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Regular Meeting of the Board of Education
Newport-Mesa USD
October 23, 2018 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Roll Call - 4:30 p.m.
1.a. Board of Education/Superintendent
2. Community Input on Closed Session Agenda Items
2.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board and speakers may not cede unused time to other speakers. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. 

Depending upon the nature of the comments, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. All comments are recorded in full on the meeting video record and DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00. When addressing the Board, it is helpful if you state your name and address for the record.

3. Closed Session - 4:30 p.m.
3.a. Conference with Legal Counsel - GC §54956.9 - Existing Litigation - 1 case - WC# 430045
3.b. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954 [b])
4. Dinner Recess - 5:30 p.m.
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Moment of Reflection/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
Recommended Motion:
It is recommended that the  Board of Education adopt the agenda as presented.
9. Adoption of Minutes
9.a. Adopt Minutes of 10-09-18
Recommended Motion:

It is recommended that the Board of Education adopt the minutes of 10-09-18 as submitted.


Attachments:
10-09-18 Minutes
10. Introduction of New Staff - SRO
11. Student Board Member Reports
12. Harbor Council PTA Report
13. Informational Items
14. Community Input
14.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

Speaker cards for items on the Discussion/Action calendar will be held until that item is considered by the Board. 

This is an opportunity for the public to address the Board on Consent Calendar agenda items or on non-agenda items within the subject matter jurisdiction of the Board. Per BB 9323, each individual speaker will have 3 minutes to cover one or multiple topics and speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. The Board, staff, or members of the public may request that a specific item on Consent be moved to Discussion Action. Requests to move Consent items must be received prior to the time the Board takes action on the Consent Calendars.

Depending upon the nature of the comments, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. However, in compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items.

Any Board member or member of the public may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting by submission of Board Bylaw 9322 Agenda Request Form to the Superintendent.   When a request is made during a public meeting, all verbal requests must be followed with a submission of Board Bylaw 9322 Agenda Request Form to the Superintendent.

When addressing the Board, it is helpful if you state your name and address for the record.

All comments are recorded in full on the meeting video record that is posted as a courtesy on our website at www.nmusd.us. DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00. Please include any accessibility needs with your DVD request.

15. Superintendent Report
16. Consent Calendar
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
16.a. Business Services
16.a.1. Ratify Agreement with Quiel Brothers Electric Sign Service Company, Inc. for the Maintenance of the Corona del Mar High School Marquee Sign
Recommended Motion:
It is recommended that the Board of Education ratify the agreement with Quiel Brothers Electric Sign Service Company, Inc. for the maintenance of the Corona del Mar High School electronic/LED marquee sign covering the period of July 1, 2018 to June 30, 2019.
Financial Impact:
Budget Area: CdM Site Funds - $3,480 plus tax on materials.
Comments:
Background:
Corona del Mar High School operates an electronic/LED double-face marquee sign located on the Eastbluff side of campus.

Current Considerations:
On August 23, 2018, the maintenance agreement to sustain optimal operation of the sign was executed. Quiel Brothers Electric Sign Service Company, Inc. retains the requisite expertise to maintain the sign at a competitive price. Staff recommends ratification of this agreement for the period of July 1, 2018 to June 30, 2019.

Approved by:
Holcomb/Trader
Board Agenda
October 23, 2018
Attachments:
Quiel Brothers Agreement
16.a.2. Approve Authorization to Advertise and Award Bid #121-18 Tree Trimming Services
Recommended Motion:
It is recommended that the Board of Education approve the advertisement of Bid #121-18 Tree Trimming Services, and to authorize the Assistant Superintendent, Chief Operating Officer to award the bid on behalf of the Board of Education under the terms and conditions of the bid to the lowest qualified bidder. Furthermore, it is recommended that the Board of Education delegate to the Assistant Superintendent, Chief Operating Officer the authority to execute any required documents to effectuate the award of this contract.
Financial Impact:
Budget Area: General Fund
Comments:
Background:
The district maintains numerous facilities requiring maintenance to keep them in good repair and appearance.  A unit price contract best facilitates the district's various tree trimming service needs.

Current Consideration:
The district desires to place advertisements for Bid #121-18 Tree Trimming Services as prescribed in Public Contract Code § 20112.  The advertisements will be published in a newspaper of general circulation as required, with a specified date and time for the response of sealed bids.  All bids will be opened at the announced time.  Bids will be evaluated for adherence to district specifications and responsiveness according to Public Contract Code.

To facilitate the bid, it is recommended that the Board of Education authorize the district's Assistant Superintendent, Chief Operating Officer to award the bid to the lowest, responsible, qualified bidder as prescribed in Public Contract Code § 10180.  Subsequent contract ratification will be presented to the Board in a timely manner.

Approved by:
Holcomb/Trader
Board Agenda
October 23, 2018
16.a.3. Award Bid #117-18 Request for Proposals for Banking Services to Farmers and Merchants Bank
Recommended Motion:
It is recommended that the Board of Education award Bid #117-18 Request for Proposals for Banking Services to Farmers and Merchants Bank.
Financial Impact:
Budget Area: Fiscal Services, General Fund - Not to exceed $10.000.  Expenditures are offset by interest earnings.
Comments:
Background:
On August 9 and 16, 2018, the district advertised Bid #117-18 Requests for Proposals for Banking Services and conducted an evaluation process according to Government Code 53060.  Proposals included banking services exclusive of armored car service.

Current Consideration:
The district received three (3) proposals from qualified bidders.  After evaluation by district staff, the most advantageous proposal for the district was determined to be the best value responsive bidder, Farmers and Merchants Bank.  Armored car service will be separately negotiated and brought to the board for approval at a later date.

Approved by:
Holcomb/Trader/Lammatao
Board Agenda
October 23, 2018
16.a.4. Approve Renewal of Bid #111-17 Professional Asbestos Abatement Time and Material District-wide with Unlimited Environmental Inc.
Recommended Motion:
It is recommended that the Board of Education approve the renewal of Bid #111-17 Professional Asbestos Abatement Time and Materials District-wide with Unlimited Environmental for year (2) of the contract, with no price increase.
Financial Impact:
Budget Area: All funds.  Year (1) of the contract's total expenditure was $314,342 and it is not expected to materially change in year (2).
Comments:
Background:
The Board of Education approved the award of Bid #111-17 Professional Asbestos Abatement Time and Materials district-wide with Unlimited Environmental Inc. on June 27, 2017.

Current Consideration:
Per the terms and conditions of the Bid #111-17, this bid may be renewed by mutual consent.  Unlimited Environmental Inc. has confirmed their desire to renew the bid for year (2) of the contract with no price increase.

Approved by:
Holcomb/Trader
Board Agenda
October 23, 2018
Attachments:
Bid #111-17 Prof Asbestos Abatement
16.a.5. Approve Amendment No. 2 to the Agreement with LPA, Inc. for Architectural Services for Corona del Mar High School and Middle School Sports Fields Bleacher Bid Package
Recommended Motion:
It is recommended that the Board of Education approve Amendment No. 2 to the agreement with LPA, Inc. for architectural services for Corona del Mar High School and Middle School Sports Fields Bleacher Bid Package, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Budget Area: Special Reserve Fund for Capital Outlay Projects - Not to exceed $13,475 plus reimbursables allowed per the contract.
Comments:
Background:
The Corona del Mar High School Sports Fields project includes new aluminum bleachers to be designed and installed at the main football and track field. As the architect prepares the construction drawings for submission to the Division of State Architect (DSA), it is required to have the bleachers engineered by a third-party bleacher engineer/vendor. In order for the bleacher engineer/vendor to prepare the required documents, a separate bid and contract will be procured for this scope of work. LPA, Inc. will prepare the documents required to obtain competitive bidding for the bleacher package.

Current Consideration:
Staff recommends approval of Amendment No. 2 to the agreement with LPA, Inc. for architectural services for the Corona del Mar Middle and High School Sports Fields Project.

Approved by:
Holcomb/Zareczny
Board Agenda
October 23, 2018
Attachments:
LPA Proposal
16.a.6. Approve Renewal of Contract #120-17 Fencing - Time & Material District-wide with A-1 Fence Company
Recommended Motion:
It is recommended that the Board of Education approve renewal of Contract #120-17 Fencing – Time & Material District-wide with A-1 Fence Company for the period of September 12, 2018 through September 12, 2019 with no rate increase.
Financial Impact:
Budget Areas:  Fund varies. During year one of the contract, the expenditures from all fund lines were $194,987; this amount may materially change in year two of the contract due to various security fencing initiatives that are currently under consideration. No rate increase.
Comments:
Background:
On September 12, 2017, the Board of Education approved the award of Contract #120-17 Fencing – Time & Material district-wide with A-1 Fence Company.

Current Consideration:
Per the terms and conditions of Contract #120-17, this contract may be renewed annually by mutual consent.  A-1 Fence Company has confirmed its desire to renew the contract for a second year, with no rate increase.

Approved by:
Holcomb/Trader
Board Agenda
October 23, 2018
Attachments:
A-1 Fence Renewal
16.a.7. Approve Purchasing and Transaction Report for 10-23-18
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 10-23-18.
Financial Impact:
Budget Areas: Various funds district-wide.
Comments:
Background:
Reports are inclusive of the following:

A Purchase Order Summary along with an Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.

A Business Trip Summary detailing business trips by employee name, trip purpose, and funding source(s).

A Surplus Report listing assets that have moved or have been sent to Bear Street for liquidation and/or archiving.

Current Consideration:
Purchase orders covering the period of September 27, 2018 through October 09, 2018: Processed 243 purchase orders totaling $2,201,960.83.

Business trips covering the period of September 27, 2018 through October 09, 2018: Processed 226 Travel Approval Requests.

Surplus report covering the period of September 27, 2018 through October 09, 2018, listing all assets that have moved or may be staged for liquidation.

Approved By:
Holcomb/Trader/Nagy
Board Agenda
October 23, 2018
Attachments:
Canceled Purchase Orders Report 10.23.18
Change Orders Report 10.23.18
Purch Orders Exceed $10,000 & New Equip Report 10.23.18
Purchase Order Detail Report 10.23.18
Surplus Report 10.23.18
TAR Report 10.23.18
16.a.8. Approve Accounting Report 10-23-2018
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 10-23-2018.
Financial Impact:
Not applicable, routine impact.
Comments:
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

Current Consideration:
The Accounting Report for Business Services reflects activity for the period September 24, 2018, through October 7, 2018. All items on the report are routine.

Approved By:
Holcomb/Trader
Board Agenda
October 23, 2018
Attachments:
Accounting Check Register 10-23-18
Accounting Report 10-23-18
16.a.9. Approve Gift Register 10-23-2018
Recommended Motion:
It is recommended that the Board of Education approve Gift Register 10-23-2018.
Financial Impact:
Enhances the district's financial capabilities by the amount of the gifts.
Comments:
Background:
The Board of Education encourages and greatly appreciates suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance and do not impair the district's financial capabilities, before accepting a gift the Board shall consider whether the gift:

1. Has a purpose consistent with the district's vision and philosophy
2. Begins a program which the Board would be unable to continue when the donated funds are exhausted
3. Places restrictions on the school program
4. Entails undesirable or excessive costs
5. Implies endorsement of any business or product

Once donations are approved by the Board of Education, letters of acknowledgement are sent to the donors.

Current Consideration:
The items on the attached gift register have been reviewed by staff for conformance with BP 3290 and are recommended for approval.

Approved by:
Holcomb/Webster
Board Agenda
October 23, 2018
Attachments:
Gift Register 10-23-2018
16.b. Education Services
16.b.1. Approve America Reads Program - Off Campus Federal Work Study Contract with Vanguard University at Sonora Elementary School for the 2018-2019 school year
Recommended Motion:
It is recommended that the Board of Education approve the America Reads Program - Off Campus Federal Work Study Contract with Vanguard University to provide student tutors at Sonora Park Elementary School, for the 2018-2019 school year.
Financial Impact:
There is no budget impact.
Comments:

Background:
For the past several years, students from Vanguard University have volunteered to tutor students in reading and math in the Newport-Mesa Unified School District.  This volunteer program has been coordinated through an America Reads Program-Off Campus Federal Work Study Program.  Vanguard University students have been processed as volunteers and have met all clearance requirements as delineated in NMUSD Board Policy.

Current Consideration:
Vanguard University has expressed an interest in establishing this relationship with Sonora Elementary School.  In order to continue receiving the federal grant funds and providing this volunteer opportunity for Vanguard University students, the university is required to provide evidence of a relationship between the University and Sonora Elementary School.  This agreement confirms that Vanguard University is considered the employer and they control and direct the services of each university student.  The volunteer assignments are recommended by the school principal and the school may remove a student volunteer, if they deem necessary.

Approved by:
Drake/Suhr/Anderson
Board Agenda
October 23, 2018

Attachments:
Vanguard - America Reads Program
16.b.2. Approve Agreement with Orange County Department of Education to Provide Instructional Coaching for Early Childhood Education
Recommended Motion:
It is recommended that the Board of Education approve Agreement with the Orange County Department of Education to provide Instructional Coaching for Early Childhood Education.
Financial Impact:
Budgeted Item.  Cost not to exceed $500.
Comments:

Background
Quality Start OC provides Customized Coaching and Training (CCAT) offered through the Orange County Department of Education for Early Childhood Education programs.

Current Consideration
This agreement will provide coaching and support, including facilitating age appropriate activities and positive behavior management, to the preschool staff.  This training takes a look at the Emotional Support and Classroom Organization Domains of the Classroom Assessment Scoring System (CLASS) tool.  This coaching model will include observation, feedback, and modeling from the coach as well as a review and reflection on CLASS assessment scores to prepare the staff for the Quality Rating and Improvement System. 

The training consists of one, one-half day instruction coaching on November 1, 2018.  Total cost of this contract is not to exceed five hundred dollars ($500).

Approved by
Drake/Leary
Board Agenda
October 23, 2018

Attachments:
OCDE Proposal
16.b.3. Approve Agreement with Tech4Learning, Inc. for the 2018-19 School Year
Recommended Motion:

It is recommended that the Board of Education approve the agreement with Tech4Learning, Inc. the for 2018-19 school year.

Financial Impact:

This item has been budgeted at a cost not to exceed nine thousand three hundred and fifty dollars ($9,350). 


Comments:
Background
K-2 students use highly engaging computer programs to help them learn mouse skills. Until this year, we have used the program Kid Pix. Unfortunately, this program no longer runs on Windows 10 and Chromebooks. Wixie is being recommended as a replacement.

Current Consideration
Wixie is a great tool for students to showcase their learning by creating original digital projects, which can be shared with their teacher, classmates, and family members. This program is compatible with our Chromebooks and is an equitable replacement for Kid Pix. 

The California Student Data Privacy Agreement (CSDPA) is signed and attached.


Approved by
Drake/Mishne
Board Agenda
October 23, 2018


Attachments:
Wixie - CSDPA
Wixie - Privacy Policy
Wixie - Terms of Service
16.b.4. Approve Addendum #2 for Additional Professional Development to Agreement with LearnZillion for Grade 6-8 Math
Recommended Motion:
It is recommended that the Board of Education approve addendum #2 for additional professional development for Gr 6 - 8 math.
Financial Impact:
Budgeted; not to exceed $8,000
Comments:

Background:
To support teachers with the implementation of Illustrative Math, which is an open education resource, LearnZillion provides an interactive platform to support teacher's effective use of the "Illustrative Mathematics" materials. The easy to use lesson plans, student materials and built in teacher guidance is beneficial for whole group, small group and individual instruction. The digital tools will engage students both in lessons and as they work individually online.

Current Consideration:
This addendum will provide unit overviews for teachers for upcoming math units to be taught in the new Illustrative Mathematics curriculum in Grades 6 - 8.

Approved by:
Drake/Del Real
Board Agenda
October 23, 2018


Attachments:
LearnZillion Addendum #2
16.b.5. Approve the After-School Education and Safety (ASES) Program Grant Award for the 2018-2019 School Year
Recommended Motion:

It is recommended that the Board of Education approve the After-School Education and Safety (ASES) Program Grant Award for the 2018-2019 school year.

Financial Impact:
Grant award is not to exceed $1,098,485.86.
Comments:

Background
The After-School Education and Safety (ASES) Program is funded by the State of California to provide an after-school program that will improve assistance to students and broaden the base of support for education in a safe, constructive environment.  It is the intent of ASES program legislation to encourage schools and school districts to provide safe and educationally enriching alternatives for children during non-school hours.

Current Consideration
The After-School Education and Safety (ASES) Program funds are used to support Project Kidz Connect which is offered free of charge at Adams Elementary, College Park Elementary, Killybrooke Elementary, Paularino Elementary, Pomona Elementary, Rea Elementary, Victoria Elementary, Whittier Elementary, and Wilson Elementary. Project Kidz Connect operates Monday-Friday, beginning at dismissal time and ending at 6:00 p.m.  The grant award amount is not to exceed $1,098,485.86 for the period of July 1, 2018 through June 30, 2019.

Approved by
Drake/Leary
Board Meeting
October 23, 2018

Attachments:
ASES Grant Award 2018-19
16.b.6. Approve Proposal with Open-Up Resources for High School Math Professional Development on November 1, 2018
Recommended Motion:
It is recommended that the Board of Education approve the proposal with Open-Up Resources for High School Math Professional Development on November 1, 2018.
Financial Impact:
 Budgeted; not to exceed $4,500.

Comments:

Background: 

The new standards for K-12 mathematics education call for teachers to foster a classroom environment that promotes student understanding through discourse. Research tells us that students learn math best when they are actively engaged in making sense of their thinking, analyzing the thinking of their peers, and forming connections between their thinking and their peers’ thinking. 

Orchestrating productive discussions in a mathematics classrooms is a challenge that all teachers face. "The 5 Practices for Orchestrating Productive Mathematics Discussions" is a framework published by the National Council of Teachers of Mathematics. This framework provides structure for teachers to plan for these discussions, select student work, and connect students’ ideas together to form a rich learning experience for all students in the classroom. This framework is incorporated into our newly adopted Illustrative Mathematics curriculum for grades 6-8.

Current Consideration:

Open-Up Resources will provide two sessions of Illustrative Math training for our High School Math BETA Pilot teachers based on "The 5 Practices for Orchestrating Productive Mathematics Discussions". Teachers will develop skills and confidence in facilitating mathematics. they will discover the 5 Practices teaching framework. learn how the framework supports teachers in their planning, understand how the framework supports student understanding and discourse and apply understanding of the 5 Practices framework to plan an activity

Through the analyses of mathematical tasks and student responses, teachers will learn practices they can do in advance and during whole-class discussions that are responsive to both students and the mathematics.

Approved by
Drake/Del Real
Board Agenda
October 23, 2018

Attachments:
Open-Up Resources
16.b.7. Approve Secondary Textbooks for 30-day Display
Recommended Motion:
It is recommended that the Board of Education approve the textbook(s) on the attached list for the 30-day preliminary display at the Education Center beginning October 24, 2018.
Comments:

Background:
Textbooks are submitted to the Board of Education for approval for use in specific courses. These submissions are originated for new courses by the teachers who will use them and are approved by the Department Chair and Principal before submission to the Director of Secondary Curriculum & Instruction

Current Consideration:
The textbook(s) listed on the attached page(s) has/have been presented for adoption and use in the Newport-Mesa Unified School District at all High Schools. It has been certified that these textbook(s) are aligned with 1997 or 1998 State Board of Education adopted content Standards (Section 60605).

Title: Calculus of a Single Variable
Publisher: Cengage Learning
Course Title: AP Calculus
Department: Math
Grade 10 - 12

Title: Taller de Escritores
Publisher: Vista Higher Learning
Course Title: IB Spanish - SL1 & SL2
Department: World Language
Grade: 10 - 12

Approved by
Drake
Board Agenda
October 23, 2018

.

16.b.8. Approve California Student Data Privacy Agreement Register 10-23-18
Recommended Motion:
It is recommended that the Board of Education approve California Student Data Privacy Agreement Register 10-23-18.
Comments:

Background
In a digital age, more information is being collected daily than ever before. Laws have been enacted to protect minor's personally identifiable information ("PII") data, including but not limited to, these statutes: AB 1584, now California Education Code Section 49073.1; Family Educational Rights and Privacy Act ("FERPA") 20 U.S.C 1232g;  Children’s Online Privacy Protection Act ("COPPA"), 15 U.S.C. 6501-6502; and Protection of Pupil Rights Amendment ("PPRA") 20 U.S.C 1232h.

Current Consideration:
The California Student Data Privacy Agreement (CSDPA) has been reviewed by several sets of legal and subject matter experts ranging from the Federal government, private attorneys, and educators working in the data privacy field in the State of California. The Provider, by signing the "General Offer of Privacy Terms", agrees to allow other LEAs in California the opportunity to accept and enjoy the benefits of this CSDPA for the Services, without the need to negotiate terms in a separate CSDPA. Users of this document can know, with a high degree of confidence, that it meets both the requirements of Federal and California State law. District staff recommend approval of the CSDPA agreements with the vendors listed on the attached register.

Approved by
Drake/Sense
Board Agenda
October 23, 2018

Attachments:
Student Data Privacy Register 10-23-18
16.b.9. Approve Elementary Travel Register 10-23-2018
Recommended Motion:

It is recommended that the Board of Education approve the Elementary Travel Register for 10-23-18.


Financial Impact:
This item has been budgeted. Area: school site budgets.

Comments:
Background:
The Elementary Student Travel Register lists trips planned by the elementary school sites during the school year.

Current Consideration:
The Elementary Student Travel Register is submitted for consideration.

Approved By:
Drake/Hernandez
Board Agenda
October 23, 2018

Attachments:
Elementary Student Travel Register 10-23-18
16.b.10. Approve Independent Contractors' Register 10-23-18
Recommended Motion:
It is recommended that the Board of Education approve the Independent Contractors' Register 10-23-18
Financial Impact:

The various funding sources of the Independent Contracts are listed on the Register.

Comments:

Background
An Independent Contractors' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration
Independent Contractors' Register 10-23-18 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
October 23, 2018

Attachments:
Independent Contractors' Register 10-23-18
16.b.11. Approve Secondary School Related Travel Register 10-23-18
Recommended Motion:

It is recommended that the Board of Education approve the Secondary School Related Travel Register 10-23-18.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background
The Secondary School Related Travel Register listing trips planned by the secondary school sites is submitted for approval by the Board of Education.

Current Consideration
Secondary School Related Travel Register 10-23-18 is submitted for consideration.

Approved by:
Drake/Sense
Board Agenda
October 23, 2018

Attachments:
Secondary Student Travel Register 10-23-18
16.c. Human Resources
16.c.1. Approve Master Independent Contractor Agreement with SureFire CPR
Recommended Motion:
It is recommended that the Board of Education approve the Master Independent Contractor Agreement with SureFire CPR for the period of November 1, 2018 through July 31, 2023.
Financial Impact:
Budget Area(s): Varies based on number of trainees per session as outlined in contract pricing schedule.
Comments:

Background:
California Government Code Section 53060 authorizes school districts to contract with professional service organizations that are specially trained, experienced and competent to perform the special services required. The District has developed a Master Independent Contractor Agreement process that streamlines the administrative elements of contracting with independent contractors, consultants or service providers.

Current Consideration:
SureFire CPR has agreed to provide CPR/AED and First Aid Certified Training at NMUSD’s Annual Classified Staff Development Day the period beginning November 1, 2018 through July 31, 2023.

Approved By:
Clark/Caldwell
Board Agenda
October 23, 2018
Attachments:
SureFire Agreement
16.c.2. Approve Credential Waiver for a Certificated Employee
Recommended Motion:

It is recommended that the Board of Education approve the request for a credential waiver for the mentioned employee.


Financial Impact:

This item has no budget impact.

Comments:

Background:
The Board of Education shall approve requests for credential waivers prior to the submission of the request to the Commission on Teacher Credentialing.

Current Consideration:
The District has found it necessary to seek waivers and limited assignments for certificated staff members to meet specific needs.  The following candidate will enroll and complete his education course work to obtain his certification/authorization to provide services to our students as specified by the State Board of Education and the Commission on Teacher Credentialing.  It is requested that the Newport-Mesa Unified School District Board of Education approve the necessary waiver for the following employee:

Robert Hiles - Secondary Drivers Education, Online/Education Technology  

Approved By:
Olson/Viena Gaeta
Board Agenda
October 23, 2018

16.c.3. Approve Classified Employees' Appointment/Reassignment Register 10-23-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 10-23-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

Current Consideration:
The positions listed on Appointment/Reassignment Register 10-23-18 are needed to conduct district and school operations.

Approved By:
Clark/Caldwell
Board Agenda
October 23, 2018 

Attachments:
Classified Appointment Register 10-23-18
16.c.4. Approve Classified Employees' Leave of Absence Register 10-23-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 10-23-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

Current Consideration:
These leaves are approved in accordance with the state and local legislation.

Approved By:
Clark/Caldwell
Board Agenda
October 23, 2018 

Attachments:
Classified LOA Register 10-23-18
16.c.5. Approve Classified Employees' Resignation/Termination Register 10-23-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 10-23-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

Current Consideration:
These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

Approved By:
Clark/Caldwell
Board Agenda
October 23, 2018

Attachments:
Classified Resignation Register 10-23-18
16.c.6. Approve Certificated Employees' Appointment/Reassignment Register 10-23-18
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 10-23-18.

Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 10-23-18 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
October 23, 2018

Attachments:
Certificated Appointment Register 10-23-18
16.c.7. Approve Certificated Employees' Leave of Absence Register 10-23-18
Recommended Motion:

It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 10-23-18.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 10-23-18 are requesting leaves of absence for the reasons indicated for the 2018-19 school year.

Approved By:
Olson/Garcia
Board Agenda
October 23, 2018

Attachments:
Certificated LOA Register 10-23-18
16.c.8. Approve Certificated Employees' Resignation/Termination Register 10-23-18
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 10-23-18.


Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 10-23-18 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
October 23, 2018

Attachments:
Certificated Resignation Register 10-23-18
16.d. Student Support Services
16.d.1. Approve Addendum to the Master Contract for Condas & Associates dba Ocean View School for 2018-2019
Recommended Motion:
It is recommended that the Board of Education approve the Addendum to the Master Contract for Condas & Associates dba Ocean View School, Non-Public School, who will provide services as established from the Individual Educational Program. 
Comments:

Background:

The Eligibility and Planning/Education Assessment Service Committees of the Newport-Mesa Unified School District have approved Nonpublic School/Agency Master Contracts for 2018-2019 under provisions of Education Code 56365 and 56366.

Current Consideration:

This Addendum to the Master Contract was made and entered into effect as of July 1, 2018.

Approved by:

Jocham/Barela

Board Agenda

October 23, 2018

Attachments:
Ocean View Add
16.d.2. Approve Nonpublic School/Agency Contracts for the 2018-2019 School Year
Recommended Motion:
It is recommended that the Board of Education approve Master Contracts for Nonpublic Schools/Agencies who will provide services as established from the Individual Educational Program. 
Financial Impact:
Budgeted
Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2018-2019 under provisions of Education Code 56565 and 56366.

Current Consideration:

There are 2 new Master Contracts for Nonpublic Schools/Agencies for 2018-2019.

Speech Pathology Associates, Inc.

Diane L Gale dba Wertheimer-Gale & Associates

The new Master Contracts will provide services with the school and agency placements as specified on current IEP's.

Approved by:

Jocham/Barela

Board Agenda

October 23, 2018

16.e. Superintendent
16.e.1. Approve Contract: Westbound Communications with Public Information Office
Recommended Motion:

It is recommended that the Board of Education approve a contract with Westbound Communications to support the Public Information Office for the period of November 1, 2018 through June 30, 2019.



Financial Impact:

The expenditures are estimated to be no more than: $40,000.

Comments:

Background:
This contract is to support the duties of the Public Information Office during the absence of the Communications and Public Relations Officer and the Communications Specialist. Westbound Communications is expected to assist with Public Information Office duties, such as: Assist with the development of print and digital communications; assist with media relations, community outreach, special projects and events, and other related duties.

Current Consideration: 
It is recommended that the Board of Education approve a contract with Westbound Communications to support the Public Information Office for the period of November 1, 2018 through June 30, 2019.

Approved by:
Navarro/Angulo
Board Agenda
October 23, 2018


Attachments:
Westbound Communications Contract
17. Public Hearing
17.a. Public Hearing - Compliance with Requirements of Education Code Sections 60119 and 60422(b) - Sufficiency of Textbooks or Instructional Materials that are Consistent with the Content and Cycles of the Curriculum Framework for 2018-19
Recommended Motion:

It is recommended that the Board of Education hold a public hearing on October 23, 2018, at approximately 6:00 p.m. in the Newport-Mesa Unified School District Boardroom, 2985-A Bear Street, Costa Mesa, California, pursuant to Education Code Sections 60119 and 60422 (b).

Financial Impact:

No financial impact.

Comments:

Background:
Each school year, the District’s Governing Board must ensure that they have fully complied with the requirements of Education Code Sections 60119 and 60422(b), which establishes steps and procedures to ensure that availability of textbooks and instructional materials for each pupil in the District that are consistent with the content and cycles of the curriculum framework. 

Current Consideration:
Sections 60119 and 60422(b) of the California Education Code require that the Governing Board shall hold a public hearing on the sufficiency of textbooks or instructional materials for each pupil in the District that are consistent with the content and cycles of the curriculum framework, through a resolution, before the end of the eighth week from the first day pupils attend school for that year.  A resolution is submitted later on the agenda for consideration. 

Approved by:
Drake/Galey
Board Meeting
October 23, 2018

18. Discussion/Action Calendar
18.a. Adopt Resolution No. 09-10-18 - In Compliance with Requirements of Education Code Sections 60119 and 60422(b) - Sufficiency of Textbooks and Instructional Materials
Recommended Motion:

It is recommended that the Board of Education adopt the resolution determining (1) that sufficient textbooks and instructional materials were provided to each student, including English learners, that are aligned to the academic content standards and are consistent with the cycles and content of the curriculum frameworks adopted by the State Board, (2) that a written determination is made that each pupil enrolled in a foreign language or health course has sufficient textbooks or instructional materials that are consistent with the content and cycles of the curriculum framework adopted by the State Board, and (3) that laboratory science equipment is available for science laboratory courses offered in grades 9 to 12, inclusive for school year 2018-19.


Financial Impact:

No financial impact.

Comments:

Background:
Each year, the school district's Governing Board must ensure that they have fully complied with the requirements of Education Code 60119 and 60422(b), which establishes steps and procedures to ensure the availability of textbooks and instructional materials.

Current Consideration:
Section 60119 of the California Education Code states that the Governing Board shall hold a public hearing which is on or before the eighth week of school to ensure, through a resolution, that sufficient textbooks and instructional materials were provided to each student, including English Learners, that are aligned to the academic content standards and are consistent with the cycles and content of the curriculum frameworks adopted by the State Board.  The Board shall also make a written determination as to whether each pupil enrolled in a foreign language or health course has sufficient textbooks or instructional materials that are consistent with the content and cycles of the curriculum frameworks adopted by the State Board for those subjects; and the Board shall also determine the availability of laboratory science equipment as applicable to science laboratory courses offered in grades 9 to 12, inclusive.

Approved by

Drake/Galey

Board Agenda

October 23, 2018


Attachments:
Res No. 09-10-18 Williams Compliance
18.b. Appoint Members of the Measure F Citizens' Oversight Committee for 2019 Calendar Year
Recommended Motion:
It is recommended that the Board of Education appoint members to the Citizens' Oversight Committee for Measure F Bond Construction Projects.
Financial Impact:
Budget Area: The primary cost to support the activities of the Citizens' Oversight Committee is the cost of the financial and performance audits which are typically done by the district’s accounting firm and are charged to the bond measure.
Comments:
Background:
On November 8, 2005, the voters of the district approved Measure F.  The function of the Citizens’ Oversight Committee (COC) as established in Education Code Section 15282 is to ensure that the expenditure of bond funds is in accordance with the measure set before the voters, and to annually report to the Board of Education and to the community as to the district’s compliance.
 
On November 15, 2016, the Board of Education unanimously approved Resolution No. 14-10-16 establishing that the COC must have a minimum of seven members comprised from the following categories:

    - one member active in a business organization
    - one member active in a senior citizens’ organization
    - one member active in a bona fide taxpayer’s organization
    - one member who is a parent or guardian of a student enrolled in the school district
    - one member who is both a parent or guardian of a student enrolled in the school district and
      who is active in a parent-teacher organization or School Site Council

The resolution further states:  1) No member may be an employee or official of the school district; 2) No member may be a vendor, contractor or consultant to the school district; and, 3) All members must reside within the boundaries of the district. 

Current Consideration:
The following community members are recommended for appointment by the Board of Education to the COC for the 2019 calendar year:

  1. (APPOINT) Laura Ursini Marroquin – Community Relations at Newport/Naples Rib Company (One member active in a business organization.)

  2. (REAPPOINT) Lee Ramos – City of Costa Mesa Senior Commission (One member active in a senior citizens’ organization.)

  3. (REAPPOINT) Mitch Vance – TGV Partners (One member active in a bona fide taxpayer’s organization.)

  4. (REAPPOINT) Julio Zunzunegui – Mariners Parent (One member who is a parent or guardian of a student enrolled in the school district.)

  5. (REAPPOINT) Rich Rutledge – Estancia Parent and PTA Member (One member who is both a parent or guardian of a student enrolled in the school district and active in a parent-teacher organization or School Site Council.)

  6. (REAPPOINT) Suzanne Gauntlett (at large position)

  7. (REAPPOINT) Bob Ooten (at large position)

Approved by:
Holcomb
Board Agenda
October 23, 2018


18.c. Approve Updates to the English Learner Reclassification Criteria
Recommended Motion:

It is recommended that the Board of Education approve the updated English Learner Reclassification Criteria.


Comments:

Background:
Reclassification is the process whereby an English Learner is reclassified as a Fluent English Proficient (RFEP) student after meeting various criteria set by the state and district.  NMUSD has developed a student reclassification policy and procedures based on criteria set forth in California Education Code Section 313, and further detailed in Title 5 California Code of Regulations (5CCR) section 11303. The four criteria include:

  1. Assessment of English Language Proficiency, using an objective assessment instrument, including, but not limited to the state test of the English Language Proficiency Assessment for California (ELPAC)

  2. Comparison of student performance in basic skills against an empirically established range of performance in basic skills based on the performance of English proficient students of the same age

  3. Teacher evaluation; including, but not limited to, a review of the student’s curriculum mastery

  4. Parent opinion and consultation

Current Consideration:
The current English Learner Reclassification Criteria are being updated to include assessment of language proficiency based on a new assessment. The previous criteria were based on the California English Language Development Test (CELDT), which was discontinued in 2016-17. The first administration of the ELPAC occurred during February, March, April and May of 2018.

Previous requirements for demonstration of basic skills, teacher evaluation and parent opinion and consultation remain in place.

Approved by:
Drake/Galey
Board Agenda

Attachments:
Reclassification Criteria Final
18.d. Approve the Proposed Cooperative Agreements with the City of Costa Mesa and Newport-Mesa Unified School District for Submission to the City of Costa Mesa for the Improvement, Maintenance and Operation of the Athletic Fields and Related Recreational Facilities at Kaiser Elementary and Davis Magnet Schools
Recommended Motion:

It is recommended that the Board of Education approve the proposed Cooperative Agreements with the City of Costa Mesa and Newport-Mesa Unified School District for submission to the City of Costa Mesa for the improvement, maintenance and operation of the athletic fields and related recreational facilities at Kaiser Elementary and Davis Magnet Schools.





Financial Impact:
The City of Costa Mesa will contribute one hundred percent (100%) of the costs associated with the design and construction of the improvements. The estimate cost of the design and construction of the  improvement, maintenance and operation of the athletic fields and related recreational facilities at Kaiser Elementary and Davis Magnet Schools and is not to exceed one million dollars ($1,000,000) each.
Comments:

Background:
In the summer of 2016, the City of Costa Mesa partnered with Newport-Mesa Unified School District to conduct a feasibility study for installing permanent sports field lighting, artificial turf and site improvements at District locations. The study outlined the scope of work, a schedule of construction milestones, and a preliminary estimate of costs associated with the improvements at each facility.

Current Consideration:
The Board ratifies the Proposed Cooperative Agreements with the City of Costa Mesa for submission to the City of Costa Mesa for the improvement, maintenance and operation of the athletic fields and related recreational facilities at Kaiser Elementary and Davis Magnet Schools as may be agreed to by the parties with the consent of District’s legal counsel.  The District is authorized to enter into Cooperative Agreements with the City of Costa Mesa for the improvement, maintenance and operation of recreational areas under the jurisdiction of the District pursuant to the Community Recreation Program provisions commencing at Education Code section 10900.

Approved by:
Drake/Bauermeister
Board Agenda
October 23, 2018

Attachments:
Cooperative Agreement - Davis
Cooperative Agreement-Kaiser
19. Board Member Reports
20. Board of Education Committee Reports
21. Informal Reports
21.a. Superintendent
21.b. Deputy/Assistant Superintendents and Executive Directors
22. Adjournment

Published: October 19, 2018, 4:40 PM

The resubmit was successful.