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Regular Meeting of the Board of Education
Newport-Mesa USD
October 09, 2018 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Roll Call - 4:30 p.m.
1.a. Board of Education/Superintendent
2. Community Input on Closed Session Agenda Items
2.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board and speakers may not cede unused time to other speakers. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. 

Depending upon the nature of the comments, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. All comments are recorded in full on the meeting video record and DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00. When addressing the Board, it is helpful if you state your name and address for the record.

3. Closed Session - 4:30 p.m.
3.a. Student Discipline (Pursuant to Education Code Sections 35146, 48918[c]) – 1 case
3.b. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954 [b])
4. Dinner Recess - 5:30 p.m.
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Moment of Reflection/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
Recommended Motion:
It is recommended that the Board of Education adopt the agenda as presented.
9. Adoption of Minutes
9.a. Adoption of the September 25, 2018 Minutes
Recommended Motion:
It is recommended that the Board of Education adopt the minutes of the September 25, 2018 regular meeting as submitted.
Attachments:
09-25-18 Minutes
10. Student Board Member Reports
11. Harbor Council PTA Report
12. Report
12.a. Report on Smarter Balanced Assessment Consortium (SBAC) Test Scores
Recommended Motion:

No recommendation; report only.

Financial Impact:

None.

Comments:

Current Consideration
The Assessment Department will report on the Smarter Balanced Assessment Consortium (SBAC) test scores. 

Approved By:
Drake/Knights
Board Agenda
October 9, 2018


13. Informational Items
14. Community Input
14.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

Speaker cards for items on the Discussion/Action calendar will be held until that item is considered by the Board. 

This is an opportunity for the public to address the Board on Consent Calendar agenda items or on non-agenda items within the subject matter jurisdiction of the Board. Per BB 9323, each individual speaker will have 3 minutes to cover one or multiple topics and speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. The Board, staff, or members of the public may request that a specific item on Consent be moved to Discussion Action. Requests to move Consent items must be received prior to the time the Board takes action on the Consent Calendars.

Depending upon the nature of the comments, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. However, in compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items.

Any Board member or member of the public may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting by submission of Board Bylaw 9322 Agenda Request Form to the Superintendent.   When a request is made during a public meeting, all verbal requests must be followed with a submission of Board Bylaw 9322 Agenda Request Form to the Superintendent.

When addressing the Board, it is helpful if you state your name and address for the record.

All comments are recorded in full on the meeting video record that is posted as a courtesy on our website at www.nmusd.us. DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00. Please include any accessibility needs with your DVD request.

15. Superintendent Report
16. Consent Calendar
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
16.a. Business Services
16.a.1. Reject Claim No. LB-18PJH051018
Recommended Motion:
It is recommended that the Board of Education reject in whole claim LB-18PJH051018.
Financial Impact:
Not applicable.
Comments:
Background:
The district received a claim for damages on or about May 10, 2018.

Current Consideration:
It is recommended that the Board of Education reject in whole claim LB-18PJH051018 to protect the statute of limitations associated with future legal action.

Approved by:
Holcomb/Trader
Board Agenda
October 9, 2018
16.a.2. Reject Claim No. LB-18KAV082718
Recommended Motion:
It is recommended that the Board of Education reject in whole claim LB-18KAV082718.
Financial Impact:
Not applicable.
Comments:
Background:
The district received a claim for damages on or about September 10, 2018.

Current Consideration:
It is recommended that the Board of Education reject in whole claim LB-18KAV082718 to protect the statute of limitations associated with future legal action.

Approved by:
Holcomb/Trader
Board Agenda
October 9, 2018
16.a.3. Approve Amendment No. 1 with Studio + Architecture for Additional Support for Wilson Elementary School Fencing and Security Upgrades
Recommended Motion:
It is recommended that the Board of Education approve Amendment No. 1 with Studio + Architecture for additional support for Wilson Elementary School Fencing and Security Upgrades, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Budget Area: Special Reserve Fund for Capital Outlay Projects - Not to exceed $9,390 plus reimbursables allowed per the contract.
Comments:
Background:
During summer construction at Wilson Elementary, the approved drawings called for demolition of doors and frames.  However, there was an unforeseen condition that was uncovered by the contractor in the wall separating the administration area and the waiting area.  The existing structural posts and framing were in disrepair and were deemed not structurally sound to remain as noted on original drawings.  Additional site visits were required, as well as coordination with DSA for the structural upgrades to the wall framing.

Current Consideration:
Coordination of existing conditions were required to provide the correct engineered framing details. The district recommends approval of the Amendment No. 1 with Studio + Architecture for the Wilson Elementary fencing and security upgrades.

Approved by:
Holcomb/Zareczny
Board Agenda
October 9, 2018
Attachments:
Studio + Proposal
16.a.4. Approve Authorization to Advertise and Award Bid #119-18 Bleachers for Sports Field Project - Corona del Mar High School
Recommended Motion:
It is recommended that the Board of Education approve the advertisement of Bid #119-18 Bleachers for Sports Field Project - Corona del Mar High School, and authorize the Assistant Superintendent, Chief Operating Officer to award the bid on behalf of the Board of Education under the terms and conditions of the bid to the lowest qualified bidder.
Financial Impact:
Budget Area: Special Reserve Fund for Capital Outlay Projects. The impact is contingent upon receipt of lowest bid.

Estimated and budgeted cost is $350,000 for the bleachers design and construction.

Comments:
Background:
In order to expedite the design process for the development of construction plans for the Corona del Mar High School Sports Fields, a separate package will be bid specifically for the bleacher design and installation.

In September of 2013, the Board of Education authorized the upgrade of the Corona del Mar High School Sports Field to install an all-weather track and field and spectator seating capacity up to one-thousand seats. Subsequently, at the February 10, 2015 board meeting, the Board of Education modified the project elements to include the lighting of the field.

On October 24, 2017, the Board of Education adopted Resolution No. 21-10-17 certifying the Final Environmental Impact Report (EIR) and approved the Corona del Mar Middle and High School Sports Fields Project, Option B. The scope of the Option B project includes 2 artificial turf fields, 1 synthetic track, bleachers, sports lighting of 2 fields, perimeter fencing and scoreboard.

Current Consideration:
The district desires to place advertisements for Bid #119-18 Bleachers for Sports Field Project - Corona del Mar High School as prescribed in Public Contract Code 20112. The advertisements will be published in a newspaper for general circulation as required, with a specified date and time for the response of sealed bids. All bids will be opened at the announced time. Bids will be evaluated for adherence to district specifications and responsiveness according to Public Contract Code. To facilitate the bid, it is requested that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to award the bid to the lowest, responsible, qualified bidder as prescribed in Public Contract Code 10180. Subsequent contract ratification will be presented to the Board in a timely manner.

Approved by:
Holcomb/Trader
Board Agenda
October 9, 2018
16.a.5. Approve Renewal of Bid #122-17 Custodial Paper Supplies
Recommended Motion:
It is recommended that the Board of Education approve the renewal of Bid #122-17 Custodial Paper Supplies with Waxie Sanitary Supply for the period of October 10, 2018 to October 10, 2019 with no price increase.
Financial Impact:
Budget Area: Fund varies - The 2017-18 expenditures were $151,940.18
Comments:
Background:
On October 10, 2017, the Board of Education approved the award of Bid #122-17 Custodial Paper Supplies to Waxie Sanitary Supply. The maximum contract period is 10/10/2017 through 10/10/2020 and this renewal is year two of the three-year contract.

Current Consideration:
Per the terms and conditions of Bid #122-17, this bid may be renewed by mutual consent for up to three (3) years. Waxie Sanitary Supply has confirmed their desire to renew the bid for the second year with no price increase.

Approved by:
Holcomb/Trader/Miller
Board Agenda
October 9, 2018
Attachments:
Bid #122-17 Year 2 Renewal with Waxie Sanitary Supply 10-10-18 to 10-10-19
16.a.6. Approve Information Technology Maintenance and Support Agreements
Recommended Motion:
It is recommended that the Board of Education approve the Information Technology Department's maintenance and support agreements with Eagle Software and Neverware, Inc., and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Budget Area: Information Technology, as budgeted - Not to exceed $68,699.
Comments:
Background:
The district utilizes a number of vendors to provide maintenance and support for various Information Technology related software and service products including the student information system (Aeries from Eagle Software) and equipment technical support (Neverware CloudReady).

Current Consideration:
The annual maintenance and support agreements vary in renewal term start and end dates; however, all are considered routine renewals.

Approved by:
Holcomb/Babovic
Board Agenda
October 9, 2018
Attachments:
Aeries Price Increase Justification 2018
Eagle Software - Aeries Quote 2018
IT Maintenance and Support Items 10-9-18
Neverware Quote 2018
16.a.7. Approve Purchasing and Transaction Report for 10-09-18
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 10-09-18.
Financial Impact:
Budget Areas: Various funds district-wide.
Comments:
Background:
Reports are inclusive of the following:

A Purchase Order Summary along with an Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.

A Business Trip Summary detailing business trips by employee name, trip purpose, and funding source(s).

A Surplus Report listing assets that have moved or have been sent to Bear Street for liquidation and/or archiving.

Current Consideration:
Purchase orders covering the period of September 13, 2018 through September 26, 2018: Processed 331 purchase orders totaling $4,473,255.82.

Business trips covering the period of September 13, 2018 through September 26, 2018: Processed 129 Travel Approval Requests.

Surplus report covering the period of September 13, 2018 through September 26, 2018, listing all assets that have moved or may be staged for liquidation.

Approved By:
Holcomb/Trader
Board Agenda
October 9, 2018
Attachments:
Canceled Purchase Orders Report 10.09.18
Change Orders Report 10.09.18
Purchase Order Detail Report 10.09.18
Purchase Orders Exceeding $10,000 and New Equipment Report 10.09.18
Surplus Report 10.09.18
TAR Report 10.09.18
16.a.8. Approve Accounting Report 10-09-2018
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 10-09-2018.
Financial Impact:
Not applicable, routine impact.
Comments:
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported.  The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

Current Consideration:
The Accounting Report for Business Services reflects activity for the period September 10, 2018, through September 23, 2018. All items on the report are routine. 

Approved By:
Holcomb/Trader
Board Agenda
October 10, 2018
Attachments:
Accounting Check Register 10-09-18
Accounting Report 10-09-18
16.a.9. Approve 2017-18 Actual Pupil Attendance and Annual Report
Recommended Motion:
It is recommended that the Board of Education approve the Report on Actual Pupil Attendance and Annual Report for all regular schools in the district.
Financial Impact:
Not Applicable
Comments:
Background:
Pursuant to California Education Code Section 48342, the Governing Board is required to annually disclose to the public actual attendance rates for schools in the district. Actual pupil attendance reflects "seat time" and excludes excused/unexcused absences.

Current Consideration:
The annual attendance data reflecting actual pupil attendance for each school has been prepared for 2017-18 in accordance with current law and instructions furnished by the Superintendent of Public Instruction.

Approved by:
Holcomb/Trader/Espiritu
Board Agenda
October 9, 2018
Attachments:
2017-18 Actual Pupil Attendance
16.a.10. Approve Software Register 10-9-18
Recommended Motion:
It is recommended that the Board of Education approve Software Register 10-9-18.
Financial Impact:
Budget Areas: Various, depending on software. Typically under $5,000 per software title. The Software Register lists individual titles, budgets and costs.
Comments:
Background:
The Software Register reflects software purchased by the district. The Information Technology Department has reviewed the software for license language, compatibility, and network security.

Current Consideration:
The software purchases are considered routine; the software is for evaluation purposes or small scale implementation.

Approved by:
Holcomb/Babovic
Board Agenda
October 9, 2018
Attachments:
PaperCut Additional User Licenses 2018
Software Register 10-9-18
16.a.11. Approve Gift Register 10-09-18
Recommended Motion:
It is recommended that the Board of Education approve Gift Register 10-09-18.
Financial Impact:
Enhances the district's financial capabilities by the amount of the gifts.
Comments:
Background:
The Board of Education encourages and greatly appreciates suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance and do not impair the district's financial capabilities, before accepting a gift the Board shall consider whether the gift:

1. Has a purpose consistent with the district's vision and philosophy
2. Begins a program which the Board would be unable to continue when the donated funds are exhausted
3. Places restrictions on the school program
4. Entails undesirable or excessive costs
5. Implies endorsement of any business or product

Once donations are approved by the Board of Education, letters of acknowledgement are sent to the donors.

Current Consideration:
The items on the attached gift register have been reviewed by staff for conformance with BP 3290 and are recommended for approval.

Approved by:
Holcomb/Webster
Board Agenda
October 9, 2018
Attachments:
Gift Register 10-09-18
16.b. Education Services
16.b.1. Approve Amendment #1 to the Memorandum of Understanding (MOU) With Turning Point Center For Families For Early College High School for the 2018 - 2019 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Amendment #1 to the Memorandum of Understanding (MOU) between Turning Point Center for Families and Newport-Mesa Unified School District for Early College High School for the 2018 - 2019 school year.
Financial Impact:

The MOU is for 30 weeks of counseling services ($17 per hour) based on a 50 minute counseling hour between August 24, 2018 and May 17, 2019 for a total not to exceed six thousand, three hundred and seventy-five dollars ($6,375). Total number of days available for the school year will be determined by the number of new Associates able to hire. The item has been budgeted and will be paid out of Title I funding.

Comments:

Background:
Turning Point Center for Families is a non-profit, bi-lingual counseling center that provides affordable prevention, intervention, and therapeutic services to youth, individuals, and families. Their mission is to provide prevention, intervention, and therapeutic counseling services.

Current Consideration:
Early College High School students will benefit from individual and group counseling sessions during the 2018 - 2019 school year. Turning Point will provide training and supervision of the Intern Counselors by fully licensed Marriage and Family Counselors.  The original MOU was Board approved on August 28, 2018; however, due to the need of an increase in services, this new agreement reflects the increased cost.

Approved by:
Drake/Bauermeister/Martinez
Board Agenda
October 9, 2018

Attachments:
Turning Point & ECHS MOU
16.b.2. Approve the Agreement with the Language Network for Interpretation and Translation Services
Recommended Motion:

It is recommended that the Board of Education approve the agreement with Language Network to provide interpretation and translation services in various languages as needed for parent conferences.




Financial Impact:

Budgeted item. Schools will use this service as needed at a rate not to exceed $160 per hour.


Comments:

Background:

For some time the Newport Mesa Unified School District’s student population has become increasingly diversified, with students in various schools coming from homes where primary languages such as Farsi, Vietnamese, and Mandarin/Chinese are spoken. While the translation of documents and interpretation services are only required for significant subgroups that exceed 15% of the District’s total student population, the need for translation services in languages other than Spanish at Conference Week parent meetings, while rare, occasionally present themselves. The Language Network provides translators for parent conferences in a variety of languages that cannot be currently serviced by District translators.

Current Consideration:

It is recommended that the Board of Education approve the service proposal with Language Network for interpretation and translation services as presented.

Approved:

Drake/Galey

Board Agenda

October 9, 2018

Attachments:
Language Network Agreement
16.b.3. Approve Service Proposal with the Orange County Department of Education for Interpretation and Translation Services
Recommended Motion:

It is recommended that the Board of Education approve the service proposal with OCDE to provide interpretation and translation services in various languages as needed for parent conferences.

Financial Impact:

Budgeted, not to exceed $5000.

Comments:

Background:

For some time the Newport Mesa Unified School District’s student population has become increasingly diversified, with students in various schools coming from homes where primary languages such as Farsi, Vietnamese, and Mandarin/Chinese are spoken. While the translation of documents and interpretation services are only required for significant subgroups that exceed 15% of the District’s total student population, the need for translation services in languages other than Spanish at IEP meetings, Student Study Team Meetings, and Conference Week parent meetings, while rare, occasionally present themselves. The Orange County Department of Education’s Office of Services for Language Learners provides translators for parent conferences in a variety of languages that cannot be currently serviced by District translators.

Current Consideration:

It is recommended that the Board of Education approve the service proposal with OCDE for interpretation and translation services as presented.

Approved:

Drake/Galey

Board Agenda

October 9, 2018



Attachments:
OCDE - Language Services Proposal
16.b.4. Approve Agreement With Big Brothers Big Sisters of Orange County for the Workplace Mentoring Program for Costa Mesa High School for the 2018 - 2019 School Year
Recommended Motion:

It is recommended that the Board of Education approve the Agreement with Big Brothers Big Sisters of Orange County for the Workplace Mentoring Program for Costa Mesa High School for the 2018 - 2019 school year.

Financial Impact:
No charge.
Comments:

Background:
Big Brother Big Sisters of Orange County was founded in 1958 and is one of the national organization's top mentoring agencies in the country, serving more than 3,300 children each year. Big Brothers Big Sisters provides various programs to support at risk-students throughout Orange County.
  
Current Consideration:
The Workplace Mentoring Program  will pair at-risk students (Littles) from Costa Mesa High School with positive, caring, screened, and trained adult corporate mentors (Bigs) through a tiered mentoring system that provides a positive role model which leads to school and lifetime success.

Approved By:
Drake/Bauermeister/Haley
Board Agenda
October 9, 2018

Attachments:
Big Brothers Big Sister WPM and CMHS
16.b.5. Approve Agreement Between Big Brothers Big Sisters of Orange County, Simon Foundation and Newport-Mesa Unified School District for the Workplace Mentoring Program for Estancia and Costa Mesa High Schools for the 2018 - 2019 School Year
Recommended Motion:

It is recommended that the Board of Education approve the Agreement Between Big Brothers Big Sisters of Orange County, Simon Foundation and Newport-Mesa Unified School District for the Workplace Mentoring Program for Estancia and Costa Mesa High Schools for the 2018 - 2019 school year.

Financial Impact:
No charge.
Comments:

Background:
Big Brothers Big Sisters of Orange County was founded in 1958 and is one of the national organization's top mentoring agencies in the country, serving more than 3,300 children each year. Big Brothers Big Sisters provides various programs to support at risk students throughout Orange County. Big Brothers Big Sisters of Orange County will partner with the Simon Family Foundation to deliver these services. Since 2002, the Simon Family Foundation has assisted students with difficult life and economic circumstances with scholarships to excel academically, socially, and emotionally to succeed in college and beyond.

Current Consideration:
Big Brothers Big Sisters in partnership with the Simon Family Foundation will be providing the Workplace Mentoring program to a separate cohort of current Simon Scholars at Estancia and Costa Mesa High Schools. Each Simon Scholar will be paired with positive, caring, screened and trained adult corporate mentors through the tiered mentoring system all facilitated through Big Brothers Big Sisters.

The Simon Family Foundation will assign a school coordinator for each participating school. This person will coordinate the implementation of the program, assign mentors to mentees, monitor the mentees’ progress, and provide status reports to Big Brothers Big Sisters of Orange County. Cohort 1 - (Big Brothers Big Sisters & Simon Foundation) Serving Simon Scholars from Estancia and Costa Mesa High Schools through Workplace Mentoring.

Approved by:
Drake/Bauermeister/Haley/Halt
Board Agenda
October 9, 2018

Attachments:
MOU
16.b.6. Approve the Rental Agreement for St. Andrew's Presbyterian Church Facilities for Back Bay and Monte Vista High Schools' Rehearsal and Graduation Ceremony on June 20, 2019
Recommended Motion:

It is recommended that the Board of Education approve the rental agreement for St. Andrew's Presbyterian Church facilities for Back Bay and Monte Vista High Schools' rehearsal and graduation ceremony on June 20, 2019.

Financial Impact:

Budgeted item: The cost of the rental is $1,251.25, which includes a non-refundable deposit of $250.

Comments:

Background:

Back Bay and Monte Vista High Schools began using St. Andrew's Presbyterian Church facilities last year as more space was needed to accommodate graduation guests.

Current Consideration:

To maintain all proper insurance and legal requirements, a rental agreement has been prepared stipulating the usage of the Sanctuary and Family Center at St. Andrew's Presbyterian Church for Back Bay and Monte Vista High Schools' rehearsal and graduation ceremony on June 20, 2019.

Approved by:
Drake/Bauermeister/Trocchio
Board Agenda
October 9, 2018


Attachments:
Back Bay/Monte Vista Agreement with St. Andrew's
16.b.7. Approve Amendment to Agreement with Turnitin, LLC for use of Turnitin and Turnitin Revision Assistant for the 2018/19 School Year
Recommended Motion:
It is recommended that the Board of Education approve the amendment with Turnitin, LLC for use of Turnitin and Turnitin Revision Assistant in the Secondary Schools for the 2018/19 school year
Financial Impact:

Budgeted; The amendment is to increase the amount to purchase Revision Assistant for the Secondary Schools for a total of $68,195.85 for the 2018/19 school year.

Comments:
Background:
The contract for Turnitin and Turnitin Revision was approved on September 25, 2018 for the 2018/19 school year.  Turnitin is an anti-plagiarism service. When students write essays outside of class, they upload a copy to Turnitin which compares it against their database of essays, a database that includes every  essay previously submitted to the service as well as the many essays available on-line. Teachers receive a report that shows how much of an essay "matches" other essays. While using Turnitin does not eliminate all plagiarism, it significantly decreases it.

Turnitin Revision Assistant is a writing support service. Teachers assign writing prompts to students, who then produce their responses electronically. While the student is writing, the program allows them to request a "signal check" to receive direct and immediate feedback. This feedback is designed to promote multiple revisions/drafts from each student, teaching them about the writing process while also allowing them to produce a superior final product. Teachers are supported because students are able to receive immediate feedback and help, even if the teacher is working with another student or group. The Revision Assistant also uses algorithms and thousands of graded student work to immediately grade student writing, saving teachers time and providing valuable data at the classroom, site and district level.

Current Consideration:
This Amendment is to include the cost of Turnitin Revision Assistant for use by all Secondary Sites.

Approved;
Drake
Board Agenda
October 9, 2018


Attachments:
Revision Assistant
16.b.8. Approve the Agreement with BrightBytes, Inc. for the 2018-19 School Year
Recommended Motion:

It is recommended that the Board of Education approve the agreement with BrightBytes, Inc. for the 2018-19 school year.


Financial Impact:

This item has been budgeted at a cost not to exceed thirty eight thousand four hundred and thirty dollars ($38,430). Budget area: Education Technology


Comments:
Background
Technology is ubiquitous throughout Newport-Mesa Unified School District and its uses and applications continue to grow and evolve. As the district expands and supports different technology initiatives, it is important that we monitor and evaluate developments along the way. The Education Technology Department provides coaching, professional development, model lessons and resources to teachers and administrators. BrightBytes will help to monitor and evaluate our technology initiatives and implementation strategies to determine how effective these resources are for both educators and students

Current Consideration
BrightBytes will allow NMUSD to quickly and easily gather information on technology use by students both in school and at home. It will also pinpoint professional learning needs with regards to technology implementation. We will be able to evaluate the impact of professional learning by tracking and monitoring progress over time. BrightBytes provides the ability to capture comprehensive feedback from staff, students, and parents in order to identify key priorities. The product will help monitor technology and learning goals within NMUSD’s Local Control and Accountability Plan (LCAP) and both district-level and site-level technology plans. The terms of the agreement are effective from October 23, 2018 through June 30, 2018.

The California Student Data Privacy Agreement (CSDPA) is not required. No student data will be provided unless otherwise mutually agreed in writing pursuant to a separate Data Sharing Addendum.

Approved by
Drake/Mishne
Board Agenda
October 9, 2018

Attachments:
BrightBytes Privacy Policy
BrightBytes Sales Order
BrightBytes Terms of Service
16.b.9. Approve Participation Agreement with the Regents of the University of California on Behalf of the UC Davis Center for Integrated Computing and STEM Education (C-STEM) and Newport-Mesa Unified School District for the 2018 - 2019 School Year
Recommended Motion:

It is recommended that the Board of Education approve the participation agreement between the Regents of the University of California on behalf of its UC Davis Center for Integrated Computing and STEM Education (C-STEM) and Newport-Mesa Unified School District for the 2018 - 2019 school year.


Financial Impact:

The annual fee to participate in the C-STEM program for the 2018 - 2019 school year totals $2,400 and will be paid by the sites.

Corona del Mar Middle/High School - $800
Costa Mesa Middle School - $800
Ensign Middle School - $800

Comments:

Background:
Newport-Mesa Unified School District has been working with UC Davis Center for Integrated Computing and STEM Education (C-STEM) since January of 2014 with participating schools Corona del Mar Middle School, Costa Mesa Middle School, and Ensign Intermediate School. Each school includes C-STEM as a supplement to their course work. In addition, schools participate in the annual robotics competition that occurs each spring.

Current Consideration:
The current consideration is for the Board of Education to approve the participation agreement between the Regents of the University of California on behalf of its UC Davis Center for Integrated Computing and STEM Education (C-STEM) and Newport-Mesa Unified School District for the 2018 - 2019 school year.

Approved By:
Drake/Bauermeister
Board Agenda
October 9, 2018

Attachments:
C-STEM Agreement 10.01.18
16.b.10. Approve Secondary School Related Travel Register 10-9-18
Recommended Motion:

It is recommended that the Board of Education approve the Secondary School Related Travel Register


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
The Secondary School Related Travel Register listing trips planned by the secondary school sites is submitted for approval by the Board of Education.

Current Consideration:
Secondary School Related Travel Register 10-9-18 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
October 9, 2018

Attachments:
Secondary Student Travel Register 10-09-18
16.b.11. Approve Independent Contractors' Register 10-9-18
Recommended Motion:

It is recommended that the Board of Education approve the Independent Contractors' Register 10-9-18.


Financial Impact:

The various funding sources of the Independent Contracts are listed on the Register.

Comments:

Background:
An Independent Contractors' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration:
Independent Contractors' Register 10-9-18 is submitted for consideration.

Approved by
Drake/Sense
Board Agenda
October 9, 2018

Attachments:
Independent Contractors' Register 10-09-18
16.b.12. Approve Elementary Travel Register 10-09-2018
Recommended Motion:
It is recommended that the Board of Education approve the Elementary Travel Register for 10-09-18.
Financial Impact:
his item has been budgeted. Area: school site budgets.
Rationale:
Background:
The Elementary Student Travel Register lists trips planned by the elementary school sites during the school year.

Current Consideration:
The Elementary Student Travel Register is submitted for consideration.

Approved By:
Drake/Hernandez
Board Agenda
October 9, 2018

 
Attachments:
Elementary Student Travel Register 10-09-18
16.c. Human Resources
16.c.1. Approve Memorandum of Understanding Between the Newport-Mesa Unified School District (NMUSD) and the California School Employees Association, Chapter #18 (CSEA) Regarding Increase of Work Hours for Accompanist Positions
Recommended Motion:
It is recommended that the Board of Education approve Memorandum of Understanding (MOU) between the Newport-Mesa Unified School District (NMUSD) and the California School Employees Association, Chapter #18 (CSEA) regarding increase of work hours.


Financial Impact:
This item has been budgeted.
Comments:

Background:
CSEA and NMUSD are in agreement that this MOU will meet the operational needs of the district.

Current Consideration:
The MOU between NMUSD and CSEA is attached and includes provisions as stated below:

  • The work hours of the Accompanist positions will be increased to eight (8) hours/day (1.0 FTE). Employees currently employed in the positions affected by this change will be given the opportunity to accept the increased hours. Any new employee who fills a vacancy for these positions will be hired at 1.0 FTE.
  • The work year for the accompanist positions will continue to be 10 months.

The agreement does not affect any language within the collective bargaining agreement or Personnel Commission rules.

These changes outlined in this MOU are effective upon the approval by both parties and subject to ratification of CSEA Chapter 18 and final approval by the Board of Education.

Approved By:
Olson/Clark
October 9, 2018
Attachments:
MOU Increase of Work Hours (Accompanist)
16.c.2. Approve Practicum Agreement Between San Jose State University and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached Practicum Agreement between San Jose State University and Newport-Mesa Unified School District.
Financial Impact:
None
Comments:

Background:

The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at San Jose State University and Newport-Beach Unified School District.

Current Consideration:

Attached is a Practicum Agreement for the School of Social Work between San Jose State University and Newport-Mesa Unified School District.  The Agreement is for the period of October 9, 2018 and continuing until October 8, 2023 or until such time either party gives a thirty (30) day written notice.

Approved By:

Olson/Brown
Board Agenda
October 9, 2018

Attachments:
San Jose State University Social Work Practicum Agreement
16.c.3. Approve School Psychology Supervised Fieldwork Agreement Between Loyola Marymount University and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached School Psychology Supervised Fieldwork Agreement between Loyola Marymount University and Newport-Mesa Unified School District.
Comments:

Background:

The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at Loyola Marymount University and Newport-Mesa Unified School District.

Current Consideration:

Attached is the renewal School Psychologist Supervised Fieldwork Agreement between Loyola Marymount University and Newport-Mesa Unified School District.  The Agreement is for the period of October 9, 2018 through October 8, 2021 or until such time as either party gives a thirty (30) days written notice.

Approved By:

Olson/Brown
Board Agenda
October 9, 2018

Attachments:
Loyola Marymount University School Psychology Fieldwork Agreement
16.c.4. Approve Department of Social Welfare Field Education Affiliation Agreement Between University of California Los Angeles and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached Department of Social Welfare Field Education Affiliation Agreement between University of California Los Angeles and Newport-Mesa Unified School District.
Comments:

Background:

The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at University of California Los Angeles and Newport-Mesa Unified School District.

Current Consideration:

Attached is the Department of Social Welfare Field Education Affiliation Agreement between University of California Los Angeles and Newport-Mesa Unified School District.  The Agreement is for the period of October 9, 2018 through October 8, 2025 or until such time as either party gives a ninety (90) days written notice.

Approved By:

Olson/Brown
Board Agenda
October 9, 2018


Attachments:
UCLA Social Welfare Field Ed Affiliation Agreement
16.c.5. Approve Certificated Employees' Appointment/Reassignment Register 10-09-18
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 10-09-18.


Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 10-09-18 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
October 9, 2018

Attachments:
Certificated Appointment Register 10-09-18
16.c.6. Approve Certificated Employees' Leave of Absence Register 10-09-18
Recommended Motion:
It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 10-09-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 10-09-18 are requesting leaves of absence for the reasons indicated for the 2018-19 school year.

Approved By:
Olson/Garcia
Board Agenda
October 9, 2018
Attachments:
Certificated LOA Register 10-09-18
16.c.7. Approve Certificated Employees' Resignation/Termination Register 10-09-18
Recommended Motion:
It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 10-09-18.
Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 10-09-18 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
October 9, 2018
Attachments:
Certificated Resignation Register 10-09-18
16.c.8. Approve Classified Employees' Appointment/Reassignment Register 10-09-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 10-09-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

 

Current Consideration:

The positions listed on Appointment/Reassignment Register 10-09-18 are needed to conduct district and school operations.

 

Approved by:

Clark/Caldwell

Board Agenda

October 9, 2018
Attachments:
Classified Appointment Register 10-09-18
16.c.9. Approve Classified Employees' Leave of Absence Register 10-09-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 10-09-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

 

Current Consideration:

These leaves are approved in accordance with the state and local legislation.

 

Approved by:

Clark/Caldwell

Board Agenda

October 9, 2018
Attachments:
Classified LOA Register 10-09-18
16.c.10. Approve Classified Employees' Resignation/Termination Register 10-09-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 10-09-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

 

Current Consideration:

These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

 

Approved by:

Clark/Caldwell

Board Agenda

October 9, 2018
Attachments:
Classified Resignation Register 10-09-18
16.d. Student Support Services
16.d.1. Approve Student Discipline – Expulsion of Student
Recommended Motion:
It is recommended that the Board of Education approve the expulsion of student 18-01-68. 

Financial Impact:

No budget impact. 

Comments:

Background:

In accordance with Education Code Sections 35146, 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board of Education.

 

Current Consideration:

The following student expulsion matter is before the Board for discipline consideration: student 18-01-68.


Board Approval:

Jocham/D’Agostino

Board Agenda

October 9, 2018




16.d.2. Approve Agreement between Newport-Mesa Unified School District, Maxim Health Care Services, Inc.
Recommended Motion:
It is recommended that the Board of Education approve the Agreement between Newport-Mesa Unified School District, Maxim Healthcare Services Inc., and parent.
Financial Impact:
Parents agree to pay any and all costs associated with the Maxim Nurse accompanying student to school to provide student's health and nursing services.
Comments:

Background:

Maxim provides in-home healthcare services by licensed healthcare professionals to children with health needs who have been authorized to receive services via their insurance.

Parents have requested that the Maxim Nurse who provides care to student at home, accompany student at school.  Parent acknowledges that the District has offered and is able to meet student's health needs at school, but prefers to have the Maxim Nurse as student's personal private nurse at school.

The purpose of this Agreement is to facilitate parent's request to have the Maxim Nurse accompany student at school.

Current Consideration:

In consideration of this Agreement, District agrees to allow the Maxim Nurse to accompany student to school consistent with the terms and conditions of this Agreement.

Approved by:

Jocham/Barela

Board Agenda

October 9, 2018


16.d.3. Approve Agreement Between Newport-Mesa Unified School District, Premier Healthcare Services, Inc.
Recommended Motion:

It is recommended that the Board of Education approve the Agreement between Newport-Mesa Unified School District, Premier Healthcare Services, Inc., and parent.


Financial Impact:
Parents agree to pay any and all costs associated with the Premier Nurse accompanying student to school to provide student's health and nursing services.
Comments:

Background:

Premier provides in-home healthcare services by licensed healthcare professionals to children with health needs who have been authorized to receive services via their insurance.

Parents have requested that the Premier Nurse who provides care to student at home, accompany student at school.  Parent acknowledges that the District has offered and is able to meet student's health needs at school, but prefers to have the Premier Nurse as student's personal private nurse at school.

The purpose of this Agreement is to facilitate parent's request to have the Premier Nurse accompany student at school.

Current Consideration:

In consideration of this Agreement, District agrees to allow the Premier Nurse to accompany student to school consistent with the terms and conditions of this Agreement.

Approved by:

Jocham/Barela

Board Agenda

October 9, 2018


16.d.4. Approve Nonpublic School/Agency Contracts for the 2018-2019 School Year
Recommended Motion:
It is recommended that the Board of Education approve Master Contracts for Nonpublic Schools/Agencies who will provide services as established from the Individual Educational Program. 
Financial Impact:

Budgeted.

Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2018-2019 under provisions of Education Code 56565 and 56366.

Current Consideration:

There are three new Master Contracts for Nonpublic Schools/Agencies for 2018-2019.

Condas & Associates dba Ocean View School

Kimberly J Hiddleson dba Hiddleson Listening Language & Speech Center

Phoenix House Orange County Inc

The new Master Contracts will provide services with the school and agency placements as specified on current IEP's.

Approved by:

Jocham/Barela

Board Agenda

October 9, 2018


16.d.5. Approve Independent Educational Evaluation Reimbursement #90023221
Recommended Motion:
It is recommended that the Board of Education approve Independent Educational Evaluation Reimbursement 90023221 pursuant to the laws of the State of California.
Financial Impact:
$7,762.50
Comments:

Background:

In an effort to avoid a due process hearing, the District agreed to the reimburse Parent for costs incurred for privately obtained assessments in lieu of contracting with assessors for all areas it assessed Student for during the January 2017 Initial assessment.

Current Consideration:

The Independent Educational Evaluation reimbursement is for services Parent incurred with agencies as specified by the Student's January 2017 Initial assessment.

Approved by:

Jocham/Cottrell

Board Agenda

October 9, 2018

17. Discussion/Action Calendar
17.a. Approve the Early Commitment to College Program Partnership Agreement with the Coast Community College District
Recommended Motion:

It is recommended that the Board of Education approve the Early Commitment to College Program Partnership Agreement with the Coast Community College District from October 15, 2018 through June 30, 2020


Financial Impact:
No charge.
Comments:

Background:
In accordance with Education Code Section 76396.2 the goals of the Early Commitment to College Program Partnership are to:

  • Increase the number and percentage of high school students who are prepared for and attend college directly from high school and increase the percentage of high school graduates who are placed directly into transfer-level mathematics and English courses.
  • Increase the percentage of students who earn associate degrees or career technical education certificates.
  • Increase the percentage of students who successfully transfer from a Coast Community College District (CCCD) College to the California State University or the University of California.
  • Reduce and eliminate regional achievement gaps and achievement gaps for students from groups that are underrepresented at the CCCD Colleges.

Current Consideration:
This Agreement is between the Coast Community College District comprised of Coastline College, Golden West College, and Orange Coast College (CCCD Colleges) and the Newport-Mesa Unified School District. 

CCCD will offer active assistance to high school students enrolled in Newport-Mesa and their families in a tuition-free first year of higher education at CCCD Colleges (if eligibility requirements are met and contingent upon funding availability); transitioning from high school and succeeding in college; career education; learning about opportunities, completing requirements and applying for transfer to a four-year college and university.

Newport Mesa will offer active assistance in learning about college opportunities, financial aid, college  preparatory courses and admission to CCCD Colleges.

Approved by
Lee-Sung
Board Agenda
October 9, 2018

Attachments:
Early Commitment to College Program Agreement
17.b. Authorize the Superintendent or Designee to Negotiate Agreements with the City of Costa Mesa and Newport-Mesa Unified School District for the Improvement, Maintenance and Operation of the Athletic Fields and Related Recreational Facilities at Kaiser Elementary and Davis Magnet Schools
Recommended Motion:

It is recommended that the Board of Education allow the Superintendent or Designee the authority to negotiate agreements with the City of Costa Mesa and Newport-Mesa Unified School District for the improvement, maintenance and operation of the athletic fields and related recreational facilities at Kaiser Elementary and Davis Magnet Schools.

Financial Impact:
The City of Costa Mesa will contribute one hundred percent (100%) of the costs associated with the design and construction of the improvements. The estimate cost of the design and construction of the  improvement, maintenance and operation of the athletic fields and related recreational facilities at  Kaiser Elementary and Davis Magnet Schools and is not to exceed one million dollars ($1,000,000) each.
Comments:

Background:

In the summer of 2016, the City of Costa Mesa partnered with Newport-Mesa Unified School District to conduct a feasibility study for installing permanent sports field lighting, artificial turf and site improvements at District locations. The study outlined the scope of work, a schedule of construction milestones, and a preliminary estimate of costs associated with the improvements at each facility.

Current Consideration:

The Board authorizes and directs the Superintendent or Designee to enter into Cooperative Agreements with the City of Costa Mesa for the improvement, maintenance and operation of the athletic fields and related recreational facilities at Kaiser Elementary and Davis Magnet Schools as may be agreed to by the parties with the consent of District’s legal counsel.  The District is authorized to enter into Cooperative Agreements with the City of Costa Mesa for the improvement, maintenance and operation of recreational areas under the jurisdiction of the District pursuant to the Community Recreation Program provisions commencing at Education Code section 10900.

Approved by:
Drake/Bauermeister
Board Agenda
October 9, 2018


       

       

       

       

       

17.c. Adopt Resolution 08-10-18 in Support of Week of the School Administrator, October 8-14, 2018
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 08-10-18, in support of Week of the School Administrator.


Financial Impact:
There is no fiscal impact.
Comments:
Background:
Research has repeatedly shown that quality school leadership is essential to student success, and there is no better time to honor the state's educational leaders than during Week of the School Administrators, October 8-14, 2018.

We recognize the important role of site administrators in leading effective instructional programs that serve students and parents. These leaders are supported by a network of dedicated administrative professionals, including special education and adult education leaders, curriculum experts, school business officials and classified educational leaders, among many others.

Current Consideration:
Because the future of California's public education system depends upon the quality of its leadership, the State of California has declared the first full week in October as the "Week of the School Administrator."
  
Approved By:
Olson
Board Agenda
October 9, 2018 
Attachments:
Week of the School Administrator Oct. 8-14, 2018
18. Board Member Reports
19. Board of Education Committee Reports
20. Informal Reports
20.a. Superintendent
20.b. Deputy/Assistant Superintendents and Executive Directors
21. Adjournment

Published: October 5, 2018, 3:34 PM

The resubmit was successful.