as approved. 



Financial Impact:

Not to exceed $65,000.00

Comments:

Background: 

Per the California Education Code 49076 and California Regulations Title 5 Section 432, the following records are required by law to be retained by the school district indefinitely:

Report Cards

Transcripts

Immunization Records

Last three years of State Test Scores

Enrollment History, and

Verification of Age Documents

District records prior to the 2000-2001 school year are stored on microfilm. Due to the current state of deterioration of the microfilm, it is required to digitize these records to preserve lawfully required content.

Current Consideration:

Jocham/D'Agostino

Board Agenda

July 16, 2019

Attachments:
GRM Agreement
GRM Certificate of Liability Ins
GRM Proposal
14.d.13. Approve Request to Destroy Physical Student Records – Per the California Code of Regulations, Article 2, Sections 16023 through 16028, of Article 5
Recommended Motion:
It is recommended that the Board of Education authorize the destruction of 55 boxes of Student Education pupil records. Electronic copies of the records will continue to be maintained. 

Financial Impact:

None.

Comments:

Background: 

Per the California Code of Regulations, Article 2, Sections, 16023 through 16028, of Article 5, the following records are not required by law to be retained by the school district. 

Current Consideration: 

Authorization is requested to destroy the following: 

55 boxes of student records

Approved by: 

Jocham/D'Agostino

Board Agenda Item

July 16, 2019

Attachments:
Student Records
14.d.14. Approve Request to Destroy Physical Student Special Education Records – Per the California Code of Regulations, Title 5 Section 437
Recommended Motion:
It is recommended that the Board of Education authorize the destruction of 37 boxes of Special Education pupil records. Electronic copies of the records will continue to be maintained. 

Financial Impact:

None.

Comments:

Background: 

Per the California Code of Regulations, Title 5 Section 437, the following records are not required by law to be retained by the school district. 

Current Consideration:

Authorization is requested to destroy the following:

33 boxes of Special Education Student Records

Four boxes of Special Education Student Records (IEP Recordings)

Approved by: 

Jocham/D’Agostino

Board Agenda Item

July 16, 2019


Attachments:
SpEd Student Records
14.d.15. Approve Nonpublic School/Agency Contracts for the 2019-2020 School YearWas edited within 72 hours of the Meeting
Recommended Motion:
It is recommended that the Board of Education approve the Master Contracts for these Nonpublic Schools/Agencies who will provide services as established from the Individual Educational Program.
Financial Impact:

Budgeted.

Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2019-2020 under provisions of Educational Code 56565 and 56366.

Current Consideration:

There are four new Master Contract for Nonpublic Schools/Agencies for 2019-2020.

Utah Youth Village dba Alpine Academy

Blind Children's Learning Center

Haynes Family of Programs dba S.T.A.R. Academy

San Diego Center for Children

The new Master Contracts will provide services with the school and agency placements as specified on current IEP's.

Approved by:
Jocham/Barela
Board Agenda
July 16, 2019

14.d.16. Approve Settlement Agreement #70026080
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement 70026080 pursuant to the laws of the State of California.
Comments:

Background:

On June 24, 2019, a Settlement Agreement was reached in Case #70026080.  The Settlement Agreement allows Student to be to be placed in a combination courses of moderate self-contained classes and general education.

Current Consideration:

The Settlement Agreement includes a waiver of all claims associated with Case #70026080 through the date of Student's 2020 Annual IEP team meeting.

Approved by:

Jocham/Young

Board Agenda

July 16, 2019


14.e. Superintendent
14.e.1. Approve Annual Delegation of Authority for Summer 2019
Recommended Motion:

It is recommended that the Board of Education delegate to the Superintendent or designee for the period of July 17, 2019 through August 26, 2019 , the authority to enter into contracts for consultants, construction repair work, and equipment, authorize purchase orders, authorize going to bid, and to accept bids, authorize notices to proceed and notices of completion, make budget transfers, authorize attendance at conferences, accept employees' resignations, approve changes in employment status, and settle liability workers' compensation claims.


Financial Impact:
Not applicable. Routine impact.
Comments:

Background:
In past years, the Board has modified their meeting schedule due to district holidays and summer schedules.  At those times, the Board has chosen to enact the provisions of Education Code §35161, which authorizes the Governing Board to delegate authority to an officer or employee of the District to perform any of the powers or duties which the Governing Board is legally authorized to perform.

Current Consideration:
This item is brought before the Board following the Board’s previous approval to not hold regular board meetings between July 17, 2019 and August 26, 2019.  During this extended period it will be important to implement procedures to permit the operation and the ongoing business of the District.  It should be noted that, pursuant to Education Code §35161, the Governing Board still retains the ultimate responsibility of powers and/or duties, which it has been delegated. Therefore, any items which are authorized or approved by staff would be brought to the Board for ratification.

Approved by:
Navarro
Board Agenda
July 16, 2019


15. Discussion/Action Calendar
15.a. Adopt Resolution 01-07-19 Levy of Special Taxes within Community Facilities District No. 90-1
Recommended Motion:
It is recommended that the Board of Education, Acting as the Legislative Body of Community Facilities District (CFD) No. 90-1 of the Newport-Mesa Unified School District, adopt Resolution 01-07-19 to Levy Special Taxes within Community Facilities District No. 90-1.



Financial Impact:
Not applicable. CFD funding is legally separate from the district's General Fund.
Comments:

Background:
The Board of Education acts as the legislative body of Community Facilities District (CFD) No. 90-1. On May 14, 1991, the Board approved Ordinance No. 01-04-91 to levy a special tax on the developed parcels of land within CFD 90-1.  Consistent with the Mello-Roos Community Facilities Act of 1982 and Ordinance No. 01-04-91, it is necessary for the Board to adopt a resolution which will establish the amount of the special taxes for the 2019-20 fiscal year on the parcels of land developed thus far. The resolution authorizes the levy of the maximum special tax and authorizes the Executive Director, Chief Financial Officer to maintain or lower the special tax as appropriate.  Analytical services to support the rates of the special taxes have been performed by the CFD Administrator, Scott Associates. 

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
July 16, 2019



Attachments:
Resolution 01-07-19 CFD 90-1
15.b. Recommendation for Board of Education Personnel Commission Appointee
Recommended Motion:
It is recommended that the Board of Education take action to announce Mr. Kenneth Wayman as its intended appointee to the Personnel Commission.
Financial Impact:
The Newport-Mesa Unified School District’s Personnel Commission is responsible for maintaining a merit system and fostering the advancement of a career service for over 1,300 classified employees. The Personnel Commission is an independent body composed of three appointed members, who serve staggered three-year terms beginning on December 1st of each year. One commissioner is appointed by the Board of Education, one by the employee representative organization and one is selected by the other two commissioners. The Personnel Commissioner appointment process is defined in California Education Code Sections 45246(b)(1) and 45246(d).
Comments:

Background:
The term of Kenneth Wayman, the Board’s appointee, will expire on December 1, 2019. Mr. Wayman, has indicated that he would be interested in serving another term if reappointed by the Board of Education. The Board's action on this agenda item would announce their intent to reappoint Mr. Wayman to the Personnel Commission.

Current Consideration:
The appointment process continues at the August 27, 2019 board meeting where the Board will hold a public hearing to provide the public, employees and employee organizations with the opportunity to express their views on the qualifications of the individual recommended.  Following the public hearing, on the same agenda, the Board will consider an action to reappoint Mr. Wayman to a three year term of office.

Approved By:
Clark
Board Agenda
July 16, 2019

15.c. Approve Secondary Textbooks for 30-day Display
Recommended Motion:
It is recommended that the Board of Education approve the textbook(s) on the attached list for the 30-day preliminary display at the Education Center beginning July 17, 2019.
Comments:

Background:
Textbooks are submitted to the Board of Education for approval for use in specific courses. These submissions are originated for new courses by the teachers who will use them and are approved by the Department Chair and Principal before submission to the Director of Secondary Curriculum & Instruction

Current Consideration:
The textbook(s) listed on the attached page(s) has/have been presented for adoption and use in the Newport-Mesa Unified School District at all High Schools. It has been certified that these textbook(s) are aligned with 1997 or 1998 State Board of Education adopted content Standards (Section 60605).

Title: Chemistry 10th Edition
Publisher: Cengage Learning
Course Title: AP Chemistry
Department: Science
Grades 11 - 12

Title: Face-a-Face Conversation Sans Frontieres
Publisher - Vista Higher Learning
Course Title: IB World Language
Department: World Language
Grades 11 - 12


Approved by
Drake
Board Agenda
 July 16, 2019

15.d. Approve Mei Zhou Curriculum for Mandarin Dual Immersion Program at College Park Elementary
Recommended Motion:

It is recommended that the Board of Education approve the Mei Zhou Curriculum for the Mandarin Dual Immersion Program at College Park Elementary.





Financial Impact:

This item has been budgeted.

Comments:

Background on Mei Zhou:

  • Student centered; uses multiple approaches to promote student learning
  • Emphasizes speaking and listening by using authentic relatable scenario-based conversations
  • Provides exposure to authentic academic language
  • Scaffolds the Mandarin language; reviews and spirals from kinder and first grade
  • Pinyin is introduced; Pinyin is the standard system of Romanized spelling for transliterating Chinese (the Romanization of Chinese characters based on their pronunciation)
  • Includes teacher and student support; textbook, workbook, CD, online support

In addition to the currently adopted the Better Chinese curriculum, careful analysis and review by teachers determined that Mei Zhou acts as a bridge curriculum that meets the instructional needs of students who are challenged by the intricacies of learning Mandarin. Mei Zhou utilizes visuals to assist children in interactive activities, conversations, total physical response, songs, learning pinyin, etc. to enhance students’ Mandarin Chinese acquisition.  Mei Zhou also provides students with content that can be applied to their daily lives.  Students will be motivated to listen and speak Mandarin Chinese.

Current Consideration
The Mei Zhou Curriculum has been piloted in grade 2 at College Park. This approval adopts Mei Zhou curriculum for use in the Mandarin Immersion Program.

Approved by
Drake/Galey
Board Agenda
July 16, 2019


15.e. PreK-12 District Priorities for 2019-20
Recommended Motion:

It is recommended that the Board of Education discuss and approve the PreK-12 District Priorities for 2019-2020.

Financial Impact:

Budgeted

Comments:

Background:
The Board received a draft copy of the priorities at their March 26, 2019 Board meeting with a request for input and edits. Edits were received. The revised document was reviewed and discussed at the May 28, 2019 Board meeting and additional edits were suggested. The attached document incorporates those second round edits.

Current Consideration:
It is recommended that the Board discuss the document and approve for 2019-20.

Approved by:
Navarro/Lee-Sung
Board Agenda
June 11, 2019


Attachments:
District Priorities 2019-20 Draft RLS
16. Community Input on Non-Agenda Items
16.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:
This is an opportunity for the public to address non-agenda topics within the subject matter jurisdiction of the Board. Per BB 9323, each individual speaker will have 3 minutes, speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. In compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items.

When addressing the Board, it is helpful if you state your name and address for the video record.

17. Board Member Reports
18. Board of Education Committee Reports
19. Adjournment

Published: July 12, 2019, 2:12 PM

The resubmit was successful.