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Regular Meeting of the Board of Education
Newport-Mesa USD
December 11, 2018 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. OATH OF OFFICE - 3:30 p.m.
2. Roll Call - 3:30 p.m.
2.a. Board of Education/Superintendent
3. Community Input on Closed Session Agenda Items
3.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:
This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board and speakers may not cede unused time to other speakers. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak.

When addressing the Board, it is helpful if you state your name and address for the video record.

4. Closed Session - 3:30 p.m.
4.a. Public Employee Evaluation: Title - Superintendent (Pursuant to Government Code Section 54957)
4.b. Student Discipline (Pursuant to Education Code Sections 35146, 48918[c]) – 3 cases
4.c. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case
4.d. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954 [b])
4.e. Security Consideration Regarding Public Services and Facilities. Consultation with Security Consultant Vlad Anderson (Pursuant to Government Code Section 54957)
5. Dinner Recess - 5:30 p.m.
6. Regular Meeting - 6:00 p.m.
7. Call to Order
7.a. Call to Order - Presiding Chairperson
8. Opening Ceremonies
8.a. Moment of Reflection/Pledge of Allegiance to the Flag
9. Adoption of Agenda
9.a. Adoption of Agenda
Recommended Motion:

It is recommended that the Board of Education adopt the agenda as presented.

10. Adoption of Minutes
10.a. Adopt Minutes of 11-26-18
Recommended Motion:

It is recommended that the Board of Education adopt the minutes of the November 26, 2018 regular meeting as submitted.

Attachments:
11-26-18 Minutes
11. ANNUAL ORGANIZATIONAL MEETING
11.a. Approve Election of Board President, 2019
Recommended Motion:
Nomination(s) for the President of the Board of Education, 2019, closing of nomination(s), and the casting of votes to fill the office of Board President are recommended.
Financial Impact:
No fiscal impact
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Board Policy 1130, Officers, authorizes the election of the Board officers at the Board's organizational meeting each year.  Officer positions filled by the Board of Education consist of President, Vice-President, and Clerk.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.b. Approve Election of Board Vice President, 2019
Recommended Motion:
Nomination(s) for the Vice President of the Board of Education, 2019, closing of nomination(s), and the casting of votes to fill the office of Board Vice President are recommended.
Financial Impact:
No fiscal impact
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Board Policy 1130, Officers, authorizes the election of the Board officers at the Board's organizational meeting each year.  Officer positions filled by the Board of Education consist of President, Vice-President, and Clerk.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.c. Approve Election of Board Clerk, 2019
Recommended Motion:
Nomination(s) for the Clerk of the Board of Education, 2019, closing of nomination(s), and the casting of votes to fill the office of Board Clerk are recommended.
Financial Impact:
No fiscal impact
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.  Board Policy 1130, Officers, authorizes the election of the Board officers at the Board's organizational meeting each year.  Officer positions filled by the Board of Education consist of President, Vice-President, and Clerk.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.d. Approve Election of C.R.O.P. Representative, 2019
Recommended Motion:
It is recommended that the Board of Education elect one representative to serve a two-year term on the Coastline Regional Occupational Program Board.  In December 2016, Martha Fluor was elected to serve a two-year term as the primary representative, which will conclude in December 2018.  The alternate representative is appointed each year.

Financial Impact:

No fiscal impact

Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
It is customary, at the Board’s annual organizational meeting, to appoint one member of the Board to a two-year term on the Coastline Regional Occupational Program (C.R.O.P.) Board. In 2016, Martha Fluor was elected to serve a two-year term as the primary representative, which will conclude in December 2018. The alternate representative is appointed each year.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018


11.e. Approve Election of Representative to Nominating Committee on County School District Organization, 2019
Recommended Motion:

It is recommended that, in accordance with Education Code Section 35023, the Board of Education elect one representative and one alternate to serve on the Nominating Committee on County School District Organization for 2019.                         


Financial Impact:
No fiscal impact
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Each year, at its annual organizational meeting, the Board elects a representative to serve on the Nomination Committee on County School District Organization.  This is a committee of representatives of local boards of education that elects the members of the County Committee on School District Organization. The Nomination Committee meets annually, in December, and, on an as-needed basis throughout the year.  It is recommended that the Board elect one representative and one alternate.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.f. Approve Election of Liaison with Special Education Community Advisory Committee (CAC), 2019
Recommended Motion:

It is recommended that the Board of Education elect a Board member as liaison to the Special Education Community Advisory Committee (CAC), 2019.

Financial Impact:
No fiscal impact
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
The Community Advisory Committee (Special Education) is a component of Local Plan governance and administration.  Membership for Newport-Mesa’s Committee is composed of parents who represent different areas of disabilities, one Special Education teacher, one regular teacher, and the Director of Special Education (ex officio member).

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2019
11.g. Approve Election of School Attendance Review Board (SARB) Representatives, 2019
Recommended Motion:

It is recommended that the Board of Education elect three (3) Board members (two representatives and one alternate) as liaisons to the School Attendance Review Board (SARB) for a one year term, 2019.


Financial Impact:
No fiscal impact
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
Each year, at its annual organizational meeting, the Board elects three board members, two representatives and one alternate, to serve as liaisons to the SARB Board.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018  

11.h. Approve Election of Representatives to the Office of College and Career Education/CTE Advisory Council 2019
Recommended Motion:

It is recommended that the Board of Education elect two Board members as liaisons to the Office of College and Career Education/CTE Advisory Council for a one year term, 2019.


Financial Impact:
Not applicable
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
It is recommended that the Board of Education elect two Board members as liaisons to the Office of College and Career Education/CTE Advisory Council for a one year term, 2019. The committee meets two times each year.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.i. Approve Election of District English Learners Advisory Committee (DELAC) for a one year term, 2019
Recommended Motion:

It is recommended that the Board of Education elect a Board member as liaison to the District English Learners Advisory Committee (DELAC) for a one year term, 2019.


Financial Impact:
Not applicable
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
In 2008, it was established that a Board member would be elected to serve as a representative on the District English Learners Advisory Committee (DELAC).  It is customary for the Board to elect a representative to DELAC at the Annual Organizational Meeting.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.j. Approve Election of Student Board Member Liaison, 2019
Recommended Motion:

It is recommended that the Board of Education elect the Board's Immediate Past President as the Student Board Member Liaison for a one year term, 2019.


Financial Impact:
Not applicable
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions. 

Current Considerations:
Each high school in the District is represented by one or two students who sit on the Board as Student Board Members.  The students are non-voting members, but are encouraged to participate in all discussions and to report back to their respective campuses regarding actions of the Board of Education. In 1997, the Board initiated a practice of appointing its Immediate Past President to act as a liaison between the Board’s elected officials and the student members.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.k. Approve Appointment of Secretary, 2019
Recommended Motion:

It is recommended that the Board of Education appoint Superintendent Dr. Frederick Navarro as Secretary of the Board of Education, 2019.    


Financial Impact:
Not applicable
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions. 

Current Considerations:
Board Policy 1130-Officers, authorizes the Superintendent to serve as Secretary to the Board. Appointment of the Superintendent to this position at the Annual Organizational Meeting of the Board is customary.   

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.l. Approve Appointment of Assistant Secretary, 2019
Recommended Motion:

It is recommended that the Board of Education appoint the Deputy Superintendent-Chief Academic Officer, Assistant Superintendent-Chief Human Resources Officer, Assistant Superintendent of Student Support Services/SELPA and Assistant Superintendent-Chief Operating Officer to share the position of Assistant Secretary to the Board of Education, 2019.


Financial Impact:
Not applicable
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
It has been customary for the Board to appoint an Assistant Secretary, in the event that the Secretary (Superintendent) is unable to fulfill the duties of that position due to illness or emergency.

Approved By:
Navarro/Snyder
Board Agenda
December 11, 2018

11.m. Approve Recommendation for Chief Negotiator, 2019
Recommended Motion:

It is recommended that the Board of Education approve the Assistant Superintendent, Chief Human Resources Officer, to serve as chief negotiator for certificated and classified personnel for 2019, and that members of the negotiating teams be selected at a later date.                         



Financial Impact:
Not applicable
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
The Board, at its annual organizational meeting each year, appoints its chief negotiator(s) for the collective bargaining process.

Approved By:
Navarro/Snyder
Board Agenda
December 11, 2018

11.n. Approve Designation of Management Personnel, 2019
Recommended Motion:
It is recommended that the Board of Education designate management personnel, as referenced, for 2019.
Financial Impact:
Not applicable
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions. 

Current Consideration:
The Board, at its annual organizational meeting each year, approves the designation of management personnel.

Certificated:
  Superintendent 
  Deputy Superintendent
  Associate Superintendent
  Assistant Superintendents
  Executive Directors/Directors/Coordinators
  Administrative Intern
  Principals - Elementary/Middle/Intermediate/High School
  Asst. Principals - Elem/Middle/Intermediate/High School

Classified:
  Chief Financial Officer
  Chief Operating Officer
  Communications & Public Relations Officer 
  Executive Director/Administrative Director/Directors/Coordinators
  Financial Analyst
  Facilities Analyst 

Approved By:
Navarro/Snyder
Board Agenda
December 11, 2018

11.o. Approve Schedule of Board Meetings, 2019
Recommended Motion:

It is recommended that the Board of Education establish the dates, place, and time for the regular meetings of the Board of Education for 2019.



Financial Impact:
Not applicable
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
At its annual organizational meeting, and pursuant to Board Bylaw 9100-Organization, the Board approves its schedule of regular Board meetings for the ensuing year. In the past, regular Board meetings have been scheduled for second and fourth Tuesday evenings with public input and consent calendar items beginning at 6:00 p.m. at the District Education Center, Board Room, with regular meetings cancelled due to holidays, breaks, and other conflicts.  It is suggested that the Board of Education adopt either OPTION 1 or OPTION 2:

OPTION 1: (Tuesdays, with noted exceptions)
January 8, 2019
January 22, 2019
February 12, 2019
February 26, 2019
March 12, 2019
March 26, 2019
April 9, 2019 (Cancelled-Spring Break)
April 23, 2019
May 14, 2019
May 28, 2019
June 11, 2019
June 25, 2019
July 9, 2019
July 23, 2019 (Cancelled-Summer Recess)
August 13, 2019 (Cancelled: Summer Recess)
August 27, 2019
September 10, 2019
September 24, 2019
October 7, 2019 (moved to Monday due to Yom Kippur)
October 22, 2019
November 12, 2019
November 26, 2019
December 17, 2019 (Org mtg moved to third Tuesday in compliance with new law)
December 24, 2019 (Cancelled: Winter Break)

OPTION 2: 
Regular Meetings:
January 15, 2019
February 5, 2019
February 26, 2019
March 19, 2019
March 26, 2019
April 16, 2019
May 7, 2019
May 21, 2019
June 11, 2019
June 25, 2019
July 16, 2019
August 27, 2019
September 17, 2019
October 15, 2019 
October 29,2019
November 19, 2019
December 17, 2019 (Org mtg moved to third Tuesday in compliance with new law)
Study Sessions:
#1: January 24, 2019, Setting Direction for 2019/2020
#2: April, 2019, TBD
#3: August, 2019, TBD 
#4: November, 2019, TBD
*August 12 and 13, Management Advance Workshop

Approved By:
Navarro/Snyder
Board Agenda
December 11, 2018


11.p. Approve Election of Representative to City of Newport Beach Youth Council, 2019 (Optional)
Recommended Motion:

It is recommended that the Board of Education elect a Board member as Political Action Representative to the City of Newport Beach Youth Council for a one year term, 2019.


Financial Impact:
No fiscal impact
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Each year, at its organizational meeting, the Board elects a representative(s) to the City of Newport Beach Youth Council.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2019
11.q. Approve Election of Liaison with Costa Mesa Chamber of Commerce Education Committee, 2019 (Optional)
Recommended Motion:

It is recommended that the Board of Education elect a Board member as liaison to the Costa Mesa Chamber of Commerce Education Committee for a one year term, 2019.


Financial Impact:
No fiscal impact
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions. 

Current Consideration:
The District has membership in the Costa Mesa Chamber of Commerce, and the Board annually appoints a representative to serve as a liaison with that agency.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.r. Approve Costa Mesa Youth Sports Council Board Liaison, 2019 (Optional)
Recommended Motion:

It is recommended that the Board of Education appoint representatives to attend the 2019 Costa Mesa Youth Sports Council meetings.  


Financial Impact:
Not applicable
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
It is recommended that the Board of Education appoint representatives to the Costa Mesa Youth Sports Council Committee.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.s. Approve Election of Legislative Representative, 2019 (Optional)
Recommended Motion:

It is recommended that the Board of Education elect one Board Member to serve a one year term as the Legislative Representative, 2019.


Financial Impact:
No fiscal impact
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

It has been customary for the Board to elect a member to serve as its Legislative Representative for a one-year term.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.t. Approve Election of N-MUSD Visual and Performing Arts Committee Representative, 2019 (Optional)
Recommended Motion:

It is recommended that the Board of Education elect a Board member as representative to the N-MUSD Visual and Performing Arts Committee, 2019.


Financial Impact:
No fiscal impact
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
In 2007, it was established that a Board member would be elected to serve as a representative on the Visual and Performing Arts Committee.  It is customary for the Board to elect a representative to the committee at the Annual Organizational Meeting.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.u. Approve Election of Liaison with Newport Harbor Chamber of Commerce Education Committee, 2019 (Optional)
Recommended Motion:

It is recommended that the Board of Education elect a Board member as liaison to the Newport Harbor Chamber of Commerce Education Committee for a one year term, 2019.  The Chamber deactivated this committee several years ago.  Should the Chamber reactivate the Education Committee this year, the Board's selected liaison will attend the meetings.



Financial Impact:
No fiscal impact
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions. 

Current Consideration:
The District has membership in the Newport Harbor Chamber of Commerce, and the Board annually appoints a representative to serve as a liaison with that agency.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018
11.v. Approve Election of Liaison with Newport-Mesa Schools Foundation, 2019 (Optional)
Recommended Motion:

It is recommended that the Board of Education elect a Board member as liaison to the Newport-Mesa Schools Foundation for a one-year term, 2019.                         


Financial Impact:
No fiscal impact
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions. 

Current Consideration:
The Board, at its organizational meeting, has appointed a member to serve as liaison to the Newport-Mesa Schools Foundation’s Executive Board.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018
11.w. Approve Election of Policy Revision Liaison, 2019 (Optional)
Recommended Motion:

It is recommended that the Board of Education elect three(3) Board members and one alternate as the Board's Policy Revision Liaison for a one year term, 2019.


Financial Impact:
Not applicable.
Comments:

Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Considerations:
In order to maintain a current policy manual, the District has instituted a process whereby staff will be reviewing the manual on a periodically through the year.  This consists of staff reviewing the recommended changes to policy prepared by CSBA (as a result of changes in law, regulations, or court decisions) and input from the Board and staff. The liaisons appointed by the Board will review the suggested policy updates and provide input prior to bringing the revisions to the Board for adoption.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.x. Approve Election of Political Action Representative for Orange County School Boards Association, 2019 (Optional)
Recommended Motion:

It is recommended that the Board of Education elect one Board member to serve as Political Action Representative to the Orange County School Boards Association for a one year term, 2019.


Financial Impact:
No fiscal impact
Comments:
Background:
Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions. Each year, at its annual organizational meeting, the Board elects a representative to serve as Political Action Representative, Orange County School Board Association.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

11.y. Approve Election of Wellness Advisory Committee Representatives, 2019 (Optional)
Recommended Motion:

It is recommended that the Board of Education elect three (3) Board members (two representatives and one alternate) as liaisons to the District's Wellness Advisory Committee for a one year term, 2019.

Financial Impact:
Not Applicable
Comments:
Background: Each year, during the Annual Organizational Meeting, the Board of Education nominates and selects Board officers, nominates and selects representatives/liaisons for various committees, schedules Board Meetings for the year, and appoints administrative positions.

Current Consideration:
Established in 2004, Campus Catering developed the committee to include administrators, parents, staff and board liaison representatives in the development of policies and rules and regulations as appropriate. It is recommended that the Board elect two board members and one alternate to serve as liaisons to the committee.

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

12. ADJOURNMENT OF THE ANNUAL ORGANIZATIONAL MEETING & BRIEF RECESS
13. Student Board Member Reports
14. Harbor Council PTA Report
15. Report
15.a. Report on School Site Security Improvements
Recommended Motion:
No recommendation; report only.
Comments:
Current Consideration:
Report on school site security improvements.

Approved by:
Holcomb
Board Agenda
December 11, 2018
16. Informational Items
17. Community Input on Action Items
17.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

Speaker cards for items on the Discussion/Action Calendar will be held until that item is considered by the Board. 

This is an opportunity for the public to address the Board on action items - Consent Calendar, Resolution Consent Calendar, Discussion/Action Calendar.  Per BB 9323, each individual speaker will have 3 minutes, speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per item. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. The Board, staff, or members of the public may request that a specific item on Consent be moved to Discussion Action. Requests to move Consent items must be received prior to the time the Board takes action on the Consent Calendars.

All comments are recorded in full on the meeting video record. When addressing the Board, it is helpful if you state your name and address for the record. 


18. Superintendent's Report
19. Consent Calendar
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
19.a. Business Services
19.a.1. Reject All Bids for #121-18 Tree Trimming Services
Recommended Motion:
It is recommended that the Board of Education reject all bids for #121-18 Tree Trimming Services 
Financial Impact:
No Impact
Comments:
Background:
The District advertised for Bid #121-18 Tree Trimming Services on November 1 and 8, 2018 according to California Public Contract Code 20112.

This is a unit price bid providing for the trimming and care of the district's trees.

Current Consideration:
Three bids were received on November 29, 2018.  All bids were evaluated by Purchasing.  Unfortunately, it was discovered two versions of the bid were distributed and consequently, a rejection of all bids is recommended for the outstanding bid with the assumption that the new bid will be published in the same manner according to Public Contract Code 20112.

Approved by:
Holcomb/Trader
Board Agenda
December 11, 2018
19.a.2. Approve Authorization to Advertise and Award Bid #127-18 Tree Trimming Services
Recommended Motion:
It is recommended that the Board of Education approve the advertisement of Bid #127-18 Tree Trimming Services, and authorize the Assistant Superintendent, Chief Operating Officer to award the bid on behalf of the Board of Education under the terms and conditions of the bid to the lowest qualified bidder. Furthermore, it is recommended that the Board of Education delegate to the Assistant Superintendent, Chief Operating Officer the authority to execute any required documents to effectuate the award of this contract.
Financial Impact:
Budget Area: General Fund
Comments:
Background:
The district maintains numerous facilities requiring maintenance to keep them in good repair and appearance.  A unit price contract best facilitates the district's various tree trimming service needs.

Current Consideration:
The district desires to place advertisements for Bid #127-18 Tree Trimming Services as prescribed in Public Contract Code § 20112.  The advertisements will be published in a newspaper of general circulation as required, with a specified date and time for the response of sealed bids.  All bids will be opened at the announced time.  Bids will be evaluated for adherence to district specifications and responsiveness according to Public Contract Code.

To facilitate the bid, it is recommended that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to award the bid to the lowest, responsible, qualified bidder as prescribed in Public Contract Code § 10180.  Subsequent contract ratification will be presented to the Board in a timely manner.

Approved by:
Holcomb/Trader
Board Agenda
December 11, 2018
19.a.3. Approve Agreement with Studio + Architecture for Architectural and Structural Engineering Services for Perimeter Security Fencing at Ensign Intermediate School and Corona del Mar High School/Middle School
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Studio + Architecture for architectural and structural engineering services for perimeter security fencing at Ensign Intermediate School and Corona del Mar High School/Middle School, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Budget Area:  Special Reserve Fund for Capital Outlay Projects - Not to exceed $331,000 inclusive of reimbursables allowed per the contract.
Comments:
Background:
In 2013 the district began a program to enhance security at its school sites. Over the past five years, the district has completed improvements at the seven schools that had identified needs. This year, the district comprehensively studied all of its sites to determine whether to continue to make further security enhancements. The district has requested and received proposals from Studio + Architecture to provide architectural and structural engineering services to improve perimeter security fencing at Ensign Intermediate School and Corona del Mar High School/Middle School.  Services will be provided during design development, construction documentation, agency approval, construction administration and close-out phases of the project.

Current Consideration:
Staff recommends approval of the agreement with Studio + Architecture for architectural and structural engineering services for perimeter security fencing at Ensign Intermediate School and Corona del Mar High School/Middle School.

Approved by:
Holcomb/Zareczny
Board Agenda
December 11, 2018

Attachments:
Studio + Proposal - CDMHS
Studio + Proposal - Ensign
19.a.4. Approve Purchasing and Transaction Report for 12-11-18
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 12-11-18.
Financial Impact:
Budget Areas: Various funds district-wide.
Comments:
Background:
Reports are inclusive of the following:

A Purchase Order Summary along with an Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.

A Business Trip Summary detailing business trips by employee name, trip purpose, and funding source(s).

A Surplus Report listing assets that have moved or have been sent to Bear Street for liquidation and/or archiving.

Current Consideration:
Purchase orders covering the period of November 9, 2018 through November 28, 2018: Processed 221 purchase orders totaling $1,675,305.96.

Business trips covering the period of November 9, 2018 through November 28, 2018: Processed 101 Travel Approval Requests.

Surplus report covering the period of November 9, 2018 through November 28, 2018, listing all assets that have moved or may be staged for liquidation.

Approved By:
Holcomb/Trader
Board Agenda
December 11, 2018
Attachments:
Canceled Purchase Orders Report 12.11.18
Change Orders Report 12.11.18
Purch Orders Exceeding $10,000 & New Equip Report 12.11.18
Purchase Order Detail Report 12.11.18
Surplus Report 12.11.18
TAR Report 12.11.18
19.a.5. Approve Accounting Report 12-11-2018
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 12-11-2018.
Financial Impact:
Not applicable, routine impact.
Comments:
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

Current Consideration:
The Accounting Report reflects activity for the period November 5, 2018, through November 25, 2018. All items on the report are routine.

Approved By:
Holcomb/Trader
Board Agenda
December 11, 2018
Attachments:
Accounting Check Register 12-11-18
Accounting Report 12-11-18
19.a.6. Approve Gift Register 12-11-2018
Recommended Motion:
It is recommended that the Board of Education approve gift register 12-11-2018.
Financial Impact:
Enhances the district's financial capabilities by the amount of the gifts.
Comments:
Background:
The Board of Education encourages and greatly appreciates suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance and do not impair the district's financial capabilities, before accepting a gift the Board shall consider whether the gift:

1. Has a purpose consistent with the district's vision and philosophy
2. Begins a program which the Board would be unable to continue when the donated funds are exhausted
3. Places restrictions on the school program
4. Entails undesirable or excessive costs
5. Implies endorsement of any business or product

Once donations are approved by the Board of Education, letters of acknowledgement are sent to the donors.

Current Consideration:
The items on the attached gift register have been reviewed by staff for conformance with BP 3290 and are recommended for approval

Approved by:
Holcomb/Webster
Board Agenda
December 11, 2018
Attachments:
Gift Register 12-11-2018
19.b. Education Services
19.b.1. Approve the Going Merry Subscription for Newport-Mesa Unified School District High Schools for the 2018 - 2019 School Year
Recommended Motion:

It is recommended that the Board of Education approve the Going Merry Subscription for Newport-Mesa Unified School District High Schools for the 2018 - 2019 school year.

Financial Impact:
No financial impact. This software is free.
Comments:

Background:

Going Merry is a free scholarship application platform that enables students to find and apply directly to  multiple scholarships without leaving the Going Merry site. The site auto-fills applications with all of the student profile information which saves time. Going Merry allows counselors to track and support their students' applications (e.g. uploading recommendation letters and transcripts) and makes it simple for scholarship providers to manage their scholarships online.

Current Consideration:

The subscription to Going Merry will currently be used at Early College High School and enable the other high schools within Newport-Mesa Unified School District to use this scholarship application for their students to apply for all of their scholarships from one site, as well as provide a way for students and their counselor to track awards received.

The California Student Data Privacy Agreement (CSDPA) has been signed by vendor and is attached to this Board item.

Approved by:
Drake/Bauermeister
Board agenda
December 11, 2018

Attachments:
Going Merry CSDPA
Going Merry Privacy and Terms
19.b.2. Approve Playworks Education Energized Contract for Eastbluff Elementary for the 2018-2019 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Playworks Education Energized Contract to provide on-site consulting and support to Eastbluff Elementary for the 2018-2019 school year.
Financial Impact:
This item has been budgeted: PTA
Comments:

Background:
Playworks is a nonprofit organization that believes in the power of play to bring out the best in every child.  Playworks helps schools, districts, youth programs, and other organizations make the most of recess through on-site staffing, consultative support, professional development and other resources. 
 
Current Consideration:
Playworks will provide comprehensive, on-site consulting and support to be delivered by an experienced Playworks site coordinator for a five-day block each month to model and teach strategies, games and systems to develop and sustain a positive educational culture for everyone, during recess.  The cost of the program is not to exceed seventeen thousand dollars ($17,000) for the 2018-2019 school year.

Approved by:
Drake/Suhr/Beck
Board Agenda
December 11, 2018
Attachments:
Playworks Contract - Eastbluff
19.b.3. Accept Williams Legislation First Quarter Report for School Year 2018-2019
Recommended Motion:
It is recommended that the Board of Education accept the 2018/19 First Quarter Report covering the period of July 1, 2018 to September 30, 2018 in accordance with the Williams Settlement Legislation.
Comments:

Background:
The Orange County Department of Education (OCDE) provides a quarterly report to all school districts in Orange County. California Education Code section 1240(2)(H) requires the report to be provided to the Board of Education at a regularly scheduled meeting, held in accordance with public notification requirements.

Current Consideration:
The First Quarter Williams Legislation Report summarizes activity for the current and previous quarter, which includes reviews conducted by the OCDE and data submitted by the school district regarding Williams Uniform Complaints. The report represents Instructional Materials and Facilities Review activities conducted by the Orange County Department of Education during July, August, and September 2018.

In accordance with the requirements of the Williams Uniform Complaint Procedures, the District is required to submit a quarterly report to the District and County Boards of Education. During the fourth quarter reporting period of April, May, and June 2018, no complaints were filed.

Approved by
Drake/Galey
Board Agenda
December 11, 2018


Attachments:
2018-19 First Quarter Report
19.b.4. Approve California Student Data Privacy Agreement Register 12-11-18
Recommended Motion:
It is recommended that the Board of Education approve California Student Data Privacy Agreement Register 12-11-18.
Comments:

Background
In a digital age, more information is being collected daily than ever before. Laws have been enacted to protect minor's personally identifiable information ("PII") data, including but not limited to, these statutes: AB 1584, now California Education Code Section 49073.1; Family Educational Rights and Privacy Act ("FERPA") 20 U.S.C 1232g;  Children’s Online Privacy Protection Act ("COPPA"), 15 U.S.C. 6501-6502; and Protection of Pupil Rights Amendment ("PPRA") 20 U.S.C 1232h.

Current Consideration:
The California Student Data Privacy Agreement (CSDPA) has been reviewed by several sets of legal and subject matter experts ranging from the Federal government, private attorneys, and educators working in the data privacy field in the State of California. The Provider, by signing the "General Offer of Privacy Terms", agrees to allow other LEAs in California the opportunity to accept and enjoy the benefits of this CSDPA for the Services, without the need to negotiate terms in a separate CSDPA. Users of this document can know, with a high degree of confidence, that it meets both the requirements of Federal and California State law. District staff recommend approval of the CSDPA agreements with the vendors listed on the attached register.

Approved
Drake/Sense
Board Agenda
December 11, 2018

Attachments:
PowerSchool CSDPA
19.b.5. Approve Elementary Student Travel Register 12-11-18
Recommended Motion:

it is recommended that the Board of Education approve Elementary Student Travel Register 12-11-18.

Financial Impact:

The item has been budgeted. Area: site budgets.

Comments:

Background
The Elementary Student Travel Register lists trips planned by the elementary school sites during the school year.

Current Consideration
The Elementary Student Travel Register is submitted for consideration.

Approved by
Drake/Fish
Board Agenda
December 11, 2018



Attachments:
Elementary Student Travel Register 12-11-18
19.b.6. Approve Secondary School Related Travel Register 12-11-18
Recommended Motion:

It is recommended that the Board of Education approve the Secondary School Related Travel Register 12-11-18.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
The Secondary School Related Travel Register listing trips planned by the secondary school sites is submitted for approval by the Board of Education.

Consideration:
Secondary School Related Travel Register 12-11-18 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
December 11, 2018

Attachments:
Secondary Student Travel Register 12-11-18
19.b.7. Approve Independent Contractors' Register 12-11-18
Recommended Motion:

It is recommended that the Board of Education approve the Independent Contractors' Register 12-11-18.


Financial Impact:

The various funding sources of the Independent Contracts are listed on the Register.

Comments:

Background:
An Independent Contractors' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration:
Independent Contractors' Register 12-11-18 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
December 11, 2019

Attachments:
Independent Contractors' Register 12-11-18
19.c. Human Resources
19.c.1. Approve School of Nursing Agreement Between Azusa Pacific University and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached School of Nursing Agreement renewal between Azusa Pacific University and Newport-Mesa Unified School District.
Financial Impact:
No financial impact.
Comments:

Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at Azusa Pacific University and Newport-Mesa Unified School District.

Current Consideration:
Attached is the renewal School of Nursing Agreement between Azusa Pacific University and Newport-Mesa Unified School District.  The School of Nursing Agreement is a renewal for the period of December 11, 2018 until December 11, 2021 or until such time as either party gives thirty (30) days written notice.

Approved By:
Olson/Brown
Board Agenda
December 11, 2018

Attachments:
Azusa Pacific University Nursing Agreement Renewal
19.c.2. Approve School Psychology Practicum Internship Fieldwork Agreement Between Chapman University and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached School Psychology Supervised Unpaid Practicum Fieldwork Agreement renewal between Chapman University and Newport-Mesa Unified School District.
Financial Impact:
No financial impact.
Comments:

Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at Chapman University and Newport-Mesa Unified School District.

Current Consideration:
Attached is the renewal School Psychology Supervised Unpaid Practicum Internship Fieldwork Agreement between Chapman University and Newport-Mesa Unified School District.  The School Psychology Supervised Unpaid Practicum Internship Fieldwork Agreement is for the period of February 1, 2019 through January 31, 2024 or until such time as either party gives thirty (30) days written notice.

Approved By:
Olson/Brown
Board Agenda
December 11, 2018

Attachments:
Chapman School Psych Supervised Unpaid Fieldwork Agreement
19.c.3. Approve Renewal of School Counselor Candidate Practicum/Fieldwork Agreement Between Concordia University and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached School Counselor Candidate Practicum/Fieldwork Agreement renewal between Concordia University and Newport-Mesa Unified School District
Financial Impact:
No financial impact.
Comments:

Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at Concordia University and Newport-Mesa Unified School District .

Current Consideration:
Attached is the renewal School Counselor Candidate Practicum/Fieldwork Agreement between Concordia University and Newport-Mesa Unified School District.  The School Counselor Candidate Practicum / Fieldwork Agreement is a renewal for the period of December 11, 2018 and continuing until December 11, 2021.

Approved By:
Olson/Brown
Board Agenda
December 11, 2018

Attachments:
Concordia School Counselor Candidate Fieldwork Agreement
19.c.4. Approve School Counseling and School Psychology Field Program Memorandum of Understanding Between Azusa Pacific University and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached School Counseling and School Psychology Field Program Memorandum of Understanding renewal between Azusa Pacific University and Newport-Mesa Unified School District.
Financial Impact:
No financial impact.
Comments:

Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at Azusa Pacific University and Newport-Mesa Unified School District.

Current Consideration:
Attached is the renewal School Counseling and School Psychology Field Program Memorandum of Understanding between Azusa Pacific University and Newport-Mesa Unified School District.  The Memorandum of Understanding is a renewal for the period of December 1, 2018 through June 30, 2023 or until such time as either party gives thirty (30) days written notice.

Approved By:
Olson/Brown
Board Agenda
December 11, 2018

Attachments:
APU School Counseling & School Psychology MOU
19.c.5. Approve Education Teacher Induction Program Memorandum of Understanding (MOU) Between Orange County Department of Education and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached Memorandum of Understanding (MOU) between Orange County Superintendent of Schools and Newport-Mesa Unified School District to continue the Orange County Department of Education, Education Teacher Induction Program for the 2018-2019 school year.
Financial Impact:
A budget of $348,850.00 has been allocated.
Comments:

Background:
The goal of the Teacher Induction Program is to provide quality professional development and support to participating schools district's first and second year teachers and their mentors.

Current Considerations:
The Orange County Superintendent of Schools and Newport-Mesa Unified School District agree to continue to work collaboratively as a Consortium for the Orange County Department of Education, Teacher Education Induction Program.  The purpose of the MOU is to continue a formal working relationship between parties.  This MOU will be in effect commencing July 1, 2018 through June 30, 2019.

Approved By:
Olson/Brown
Board Agenda
December 11, 2018

Attachments:
OCDE Teacher Induction Program MOU
19.c.6. Approve Teacher Education Fieldwork Experience and Student Teaching Memorandum of Understanding Between Azusa Pacific University and Newport-Mesa Unified School District
Recommended Motion:

It is recommended that the Board of Education approve the attached Teacher Education Fieldwork Experience and Student Teaching Memorandum of Understanding between Azusa Pacific University and Newport-Mesa Unified School District.


Financial Impact:
No financial impact.
Comments:

Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed filed experience through programs at Azusa Pacific University and Newport-Mesa Unified School District.

Current Consideration:
Attached is the renewal Teacher Education Fieldwork Experience and Student Teaching Memorandum of Understanding between Azusa Pacific University and Newport-Mesa Unified School District.  The Memorandum of Understanding is a renewal for the period of December 1, 2018 through June 30, 2023 or until such time as either party gives thirty (30) days written notice.

Approved By:
Olson/Brown
Board Agenda
December 11, 2018

Attachments:
APU Teacher Ed Fieldwork & Student Teaching MOU
19.c.7. Approve Field Experience Agreement Between Brandman University and Newport-Mesa Unified School District
Recommended Motion:

It is recommended that the Board of Education approve the attached Social Work Field Experience Agreement between Brandman University and Newport-Mesa Unified School District.

Financial Impact:
No financial impact
Comments:

Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at Brandman University and Newport-Mesa Unified School District.

Current Consideration:
Attached is the Social Work Field Experience Agreement between Brandman University and Newport-Mesa Unified School District.  The Field Experience Agreement is for the period of December 11, 2018 and continuing until June 30, 2022 or until such time either party gives written notice of termination.

Approved By:
Olson/Brown
Board Agenda
December 11, 2108

Attachments:
Brandman University Social Work Field Experience Agreement
19.c.8. Approve Communicative Disorders Program Agreement Between California State University, Fullerton and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached Communicative Disorders Program Agreement between California State University, Fullerton and Newport-Mesa Unified School District.
Financial Impact:
No financial impact.
Comments:

Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at California State University, Fullerton and Newport-Mesa Unified School District.

Current Consideration:
Attached is the Communicative Disorders Program Agreement between California State University, Fullerton and Newport-Mesa Unified School District. The Communicative Disorders Program Agreement is for the period of December 11, 2018 through December 11, 2023 or until such time as either party gives thirty (30) days written notice.

Approved By:
Olson/Brown
Board Agenda
December 11, 2018

Attachments:
CSU Fullerton Communicative Disorders Program Agreement
19.c.9. Approve Hourly Wage Increase for Certain Job Classifications Due to Increase in California Minimum Wage
Recommended Motion:
It is recommended that the Board of Education approve increasing any position that is currently being paid at minimum wage from $11.00 to $12.00 per hour effective January 1, 2019. This only impacts unclassified positions.
Financial Impact:

The budget impact of the wage increase is estimated at a total annual cost of $49,865.00.

Comments:

Background:
On September 25, 2013, Governor Brown approved legislation that raised the minimum wage for all industries to $9.00 per hour beginning in July 1, 2014 and increasing every year after until January 1, 2020 when it reaches $15.00 per hour.  Effective January 1, 2019 minimum wage will increase from $11.00 to $12.00 per hour.

Current Consideration
The legislation directs the Board of Education to approve the increase of wages for any classification being paid at minimum wage to $12.00 per hour effective January 1, 2019.  This only impacts unclassified positions.

Approved By:
Clark/Caldwell
Board Agenda
December 11, 2018

19.c.10. Approve Certificated Employees' Appointment/Reassignment Register 12-11-18
Recommended Motion:
It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 12-11-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 12-11-18 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
December 11, 2018
Attachments:
Certificated Appointment Register 12-11-18
19.c.11. Approve Certificated Employees' Leave of Absence Register 12-11-18
Recommended Motion:
It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 12-11-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 12-11-18 are requesting leaves of absence for the reasons indicated for the 2018-19 school year.

Approved By:
Olson/Garcia
Board Agenda
December 11, 2018
Attachments:
Certificated LOA Register 12-11-18
19.c.12. Approve Certificated Employees' Resignation/Termination Register 12-11-18
Recommended Motion:
It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 12-11-18.
Financial Impact:
No budget impact.
Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 12-11-18 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
December 11, 2018
Attachments:
Certificated Resignation Register 12-11-18
19.c.13. Approve Classified Employees' Appointment/Reassignment Register 12-11-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 12-11-18.
Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

Current Consideration:
The positions listed on Appointment/Reassignment Register 12-11-18 are needed to conduct district and school operations.

Approved By:
Clark/Caldwell
Board Agenda
December 11, 2018 

Attachments:
Classified Appointment Register 12-11-18
19.c.14. Approve Classified Employees' Leave of Absence Register 12-11-18
Recommended Motion:

It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 12-11-18.

Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

Current Consideration:
These leaves are approved in accordance with the state and local legislation.

Approved By:
Clark/Caldwell
Board Agenda
December 11, 2018 

Attachments:
Classified LOA Register 12-11-18
19.c.15. Approve Classified Employees' Resignation/Termination Register 12-11-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 12-11-18.
Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

Current Consideration:
These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

Approved By:
Clark/Caldwell
Board Agenda
December 11, 2018

Attachments:
Classified Resignation Register 12-11-18
19.d. Student Support Services
19.d.1. Approve Student Discipline – Expulsion of Students
Recommended Motion:

It is recommended that the Board of Education approve the expulsion of students 18-05-77, 18-10-79, and 18-11-79.



Financial Impact:

None.



Comments:

Background:

In accordance with Education Code Sections 35146, 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board of Education.


Current Consideration:

The following student expulsion matters are before the Board for discipline consideration: students 18-05-77, 18-10-79, and 18-11-79.



Board Approval:

Jocham/D’Agostino

Board Agenda

December 11, 2018





19.d.2. Approve Settlement Agreement OAH #2018090112
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement OAH #2018090112 pursuant to the laws of the State of California.
Financial Impact:

$92,000.00

Comments:

Background:

On November 25, 2018, a Settlement Agreement was reached in OAH case #2018090112.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of all educational claims through November 26, 2018.

Approved by:

Jocham/Cottrell

Board Agenda

December 11, 2018

19.d.3. Approve Parent Reimbursement OAH Case #2018100405
Recommended Motion:
It is recommended that the Board of Education approve Office of Administrative Hearings (OAH) Decision 2018100405 pursuant to the laws of the State of California.
Financial Impact:

$21,000.00

Comments:

Background.

Student filed a complaint with the Office of Administrative Hearings (OAH) on October 5, 2018.

The District received an Order Partially Granting Motion for Stay Put on October 24, 2018.

Current Consideration:

Mediation for this case is set for January 22, 2019, with Hearing scheduled for March 5, 6, and 7, 2019.  In the meantime, to insure that student is receiving a Free Appropriate Public Education (FAPE), the presiding Administrative Law Judge (ALJ) ordered the District to implement and fund Student's placement at a Residential Treatment Center (RTC) established by Student's previous district. This includes a parent reimbursement for tuition, room and board, and related services from September 25, 2018 - October 31, 2018.

Approved by:

Jocham/Cottrell

Board Agenda

December 11, 2018


19.d.4. Approve Addendum to the Master Contract for Cornerstone Therapies for 2018-2019
Recommended Motion:
It is recommended that the Board of Education approve the Addendum to the Master Contract for Cornerstone Therapies, Non-Public Agency, who will provide services as established from the Individual Educational Program.
Financial Impact:

None.

Comments:

Background:

The Eligibility and Planning/Education Assessment Service Committees of the Newport-Mesa Unified School District have approved Nonpublic School/Agency Master Contracts for 2018-2019 under provisions of Education Code 56365 and 56366.

Current Consideration:

This Addendum to the Master Contract was made and entered into effect as of July 1, 2018.

Approved by:

Jocham/Barela

Board Agenda

December 11, 2018

Attachments:
Cornerstone Add
19.d.5. Approve Agreement between Newport-Mesa Unified School District and Department of Health Care Services, Medi-Cal Point of Service Network/Internet Agreement
Recommended Motion:

It is recommended that the Board of Education approve the Agreement between Newport-Mesa Unified School District (N-MUSD) and Department of Health Care Services, Medi-Cal Point of Service Network/Internet Agreement (DHCS/POS).


Financial Impact:

There is no cost to the District.  However, the District could lose reimbursement for Medi-Cal eligible services without this agreement in place.

Comments:
Background:

The District, as a Medi-Cal provider, is required to enter into this agreement for any Medi-Cal electronic transactions.  The DHCS is moving into a paperless billing system, requiring the HOPE Clinic to use the POS/Network/Medi-Cal website.


Current Considerations:
All providers or provider representatives that intend to use the Medi-Cal Point of Service Network or the Web site for electronic transaction services are required to submit a Medi-Cal Point of Service (POS) Network/Internet Agreement.

Approved by:
Jocham/Grasska
Board Agenda
December 11, 2018


Attachments:
DHCS Medi-Cal Point of Service Network/Internet Agreement
19.d.6. Approve Nonpublic School/Agency Contracts for the 2018-2019 School Year
Recommended Motion:
It is recommended that the Board of Education approve Master Contracts for Nonpublic Schools/Agencies who will provide services as established from the Individual Educational Program.
Financial Impact:

Budgeted.

Comments:

Background: 

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2018-2019 under provisions of Education Code 56565 and 56366.

Current Consideration:

There are four new Master Contracts for Nonpublic Schools/Agencies for 2018-2019.

Spectrum Center/Rossier Park Elementary School

Spectrum Center/Rossier Park Senior High School

The Help Group dba Bridgeport School

The Help Group dba Project Six l

The new Master Contracts will provide services with the school and agency placements as specified on current IEP's.

Approved by:

Jocham/Barela

Board Agenda

December 11, 2018


19.e. Superintendent
19.e.1. Approve Agreement with the California School Boards Association for a Board of Education Governance Workshop
Recommended Motion:
It is recommended that the Board of Education approve the Agreement with the California School Boards Association for a Board of Education Governance Workshop and authorize the Superintendent to execute as approved.
Financial Impact:
Budget Area: Superintendent/Board of Education -  Not to exceed $4,700, including travel expenses.
Comments:

Background;
The district is governed by a seven member elected Board of Education.  The Board of Education is the district's primary policy formulating authority.  In addition, the Board of Education is responsible for setting direction, establishing an effective and efficient structure, ensuring accountability, and providing leadership as advocates for children, the district, and public schools.  In accomplishing these responsibilities, the Board must navigate through substantial law, regulations and the complexity of the district's annual half a billion dollar operation.

Current Consideration:
The California School Boards Association provides training in governance and best practices for Boards of Education.  Training is vital to ensure the N-MUSD Board of Education has the information requisite to meet the challenge of their position.

Approved by:
Navarro
Board Agenda
December 11, 2018

    

Attachments:
NMUSD-CSBA Contract-Governance Workshop
20. Discussion/Action Calendar
20.a. Accept Financial Audit Reports for Fiscal Year 2017-18
Recommended Motion:
It is recommended the Board of Education review and accept the Annual Audit Reports for the district.
Financial Impact:
Not applicable.
Comments:
Background:
California Education Code section 41020 requires that school districts provide for an annual audit of all funds under the district's jurisdiction using an independent auditor and reported using the format established by the California State Controller's Office. California Education Code section 41020.3 requires that the Governing Board review the annual audit at one of its regularly scheduled meetings.

Current Consideration:
The Board of Education retained the firm of Vavrinek, Trine, Day & Co., LLP, certified public accountants, to conduct the district's annual audit. Representatives of the firm have completed their examination and have presented the results to staff. The following final reports have been provided to the Board of Education for presentation in open session:

1) Newport-Mesa USD
2) Newport-Mesa USD Building Fund (Measure f)

Approved by:
Holcomb/Trader
Board Agenda
December 11, 2018
Attachments:
NMUSD Final Report 12-04-18
NMUSD Measure F Bond Final Report 12-04-18
20.b. Approve the 2018-19 First Period Interim Report of District's Financial Status
Recommended Motion:
It is recommended that the Board of Education approve the 2018-19 First Period Interim Report and adopt a positive certification of the district's financial standing pursuant to Education Code Section 42131.
Financial Impact:
Budget impact varies and is described in detail within the report and supporting documentation.
Comments:
Background:
California Education Code Section 42130, which incorporates provisions of AB1200, requires each district in the State of California to file interim reports twice each fiscal year. The first report covers the financial and budgetary status of the district for the period ending October 31. The second report covers the period ending January 31. Both interim reports require the approval of the Board of Education. The purpose of the interim reporting is to raise early warning flags for districts that will not be able to meet financial obligations for the current fiscal year, including required reserves.

Current Consideration:
The First Period Interim Report includes the following:

1. Narrative of Changes
2. First Period Interim Report (Form 01I)
3. Criteria and Standards Review
4. Actual and Projected Cash Flows

The First Period Interim Report, for the period ending October 31, 2018 is being presented to the Board of Education for approval.  The Board must certify in writing whether or not the district is able to meet its financial obligations for the remainder of the fiscal year based on the following:

1. The standards and criteria for fiscal stability established by State of California.
2. The district's projected cash within the County Treasury and the projected unrestricted fund balances that will be available for meeting its obligations.
3. Any additional financial information known by the Board to exist at the time of certification.

Approved by:
Holcomb/Trader
Board Agenda
December 11, 2018
Attachments:
1st Interim 2018-19
20.c. Second Reading and Adoption of Modifications to Board Policy
Recommended Motion:

It is recommended that the Board of Education conduct a second review and adopt the attached policy revision that has been reviewed and edited by the three member Board policy editing team.  This policy has revisions to bring the language and legal references current to meet legal deadlines.


Financial Impact:
No budget impact
Comments:

Background:
In order to maintain a current policy manual, the district has instituted a process consisting of staff reviewing the recommended changes prepared by CSBA's policy legal team (as a result of changes in law, regulations, or court decisions) and then forwarding on to the Board's policy editing team for review and input. The policies were then forwarded to the entire Board for their review and input. The attached policies have been reviewed, edited, and are now being recommended for review and adoption. The RED changes are from the CSBA policy team, district counsel, and staff, the BLUE changes are from the Board's editing team.

Current Consideration:
It is recommended that the Board of Education take the recommendation of the Board's policy editing team to conduct this second reading and adopt the revisions to the following policy that is a result of changes in law, regulations, or court decisions.

BP 3515.7 - Firearms on School Grounds

Approved by:
Navarro/Snyder
Board Agenda
December 11, 2018

Attachments:
BP 3515.7 - Firearms on School Grounds
21. Community Input on Non-Agenda Items
21.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

This is an opportunity for the public to address non-agenda topics within the subject matter jurisdiction of the Board. Per BB 9323, each individual speaker will have 3 minutes, speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. In compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items.

When addressing the Board, it is helpful if you state your name and address for the video record. 

22. Board Member Reports
23. Board of Education Committee Reports
24. Informal Reports
24.a. Superintendent
24.b. Deputy/Assistant Superintendents and Executive Directors
25. Adjournment

Published: December 7, 2018, 3:27 PM

The resubmit was successful.