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Regular Meeting of the Board of Education
Newport-Mesa USD
May 14, 2019 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Roll Call - 3:00 p.m.
1.a. Board of Education/Superintendent
2. Community Input on Closed Session Agenda Items
2.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board and speakers may not cede unused time to other speakers. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. 

When addressing the Board, it is helpful if you state your name and address for the video record. 



3. Closed Session - 3:00 p.m.
3.a. Public Employee Evaluation: Title - Superintendent (Pursuant to Government Code Section 54957)
3.b. Student Discipline (Pursuant to Education Code Sections 35146, 48918[c]) - Two cases
3.c. Conference with Legal Counsel - Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraphs (d)(2) and (e)(1) of Government Code Section 54956.9: One Case (Holcomb)
3.d. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case (Lee-Sung)
3.e. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case (Lee-Sung)
3.f. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b]) Was edited within 72 hours of the Meeting
4. Dinner Recess - 5:30 p.m.
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Moment of Reflection/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
Recommended Motion:

It is recommended that the Board of Education adopt the agenda as submitted.


9. Adoption of Minutes
9.a. Adoption of 04-23-19 Minutes
Recommended Motion:

It is recommended that the Board of Education adopt the minutes of April 23, 2019 as submitted.

Attachments:
04-23-19 Minutes.typo corrected
10. Recognition
10.a. Recognition of California School Employees Association (CSEA)Chapter 18 Scholarship Recipients
Recommended Motion:

It is recommended that the Board of Education commend and congratulate the 2019 recipients of the CSEA Chapter 18 Scholarship.


Comments:

Current Consideration:
CSEA Chapter President, Pam Saunders, requests the opportunity to present scholarship awards to the following recipients:

NMUSD employee Anita Santoro  - recipient is Nicolas Santoro

NMUSD employee Pamela Dickey - recipient is Danielle Dickey

Approved by:
Saunders
Board Agenda
May 14, 2019

11. Student Board Member Reports
12. Harbor Council PTA Report
13. Report
13.a. Early College High School Video
Recommended Motion:

No action, video only.




Financial Impact:

Video series budgeted for in the Public Information Office budget. 


Comments:

Early College High School is a college preparatory educational program that’s designed to fulfill and exceed University of California “a-g” admission requirements. The program is designed to engage a wide spectrum of students by offering a robust and rigorous curriculum, supported by technology and aligned to student interests and educational standards. The emphasis on integrated project-based learning, personalized instruction, and a strong collaboration with Coastline Community College allows students to graduate with a high school diploma and one-two years of college coursework. 

In addition to a climate of high expectations and a strong academic culture, ECHS's mission includes the development of strong character, good judgment, and ethical behavior.

We invite you to take a few minutes to watch the Early College High School video to see the offerings that make ECHS an award-winning school!

Video link: https://youtu.be/TP0ewN_ztXM 

13.b. Report on Grades 6 - 12 History/Social Sciences Instructional Materials
Recommended Motion:
Report Only
Financial Impact:
Not applicable.
Comments:

Background:
Through a collaborative process involving approximately sixty Grade 6 to 12 teachers along with principals and Education Services, staff have been evaluating History/Social Sciences instructional materials that will best meet the needs of Newport-Mesa USD students and teachers.  The materials align with the California State Standards and framework for Grades 6 - 12 History/Social Studies.

Current Consideration:
Education Services along with lead teachers will report on the process and results for the History/Social Studies instructional materials pilot. Materials will be available for 30 day public display in the Sanborn Building beginning May 15, 2019.

Approved:
Drake
Board Agenda
May 14, 2019
14. Informal Reports
14.a. Superintendent
14.b. Deputy/Assistant Superintendents and Executive Directors
15. Community Input on Action Items
15.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

Speaker cards for items on the Discussion/Action calendar will be held until that item is considered by the Board. 

This is an opportunity for the public to address the Board on action items - Consent Calendar, Resolution Consent Calendar, Discussion/Action Calendar. Per BB 9323, each individual speaker will have 3 minutes and speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. The Board, staff, or members of the public may request that a specific item on Consent be moved to Discussion Action. Requests to move Consent items must be received prior to the time the Board takes action on the Consent Calendars.

All comments are recorded in full on the meeting video record. When addressing the Board, it is helpful if you state your name and address for the video record.

16. Superintendent Report
17. Consent Calendar
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
17.a. Business Services
17.a.1. Ratify Award of Bid #107-19 District Wide Roof Maintenance
Recommended Motion:
It is recommended that the Board of Education ratify the award of bid #107-19 District Wide Roof Maintenance to aCabral Roofing Group

Financial Impact:
General Fund, Routine Restricted Maintenance - Total estimated project cost $749,473
Comments:
Background:
On March 12, 2019, the Board of Education authorized the Assistant Superintendent, Chief Operating Officer to advertise and award Bid #107-19 District Wide Roof Maintenance to the lowest responsive bidder. Advertisements were published on March 28, 2019 and April 4, 2019.

The district received four (4) bids and conducted the bid opening on April 23, 2019. The lowest responsive and responsible bidder was determined to be aCabral Roofing Group with a base bid of $749,472.90. The contract has been awarded and is now being brought to the Board of Education for ratification to enter the award into public record.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader/Bidnick
Board Agenda
May 14, 2019
17.a.2. Approve the Use of California Multiple Schedule (CMAS) Contract #4-06-78-0031A, Supplement #7 with FieldTurf USA, Inc.
Recommended Motion:
It is recommended that the Board of Education find and determine that it is in the best interest of the district to approve the use of CMAS Contract 4-06-78-0031A, Supplement #7 and award a contract for synthetic turf and track surfaces, flooring, installation, and related services to FieldTurf USA, Inc., and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Estimated expenditures for 2019-20:

> Estancia High School - $480,272
> Corona del Mar High School - $1,516,019
Comments:
Background:
Pursuant to the Public Contract Code § 10298, 10299, 12100, 20118 and 20652, school districts may purchase from another school district or public agency contract item(s) bid at the same price and under the same terms and conditions as the awarded contract.  This practice is generally referred to as “piggybacking.”  The State of California Department of General Services managed CMAS program is a piggybacking program for state and local government agencies that provides products and/or services at pricing that was previously bid and awarded on a Federal GSA schedule.

The state's use of the Federal GSA schedule is primarily beneficial to the piggybacking public agency or school district because the vendors know that their potential customers include all federal agencies and, therefore, they are incentivized to offer their lowest prices under these contracts. The practice is also to the advantage of the piggybacking public agency or school district because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the district to utilize this contract.

There are three significant requirements for a school district to take advantage of a piggyback bid:

1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid;

2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid; and,

3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid.

With these conditions in place, staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the district, recommend the purchase of items off the piggyback bid or CMAS contract.

Staff has determined that it is in the best interest of the district to piggyback an existing CMAS contract for the afore mentioned products and services with FieldTurf USA, Inc. because it offers favorable terms for the district without going through the time and cost of the public bid process itself.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
May 14, 2019
Attachments:
FieldTurf USA CMAS 4-06-78-0031A_7
17.a.3. Approve Modification of Public Agency Retirement Services (PARS) Alternate Retirement System (ARS) Retirement Plan Administrative Agreement
Recommended Motion:
It is recommended that the Board of Education approve the Opt-In Addendum to the Agreement for Administrative Services with PARS for administration of the district's ARS plan, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Comments:
Background:
Since 1998, the district has been a member of the Public Agency Retirement System (PARS), which currently provides the district with an Alternate Retirement System (ARS) for the district's part-time, seasonal and temporary employees who are eligible for participation in other qualifying retirement system(s) of the district.  In 1990, federal law established a mandate that all public employees not covered by a qualified retirement system either be enrolled in Social Security or in an ARS plan.

The district's membership in PARS enables the district to provide an ARS plan that fully complies with federal law.  Participation in PARS also results in a cost savings for the district and the employee, when compared to Social Security, and yet provides more flexible retirement benefits for the district's eligible employees.

PARS has created an online portal to provide participants access to personal retirement benefit account information.  The opt-in addendum to the district's current PARS administrative services agreement sets forth the district's election to participate, consent for the provision of personally identifiable information, and the terms and conditions associated with online portal participation.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
May 14, 2019
Attachments:
PARS Opt-In
17.a.4. Authorize the Advertisement and Award of Bid #110-19 Victoria Elementary School HVAC Replacement
Recommended Motion:
It is recommended that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to advertise Bid #110-19 Victoria Elementary School HVAC Replacement and to execute any required documents to effectuate the award of this bid.
Financial Impact:
General fund, Routine Restricted Maintenance - Not to exceed $160,000
Comments:
Background:
The district has a remaining balance from its Proposition 39 grants for energy conservation projects. The HVAC replacement at Victoria Elementary School was included in the district's previously submitted and state-approved expenditure plans for Proposition 39 monies. This project includes the replacement in-kind of 14 air conditioning units at Victoria that have exceeded their design-life expectancy and require replacement.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader/Bidnick
Board Agenda
May 14, 2019
17.a.5. Receive Quarterly Treasury Report
Recommended Motion:
It is recommended that the Board of Education receive the Quarterly Treasury Report.
Financial Impact:
Not applicable
Comments:
Background:
The Newport-Mesa Unified School District's Investment Policy and current state law require a quarterly report identifying all of the financial institutions in which the district has accounts and the amount of money in each account.  Most of the operational money held by a school district is, by law, maintained in the County Treasury.  Bond funds such as the proceeds from the sale of Measure F bonds or community Facility District (CFD) accounts may be held by a trustee financial institution under contract to the Board of Education.  Additionally, commercial banks may have district checking accounts for such purposes as Revolving Cash or Associated Student Body funds.

Cash flow in a school district does not follow a regular monthly pattern due to the receipts of tax funds at certain times of the year and the irregular disbursement of state and grant monies. Consequently, balances in the various accounts will vary from quarter to quarter and the change is not a depiction of the financial status of the district. Rather, the purpose of the Quarterly Report is simply to identify where the district is holding its funds as of the end of each financial quarter and how much is held in each account.

Current Consideration:
The Quarterly Treasury Report is presented to the Board for information purposes only.

Approved by:
Holcomb/Trader/ Lammatao
Board Agenda
May 14, 2019
Attachments:
NMUSD Treasury Report March 2019
17.a.6. Approve Information Technology Maintenance and Support Agreements
Recommended Motion:
It is recommended that the Board of Education approve the Information Technology Maintenance and Support Agreement Register, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
General Fund, Information Technology - Budgeted for $349,134
Comments:
Background:
The district utilizes a number of vendors to provide maintenance and support for various information technology related software and service products including: Database monitoring tools (ApexSQL from ApexSQL LLC), district communications (Blackboard Inc.), web development (CodeSmith Generator from CodeSmith Tools), data storage (HP EVA P6300 from Sehi Computer Products, Inc.), server equipment (HP Tableau and DWH Servers from Sehi Computer Products, Inc.), technical support (KACE from DLT Solutions, LLC), software licenses (Microsoft Software Licenses Agreement from SHI International Corp.),  telecommunications (Norstan Communications, Inc. dba Black Box Network Services), data backup (Online Backup and Security from SysCloud, Inc.), event management (Organization Management System (OMS) from San Bernardino County Superintendent of Schools (SBCSS)), online technical library (Safari from O'Reilly Media, Inc.), online evaluation tools (Securly, Inc.), scanner equipment (Varitek, Inc.), and disaster recovery (Veeam Backup/Replication from Synegi, Inc.).

The annual maintenance and support agreements vary in renewal start and end dates; however, all are considered routine renewals.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Babovic
Board Agenda
May 14, 2019
Attachments:
IT Maintenance & Support Agreement Register
KACE - DLT Quote
Microsoft Licenses Quote
Supporting Quotes
17.a.7. Approve Purchasing and Transaction Report for 05-14-19
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 05-14-19.
Financial Impact:
Budget Areas: Various funds district-wide.
Comments:
Background:
The reports are as follows:

Purchase Order Summary along with an Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.
- Purchase orders covering the period April 11, 2019  through April 26, 2019: Processed 316 Purchase orders totaling $986,037.63.

Business Trip Summary detailing business trips by employee name, trip purpose, and funding source(s).
- Business trips covering April 11, 2019 through April 26, 2019: Processed 91 Travel Approval Requests.

A Surplus report listing vehicles for disposal.
- Surplus report covering up to April 24, 2019, listing all vehicles that have been or may be disposed of.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb/Trader
Board Agenda
May 14, 2019
Attachments:
Canceled Purchase Orders Report 05.14.19
Change Orders Report 05.14.19
Purch Orders Exceeding $10,000-New Equip Report
Purchase Order Detail Report 05.14.19
Surplus Report 05.14.19
TAR Report 05.14.19
17.a.8. Approve Accounting Report 05-14-19
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 05-14-2019.
Financial Impact:
Not applicable.
Comments:
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

The Accounting Report for Business Services reflects activity for the period April 8, 2019, through April 28, 2019. All items on the report are routine.

Current Consideration:
Staff recommends approval of this motion.

Approved By:
Holcomb/Trader
Board Agenda
May 14, 2019
Attachments:
Accounting Check Register 05-14-19
Accounting Report 05-14-19
17.a.9. Approve Gift Register 05-14-2019
Recommended Motion:
It is recommended that the Board of Education approve Gift Register 05-14-2019.
Financial Impact:
Enhances the district's financial capabilities by the amount of the gifts
Comments:
Background:
The Board of Education encourages and greatly appreciates suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance and do not impair the district's financial capabilities, before accepting the gift the Board shall consider whether the gift:

1. Has a purpose consistent with the district's vision and philosophy;
2. Begins a program which the Board would be unable to continue when the donated funds are exhausted;
3. Places restrictions on the school program;
4. Entails undesirable or excessive costs;
5. Implies endorsement of any business or product.

Once donations are approved by the Board, letters of acknowledgment are sent to the donors.

Current Consideration:
Staff recommends approval of this motion.

Approved by:
Holcomb
Board Agenda
May 14, 2019
Attachments:
Gift Register 05-14-2019
17.b. Education Services
17.b.1. Approve Amendment #1 to Agreement S18-005 for Services between Consortium on Reaching Excellence in Education, Inc. and Newport Mesa Unified School District for SIPPS Support Services
Recommended Motion:
It is recommended that the Board of Education approve Amendment #1 to Agreement S18-005 for Services between Consortium on Reaching Excellence in Education, Inc. and Newport Mesa Unified School District for SIPPS Support Services.
Financial Impact:
Budgeted item.  Not to exceed $5,810.
Comments:

Background
SIPPS is a systematic literacy program that addresses student acquisition of the foundational literacy skills found in the California State Standards.  SIPPS specifically addresses phonemic awareness, phonics, and site word acquisition.  This program is utilized in all twenty-two elementary school in grades K-3 as a core and/or intervention curriculum.  For effective implementation of the SIPPS program additional professional development is needed.

Current Consideration
This is Amendment #1 to Agreement S18-005 that was approved on March 27, 2018, for SIPPS Support Services that focused on phonemic awareness and phonics for selected school sites.  Amendment #1 provides two additional support days.  Agreement now includes a total of 12 days of SIPPS support at sites determined by Newport-Mesa USD.  Amendment extends the Agreement through June 30, 2019.

Approved by
Drake/Leary
Board Agenda
May 14, 2019


Attachments:
Amendment #1 - S18-005
17.b.2. Approve Agreement with Orange County Department of Education for Professional Development Services to the Early Childhood Education Staff
Recommended Motion:

It is recommended that the Board of Education approve Agreement with Orange County Department of Education for Professional Development Services for the Early Childhood Education staff.


Financial Impact:
Budgeted item not to exceed $2,000.
Comments:

Background
The District presently contracts with the Orange Department of Education (OCDE) to provide professional development training to staff. 

Current Consideration
OCDE will conduct three trainings for the Early Childhood Education staff focused on Dual Language Learners, Open-Ended Play, and Understanding and Supporting 3 year olds in the classroom.  This agreement is effective from July 1, 2019, through June 30, 2020.

Approval
Drake/Leary
Board Agenda
May 14, 2019


Attachments:
OCDE Service Proposal
17.b.3. Approve Better Chinese Curriculum for College Park Mandarin Dual Immersion Program
Recommended Motion:

It is recommended that the Board of Education approve the Better Chinese Curriculum for the Mandarin Dual Immersion Program at College Park Elementary.


Financial Impact:
This item has been budgeted.
Comments:

Background
Better Chinese has been developed by experienced teachers and educators.  The Better Chinese curriculum is classroom-tested with proven results from pre-school through college levels. Better Chinese is based on:
* A student-Centric approach, 
* Inquiry-based and story Centered framework, 
* Culturally-rich and authentic content, 
* Language scaffolding and review, and 
* Complete teacher support.

Each series is tailored to provide students with easy-to-use, fun and comprehensive materials to make learning Chinese exciting in non-native Chinese environments.

Current Consideration
The Better Chinese Curriculum is currently in use in grades K-3 at College Park. This approval extends to materials through 6th Grade in the Dual Immersion Program.

Approved by
Drake/Galey
Board Agenda
May 14, 2019




17.b.4. Approve Revisions To The Local Control and Accountability Plan (LCAP) Federal Addendum
Recommended Motion:

It is recommended that Board of Education approves the revisions to the LCAP Federal Addendum to bring us into compliance with the Federal Program Monitoring.


Financial Impact:

None.

Comments:

Background
The LCAP Federal Addendum was approved by the board on March 26, 2019.  

Current Consideration
It is recommended that the Board of Education adopt the revision to the Alignment section of the LCAP Federal Addendum. The change adds two paragraphs on page 5 to outline the stakeholder input process that is described in the LCAP but was not previously explained in the LCAP Federal Addendum.

Approved by
Drake/Galey
Board Agenda
May 14, 2019




Attachments:
18-19 LCAP Federal Addendum
17.b.5. Approve Secondary Student Travel Register 5-14-19
Recommended Motion:

It is recommended that the Board of Education approve the Secondary School Related Travel Register 5-14-19.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
The Secondary School Related Travel Register listing trips planned by the secondary school sites is submitted for approval by the Board of Education.

Current Consideration:
Secondary School Related Travel Register 5-14-19 is submitted for consideration.

Approved by:
Drake/Sense
Board Agenda
May 14, 2019

Attachments:
Secondary Student Travel Register 05-14-19
17.b.6. Approve Independent Contractors' Register 5-14-19
Recommended Motion:

It is recommended that the Board of Education approve the Independent Contractors' Register 5-14-19.


Financial Impact:

The various funding sources of the Independent Contracts are listed on the Register.

Comments:

Background:
An Independent Contractors' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration:
Independent Contractors' Register 5-14-19 is submitted for consideration.

Approved by:
Drake/Sense
Board Agenda
May 14, 2019

Attachments:
Independent Contractors' Register 05-14-19
17.b.7. Approve Elementary Travel Register 05-14-19
Recommended Motion:

It is recommended that the Board of Education approve Elementary Student Travel Register 05-14-19.

Financial Impact:

The item has been budgeted. Area: site budgets.

Comments:

Background
The Elementary Student Travel Register lists trips planned by the elementary school sites during the school year.

Current Consideration
The Elementary Student Travel Register is submitted for consideration.

Approved by
Drake/Fish
Board Agenda
May 14, 2019



Attachments:
Elementary Student Travel Register 05-14-19
17.c. Human Resources
17.c.1. Approve Classified Employees' Appointment/Reassignment Register 05-14-19
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 05-14-19.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

 

Current Consideration:

The positions listed on Appointment/Reassignment Register 05-14-19 are needed to conduct district and school operations.

 

Approved by:

Clark/Caldwell

Board Agenda

May 14, 2019
Attachments:
Classified Appointment Register 05-14-19
17.c.2. Approve Classified Employees' Leave of Absence Register 05-14-19
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 05-14-19.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

 

Current Consideration:

These leaves are approved in accordance with the state and local legislation.

 

Approved by:

Clark/Caldwell

Board Agenda

May 14, 2019 
Attachments:
Classified LOA Register 05-14-19
17.c.3. Approve Classified Employees' Resignation/Termination Register 05-14-19
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 05-14-19.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

 

Current Consideration:

These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

 

Approved by:

Clark/Caldwell

Board Agenda

May 14, 2019
Attachments:
Classified Resignation Register 05-14-19
17.c.4. Approve Certificated Employees' Appointment/Reassignment Register 05-14-19
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 05-14-19.


Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 05-14-19 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
May 14, 2019

Attachments:
Certificated Appointment Register 05-14-19
17.c.5. Approve Certificated Employees' Leave of Absence Register 05-14-19
Recommended Motion:

It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 05-14-19.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 05-14-19 are requesting leaves of absence for the reasons indicated for the 2018-19 school year.

Approved By:
Olson/Garcia
Board Agenda
May 14, 2019
Attachments:
Certificated LOA Register 05-14-19
17.c.6. Approve Certificated Employees' Resignation/Termination Register 05-14-19
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 05-14-19.


Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 05-14-19 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
May 14, 2019

Attachments:
Certificated Resignation Register 05-14-19
17.d. Student Support Services
17.d.1. Approve Student Discipline - Expulsion of Students
Recommended Motion:

It is recommended that the Board of Education approve the expulsion of students 18-21-68 and 18-25-78.


Financial Impact:

No budget impact.

Comments:

Background: 

In accordance with Education Code Sections 35146, 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board of Education.

Current Consideration: 

The following student expulsion matter is before the Board for discipline consideration: students 18-21-68 and 18-25-78.

Board Approval:

Jocham/D'Agostino

Board Agenda

May 14, 2019

17.d.2. Approve Addendum to the Master Contract for Maxim Healthcare Services Inc. for 2018-2019
Recommended Motion:

It is recommended that the Board of Education approve the Addendum to the Master Contract for Maxim Healthcare Services Inc. referred to as contractor, who will provide services as established from the Individual Educational Program.



Financial Impact:

None.

Comments:

Background: 

Eligibility and Planning/Education Assessment Service Committees of the Newport-Mesa Unified School District have approved Nonpublic School/Agency Master Contracts for 2018-2019 under provisions of Education Code 56365 and 56366.

Current Consideration: 

This Addendum to the Master Contract was made and entered into effect as of July 1, 2018.

Approved by: 

Jocham/Barela

Board Agenda

May 14, 2019

Attachments:
Maxim Healthcare
17.d.3. Approve District-wide Use of Scribbles Software (SCRIBBLES) Subscription
Recommended Motion:

It is recommended that the Board of Education approve Scribbles Software (SCRIBBLES) subscription for District-wide use. 

Financial Impact:

None.

Comments:

Background: 

Scribbles Software (SCRIBBLES) is a student records platform for all student records requests. It would be used at all secondary schools, student records department, health services, special education records and fiscal services. It will provide one platform for the entire District and allow students the opportunity to request a variety of records (i.e.:transcripts, immunization records, attendance records, legal documents, education verifications and more). 

Current Consideration:

The agreement would begin on June 1, 2019 in order to establish all the requirements and go live during the summer term. The initial start date for the platform for public use would be September 1, 2019.

Approved by:

Jocham/D'Agostino

Board Agenda

May 14, 2019



Attachments:
Scribbles Contract
Scribbles CSDPA
18. Resolution Consent Calendar
Quick Summary / Abstract:
As with the Consent Calendar, all items listed under the Resolution Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific resolutions to be discussed and/or removed from the Resolution Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Resolution Consent Calendar.
18.a. Adopt Resolution 23-05-19 Recognizing May 19-25, 2019 as Classified School Employee Week
Recommended Motion:

It is recommended that the Board of Education adopt Resolution No. 23-05-19, Observing the week of May 19-25, 2019 as Classified School Employee Week.


Financial Impact:
There is no budget impact.
Comments:

Background:
In 1986, recognizing the valuable contributions that classified employees provide to California public schools, the legislature amended section 45460 of the Education Code to include a provision that designates the third full week of May each year as Classified School Employee Week. Since the time this law was enacted, Newport-Mesa's Board of Education has annually adopted a resolution to recognize the contributions that classified employees make to our school community.

 

Current Consideration:

A resolution proclaiming the week of May 19-25, 2019 as Classified School Employee Week, as established by the California state Legislature, is presented for adoption.

Approved by:
Clark/Caldwell
Board Agenda
May 14, 2019

Attachments:
Res No 23-05-19 Classified Employee Week
18.b. Adopt Resolution 24-05-19 Designating the Observance of Washington Day on February 17, 2020 and Lincoln Day on February 18, 2020
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 24-05-19 designating the observance of Washington Day on February 17, 2020 and Lincoln Day on February 18, 2020.
Financial Impact:
There is no budget impact.
Comments:

Background:
The Newport-Mesa Unified School District 2019-2020 School Calendar designates a "Presidents' Recess" in February from February 17, 2020 through February 21, 2020. Although action on this item does not change the recess period in any way, in order to satisfy Education Code, it is necessary for the Board to designate by resolution that the Washington Birthday be observed on February 17, 2020 and the Lincoln Birthday holiday be observed on February 18, 2020. The current District calendar designates Monday, February 17, 2020 as "President's Day" and Tuesday, February 18, 2020 as "Lincoln's Birthday Observed."

Per Education Code 37220(a) the holiday known as "Lincoln Day" is normally observed on the Monday or Friday of the week in which February 12 occurs. "Washington Day" is observed on the third Monday in February. Education Code 37220(e) allows for Governing Boards by Resolution to revise the date upon which the schools of the district close in observance of any of the holidays identified in subdivision (a) except Veteran's Day.

Current Consideration:
A resolution designating Washington Day to be observed on Monday, February 17, 2020 and Lincoln Day to be observed on February 18, 2020 as listed in the Board approved 2019-2020 School Calendar is presented for adoption.

Approved By:
Olson/Hedges
Board Agenda
May 14, 2019

Attachments:
Resolution 24-05-19
19. Discussion/Action Calendar
19.a. Approval Proposed Board Meeting Date for July 2019
Recommended Motion:

It is recommended that the Board of Education approve the proposed Board meeting date for July 16, 2019.


Financial Impact:

No fiscal impact

Comments:

Background:
The Board of Education approved Board meeting dates in December 2018 for January-June 2019.  The Board asked at that time to revisit the frequency of Board meetings and shifting the meeting date approval to run July-June to match our district wide planning calendar. The Board adopted the proposed Board meeting dates for August 2019-June 2020 but decided to bring the July 2019 proposed meeting date back to the May 14, 2019 agenda for decision. 

Current Consideration:
It is recommended that the Board of Education adopt the proposed meeting date of July 16, 2019 that allows the majority of the Board members to be in attendance.

Approved by:
Navarro/Snyder
Board Agenda
May 14, 2019

Attachments:
Proposed Board Mtg Dates 2019-2020-Calendar
Proposed Board Mtg Dates 2019-2020-List
19.b. Approve the Memorandum of Understanding between NMUSD and Robyne's Nest to provide services to students in the NMUSD
Recommended Motion:

It is recommended that the board of Education approve the MOU between NMUSD and Robyne's Nest to provide services to secondary students in the NMUSD.

Financial Impact:

None.


Comments:

Background: 

Robyne’s Nest is a 501(c)3 charitable organization serving underprivileged and homeless students in other school districts for the past four years. Their mission is to educate and empower teens to become stable, productive and contributing citizens in their communities. Robyne’s Nest provides students with a variety of resources like basic needs, financial assistance to meet daily financial obligations, life skills education, living resources and transportation assistance. Robyne’s Nest will support Newport Mesa USD through a food pantry and other services to homeless and underprivileged students in the district from March 27, 2019 to June 30, 2021. The MOU will be reviewed at the end of the school year and possibly expanded to other schools in the District. 

Current Consideration:

It is recommended that the Board of Education approve the Memorandum of Understanding with Robyne’s Nest for the remainder of the 2018-2019 school year, the 2019-2020 and 2020-2021 school years.  

Board Approval: 

Jocham/D'Agostino

Board Agenda

May 14, 2019

Attachments:
Robyne's Nest
20. Community Input on Non-Agenda Items
20.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:
This is an opportunity for the public to address non-agenda topics within the subject matter jurisdiction of the Board. Per BB 9323, each individual speaker will have 3 minutes, speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. In compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items.

When addressing the Board, it is helpful if you state your name and address for the video record.

21. Board Member Reports
22. Board of Education Committee Reports
23. Adjournment

Published: May 10, 2019, 3:09 PM

The resubmit was successful.