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Regular Meeting of the Board of Education
Newport-Mesa USD
June 26, 2018 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Roll Call - 3:00 p.m.
1.a. Board of Education/Superintendent
2. Community Input on Closed Session Agenda Items
2.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board and speakers may not cede unused time to other speakers. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. 

Depending upon the nature of the comments, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. All comments are recorded in full on the meeting video record and DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00. When addressing the Board, it is helpful if you state your name and address for the record.

3. Closed Session - 3:00 p.m.
3.a. Security Consideration Regarding Public Services and Facilities. Consultation with Security Consultant Vlad Anderson (Pursuant to Government Code Section 54957)
3.b. Conference with Legal Counsel - Existing Litigation (Pursuant to Government Code §54956.9(b)) - one case #30-2014-00722137-CU-WM-CJC
Recommended Motion:
It is recommended that the Board of Education discuss Doe v NMUSD.
3.c. Student Discipline (Pursuant to Education Code Sections 35146, 48918[c]) – 7 cases
3.d. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b])
4. Dinner Recess - 5:30 p.m.
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Moment of Reflection/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
Recommended Motion:
It is recommended that the Board of Education adopt the agenda as submitted.
9. Adoption of Minutes
9.a. Adopt the Minutes of the 06-12-18 Regular Meeting and 06-18-18 Special Meeting
Recommended Motion:
It is recommended that the Board of Education adopt the 06-12-18 and 06-18-18 minutes as submitted.
Attachments:
06-12-18 Minutes
06-18-18 Special Meeting Minutes
10. Report
10.a. Report on the District English Learner Advisory Committee (DELAC)
Recommended Motion:
Report only.
Comments:

Background:
In September 2001, NMUSD formed a District English Learner Advisory Committee (DELAC) as a parent advisory group to support the parents of our District's English Learners.  The Annual Report to the Board summarizes highlights of the year's activities, along with observations and comments from DELAC Officers and members.

Current Consideration:
DELAC Co-Chairs Miriam Munoz and Marbella Venegas will present DELAC's Annual Report.

Approved by:
Drake/Galey
Board Agenda
June 26, 2018
Attachments:
2017-2018 DELAC Report
10.b. Report on School and Workplace Safety
Recommended Motion:
Report only - No Recommendation     
Comments:

District staff will provide an update on school and workplace safety and review the Orange County Grand Jury recommendations issued to all Orange County school districts.

Approved by:
Lee-Sung
Board Agenda
June 26, 2018


10.c. Report on Proposed Updates to Math Pathways
Comments:

Current Considerations:
As part of the process in piloting math in K-5, Grade 6- 8 and Grades 9-12, feedback and input has been gathered from all stakeholders including students, parents, teachers and administration.

Using this feedback, staff will update the Board on changes to the proposed math pathways

Approved by
Drake
Board Agenda
June 26, 2018

11. Informational Items
12. Community Input
12.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

Speaker cards for items on the Discussion/Action calendar will be held until that item is considered by the Board. 

This is an opportunity for the public to address the Board on Consent Calendar agenda items or on non-agenda items within the subject matter jurisdiction of the Board. Per BB 9323, each individual speaker will have 3 minutes to cover one or multiple topics and speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. The Board, staff, or members of the public may request that a specific item on Consent be moved to Discussion Action. Requests to move Consent items must be received prior to the time the Board takes action on the Consent Calendars.

Depending upon the nature of the comments, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. However, in compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items.

Any Board member or member of the public may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting by submission of Board Bylaw 9322 Agenda Request Form to the Superintendent.   When a request is made during a public meeting, all verbal requests must be followed with a submission of Board Bylaw 9322 Agenda Request Form to the Superintendent.

Any individual with a disability, who requires reasonable accommodation to participate in a Board meeting, may request assistance by contacting the Superintendent’s Office at 2985-A Bear Street, Costa Mesa, Ca. 92626. Phone #: 714-424-5031 – Fax #: 714-424-5018. Notification not later than noon on the day preceding the Board meeting will enable the district to make reasonable arrangements to assure accessibility to this meeting.

When addressing the Board, it is helpful if you state your name and address for the record.

All comments are recorded in full on the meeting video record that is posted as a courtesy on our website at www.nmusd.us. DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00.

13. Superintendent Report
14. Consent Calendar
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
14.a. Business Services
14.a.1. Ratify Award of Bid #107-18 College Park, Davis, Pomona HVAC
Recommended Motion:

It is recommended that the Board of Education ratify the award of Bid #107-18 College Park, Davis, Pomona HVAC to Scorpio Enterprises dba AireMasters Air Conditioning.

Financial Impact:
Budget Area: Special Reserve Fund for Capital Outlay Projects - Total Estimated Project Cost $10,397,739.
Comments:
Background:

On March 13, 2018, the Board of Education granted permission to authorize the Assistant Superintendent, Chief Operating Officer or his designee, to advertise and award Bid #107-18 College Park, Davis, Pomona HVAC to the lowest qualified bidder. Advertisements were published on April 2, 2018 and April 9, 2018. Award of bid #107-18 was ratified on June 12, 2018; however, it was discovered that the fiscal impact and the base bid amount in that ratification were incorrect. The agenda item stated that the bid was $9,527,000 when the actual bid, and contract amount, is $7,881,000. The total estimated cost was listed as $11,909,000 when it is actually $10,397,739.

Current Consideration:
The district received two (2) bids and conducted the bid opening on May 11, 2018. The lowest qualified and responsive bidder was determined to be Scorpio Enterprises dba AireMasters Air Conditioning with a base bid of $7,881,000. The contract has been awarded and is now being brought to the Board of Education for ratification to enter the award into the public record and to approve the total project budget of $10,397,739.

Approved by:
Holcomb/Trader/Marsh/Kao
Board Agenda
June 26, 2018

Attachments:
Bid Results #107-18 College Park, Davis, Pomona HVAC
14.a.2. Ratify Award of Bid #110-18 Wilson Admin, Fence and HVAC
Recommended Motion:
It is recommended that the Board of Education ratify the award of Bid #110-18 Wilson – Admin, Fence and HVAC to NKS Mechanical Contracting, Inc.

Financial Impact:
Budget Area: Special Reserve Fund for Capital Outlay Projects - Total Estimated Project Cost $2,790,977.
Comments:
Background:
On March 13, 2018, the Board of Education granted permission to authorize the Assistant Superintendent, Chief Operating Officer or his designee, to advertise and award Bid #110-18 Wilson – Admin, Fence and HVAC to the lowest qualified bidder. Advertisements were published on May 11, 2018 and May 18, 2018.

Current Consideration:
The district received five (5) bids and conducted the bid opening on June 7, 2018. The lowest qualified and responsive bidder was determined to be NKS Mechanical Contracting, Inc. with a base bid of $1,835,000. The contract has been awarded and is now being brought to the Board of Education for ratification to enter the award into the public record.

Approved by:
Holcomb/Trader/Marsh/Kao
Board Agenda
June 26, 2018
Attachments:
Bid Results #110-18 Wilson Admin, Fence and HVAC
14.a.3. Ratify Award of Bid #109-18 Mariners and Newport Heights Admin and Fence
Recommended Motion:
It is recommended that the Board of Education ratify the award of Bid #109-18 Mariners and Newport Heights – Admin and Fence to JRH Construction Company, Inc.

Financial Impact:
Budget Area: Special Reserve Fund for Capital Outlay Projects - Total Estimated Project Cost $2,768,843.
Comments:
Background:
On March 13, 2018, the Board of Education granted permission to authorize the Assistant Superintendent, Chief Operating Officer or his designee, to advertise and award Bid #109-18 Mariners and Newport Heights – Admin and Fence to the lowest qualified bidder. Advertisements were published on April 25, 2018 and May 2, 2018.

Current Consideration:
The district received three (3) bids and conducted the bid opening on May 29, 2018. The lowest qualified and responsive bidder was determined to be JRH Construction Company, Inc. with a base bid of $1,892,108. The contract has been awarded and is now being brought to the Board of Education for ratification to enter the award into the public record.

Approved by:
Holcomb/Trader/Marsh/Kao
Board Agenda
June 26, 2018
Attachments:
Bid Results #109-18 Mariners & Npt Hts Admin & Fence
14.a.4. Ratify Award of Bid #108-18 Kaiser and Woodland HVAC
Recommended Motion:
It is recommended that the Board of Education ratify the award of Bid #108-18 Kaiser and Woodland HVAC to Los Angeles Air Conditioning, Inc.

Financial Impact:
Budget Area: Special Reserve Fund for Capital Outlay Projects - Total Estimated Project Cost $6,529,872.
Comments:
Background:
On March 13, 2018, the Board of Education granted permission to authorize the Assistant Superintendent, Chief Operating Officer or his designee, to advertise and award Bid #108-18 Kaiser and Woodland HVAC to the lowest qualified bidder. Advertisements were published on April 24, 2018 and May 1, 2018.

Current Consideration:
The district received two (2) bids and conducted the bid opening on May 17, 2018. The lowest qualified and responsive bidder was determined to be Los Angeles Air Conditioning, Inc. with a base bid of $5,325,625. The contract has been awarded and is now being brought to the Board of Education for ratification to enter the award into the public record.

Approved by:
Holcomb/Trader/Marsh/Kao
Board Agenda
June 26, 2018
Attachments:
Bid Results #108-18 Kaiser and Woodland HVAC
14.a.5. Approve annual renewal for E-Control Systems, Inc., Refrigeration temperature monitoring system for the Nutrition Services Central Kitchen.
Recommended Motion:
It is recommended that the Board of Education approve the annual renewal of E-Control Systems, Inc., software hosting and support for the Refrigeration Temperature Monitoring System for Nutrition Services Central Kitchen from July 1, 2018 to June 30, 2019. 
Financial Impact:
Routine budget impact to Cafeteria Fund.
Comments:

Background
In 2016, the District approved the purchase of E-Control Systems, Inc., refrigeration Temperature Monitoring System to constantly monitor and record temperatures on refrigerator and freezer units in Nutrition Services – Central Kitchen.  The FusiionLive Software provides alerts and notifications of any problems.

Current Consideration
The annual software renewal continues support for the E-Control Systems, Inc., Refrigeration Temperature Monitoring System for six freezer and refrigeration units in the Central Kitchen for the period of July 1, 2018 to June 30, 2019 for the total sum of $100.

Approved by
Drake/Ellis
Board Meeting
June 26, 2018

Attachments:
E-Control Systems Annual Software Invoice
14.a.6. Approve Agreement with TRG Land Inc. for Continued Planning Consulting Services for Banning Ranch Property
Recommended Motion:
It is recommended that the Board of Education approve the agreement with TRG Land Inc., for continued consulting services on all development issues regarding the district's Banning Ranch property for the period of July 1, 2018 through June 30, 2019, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Budget Area: Business Services, General Fund - Not to exceed $10,000
Comments:
Background:
The district is working through the approval process with the Coastal Commission for fencing that was installed at the district-owned site of approximately 11 acres located at 16th Street and Whittier Avenue in Newport Beach. The site is adjacent to the area commonly referred to as Banning Ranch.

Current Consideration:
TRG Land Inc. is assessing the property's status with the Coastal Commission and the County, and will generally consult on all development issues regarding the district property adjacent to Banning Ranch, including managing the environmental consultant's progress. The district has contracted with TRG Land Inc. in previous years to provide the same services.  This agreement provides for continuous, non-interrupted service to the district.

Approved By:
Holcomb/Marsh
Board Agenda
June 26, 2018
Attachments:
TRG Land - Proposal
TRG Land - Service Contract SC1222-19
14.a.7. Approve Renewal of Contract #113-14: Waste Management District-wide with WARE Disposal
Recommended Motion:
It is recommended that the Board of Education approve the rate increase for Contract #113-14: Waste Management District-wide with WARE Disposal for the period of June 24, 2018 through June 23, 2019.
Financial Impact:
Costs budgeted in various funds. During year four (2017/18) of the contract, the expenditures from all fund lines are expected to total $165,000 and are not expected to materially change in year five (2018/19) of the contract. Rate increase 2.5% per CPI and bid terms.
Comments:
Background:

On June 24, 2014, the Board of Education approved the award of Contract #113-14: Waste Management District-wide with WARE Disposal. On May 8, 2018 the Board of Education approved a renewal with no rate increase.  However, subsequent to this renewal approval, the district received a rate increase request from WARE Disposal that conforms to the terms of the contract.  The contract term for year five (5) of the contract is June 24, 2018 through June 23, 2019.


Current Consideration:
Per the terms and conditions of Contract #113-14, this contract may be renewed annually by mutual consent for up to five (5) years. WARE Disposal has confirmed its desire to renew the contract for a fifth year, of a five year contract, with a 2.5% rate increase, as allowed per the terms and conditions of the contract.

Approved by:
Holcomb/Trader/Kao
Board Agenda
June 26, 2018

Attachments:
Ware Disposal Renewal 2018-19 Executed Bid #113-14
14.a.8. Reject Claim AU-18SQU030618
Recommended Motion:
It is recommended that the Board of Education reject in whole claim AU-18SQU030618.
Financial Impact:
Not applicable.
Comments:
Background:
The district received a claim for damages on May 3, 2018.

Current Consideration:
It is recommended that the Board of Education reject in whole claim AU-18SQU030618 to protect the statute of limitations associated with future legal action.

Approved By:
Holcomb/Trader
Board Agenda
June 26, 2018
14.a.9. Approve Consolidated Application (ConApp) 2018-19 Spring Report
Recommended Motion:
It is recommended that the Board of Education authorize the Superintendent to apply under the ConApp for funding associated with federal programs.
Financial Impact:
Provides supplemental support for specific federal programs and services.
Comments:

Background:
The ConApp is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to Newport-Mesa Unified School District.

Current Consideration:
The district is required to submit a spring ConApp report. This report documents the district's participation in ConApp programs and includes assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the originating laws associated with each program.

Approved by:
Holcomb/Trader/Galey
Board Agenda
June 26, 2018

Attachments:
ConApp 2018-19
14.a.10. Approve Utilization of National Association of State Procurement Officials Contract #1907 with T-Mobile USA, Inc.
Recommended Motion:
It is recommended that the Board of Education approve the utilization of National Association of State Procurement Officials (NASPO) Contract #1907 with T-Mobile USA, Inc. and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Budget Area(s): Varies district-wide. Expenditures from all funds for fiscal year 2018-19 are not to exceed $200,000.
Comments:
Background:

The district is committed to providing access to instructional technology and digital curriculum and content to students who do not have access outside of school. To facilitate access to the Internet outside of the school day for impacted students, the district plans to acquire an appropriate number of 4G Hotspot devices with the related data plan for wireless broadband Internet. 

NASPO and its subsidiary organization, the Western States Contracting Alliance (WSCA), is an alliance consisting of many states throughout the United States that provides its members with better purchasing power and discounted prices. The State of Nevada issued NASPO Contract #1907 which was effective April 12, 2012 through March 31, 2017 for T-Mobile USA, Inc. wireless communication and equipment. In June 2015, NASPO Contract #1907 was extended through June 30, 2019 at the same terms and conditions.

The State of California approved the usage of NASPO Contract #1907 on October 7, 2013 through the California Participating Addendum (PA) 7-11-70-18 Amendment #3. Pursuant to Public Contract Code sections 10298, 10299 and 12100 et seq., the district can utilize contracts awarded by the California Department of General Services. As per the terms in PA 7-11-70-18, this addendum has also been extended to June 30, 2019 to align with NASPO Contract #1907.

Current Consideration:
Staff has determined that the 4G Hotspot wireless Internet access identified in the NASPO agreement awarded to T-Mobile, USA, Inc. meets the needs of the district. The savings to the district are significant and the use of this agreement would expedite delivery of required services to the identified recipients.

This approval applies to purchases made within the term of the agreement specified above and is contingent upon verification of the availability of funds for each purchase.

Approved By:
Holcomb/Trader/Babovic/Kao
Board Agenda
June 26, 2018



Attachments:
NASPO 1907 Contract
NASPO 1907 Contract CA PA-7-11-70-18 Amendment #3
14.a.11. Approve Agreement with Studio+ Architecture for the Education Center Roof Replacement Feasibility Study
Recommended Motion:
It is recommended that the Board of Education approve the agreement with Studio+ Architecture for the Education Center Lobby Roof Replacement Feasibility Study and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Budget Area: Special Reserve Fund for Capital Outlay Projects – Not to exceed $9,840 (18/19 FY)
Comments:
Background:
The existing roof of the lobby at the Education Center has deteriorated to the point that it needs to be replaced. Staff has met with Studio+ Architecture and has received a proposal for a feasibility study to replace the existing roof over the Lobby/Reception area of the Education Center.

Current Consideration:
Staff recommends approval of the agreement with Studio+ Architecture for the Education Center Roof Replacement Feasibility Study.

Approved by:
Holcomb/Marsh/Zareczny
Board Agenda
June 26, 2018
Attachments:
Studio+ Contract for Ed Center Roof Replacement
Studio+ Proposal for Ed Center Roof Replacement
14.a.12. Approve Purchasing and Transaction Report for 06-26-18
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 06-26-18.
Financial Impact:
Budget Areas - Various funds district-wide.
Comments:
Background:
Reports are inclusive of the following:

A Purchase Order Summary along with an Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.

A Business Trip Summary detailing business trips by employee name, trip purpose, and funding source(s).

A Surplus Report listing assets that have moved or have been sent to Bear Street for liquidation and/or archiving.

Current Consideration:
Purchase orders covering the period of June 01, 2018 through June 14, 2018: Processed 132 purchase orders totaling $3,123,460.15.

Business trips covering the period of June 01, 2018 through June 14, 2018: Processed 52 Travel Approval Requests.

Surplus report covering the period of June 01, 2018 through June 14, 2018, listing all assets that have moved or may be staged for liquidation.

Approved By:
Holcomb/Trader/Nagy
Board Agenda
June 26, 2018
Attachments:
Canceled Purchase Orders Report 06.26.18
Change Orders Report 06.26.18
Purch Orders Exceeding $10,000 New Equip Rpt 06.26.18
Purchase Order Detail Report 06.26.18
Surplus Report 06.26.18
TAR Report 06.26.18
14.a.13. Approve Accounting Report 06-26-18
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 06-26-2018.
Financial Impact:
Not applicable, routine impact.
Comments:

Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants.  As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

Current Consideration:
The Accounting Report for Business Services reflects activity for the period May 28, 2018, through June 10, 2018. All items on the report are routine.

Approved By:
Holcomb/Trader
Board Agenda
June 26, 2018

Attachments:
Accounting Check Register 06-26-18
Accounting Report 06-26-18
14.a.14. Approve Transportation Service Contractor Agreements Register for 2018-2019
Recommended Motion:
It is recommended that the Board of Education approve the Transportation Service Contractor Agreements Register for 2018 - 2019.
Financial Impact:
Budget Area: Transportation - Not to exceed $50,000 per vendor. 
Comments:
Background:
District drivers and vehicles are not always available to provide transportation services to various academic and athletic school events for our students. There are certain days when no buses are available due to conflicting events. Best-VIP, Lux Bus, Roadways, Inland Empire, Pacific Coachways and Transportation Charter can provide drivers and vehicles that are approved by the California Highway Patrol (CHP) as School Pupil Activity Bus (SPAB) Certified.

Current Consideration:
Staff recommends approving these agreements effective July 1, 2018 to June 30, 2019.

Approved By:
Holcomb/Marsh/Nelson
Board Agenda
June 26, 2018
Attachments:
Transportation Serv Contractor Agreements Register 06-26-18
14.a.15. Approve Gift Register 06-26-18
Recommended Motion:
It is recommended that the Board of Education approve Gift Register 06-26-18.
Financial Impact:
Enhances the district's financial capabilities by the amount of the gifts.
Comments:
Background:
The Board of Education encourages, and appreciates, suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance, and do not impair, the district's financial capabilities, before accepting a gift, the board shall consider whether the gift:

Has a purpose consistent with the district's vision and philosophy
Begins a program which the board would be unable to continue when the donated funds are exhausted
Places restrictions on the school program
Entails undesirable or excessive costs
Implies endorsement of any business or product

Once donations are approved by the Board of Education, letters of acknowledgement are sent to the donors.

Current Consideration:
The items on the attached gift register have been reviewed by staff for conformance with BP 3290 and are recommended for approval.

Approved by:
Holcomb/Webster
Board Agenda
June 26, 2018
Attachments:
Gift Register 06-26-18
14.b. Education Services
14.b.1. Approve the Mr. Elmer Intervention Compass Software and Support Proposal for the 2018-19 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Mr. Elmer Intervention Compass Software and Support Proposal for the 2018-19 school year.
Financial Impact:
This item has been budgeted at a cost not to exceed eighty thousand dollars ($80,000). Budget area: Local Control Funding Formula (LCFF)
Comments:
Background
Intervention Compass is a web-based software that assists school sites with the management and implementation of their intervention programs. The software consolidates multiple silos of data and gives intervention teams an additional tool to make decisions based on data that is otherwise difficult to get. Additionally, the interface allows teachers to manage the rotations and groupings of students "by name" and "by need," which supports the site's systematic approach to gaps in students' learning. Intervention Compass also facilitates dynamic data integration, teacher real-time sharing, logging of intervention records, and collection of survey data.

Current Consideration
The Software and Support Proposal will include Intervention Compass services and support for students at the following Newport-Mesa schools for the 2018-19 school year:
Adams Elementary
California Elementary
College Park Elementary
Costa Mesa Middle School
Ensign Intermediate
Kaiser Elementary
Killybrooke Elementary
Newport Elementary
Newport Harbor High School
Newport Heights Elementary
Paularino Elementary
Pomona Elementary
Rea Elementary
Sonora Elementary
TeWinkle Middle School
Victoria Elementary
Whittier Elementary
Wilson Elementary
Woodland Elementary

The California Student Data Privacy Agreement (CSDPA) and Exhibit E for Mr. Elmer were Board Approved on September 27, 2017.

Approved by:
Drake/Knights
Board Agenda
June 26, 2018
Attachments:
NMUSD Intervention Compass Proposal 2018-19
14.b.2. Approve ISITE Software School Nutrition and Fitness Website Hosting Service Renewal for 2018-2019
Recommended Motion:
It is recommended that the Board of Education approve the ISITE Software School Nutrition and Fitness Website Hosting Service renewal for 2018-2019.
Financial Impact:
Routine Budget impact to Cafeteria Fund.
Comments:

Background

The School Nutrition and Fitness Website provides a comprehensive portal to communicate Nutrition Services program information to students, parents and staff.  Features include on-line menus with nutrition and allergen information, a mobile menu app, automated email menus, nutrition and fitness videos, monthly newsletters and nutrition education resources.

Current Consideration

The service renewal term is effective July 1, 2018 through June 30, 2019 for total sum not to exceed nine hundred, ninety-five dollars ($995).  The renewal will provide website hosting, feature/function upgrades, quarterly content upgrades and support.

Approved by

Drake/Ellis

Board Meeting

June 26, 2018

Attachments:
ISITE Software Invoice for Renewal 18-19
14.b.3. Approve the Use of Specified Apps & Web-based Services for the 2018-19 School Year
Recommended Motion:
It is recommended that the Board of Education approve the use of specified free apps and web-based services for the 2018-19 school year.
Financial Impact:
This item has been budgeted. Budget area: Education Technology and school sites. Annual fees vary depending on usage and vendor.
Comments:
Background
There are many apps and web-based services that supplement core curriculum. These resources, aligned with grade-appropriate core curriculum, help teachers do many things more efficiently, such as differentiate instruction, guide learning, allow for project-based learning, create student digital portfolios, informally assess students, and much more.

Current Consideration
Apps and web-based services are reviewed against high standards for educational quality and security and privacy safeguards. District staff have reviewed the specified apps and web-based services and recommend their use in instructional classrooms for the 2018-19 school year. The recommended apps and services fall into several categories for use (see attachments for complete lists of programs for each category):

Free Apps and Web-based Services for District-Wide Use

Paid Apps and Web-based Services for District-Wide Use

Parent Opt-In Apps and Web-based Services: Recommended for approval pending the condition that parents opt-in and create student accounts. This gives parents the right to control decisions regarding student data. Should teachers wish to use these programs, they cannot make any activities using these apps and web-based services mandatory.

Nickname Only Apps and Web-based Services: Recommended for approval pending the condition that students' personal information is not used. Instead, teachers may use these programs with nicknames and non-identifiable information only. This ensures that personal student data is not shared with the company.

Teacher Account Only Apps and Web-based Services: Recommended for approval pending the condition that only teacher accounts are created. This ensures that no student accounts are created, so no student data is shared.

No Account Setup Apps and Web-based Services: Recommended for approval pending the condition that no accounts are created, and only the free web-based portion of these programs are utilized. These programs are able to be used as tools without account creation necessary.

The California Student Data Privacy Agreements (CSDPAs) have been signed and are on file for all of the specified services.

Approved by:
Drake/Mishne
Board Agenda
June 26, 2018
Attachments:
Free Apps and Web-based Services for District-Wide Use
Nickname Only Apps and Web-based Services
No Account Setup Apps and Web-based Services
Paid Apps and Web-based Services for District-Wide Use
Parent Opt-in Apps and Web-based Services
Teacher Account Only Apps and Web-based Services
14.b.4. Approve Agreement with LearnZillion for Grade 6-8 Math for the 2018 - 2021 School Years
Recommended Motion:
It is recommended that the Board of Education  approve the agreement with LearnZillion for Grade 6-8 Math for the 2018-21 school years.
Financial Impact:
Budgeted; Cost not to exceed $7.50 per student. The first year of the contract will include $2,500 for Platform Implementation Fee and $17,000 for Professional Development.
Comments:

Background:
On June 12, 2018, the Board of Education approved "Illustrative Mathematics" as the core instructional materials adoption for Grades 6 - 8 math. "Illustrative Mathematics" is a problem based core mathematics curriculum for grades 6 - 8 that develops students' mathematical thinking skills through questioning, discussion and real-world contexts and connections

Current Considerations:
To support teachers with the implementation of Illustrative Math, which is an open education resource, LearnZillion provides an interactive platform to support teacher's effective use of the "Illustrative Mathematics" materials. The easy to use lesson plans, student materials and built in teacher guidance is beneficial for whole group, small group and individual instruction. The digital tools will engage students both in lessons and as they work individually online.

The California Student Data Privacy is pending.

Approved by
Drake
Board Agenda
June 26, 2018


Attachments:
LearnZillion
14.b.5. Approve Secondary School Related Travel Register 6-26-18
Recommended Motion:

It is recommended that the Board of Education approve the Secondary School Related Travel Register 6-26-18.


Financial Impact:

This item has been budgeted; routine impact.

 

Comments:

Background:
The Secondary School Related Travel Register listing trips planned by the secondary school sites is submitted for approval by the Board of Education.

Current Consideration:
Secondary School Related Travel Register 6-26-18 is submitted for consideration.

Approved by:
Drake/Sense
Board Agenda
June 26, 2018

Attachments:
Secondary Student Travel Register 06-26-18
14.b.6. Approve Independent Contractors' Register 6-26-18
Recommended Motion:

It is recommended that the Board of Education approve the Independent Contractors' Register 6-26-18.


Financial Impact:

The various funding sources of the Independent Contracts are listed on the Register.

Comments:

Background:
An Independent Contractors' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration:
Independent Contractors' Register 6-26-18 is submitted for consideration.

Approved by
Drake/Sense
June 26, 2018

Attachments:
Independent Contractors' Register 06-26-18
14.b.7. Approve Elementary Travel Register 06-26-18
Recommended Motion:
It is recommended that the Board of Education approve the Elementary Travel Register for 06-26-18.
Financial Impact:
This item has been budgeted. Area: school site budgets.
Comments:

Background:
The Elementary Student Travel Register lists trips planned by the elementary school sites during the school year.

Current Consideration:
The Elementary Student Travel Register is submitted for consideration.

Approved By:
Drake/Hernandez
Board Agenda
June 26, 2018

Attachments:
Elementary Student Travel Register 06-26-18
14.c. Human Resources
14.c.1. Authorization to Approve Renewal Agreement with Cigna HealthCare Medical and Dental Provider for Medical and Dental Plans 2018-2019
Recommended Motion:

It is recommended that the Board of Education authorize the Acting Assistant Superintendent, Chief Human Resources Officer to approve a renewal agreement between Cigna HealthCare and Newport-Mesa USD to offer district sponsored medical and dental plans. Current Medical HMO Network, OAP, PPO, OAP 65+ and Dental PPO have a 1.39% decrease to the premium rates for all benefit eligible employees, their dependents and retirees. Medical Select HMO has a premium decrease of 6.97%. Dental HMO premium has no change.


Financial Impact:

This item has been budgeted, Budget Area(s): Employee Benefits. There is no cost to the district for Cigna Medicare Expand (OAP 65+), the cost of this plan is paid by the over age of 65 retiree.

Comments:

Background:
Beginning in October 2015 Newport-Mesa USD partnered with Cigna HealthCare to offer medical coverage options to all benefit eligible employees and retirees. Cigna Dental HMO and PPO have been offered since October 2003.

Current Consideration:
Cigna HealthCare medical plan options offers all benefit eligible employees a choice in Medical plans and options with enrollment in Cigna Select, Cigna Network, or Cigna Open Access Plus. No plan changes for 2018-19 for current Medical and dental plans. Benefit eligible retirees depending on their age and location have the option of enrolling in Cigna Select, Cigna Network, Cigna OAP, Cigna PPO, or Cigna OAP Medicare Expand. 

Effective October 1, 2018 through September 30, 2019 new monthly rates will be:

Select (Active and Early Retirees) - Single $630.81, 2-Party $1,305.77, Family $1,892.43

Network (Active and Early Retirees) - Single $726.80, 2-Party $1,504.48, Family $2,180.40

Open Access Plus (Actives and Early Retirees) - Single $848.60, 2-Party $1,754.12, Family $2,541.14

Passive PPO (Out of State, Early Retirees) - Single $755.59, 2-Party $1,562.69, Family $2,264.20

Open Access Plus Medicare Expand (Retirees 65+) - Single $625.15, 2-Party $1,291.93, Family $1,871.47

Cigna Dental plans have no plan changes, effective October 1, 2018 through September 30, 2019 new monthly rates will be:

Dental PPO - Single $57.43, 2-Party $105.45, Family $153.47

Dental HMO Composite Rate remains unchanged at $54.05.

Approved By:
Olson/Wyman
Board Agenda
June 26, 2018

Attachments:
2018 Cigna Renewal Aon Confirmation
14.c.2. Authorization to Approve Renewal Agreement with Kaiser Permanente HMO Medical Plan 2018 – 2019
Recommended Motion:

It is recommended that the Board of Education authorize the Acting Assistant Superintendent, Chief Human Resources Officer to approve renewal agreement between Kaiser Permanente and Newport-Mesa USD to offer an additional district sponsored HMO medical plan for Active employees and Retirees effective October 1, 2018 through September 30, 2019.


Financial Impact:

This item has been budgeted, Budget Area(s): Employee Benefits. There is no cost to the district for Kaiser Senior Advantage, the cost of this plan is paid by the over age 65 retiree.

Comments:

Background:
Beginning in October 2015 Newport-Mesa USD partnered with Kaiser Permanente to offer another option in HMO medical plans to all benefit eligible employees and retirees.

Current Consideration:
Effective October 1, 2018 through September 30, 2019 Kaiser Premiums for Actives and Early retiree premiums have a decrease of 4.92%. The new monthly rates will be:

Single $544.29, 2-Party $1,126.67, Family $1,632.86

Kaiser Senior Advantage for Retirees 65+ has an increase of 5.73% - Single $214.80, 2-Party $526.80.

Approved By:
Olson/Wyman
Board Agenda
June 26, 2018

Attachments:
2018 Kaiser Medical Aon Confirmation
14.c.3. Authorization to Approve Renewal Agreement with Vision Service Plan (VSP) 2018 -2019
Recommended Motion:

It is recommended that the Board of Education authorize the Acting Assistant Superintendent, Chief Human Resources to approve renewal agreement between Vision Service Plan and Newport-Mesa USD for a group vision care plan effective October 1, 2018 through September 30, 2019.


Financial Impact:

This item has been budgeted. Budget Area(s): Employee Benefits.  

Comments:

Background:
Vision Service Plan has been the vision benefits provider for the district for over nineteen years.

Current Consideration:
VSP proposes a contract renewal with no change in plan and no change in premium rates for the plan year October 1, 2018 through September 30, 2019. Current monthly rates will continue at:

Single $8.69, 2-Party $15.65, Family $21.73 

Approved By:
Olson/Wyman
Board Agenda
June 26, 2018

Attachments:
2018 VSP Aon Confirmation
14.c.4. Authorization to Approve Renewal Agreement with Optum Health /EAP (Employee Assistance Program) 2018-2019
Recommended Motion:

It is recommended that the Board of Education authorize the Acting Assistant Superintendent, Chief Human Resources Officer to approve renewal agreement between Optum/EAP, United Behavioral Health and Newport-Mesa USD for an Employee Assistance Program Effective October 1, 2018 through September 30, 2019.


Financial Impact:

This item has been budgeted, Budget Area(s): Employee Benefits.

Comments:

Background:
Newport-Mesa USD has offered an employee assistance program for all District staff and family members since October 1, 2000.

Current Consideration:
The Optum/EAP rates will remain at the same level at the current contract at a cost of $1.81 per employee per month. There will be no plan changes for the plan year October 1, 2018 through September 30, 2019.

Approved By:
Olson/Wyman
Board Agenda
June 26, 2018

Attachments:
2018 Optum EAP Aon Confirmation
14.c.5. Authorization to Approve Renewal Agreement with MetLife Group Insurance 2018 -2019
Recommended Motion:

It is recommended that the Board of Education authorize the Acting Assistant Superintendent, Chief Human Resources Officer to approve renewal agreement between MetLife Group Life Insurance Program and Newport-Mesa USD including Basic Life and AD&D, Voluntary Optional Life and AD&D, Voluntary Optional Long Term Disability, Critical Illness and Accident Insurance for October 1, 2018 through September 30, 2019.


Financial Impact:

Basic Life has been budgeted, Budget Area(s): Employee Benefits. There is no cost to the district for the Optional Life, Long Term Disability, Critical Illness Plan, and Accident Insurance, as they are employee paid voluntary programs.

Comments:

Background:
MetLife Insurance Plan has been the Life Insurance provider for the district for over since 2004. MetLife Basic Life and Personal Accidental Death and Dismemberment (AD&D) District paid benefits and the Employee paid Optional Life and AD&D. In 2007 and 2008 Newport-Mesa USA entered into agreements with MetLife to offer employee paid Critical Illness and Voluntary Long Term Disability insurance. This year MetLife will be adding an Accident Insurance Plan. Two levels of coverage (High or Low) are available for all benefit eligible employees to enroll in. Guaranteed issue, no health statement or requirements are needed. 

Current Consideration:
MetLife will renew the benefits Basic Life insurance with no change in plan coverage or rates. The monthly rates for the Basic Life and Personal Accidental Death and Dismemberment (AD&D) are as follows:

Effective October 1, 2018 through September 30, 2019 monthly rates will be:

Full time Basic Life: .18/1000; AD&D: .02/1000, $50,000 - $10.00

Part time Basic Life: .18/1000; AD&D: .02/1000, $25,000 - $5.00

Approved By:
Olson/Wyman
Board Agenda
June 26, 2018

Attachments:
2018 MetLife Aon Confirmation
14.c.6. Authorization to Approve Renewal Agreement with Senior Care Action Network (SCAN) Health Plan 2018 – 2019
Recommended Motion:

It is recommended that the Board of Education authorize the Acting Assistant Superintendent, Chief Human Resources Officer to approve renewal agreement between SCAN and Newport-Mesa USD for a Medicare Advantage Plan for District Retirees over age 65 with an increase of 9.7% on both the Basic and Enhanced SCAN plans for October 1, 2018 through September 30, 2019.


Financial Impact:

Not applicable. There is no cost to the district, the cost of these programs will be paid for the over age 65 retirees.  

Comments:

Background:
Newport-Mesa USD has offered entered into an agreement with SCAN in October 2007 to offer a provision of a Medicare Advantage Plan for district retirees over age 65. 

Current Consideration:
SCAN Health Plan proposes renewal of the SCAN Basic and SCAN Enhanced at a rate increase of 9.7%. There will be no plan or prescription changes for the plan year October 1, 2018 through September 30, 2019.Effective October 1, 2018 through September 30, 2019 new monthly rates will be:Basic: Single $195.13, 2-Party $390.26, Enhanced: Single $342.47, 2-Party $684.94.

Approved By:
Olson/Wyman
Board Agenda
June 26, 2018

Attachments:
2018 Scan Aon Confirmation
14.c.7. Authorization to Approve Renewal Agreement with WageWorks for COBRA, Direct Bill and FSA Administration 2018 - 2019
Recommended Motion:

It is recommended that the Board of Education authorize the Acting Assistant Superintendent, Chief Human Resources Officer to approve renewal agreement between WageWorks and Newport-Mesa USD to provide third party administration of benefit services specific to COBRA notification, billing and payment processing for COBRA, Direct bill for retiree benefits and FSA Administrative services for Optional Section 125 Flexible Spending Account for eligible employees for October 1, 2018 through September 30, 2019.


Financial Impact:

This item has been budgeted, Budget Area(s): Employee Benefits.

Comments:

Background:
Newport-Mesa USD entered into an agreement in June 2005 with WageWorks (formerly CONEXIS) to provide third party administrative services specified to COBRA notification, billing and payment processing and for Retiree Benefits. Starting in October 2015, WageWorks added the administrative service of FSA - Optional Flexible Spending Account (FSA-IRS plan 125) for employees to enroll in this optional plan to help offset out-of-pocket expenses for medical charges and dependent care.

Current Consideration:
WageWorks proposes renewal of its third party administrator benefit service specific to COBRA notification, billing and payment processing for retirees and FSA administration for the period of August 1, 2018 through July 31, 2019. Rates remain the same for the 2018-19 at $.53 per eligible COBRA participant per month. Direct bill administration $4.25 per participant per month. COBRA past due notices $10.25 each as needed. Participant numbers will fluctuate throughout the year. FSA rates $3.25 per participant and $1.25 per notice.

Approved By:
Olson/Wyman
Board Agenda
June 26, 2018

Attachments:
2018 WageWorks Aon Confirmation
14.c.8. Authorization to Approve Renewal Agreement with Aon Consulting, Inc. for Retiree Drug Subsidy 2018-2019
Recommended Motion:

It is recommended that the Board of Education authorize the Acting Assistant Superintendent, Chief Human Resources Officer to approve continuing agreement with Aon and Newport-Mesa USD for administrative services for the Retiree Drug Subsidy (RDS) for the period of October 1, 2018 through September 30, 2019.


Financial Impact:

The administrative services for Aon will be billed at a fixed fee of $18,000 annually. This item has been budgeted, Budget Area(s): Employee Benefits.

Comments:

Background:
The Retiree Drug Subsidy (RDS) Program is offered by the Centers for Medicare and Medicaid Services (CMS) to reimburse employers for a portion of their eligible expenses for retiree prescription drug benefits. The district has participated in CMS RDS program since October 2005. In Order to participate in the RDS program it is necessary for the District to document evidence that retirees access prescription drugs through the approved network of pharmaceutical providers. Aon Consulting scope of services include administration of the RDS program and completion of the application with actuarial auditing of plans, CMS updates and other functions that are required by employers participating in the program.

Current Consideration:
Aon will continue providing the same current services for the District for the period of October 1, 2018 through September 30, 2019 at the rate of $18,000 annually.

Approved By:
Olson/Wyman
Board Agenda
June 26, 2018

Attachments:
2015 NMUSD Aon RDS Continuing Agreement
14.c.9. Authorization to Approve Renewal Agreement with Aon Consulting, Inc. 2018-2019
Recommended Motion:

It is recommended that the Board of Education authorize the Acting Assistant Superintendent, Chief Human Resources Officer to approve renewal agreement between Aon and Newport-Mesa USD for health and benefit consulting for the period of October 1, 2018 through September 30, 2019.


Financial Impact:

The professional consulting services of Aon will be billed at $125,000 annually. This item has been budgeted, Budget Area(s): Employee Benefits.

Comments:

Background:
Aon, Health & Benefit Consulting has provided health benefit consulting services for the District since March 2008. This new initial year of a four year through contract continues with no increase in costs. That begins October 1, 2018 through September 30, 2019. The scope of services include, but are not limited to, financial management, vendor management, plan and benefit management, implementation services, compliance and regulatory support, account management and client services, voluntary benefits, and ancillary services, advising, assisting and guiding the Joint Benefits Team with its responsibilities to provide a cost effective and valuable health benefit program for District employees. 

Current Consideration:
Aon will continue providing the same current services for the District for the period of October 1, 2018 through September 30, 2019 at the rate of $125,000 annually.

Approved By:
Olson/Wyman
Board Agenda
June 26, 2018

Attachments:
2018 NMUSD Aon Agreement
14.c.10. Approve Renewal of Software User License between NEOGOV and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the Renewal License between NEOGOV and Newport-Mesa Unified School District (NMUSD).
Financial Impact:
Budgeted item.
Comments:

Background: 
NEOGOV is the market and technology leader in on-demand human resources software for the public sector.  NMUSD’s Personnel Commission utilizes their applicant tracking system for its recruitment and testing process.

Current Consideration:
In order for the Personnel Commission to continuing utilizing NEOGOV services, it is necessary for the Board of Education to approve the Renewal of Software User License with NEOGOV covering the period of July 1, 2018 through June 30, 2019.

Approved By:
Clark/Caldwell
Board Agenda
June 26, 2018

14.c.11. Approve the Personnel Commission’s Renewal of Annual Membership Fee with the Cooperative Organization for the Development of Employee Selection Procedures (CODESP) beginning July 1, 2018 and ending June 30, 2019
Recommended Motion:
It is recommended that the Board of Education approve the Personnel Commission’s membership in the Cooperative Organization for the Development of Employee Selection Procedures (CODESP) for the 2018-2019 school year in the amount of $2,050.00.
Financial Impact:
Budgeted item.
Comments:

Background:
CODESP offers online access to customized employee selection materials which the Personnel Commission utilizes in its recruitment/selection process. 

Current Consideration:
In order for the Personnel Commission to continuing utilizing CODESP services, it is necessary for the Board of Education to approve the membership renewal covering the period of July 1, 2018 through June 30, 2019.

Approved By:
Clark/Caldwell
Board Agenda
June 26, 2018

Attachments:
2018-19 CODESP Invoice
14.c.12. Approve Certificated Employees' Appointment/Reassignment Register 06-26-18
Recommended Motion:
It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 06-26-18.
Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 06-26-18 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
June 26, 2018

Attachments:
Certificated Appointment Register 06-26-18
14.c.13. Approve Certificated Employees' Leave of Absence Register 06-26-18
Recommended Motion:

It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 06-26-18.

Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 06-26-18 are requesting leaves of absence for the reasons indicated for.

Approved By:
Olson/Garcia
Board Agenda
June 26, 2018

Attachments:
Certificated LOA Register 06-26-18
14.c.14. Approve Certificated Employees' Resignation/Termination Register 06-26-18
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 06-26-18.

Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 06-26-18 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
June 26, 2018

Attachments:
Certificated Resignation Register 06-26-18
14.c.15. Approve Classified Employees' Appointment/Reassignment Register 06-26-18
Recommended Motion:

It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 06-26-18.

Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

Current Consideration:
The positions listed on Appointment/Reassignment Register 06-26-18 are needed to conduct district and school operations.

Approved By:
Clark/Caldwell
Board Agenda
June 26, 2018 

Attachments:
Classified Appointment Register 06-26-18
14.c.16. Approve Classified Employees' Leave of Absence Register 06-26-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 06-26-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

Current Consideration:
These leaves are approved in accordance with the state and local legislation.

Approved By:
Clark/Caldwell
Board Agenda
June 26, 2018 

Attachments:
Classified Leave of Absence Register 06-26-18
14.c.17. Approve Classified Employees' Resignation/Termination Register 06-26-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 06-26-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

Current Consideration:
These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

Approved By:
Clark/Caldwell
Board Agenda
June 26, 2018

Attachments:
Classified Resignation Register 06-26-18
14.d. Student Support Services
14.d.1. Approve Student Discipline – Expulsion of Students
Recommended Motion:
It is recommended that the Board of Education approve the expulsion of students 17-26-77, 17-28-78, 17-30-78, 17-31-78, 17-32-78, 17-33-78, and 17-34-78. 
Financial Impact:

No budget impact. 

Comments:

Background:
In accordance with Education Code Sections 35146, 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board of Education.

Current Consideration:
The following student expulsion matters are before the Board for discipline consideration: students 17-26-77, 17-28-78, 17-30-78, 17-31-78, 17-32-78, 17-33-78, and 17-34-78.

Board Approval:
Jocham/D’Agostino
Board Agenda
June 26, 2018

14.d.2. Approve a One-Year License Subscription for Read & Write Google Chrome for use with special education students
Recommended Motion:
It is recommended that the Board of Education approve a One-Year License Subscription for Read & Write Google Chrome for use with special education students for the 2018-2019 school year.
Financial Impact:
This is a budgeted item for 325 licenses for a total cost of $3,250.
Comments:

Background:

Read & Write for Google Chrome offers a range of support tools to assist students with reading, writing, studying, and research.  It is a program that is compatible with Google Chromebooks which is the District's identified computer for student use.  It includes such tools as text-to-speech, highlighting reading passages, showing meanings of words in text or pictures, word prediction etc.

Current Consideration:

The licenses will provide identified students a one-year license subscription to Read & Write for Goggle Chrome. This license purchase is for the 2018-2019 school year.

The California Student Data Privacy Agreement between NMUSD and Texthelp LLC went into effect on September 13, 2017. This agreement is valid for 36 months from the date of full execution.

Approved by:

Jocham/Barela

Board Agenda

June 26, 2018



Attachments:
Texthelp_R&W CSDPA
Texthelp_R&W Privacy Polices
Texthelp_R&W Quote
Texthelp_R&W Terms
14.d.3. Approve One-Year License Subscription for uPAR for Special Education Students
Recommended Motion:
It is recommended that the Board of Education approve the request to purchase licenses for the Universal Protocol for Accommodations in Reading (uPAR) for the 2018-2019 school year for classrooms at Whittier and individual students district wide.
Financial Impact:

$3,396.82


Comments:

Background:

uPAR is a data-driven method to assess students for reading accommodations and for individual students to determine their reading level and need for accommodations.

Current Consideration:

The licenses will provide a one year Unlimited Site Licenses Yearly Subscription for Whittier Elementary.  This agreement includes 40 Yearly Seat License Subscriptions for individual students district wide.

The California Student Data Privacy Agreement between NMUSD and Don Johnson Inc went into effect on December 16, 2017. This is agreement is valid for 36 months from the date of full execution.

Approved by:

Jocham/Barela

Board Agenda

June 26, 2018

Attachments:
uPAR_ CSDPA Exhibit E
uPAR_Privacy Policies
uPAR_Quote
uPAR_Terms
14.d.4. Approve Memorandum of Understanding between the Orange County Superintendent of Schools and Newport Mesa Unified School District 2018-2019
Recommended Motion:
It is recommended that the Board of Education approve the Memorandum of Understanding (MOU) between the Orange County Superintendent of Schools and Newport-Mesa Unified School District (NMUSD).
Financial Impact:

$1,000,000.00

Comments:

Background:
Pursuant to the authority established in Education Code Sections 56195, 56195.1, 56195.3, and 56195.5, OCDE may provide for the education of individual pupils in special education programs who reside in other districts or counties.  The OCDE Division of Special Education Services operates the OCDE Special Schools Program to provide special education programs and services to individuals with exceptional needs requiring intensive education services, including a regional deaf and hard of hearing program.

Current Consideration:
OCDE shall conduct special education programs and services for the eligible pupils of the District referred by their Individualized Education Program (IEP) Teams when it is jointly determined by the District and OCDE that the Pupil's educational needs as specified in the pupils IEP can appropriately meet the programs and services operated by OCDE.

Prior to offering placement in any OCDE Special Schools Program, the District shall contact the appropriate OCDE Special Schools Principal to discuss a possible referral and the appropriateness of the OCDE Special Schools Program placement.  OCDE shall maintain and provide special education programs for District pupils during the 2018-2019 school year within the administrative parameters established by the Special Education Fiscal Advisory Committee.

Approved by:
Jocham/Barela
Board Agenda
June 26, 2018

Attachments:
18-19 OCSS MOU
14.d.5. Approve Parent Reimbursement Contract for 2017-2018 School Year
Recommended Motion:
It is recommended that the Board of Education approve Parent Reimbursement Contracts as established from the Individual Education Program.
Financial Impact:
$313.92
Comments:

Background:

The Eligibility and Planning/Education Assessment Service Committees of the Newport-Mesa Unified School District have approved Parent Reimbursement Contracts for 2017-2018 under provisions of Education Code 56365 and 56366.

Current Consideration:

This Parent Reimbursement Contract is to reimburse parents for services they have incurred with schools and agency placements as specified on current IEPs.

Approved by:

Jocham/Barela

Board Agenda

June 26, 2018

14.d.6. Approve Nonpublic School/Agency Contracts for the 2018-2019 School Year
Recommended Motion:

It is recommended that the Board of Education approve Master Contracts for Nonpublic Schools/Agencies who will provide services as established from the Individual Educational Program (IEP).


Financial Impact:
Budgeted
Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2018-2019 under provisions of Education Code 56565 and 56366.

Current Consideration:

There are 8 new Master Contracts for Nonpublic Schools/Agencies for 2018-2019.

Beacon Day School 

Blind Children's Learning Center

California Unified Services Providers

Maxim Healthcare Services Inc dba Maxim Staffing Solutions

Olive Crest Academy

Seneca Family of Agencies

SKY Pediatric Inc dba SKY Pediatric Therapy

Rockstar Recruiting LLC dba StaffRehab

The new Master Contracts will provide services with the school and agency placements as specified on current IEP's.

Approved by:
Jocham/Barela
Board Agenda
June 26, 2018

14.d.7. Approve Parent Reimbursement Contracts for 2017-2018 School Year
Recommended Motion:
It is recommended that the Board of Education approve Parent Reimbursement Contracts as established from the Individual Education Program.
Financial Impact:
$680.16
Comments:

Background:

The Eligibility and Planning/Education Assessment Service Committees of the Newport-Mesa Unified School District have approved Parent Reimbursement Contracts for 2017-2018 under provisions of Education Code 56365 and 56366.

Current Consideration:

These two Parent Reimbursement Contracts are to reimburse parents for services they have incurred with schools and agency placements as specified on current IEPs.

Approved by:

Jocham/Barela/Cottrell

Board Agenda

June 26, 2018



14.d.8. Approve Agreement Number 46100 between Orange County Superintendent of Schools and Newport Mesa Unified School District for Positive Behavior Supports and Interventions (PBIS) Staff Development Services for 2018-19 school year
Recommended Motion:

It is recommended that the Board of Education approve agreement number 46100 with the Orange County Superintendent of Schools to provide staff development services and training for PBIS for the 2018-2019 school year. 

Financial Impact:

Not to exceed $1,000.00

Comments:

Background:

PBIS (Positive Behavior Interventions and Supports) is a framework approach for assisting school personnel in adopting and organizing evidence-based behavioral interventions into an integrated continuum that enhances academic and social behavior outcomes for all students. Four years ago when the Board of Education adopted its District Wide Priorities, all schools in the District have been engaged in some form of PBIS training. Moving into the 2018-2019 school year all schools in the District are in Sustainability Cohorts and many schools continue to show positive results in student referrals and other discipline incidents since their training and support began. The current contract for ongoing training with the Orange County Department of Education will continue the training process for all schools in the District, focusing on statewide recognition for district schools as well as consultation and technical support from PBIS experts at the Orange County Department of Education (OCDE).  

Current Consideration:

It is recommended that the Board of Education approve the agreement with the Orange County Superintendent of Schools for PBIS professional development services as presented.

Approved by:

Jocham/D'Agostino

Board Agenda 

June 26, 2018





Attachments:
OCDE Agreement 46100 - PBIS Services 2018-19
14.d.9. Approve Contract with Exym, LLC to Provide Management of School Based Mental Health Documentation Services
Recommended Motion:
It is recommended that the Board of Education approve the contract between Exym, LLC and the Newport Mesa Unified School District to provide licenses for management of school based mental health documentation services.  

Financial Impact:

Not to exceed $20,000.00


Comments:

Background:

As mental health services for students continues to grow, the NMUSD has taken an ongoing approach to improving systems and supports for the delivery of mental health services.   Tracking and documentation of mental health services supports the reviewing of trends and ensuring that best practices are integrated into supporting student success.  Since 2004, Exym has been a leader in cloud-based software, billing, documenting and managing behavioral health services for agencies in Los Angeles and Orange Counties, and throughout California and neighboring states. Their services are easy to use, assist agencies to develop consistent standards, and allow organizations to grow into additional services with minimal disruption to operational procedures. Further, Exym ensures that tracking services are confidential and adhere to privacy practices. Exym currently services 75 customers in California and provide services for 2 school districts in Los Angeles County.  


Current Consideration:

It is recommended that the Board of Education approve the contract authorizing the purchase of the Exym, LLC license to allow for the management of school based mental health documentation services. 

 

Approved by:

Jocham/D'Agostino

Board Agenda

June 26, 2018

Attachments:
Exym LLC Fees 2018-19
Exym LLC License Agreement
14.d.10. Approve Agreement with Interquest Detection Canines for 2018-19
Recommended Motion:

It is recommended that the Board of Education approve the contract for Interquest Detection Canines for 2018-19.

Financial Impact:

Not to exceed $30,000.00

Comments:

Background:
Over twenty five years ago, the staff of Interquest introduced the use of trained detection canines to schools in Texas.  The concept gathered wide acceptance as a tool to deter and validate the presence of drugs on the school campus.  The Horton vs. Goose Creek ISD case in the early 1980's set the modern day parameters for the use of dogs in school.  Policies and procedures were developed to ensure that the program was both effective and within legal guidelines.  With over 120 school districts under contract in the early 1990's, Interquest expanded operation to California and Michigan.  Immediately the program was readily accepted and provided an effective tool to determine the presence of prohibited items in schools.  The program also solidified a school's desire to maintain a safe and secure learning environment for all concerned.

Current Consideration:
Interquest Detection Canines operates successfully in 10 states.  They serve over 600 public and private schools.  They provide an effective program to determine the presence of narcotics, alcohol, weapons and other inappropriate items on campus. They are a deterrent to the presence of contraband. 

Approved by:
Jocham/D'Agostino
Board Agenda
June 26, 2018


Attachments:
Interquest Detection Canines Agreement 2018-19
14.d.11. Approve Request to Destroy Student Records - Article 2, Sections 16023 of Article 5, California Code of Regulations
Recommended Motion:

It is recommended that the Board of Education authorize the Superintendent to direct the destruction of the attached list of documents. These documents are Class 1 documents that have been electronically imaged.  These records have been retained for the legal period of time as per Article 2, Sections 16023, of Article 5, California Code of Regulations.



Financial Impact:

No budget impact. 

Comments:

Background:

The District is required to maintain various records and documents.  A portion of these documents must be retained on a permanent basis.  Given the significant volume of documents, space constraints, and associated regulatory requirements and productivity needs, the District manages these documents electronically.  Student records are imaged and maintained for the legal period of time as per Article 2, Sections 16023 through 16028 of Article 5, California Code of Regulations.


Current Consideration: 

There is no further need to retain these 39 boxes of student records for use in the District as they have all been electronically imaged.  The paper student records have been retained for the legal period of time as per Article 2, Sections 16023 through 16028 of Article 5, California Code of Regulations.


Approved by: 

Jocham/D'Agostino

Board Agenda

June 26, 2018

Attachments:
Destroy Student Records - General Education
14.d.12. Approve SDL Trados Studio Professional License for District Translations
Recommended Motion:
It is recommended that the Board of Education approve the SDL Trados Studio Professional License for use in District document translations. 

Financial Impact:

Not to exceed $4 000.00


Comments:

Background

SDL Trados Studio Professional is a CAT tool (Computer-Assisted-Translation) software program which provides translation tools that increase productivity, consistency and efficiency in document translation. SDL Trados Studio Professional offers a complete environment for language professionals to edit or review translations, manage translation projects, and organize terminology bases specific to district needs. Through its translation memory (TM) feature, the software records and stores translated content for future use, enabling new translation projects to be completed faster and maintaining consistency in terminology in all translations that district constituents receive. The District Translator has been utilizing the trail version of SDL Trados Studio Professional to render projects for Student Services, Special Projects and NMUSD schools. 

 

Current Consideration:

This is the first time NMUSD will consider translation software for use in document translation. This purchase will include one license to use at Student Services and can later be upgraded to add additional licenses for other departments that may need it (Special Education District Translators, School Community Facilitators). 

 

Approved by: 

Jocham/D’Agostino

Board Agenda

June 26, 2018






Attachments:
SDL Quote 18-19
SDL Terms and Agreement
14.d.13. Approve SNAP Health Center Annual Support/Maintenance Contract Renewal for Health Services Department
Recommended Motion:

It is recommended that the Board of Education approve the SNAP Health Center Annual Support/Maintenance Software Contract Renewal for Health Services.


Financial Impact:
$10,276.50 has been budgeted through Health Services LEA Medi-Cal Billing.
Comments:

Background:

In June 2010, the Board of Education approved the purchase of SNAP Health Center Software for the Health Services Department.  The purchase included a software program which created electronic student health records.  It included support and maintenance for a one year period.  The current contract expires August 31, 2018.

The SNAP Health Center Software program has been used for eight years and will continue to be used during the 2018/2019 school year.  SNAP Health Center Software is a state of the art school health management software program designed to meet the confidential and comprehensive needs of the school health office.  It allows for the transfer of information between Aeries, the district student information system.  Student data is protected and remains under the control of the district.

Current Considerations:

The SNAP Health Center Annual Support/Maintenance contract renewal will be in effect September 1, 2018 and will expire August 31, 2019.  A contract for support and maintenance is essential for district personnel to accomplish necessary and required documentation related to student health.  A customer loyalty discount was applies on this renewal.

Approved by:

Jocham/Grasska

Board Agenda

June 26, 2018


Attachments:
SNAP Health Center Annual Support/Maint Renewal
14.d.14. Approve Agreement between Newport-Mesa Unified School District and Pacific Audiologics
Recommended Motion:
It is recommended that the Board of Education approve the Agreement between Newport-Mesa Unified School District (N-MUSD) and Pacific Audiologics.
Financial Impact:

Not to exceed $42,600.00 for 2018/2019.


Comments:

Background:

School children are required to have vision and hearing screening at specified grade intervals.  This screening is important because even those with minimal hearing or vision deficits are at risk for academic and communication difficulties.  Pacific Audiologics has been providing on-site vision and hearing screening services to school districts in Southern California since 1998 and at N-MUSD since October 2015.  Through this contract District staff utilize supplemental personnel and equipment through Pacific Audiologics to screen large groups of students.

Current Considerations:

Utilizing a vendor for this type of mandated mass health screening will allow District Nurses to remain at school sites to perform their regular duties and address the health care needs of students.  School nurses will collaborate and work with the vendor.  District school nurses will be responsible for ensuring students are screened, rescreened and the necessary follow-up and management of student vision and hearing needs are met.  Contracting with Pacific Audiologics will allow for the effective health screening program for students in the District.  The term of this agreement shall be from September 5, 2018 through June 30, 2019.

Approved by:

Jocham/Grasska

Board Agenda

June 26, 2018



Attachments:
Agreement renewal with Pacific Audiologics
14.d.15. Approve Medi-Cal Administrative Activities Service Agreement Number 46216 between Orange County Department of Education, Region 9 Local Educational Consortium and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education Approve Medi-Cal Administrative Activities (MAA) Service Agreement Number 46216 between Orange County Department of Education (OCDE), Region 9 Local Educational Consortium (LEC) and Newport-Mesa Unified School District (N-MUSD).
Financial Impact:
For 2018/2019 the fee for service will be 4.5% of the amount N-MUSD receives plus State Random Moment Time Survey (RMTS) Software Platform Fee which is based on the number of participants each quarter.  Quarter 1 = $ .67 per participant per quarter, Quarter 2, 3, & 4 = $1.34 per participant per quarter.
Comments:

Background:

The California Welfare & Institutions Code, Section 14132.47, authorizes the Department of Health Services (DHS) to contract with local governmental agencies (LGA) to assist with the administration of the Medi-Cal Administrative Activities (MAA) program.  The federal government, through the Health Care Financing Administration reimburses local programs for their share of the costs of performing allowable activities.

In 1998-1999 State Budget Trailer Bill, Assembly Bill 2780 (Chapter 310-1998) allowed Local Educational Agencies (LEA's) to claim MAA through a Local Educational Consortium (LEC).  One LEC was designated for each service region of the California County Superintendent Educational Services Association. 

On June 16, 2000, N-MUSD entered into an agreement with the Orange County Superintendent of Schools to serve as the LEC and has continued to renew annually.  For 2017/2018 the fee for service was 4.5% of the amount N-MUSD will receive plus the RMTS Software Platform Fee which is based on the number of participants per quarter.  Quarter 1 = $ .27 per participant per month, Quarter 2, 3, & 4 = $ .54 per participant per month.

 Current Considerations:

The current agreement expires on June 30, 2018.  It is therefore necessary to enter into a renewed agreement with the Orange County Department of Education.  The fee for 2018/2019 for LEC services will again be 4.5% of the amount N-MUSD will receive but may be amended as necessary to support compliance with all Federal, State, and Superintendent's program requirements.  N-MUSD will also be responsible for the District's share of the State RMTS Software Fee, which is based on the district's actual cost of utilizing the State RMTS Software Platform through a third party administrator.

Approved by:

Jocham/Grasska

Board Agenda

June 26, 2018


Attachments:
Agreement 46216 with OCDE-MAA-RMTS
14.d.16. Approve Memorandum of Understanding Between Santa Ana Unified School District and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve this Memorandum of Understanding between Santa Ana Unified School District and Newport-Mesa Unified School District for the period of July 1, 2018 through June 30, 2019.
Financial Impact:

$210,000.00

Comments:

Background:

Education Code section 56195.5 authorizes districts and SELPAs to enter into contracts between school districts to provide for the education of special education students who may reside in other districts.

Current Consideration:

Pursuant to the authority established in Education Code sections 56195, 56195.1, 56195.3, and 56195.5, the Provider District may provide for the education of individual pupils in special education programs who reside in other districts or counties.  Education Code section 46600 shall apply to interdistrict attendance agreements for programs conducted pursuant to this part.

Approved by:

Jocham/Barela

Board Agenda

June 26, 2018

Attachments:
MOU Inter-SELPA Contract DHH 18-19 NMUSD
14.e. Superintendent
14.e.1. Approve Membership - Costa Mesa Chamber of Commerce
Recommended Motion:
It is recommended that the Board of Education approve payment of the 2018-2019 membership dues to the Costa Mesa Chamber of Commerce in the amount of $480.00.
Financial Impact:
Membership in this organization is included in the budget.
Comments:
Background:
The Board of Education has maintained membership in the Costa Mesa Chamber of Commerce due to the District's close relationship with the business community. The Costa Mesa Chamber of Commerce also is involved in many other aspects of the community that have impact upon the school district.

Current Consideration:
The Costa Mesa Chamber of Commerce has invoiced the District for renewal of membership in the amount of $480.00.

Approved by:
Navarro/Snyder/Hallman
Board Agenda
June 26, 2018
Attachments:
Costa Mesa Chamber of Commerce Dues 2018-2019
14.e.2. Approve Membership - Corona del Mar Chamber of Commerce
Recommended Motion:
It is recommended that the Board of Education approve payment of the 2018-2019 membership dues to the Corona del Mar Chamber of Commerce in the amount of $465.00.
Financial Impact:
Membership in this organization is included in the budget.
Comments:
Background:
The Board of Education has maintained membership in the Corona del Mar Chamber of Commerce due to the District's close relationship with the business community. The Corona del Mar Chamber of Commerce also is involved in many other aspects of the community that have impact upon the school district.

Current Consideration:
he Corona del Mar Chamber of Commerce has invoiced the District for renewal of membership in the amount of $465.00.

Approved by:
Navarro/Snyder/Hallman
Board Agenda
June 26, 2018
Attachments:
Corona del Mar Chamber of Commerce Dues 2018-2019
14.e.3. Approve Contract Renewal with Siteimprove to Review all District Website for Content Quality and Compliance
Recommended Motion:

It is recommended that the Board of Education approve a subscription renewal with Siteimprove to continue to review all district websites to identify quality and compliance issues. Contract ends June 30, 2019


Financial Impact:

General fund. Public Information Office. Not to exceed $15,990

Comments:

Background
The district has a substantial interest in maintaining quality websites with accurate, timely, and accessible information for all audiences. Employees throughout the district are assigned as webmasters to manage district department and school web pages and the services and support provided by Siteimprove assists staff in providing focused website maintenance. 

Siteimprove regularly "crawls" public facing district websites for items such as misspellings, broken links, infrequently visited webpages, outdated files, and content that does not meet the American with Disabilities Act (ADA). Siteimprove automatically generates reports of these findings for staff so that they can update content. Siteimprove also sorts reports by webpages and PDF's that are the most frequently (or least frequently) accessed, therefore allowing webmasters the ability to focus on maintaining the most accessed content first and remove clutter and outdated information. Siteimprove works seamlessly with our website hosting company, School Loop and the integration allows webmasters to easily know what content to update, why it needs updating, and how to update it to ensure quality and ADA compliance. Throughout the education community there is an increased focus on providing ADA compliant websites and Siteimprove is an Office of Civil Rights auditor for ADA compliance. The contract will be for one year and will expire on June 30, 2019.

Current Consideration
It is recommended that the Board of Education approve a subscription renewal with Siteimprove to continue to review all district websites to identify quality and compliance issues through the 2018-2019 school year. Per the initial subscription agreement Siteimprove has provide us an invoice that continues the same terms and conditions approved in the initial agreement.

Approved by
Navarro/Franco
Board Agenda
June 26, 2018



Attachments:
Siteimprove Agreement
Siteimprove Invoice 55689
15. Resolution Consent Calendar
Quick Summary / Abstract:
As with the Consent Calendar, all items listed under the Resolution Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific resolutions to be discussed and/or removed from the Resolution Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Resolution Consent Calendar.
15.a. Adopt Resolution 39-06-18 All Funds Final Budget
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 39-06-18 adopting the 2018-19 All Funds Final Budget and authorize its filing with the Orange County Superintendent of Schools.
Financial Impact:
Adoption will establish the Budget for the 2018-19 year.
Comments:
Background:
California Education Code Sections 33128, 42127, and 42127(a)(2) require that the governing board of a school district shall adopt a budget for the subsequent fiscal year prior to June 30 of the current fiscal year.

District staff has proceeded with budget development based on the Governor's May Revised 2018-19 State Budget proposal.  In addition, staff has utilized guidance provided by the Orange County Department of Education, School Services of California, the California Association of School Business Officials and a variety of other sources during the budget development process.

As required by Education Code section 52062(b)(2), the district conducted a public hearing on June 12, 2018 whereby the district's 2018-19 budget was presented for public review and input.

Current Consideration:
District staff recommends adoption of the 2018-19 All Funds Final Budget.

Approved by:
Holcomb/Trader
Board Agenda
June 26, 2018
Attachments:
18.19 Budget Book
2018-19 Cash Flow Budget July 1
2018-19 Certification Budget July 1
2018-19 Criteria Standard July 1
2019-20 Cash Flow Budget July 1
Form A_ADA
Resolution 39-06-18
15.b. Adopt Resolution 40-06-18 Finding the Eight Summer 2018 School Improvement Projects Exempt from the California Environmental Quality Act (CEQA)
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 40-06-18 Finding the Eight Summer 2018 School Improvement Projects Exempt from the California Environmental Quality Act (CEQA) and Approving the Filing and Recordation of Eight Notices of Exemption.
Financial Impact:
Not applicable, routine impact.
Comments:
Background:
The district has reviewed the 2018 Security Fencing, School Office Renovation and Air Conditioning Summer Projects at various sites and determined that the projects are exempt based on CEQA Guidelines Section 15301 (Class 1 Existing Facilities) and Section 15302 (Class 2 Replacement or Reconstruction).

CEQA Guidelines Section 15301 (Class 1 Existing Facilities) provides that operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing facilities, involving negligible or no expansion of use, may be exempt from CEQA;

CEQA Guidelines Section 15302 (Class 2 Replacement or Reconstruction) provides that replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced, and will have substantially the same purpose and capacity as the structure replaced, may be exempt from CEQA.

The following 2018 summer projects are exempt from CEQA:

College Park Elementary School (HVAC)
Davis Magnet School (HVAC)
Kaiser Elementary School (HVAC)
Mariners Elementary School (Admin/Fence)
Newport Heights Elementary School (Admin/Fence)
Pomona Elementary School (HVAC)
Wilson Elementary School (Admin/Fence/HVAC)
Woodland Elementary School (HVAC)

Current Consideration:
Staff recommends that the Board of Education adopt Resolution 40-06-18 Finding the Eight Summer 2018 School Improvement Projects Exempt from the CEQA and Approving the Filing and Recordation of Eight Notices of Exemption.

Approved by:
Holcomb/Marsh/Zareczny
Board Agenda
June 26, 2018
Attachments:
College Park HVAC NOE with Attachment
Davis HVAC NOE with Attachment
Kaiser HVAC NOE with Attachment
Mariners Admin/Fence NOE with Attachment
Newport Heights Admin/Fence NOE with Attachment
Pomona HVAC NOE with Attachment
Resolution 40-06-18 - NOE for 2018 Summer Projects
Wilson HVAC and Admin/Fence NOE with Attachment
Woodland HVAC NOE with Attachment
15.c. Adopt Resolution No. 41-06-18 to Approve Local Agreement for Child Development Services for Contract CPKS-8058-00 with the California Department of Education for the State Preschool Program
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 41-06-18 to certify the approval of Contract CPKS-8058-00 with the California Department of Education for the fiscal year 2018-2019.
Financial Impact:

This contract provides a Maximum Reimbursable Amount of $20,000 for the 2018-2019 school year to fund Pre-Kindergarten and Family Literacy Program in the original four AB172 classrooms.

Comments:

Background
The Pre-Kindergarten and Family Literacy Program was funded by the California Department of Education (CDE) through Assembly Bill 172 (AB172) in 2007.  Newport-Mesa Unified School District was awarded the funds to provide preschool for 192 additional children at four school sites designated by CDE based on the 2005 Academic Performance Index.  The qualifying sites are College Park, Pomona, Whittier, and Wilson.  These 192 preschool slots are now included in the overall California State Preschool Program contract since 2009.  A support contract of $20,000 has been awarded annually to support interactive Literacy and Activities among participating children and parents at classrooms engaged in "Parent and Me" reading for the first 15 minutes of class each day.  The support contract continues to be awarded as a separate contract.

Current Consideration
The California Department of Education has presented the District with Contract CPKS-8058-00 for the 2018-2019 school year at a Maximum Reimbursable Rate of $20,000 for costs related to the Interactive Literacy Activities among participating children and parents.

Approved by
Drake/Leary
Board Agenda
June 26, 2018

Attachments:
CPKS-8058 Contract
Resolution No. 41-06-18
15.d. Adopt Resolution No. 42-06-18 to Approve Local Agreement for Child Development Services for Contract CSPP-8352-00 with the California Department of Education for the State Preschool Program
Recommended Motion:

It is recommended that the Board of Education adopt Resolution 42-06-18 to certify the approval of the Board for Contract Number CSPP-8352-00 with the California Department of Education for the fiscal year of 2018-2019.

Financial Impact:

This contract provides a Maximum Reimbursable Amount of $2,897,611 for the 2018-2019 school year for the State Preschool Program.

Comments:

Background
The California State Preschool Program (CSPP) funds preschool programs in District preschool classrooms at eight elementary school sites (College Park, Killybrooke, Paularino, Pomona, Rea, Sonora, Whittier, and Wilson).  The CSPP is funded by the California Department of Education and provides preschool services for children who qualify based on age (up to two years prior to Kindergarten entrance) and family income.

Current Consideration
The California Department of Education has presented the District with Contract Agreement CSPP-8352-00 for the 2018-2019 school year at the Maximum Reimbursable Rate of $2,897,611 to provide child care and development services for 576 children in the State Preschool Program.

Approved By
Drake/Leary
Board Agenda
June 26, 2018

Attachments:
CSPP-8352 Contract
Resolution No. 42-06-18 and CSPP-8352-00 Contract
16. Public Hearing/Action Calendar
16.a. Public Hearing - SELPA Annual Service Delivery Plan and SELPA Annual Budget Plan for the 2018-2019 school year
Recommended Motion:

It is recommended that the Board of Education approve the SELPA Annual Services Delivery Plan and the SELPA Annual Budget Plan for the 20185-2019 school year.

Comments:

Background:

Per Education Code 56205 the Annual Service Delivery Plan and the Annual Budget Plan for the Newport Mesa Unified School District/SELPA have been revised to include all the necessary components required by the California Education Code. There are no substantive changes in the provision of services to students with disabilities, or in the general operation of the SELPA. (Although not a requirement, the Community Advisory Committee (CAC) for Special Education was given the opportunity to review both the Annual Delivery Plan and the Annual Budget Plan.)

Current Consideration:

The Annual Service Delivery Plan and the Annual Budget Plan of the Newport-Mesa Unified School District/ SELPA have been revised to include all the necessary components required by the California Education Code. There are no substantive changes in the provision of service to students with disabilities, or in the general operation of the SELPA. Although not a requirement, the Community Advisory Committee (CAC) for Special Education was given the opportunity to review both the Annual Service Delivery Plan and the Annual Budget Plan.

Approved by:

Jocham

Board Agenda

June 26, 2018

Attachments:
2018-2019 SELPA Local Plan
16.b. Approve SELPA Annual Service Delivery Plan and SELPA Annual Budget Plan for the 2018-2019 school year
Recommended Motion:

It is recommended that the Board of Education approve the SELPA Annual Service Delivery Plan and the SELPA Annual Budget Plan for the 2018-2019 school year.

Comments:

Background:

Per Education Code 56205 the Annual Service Delivery Plan and the Annual Budget Plan for the Newport Mesa Unified School District/SELPA have been revised to include all the necessary components required by the California Education Code. There are no substantive changes in the provision of services to students with disabilities, or in the general operation of the SELPA. (Although not a requirement, the Community Advisory Committee (CAC) for Special Education was given the opportunity to review both the Annual Service Delivery Plan and the Annual Budget Plan.)

Current Consideration:

The Annual Service Delivery Plan and the Annual Budget Plan of the Newport-Mesa Unified School District/SELPA have been revised to include all the necessary components required by the California Education Code. There are no substantive changes in the provision of service to students with disabilities, or in the general operation of the SELPA. Although not a requirement, the Community Advisory Committee (CAC) for Special Education was given the opportunity to review both the Annual Service Delivery Plan and the Annual Budget Plan.

Approved by:

Jocham

Board Agenda

June 26, 2018


Attachments:
SELPA Local Plan
17. Discussion/Action Calendar
17.a. Adopt the Local Control and Accountability Plan (LCAP)
Recommended Motion:

It is recommended that the Board of Education adopt the Local Control and Accountability Plan.


Financial Impact:
This item has been budgeted.
Comments:

Background
Education Code § 52062 (b) (2) states that a governing board shall adopt an LCAP in a public meeting, where the meeting shall be held after, but not on the same day as, the public hearing held for the LCAP.  A public hearing for the Local Control and Accountability Plan was held on June 12, 2018.

Current Consideration
The Local Control and Accountability Plan is presented to the Board of Education for adoption.

Approved by
Drake/Galey 
Board Agenda
June 26, 2018

Attachments:
2017-2020 NMUSD LCAP Final
17.b. Approve Contract with Next Gen Science Innovations for the 2018/19 School Year for Secondary Science
Recommended Motion:
It is recommended that the Board of Education approved the contract with Next Gen Science Innovations for the 2018/19 school year for secondary science.
Financial Impact:
Budgeted Item; not to exceed $10,000
Comments:

Background
For the past five years, the NMUSD Secondary Science team has been working to develop a collective understanding of the Next Generation Science Standards and the shifts in instructional practices that are required for their implementation.  Throughout that time we have been looking for high quality, content-specific training we can bring to our teachers so that they can move forward in their understanding of NGSS instruction.

Current Considerations:
The team from Next Gen Science Innovations provides content-specific NGSS training on instructional sequences from the California Framework for Science.  Their materials focus on the integration of multiple domains (Earth and Space Sciences, Life Science, and Physical Science) and demonstrate the effective use of phenomena to drive instruction.  They tailor their trainings to the needs of each teaching team and will be providing five days of content-specific training in the following areas:  integrated 7th grade, integrated 8th grade, the Living Earth, Chemistry in the Earth System, and Physics in the Universe.  This training will give our teachers first-hand experience with an instructional sequence from the framework and will further their understanding of phenomena, modeling, and student sense-making.

Approved by
Drake
Board Agenda
June 26, 2018

Attachments:
Next Generation Science Innovations
17.c. Approve Agreement with the University of California, Irvine, History Project for Textbook Adoption Support for Social Studies/History
Recommended Motion:
It is recommended that the Board of Education approved the agreement with the University of California, Irvine for the History Project for textbook adoption support for History/Social Studies.
Financial Impact:
Budgeted; not to exceed $26,200
Comments:

Background
The UC Irvine History Project, in correlation with the California History Social Science Program, are curriculum leaders in the state both assisting in the creation of the new California History Social Science Framework and heading up the statewide professional development around the framework. The collaboration between UC Irvine History Project and Newport-Mesa is a 5-year partnership.

Current Consideration:
During the 2018-2019 school year, in addition to implementation of our common district assessments, the NMUSD History-Social Science team will be continuing the next steps in our instructional materials adoption process for grades 6-12. This proposal to work alongside with the UC Irvine History Project will support our NMUSD teachers while piloting instructional materials, collecting data on these materials and coming to a consensus on the selected curriculum. Throughout all aspects of the professional development, the UCI History Project staff will work with Newport-Mesa administrators and teachers to align instruction to district goals and state standards to meet the needs of Newport-Mesa students.

Approved
Drake/Washington
Board Agenda
June 26, 2018


Attachments:
UCI History Project
17.d. Approve 2018-2019 Declaration of Need for Fully Qualified Educators
Recommended Motion:
It is recommended that the Board of Education approve the 2018-2019 Declaration of Need for Fully Qualified Educators.
Financial Impact:
There is no financial impact.
Comments:

Background:
The Commission on Teacher Credentialing requires school districts to annually submit a Declaration of Need for Fully Qualified Educators.  This declaration allows the Commission on Teacher Credentialing to issue Emergency Permits, General Education Limited Assignment Permits and Special Education Limited Assignment Permits to the District for teachers when we are unable to find a properly certified candidate in the areas of English Learners, Bilingual Authorizations and other shortage areas.

Current Consideration:
The 2018-2019 Declaration of Need for Fully Qualified Educators for the Newport-Mesa Unified School District is attached for consideration.

Approved By:
Olson/Viena Gaeta
Board Agenda
June 26, 2018

Attachments:
2018-19 Declaration-Need for Fully Qualified Educators
17.e. First Reading and Adoption of Board Policy Revisions
Recommended Motion:
It is recommended that the Board of Education review and adopt the attached policy revisions that have been reviewed and edited by the three member Board policy editing team. These policies have revisions to bring their language and legal references current to meet the July 1, 2018 legal deadline.
Financial Impact:
No budget impact
Comments:

Background:
In order to maintain a current policy manual, the District has instituted a process consisting of staff reviewing the recommended changes prepared by CSBA's policy legal team (as a result of changes in law, regulations, or court decisions) and then forwarding on to the Board's policy editing team for review and input. The policies were then forwarded to the entire Board for their review and input. The attached policies have been reviewed, edited, and are now being recommended for review and adoption. The RED changes are from the CSBA policy team, the BLUE changes are from the Board's editing team.

Current Consideration:
It is recommended that the Board of Education take the recommendation of the Board's policy editing team to conduct this review and adopt the attached policy revisions which are a result of changes in law, regulations, or court decisions.

Approved by:
Navarro/Snyder
Board Agenda
June 26, 2018

Attachments:
BP 0410 Nondiscrimination in District Programs & Activities
BP 4030 Nondiscrimination in Employment
BP 4119.11-4219.11-4319.11 - Sexual Harassment
BP 5111 Admission
BP 5111.1 District Residency
BP 5131.2 Bullying
BP 5145.3 Nondiscrimination-Harassment
BP 5145.7 Sexual Harassment
BP 5145.9 Hate-Motivated Behavior
18. Board Member Reports
19. Board of Education Committee Reports
20. Informal Reports
20.a. Superintendent
20.b. Deputy/Assistant Superintendents and Executive Directors
21. Adjournment

Published: June 22, 2018, 2:58 PM

The resubmit was successful.