Regular Meeting of the Board of Education
Newport-Mesa USD
July 13, 2021 3:00PM
District Education Center - Roderick H. MacMillian Board Room
2985 - A Bear Street
Costa Mesa, California 92626
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Roll call was taken and the following were present:
Karen Yelsey, President
Michelle Barto, Vice President
Charlene Metoyer, Clerk
Ashley Anderson, Member
Carol Crane, Member
Leah Ersoylu, Member
Krista Weigand, Member
Mr. Russell Lee Sung, Superintendent
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| It is recommended that the Board of Education adopt the agenda as presented. |
It is recommended that the Board of Education adopt the agenda as amended with the pulling of items 4.f. and 14.b.5 to a future meeting. Passed with a motion by Charlene Metoyer and a second by Michelle Barto. |
No Ashley Anderson.
Yes Michelle Barto.
Yes Carol Crane.
No Leah Ersoylu.
Yes Charlene Metoyer.
Yes Krista Weigand.
Yes Karen Yelsey.
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This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board and speakers may not cede unused time to other speakers. Per BB 9323, there is a maximum of 20 minutes of comments per item. With Board consent the President may decrease an individual’s time allowed for public comments, or increase the total time allowed for public comment, depending on the topic and the number of persons wishing to speak. All comments are recorded in full on the meeting video record. When addressing the Board, it is helpful if you state your name and address for the video record.
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| There were no public comments on closed session items. |
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| The Board of Education met in closed session to discuss information related to items 4.a-4.e and 4.g from 3:10 pm to 5:15 pm. |
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| This item was pulled from the agenda. |
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| President Yelsey called the regular meeting to order at 6:00 pm. |
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| The meeting was opened with a moment of reflection followed by the Pledge of Allegiance to the Flag led by Trustee Metoyer. |
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| It is recommended that the Board of Education adopt the minutes of 6-22-21 and 7-8-21. |
It is recommended that the Board of Education adopt the minutes of 6-22-21 and 7-8-21. Passed with a motion by Carol Crane and a second by Krista Weigand. |
Yes Ashley Anderson.
Yes Michelle Barto.
Yes Carol Crane.
Yes Leah Ersoylu.
Yes Charlene Metoyer.
Yes Krista Weigand.
Yes Karen Yelsey.
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Minutes 6-22-21
Minutes 7-8-21
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This is an opportunity for the public to address the Board regarding items not on the regular meeting agenda, within the subject matter jurisdiction of the Board. Each speaker has 3 minutes of comment time. With Board consent the President may decrease an individual’s time allowed for public comments, or increase the total time allowed for public comment, depending on the topic and the number of persons wishing to speak. Per BB 9323, the Board shall limit the total time for public input on all non-agenda items to 20 minutes. With Board consent the president may add an additional 20 minutes to continue non-agenda public comments after all action items. All comments are recorded in full on the meeting video record. When addressing the Board, it is helpful if you state your name and address for the video record.
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The following comments were received on non-agendized items. All comments are recorded in full on the meeting's video record.
1) Pam Saunders- CSEA interests.
2) Haley Jenkins- opposes pulled item 14.b.5.
3) Kathy Johnson- opposes pulled item 14.b.5.
4) Sean Bideau- opposes funding for pulled item 14.b.5.
5) Henny Abraham- opposes pulled item 14.b.5.
6) Michelle Gonvian- opposes item pulled item 14.b.5.
7) Lisa Westeritout- counselors and experts should be included in decision making.
8) Angela- objects to pulled item 14.b.5. |
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| Mr. Lee-Sung highlighted updates from the latest COVID guidance. |
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Speaker cards for items on the Discussion/Action calendar may be held until that item is considered by the Board if the speaker prefers. This is an opportunity for the public to address the Board regarding items on the regular meeting agenda. Each speaker has 3 minutes of comment time. Per BB 9323, there is a maximum of 20 minutes of comments per agenda item. With Board consent the President may decrease an individual’s time allowed for public comments, or increase the total time allowed for public comment, depending on the topic and the number of persons wishing to speak.
The Board, staff, or members of the public may request that a specific item on Consent be moved to Discussion Action. Requests to move Consent items must be received prior to the time the Board takes action on the Consent Calendars.
All comments are recorded in full on the meeting video record. When addressing the Board, it is helpful if you state your name and address for the video record.
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| There were no public comments received on agendized items. |
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| It is recommended that the Board of Education receive a report from Leadership Associates with updates on the superintendent search. |
Background: At the May 25, 2021 special meeting, the Board of Education approved a contract with Leadership Associates to conduct a superintendent search. Current Consideration: Consultants from Leadership Associates will provide an update of the initial phases of the superintendent search. Approved by:
Yelsey Board Agenda July 13, 2021 |
| Leadership Associates consultants Dennis Smith and Peggy Lynch summarized the findings of the community engagement phase of the superintendent search. Feedback received was used to develop a position profile and key characteristics were highlighted. Leadership Associates is accepting applications through July 26 and they outlined the steps that will follow, including the review and interview processes. |
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It is recommended that the Board of Education receive a report on the status of the district’s site security projects.
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Special Reserve Fund for capital outlay projects, Facilities. Initial design costs for Costa Mesa High School, Davis Magnet School, TeWinkle Middle School, California Elementary School, and the Back Bay/Monte Vista High School campus are budgeted. Design and construction costs for the security fencing at the entry of Estancia High School associated with the Estancia High School theater project are budgeted.
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Background:
In 2013 the district began a program to enhance security at its school sites. In 2018, the Board reviewed the security of its sites with its security consultant. Based on that review, the Board directed staff to implement the recommendations of the review at the Corona del Mar Middle and High School site and the Ensign Intermediate site. At its December 11, 2018, meeting, the Board approved those two projects which have recently been constructed. The Board subsequently authorized the initial design of the next five sites: Costa Mesa High School, Davis Magnet School, TeWinkle Middle School, California Elementary School, and the Back Bay/Monte Vista High School campus on September 17, 2019, and Estancia High School on October 7, 2019. Per the direction of the Board, these projects have been placed on hold with the exception of fencing at the entry of Estancia High School associated with the new EHS theater project.
Current Consideration:
Staff will report on the completion of the Corona del Mar and Ensign projects and review the implementation of the security consultant’s recommendations in those projects.
Approved by:
Holcomb/Zareczny
Board Agenda
July 13, 2021 |
| The Board of Education received a report that reviewed the background and context of the district’s site security program and recapped the completion of some of these site projects. Information was provided by Tim Holcomb, Ara Zareczny, Lance Bidnick, Jonathan Wilby, architect Jason Dontje and consultant Charles LeBlanc. |
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| It is recommended that the Board of Education approve the consent calendars of business, education, human resources, student support services and superintendent as presented. |
It is recommended that the Board of Education approve the consent calendars of business, education, human resources, student support services and superintendent as amended with the pulling of item 14.b.5 to a future meeting. Passed with a motion by Charlene Metoyer and a second by Leah Ersoylu. |
Yes Ashley Anderson.
Yes Michelle Barto.
Yes Carol Crane.
Yes Leah Ersoylu.
Yes Charlene Metoyer.
Yes Krista Weigand.
Yes Karen Yelsey.
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| All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar. |
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| It is recommended that the Board of Education approve the renewal of excess workers' compensation coverage from Arch Insurance Company at an annual premium rate of $0.1141 per $100 of payroll or $234,154. The coverage is for the period of July 1, 2021 through June 30, 2022. |
Workers' Compensation: $234,154 |
Background:
The district purchases excess workers' compensation insurance to insulate the district from catastrophic workers' compensation claims and provide employer's liability coverage. This excess workers' compensation insurance is secondary to our self-insured retention level.
Arch Insurance Company has quoted $0.1141 per $100 of payroll or a $234,154 premium for the period of July 1, 2021 through June 30, 2022. This quote is for statutory limits and maintains a self-insured retention of $750,000. The $0.1141 per $100 is an increase of 9.6% from the last year which is being driven by an inflationary trend after Arch Insurance Company has received no increase in rate for over 5 years. Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader/Wilby
Board Agenda
July 13, 2021
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| It is recommended that the Board of Education ratify the amended agreement with Best Best & Krieger LLP. |
Budget Area: General Fund for Legal Fees - Original Approval $50,000, Amended Amount $75,000
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Background:
Best Best & Krieger LLP has provided legal services to the district for future school facilities matters, including but not limited to, purchasing and contracting laws and rules, bid and contract development, and best practices review and consultation. Current Consideration:
Due to the number of projects undertaken by staff this fiscal year an amendment to the original agreement is needed to provide for additional legal services.
Approved by:
Holcomb
Board Agenda
July 13, 2021
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Best Best & Krieger LLP Amendment - 2020-2021
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| It is recommended that the Board of Education approve the budget increase for shade structures, sports lighting and bleachers at Newport Harbor High School Aquatics Center. |
| Special reserve fund for capital outlay projects, Facilities - $1,300,000 |
Background:
On October 7, 2019 the Board of Education approved an agreement with Studio+ Architecture to provide architectural and engineering services for schematic design through close-out phases for a new scoreboard to be installed on the existing aquatics building as well as multiple PC shade structures over existing bleachers on the north side of the pool at Newport Harbor High School.
On February 11, 2020 the Board of Education approved a budget in the amount of $433,000 for Scoreboard and Shade Structures at Newport Harbor High School. The old aquatics scoreboard was subsequently removed, and a new scoreboard was installed on aquatics building in the Summer of 2020.
To maintain equity among all high school pool facilities, this budget increase is to address the higher sport lighting on the pool deck including shade structures as well as new bleachers complying with accessibility requirements.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Zareczny
Board Agenda
July 13, 2021
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| It is recommended that the Board of Education approve the budget for Home Arts Courtyard Modernization at Newport Harbor High School. |
| Special reserve fund for capital outlay projects, Facilities: $1,250,000 |
Background:
On May 28, 2019 the Board of Education approved an agreement with Studio+ Architecture for Newport Harbor High School Kiln Yard Replacement Project. During further investigation it was determined a larger scope was needed to address the entire Home Arts Courtyard. On November 19, 2019, the Board of Education approved an agreement with Studio+ Architecture for improvements to the courtyard including addressing drainage issues, American Disabilities Act walkway improvements and landscaping improvements.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Zareczny
Board Agenda
July 13, 2021
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| It is recommended that the Board of Education authorize the submittal of the Consolidated Application and Reporting System (CARS) documents for funding associated with federal programs. |
| Provides supplemental support for specific federal programs and services. |
Background:
CARS is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to the district.
The district is required to submit a spring CARS report. This report documents the district's participation in CARS programs and includes assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the originating laws associated with each program.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader/Galey
Board Agenda
July 13, 2021 |
2021-22 Consolidated Application Spring Certification
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| It is recommended that the Board of Education find and determine that it is in the best interest of the district to utilize CMAS Contract 4-21-03-1001, for the purchase of roofing supplies from Weatherproofing Technologies, Inc. |
| General Fund, Routine Restricted Maintenance - Not to Exceed $300,000 |
Background:
Pursuant to the Public Contract Code § 10298, 10299, 12100, 20118 and 20652, school districts may purchase, from another school district or public agency, contract item(s) bid at the same price and under the same terms and conditions as the awarded contract. This practice is generally referred to as “piggybacking."
The State of California Department of General Services managed CMAS program is a piggybacking program for state and local government agencies that provides products and/or services at pricing that was previously bid and awarded on a Federal GSA schedule.
The state's use of the Federal GSA schedule is primarily beneficial to the piggybacking public agency or school district because the vendors know that their potential customers include all federal agencies and, therefore, they are incentivized to offer their lowest prices under these contracts. The practice is also to the advantage of the piggybacking public agency or school district because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the district to utilize this contract.
There are three significant requirements for a school district to take advantage of a piggyback bid:
1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid;
2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid; and,
3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid. With these conditions in place, staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the district, recommend the purchase of items off the piggyback bid or CMAS contract.
Staff has determined that it is in the best interest of the district to utilize an existing CMAS contract for the aforementioned products with Weatherproofing Technologies, Inc. because it offers favorable terms for the district without going through the time and cost of the public bid process itself.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader/Bidnick/Geiszler
Board Agenda
July 13, 2021 |
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It is recommended that the Board of Education find and determine that it is in the best interest of the district to approve the use of CMAS Contract #4-07-51-0019A and award a contract for lawn and grounds equipment.
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General Fund, Maintenance and Operations - Approximate total use of contract totals $40,000
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Background:
Pursuant to the Public Contract Code § 10298, 10299, 12100, 20118 and 20652, school districts may purchase, from another school district or public agency, contract item(s) bid at the same price and under the same terms and conditions as the awarded contract. This practice is generally referred to as “piggybacking."
The State of California Department of General Services managed CMAS program is a piggybacking program for state and local government agencies that provides products and/or services at pricing that was previously bid and awarded on a Federal GSA schedule.
The state's use of the Federal GSA schedule is primarily beneficial to the piggybacking public agency or school district because the vendors know that their potential customers include all federal agencies and, therefore, they are incentivized to offer their lowest prices under these contracts. The practice is also to the advantage of the piggybacking public agency or school district because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the district to utilize this contract.
There are three significant requirements for a school district to take advantage of a piggyback bid:
1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid;
2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid; and,
3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid. With these conditions in place, staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the district, recommend the purchase of items off the piggyback bid or CMAS contract.
Staff has determined that it is in the best interest of the district to piggyback an existing CMAS contract for the aforementioned products and services with Deere & Company because it offers favorable terms for the district without going through the time and cost of the public bid process itself.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Bidnick
Board Agenda
July 13, 2021
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| It is recommended that the Board of Education approve the renewal agreement with Aon Consulting, Inc. for health benefit consulting. |
| Employee Benefits - $125,000 |
Background:
Aon Consulting, Inc. (Aon) has provided health benefit consulting services for the district since March 2008. The scope of services includes, but are not limited to, financial management; vendor management; plan and benefit management; implementation services; compliance and regulatory support; account management and client services; voluntary benefits; ancillary services; and advising, assisting, and guiding the Joint Benefits Team with its responsibilities to provide a cost effective and valuable health benefit program for district employees.
Aon will continue providing the same services for the district for the period of October 1, 2021 through September 30, 2022 at the rate of $125,000 annually, with no cost increase this year.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader/Wilby/Dang
Board Agenda
July 13, 2021 |
Aon Consulting, Inc. Renewal Agreement
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| It is recommended that the Board of Education approve the renewal of Bid #109-19 Tree Trimming Services with Brightview Tree Care Services, Inc. |
| Routine Maintenance Fund - $100,000.00 |
Background:
On June 25, 2019, the Board of Education approved the award of Bid #109-19 Tree Trimming Services to Brightview Tree Care Services, Inc. Per the terms and conditions, this contract may be renewed annually by mutual consent for up to five years. Brightview Tree Care Services, Inc. has confirmed its desire to renew the contract for a third year of the five-year contract with no price increases. Year three of the contract is August 1, 2021 through July 31, 2022.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader/Bidnick/Geiszler
Board Agenda
July 13, 2021 |
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| It is recommended that the Board of Education approve the renewal of Bid #111-17 Professional Asbestos Abatement Time and Materials District-wide with Unlimited Environmental. |
Routine Maintenance Fund - $50,000.00 |
Background:
On June 27, 2017, the Board of Education approved the award of Bid #111-17 Unit Price Contract – Professional Asbestos Abatement to Unlimited Environmental, Inc. Per the terms and conditions, this contract may be renewed annually by mutual consent for up to five years. Unlimited Environmental, Inc. has confirmed its desire to renew the contract for a fifth year of the five-year contract with no price increases. Year five of the contract is July 1, 2021 through June 30, 2022.
Current Considerations:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader/Bidnick/Geiszler
Board Agenda
July 13, 2021 |
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| It is recommended that the Board of Education approve renewal of Bid #1718-784 Unit Price Contract - Electrical Services with Giannelli Electric, Inc. |
| Funds vary by usage. Average expenditure for the previous three fiscal years was approximately $600,000. Year four of the contract will have no price increases and is not expected to materially change; estimated annual expenditure is anticipated to be $600,000. |
Background:
On June 12, 2018, the Board of Education approved the award of #1718-784 Unit Price Contract - Electrical Services to Giannelli Electric, Inc. Per the terms and conditions, this contract may be renewed annually by mutual consent for up to five years. Giannelli Electric, Inc. has confirmed its desire to renew the contract for a fourth year of the five-year contract with no price increases. Year four of the contract is July 1, 2021 through June 30, 2022
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader/Bidnick/Geiszler
Board Agenda
July 13, 2021 |
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| It is recommended that the Board of Education approve the renewal of Bid #117-20 District-wide Roof Maintenance with aCabral Roofing Group. |
| Routine Maintenance Fund - $445,185.00 |
Background:
On June 23, 2020, the Board of Education approved the award of Bid #117-20 District-wide Roof Maintenance to aCabral Roofing Group. Per the terms and conditions, this contract may be renewed annually by mutual consent for up to five years. aCabral Roofing Group has confirmed its desire to renew the contract for a second year of the five-year contract with no price increases. Year two of the contract is July 1, 2021 through June 30, 2022.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader/Bidnick/Geiszler
Board Agenda
July 13, 2021 |
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| It is recommended that the Board of Education reject all bids received for Bid #122-21 Unit Price Concrete Contracts. |
| No impact. |
Background:
The district advertised for Bid #122-21 Unit Price Concrete Projects on May 13, 2021 and May 20, 2021 as required by California Public Contract Code 20112.
On bid day, June 4, 2021, only one bid was received. Staff has reviewed the bid a believes that the district can obtain more favorable pricing through a re-bid or alternate procurement strategy. Staff will reprocure the work to meet the district's needs and will conduct additional contractor outreach with the goal of receiving additional bid submissions.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader/Geiszler
Board Agenda
July 13, 2021 |
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| It is recommended that the Board of Education approve the award of Bid #105-21 to Mear Construction, Inc. for Exterior Painting at Various School Sites |
| Routine Maintenance: $319,500.00 |
Background:
Exterior painting of school sites is part of the district’s ongoing routine maintenance plan, Newport Elementary, Rea Elementary, Davis Elementary and Sonora Elementary will be repainted during the 2021 summer recess. Advertisements were posted on May 13, 2021 and May 20, 2021. The district received twelve bid submissions on June 2, 2021. Analysis of the bids received indicate the lowest, responsive, responsible bidder to be Mear Construction, Inc. This project cost is in line with the projected budget for these items.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader/Bidnick/Geiszler
Board Agenda
July 13, 2021
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| It is recommended that the Board of Education approve Accounting Report 07-13-2021. |
| Not applicable. |
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.
The Accounting Report reflects activity for the period May 31, 2021, through June 20, 2021.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Trader
Board Agenda
July 13, 2021
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Accounting Check Register 07-13-21
Accounting Report 07-13-21
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It is recommended that the Board of Education approve the Purchasing and Transaction Report 07-13-21. |
| Various funds district-wide. |
Background:
The reports are as follows: Purchase Order Summary along with Abstract that lists all purchase orders over $10,000; excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.
- Purchase orders covering June 08, 2021 through June 28, 2021: Processed 152 totaling $1,420,082.38. Business Trip Summary detailing trips by name, organization, and funding(s).
- Business trips submitted between June 08, 2021 through June 28, 2021: Processed 10 Travel Approval Requests. Surplus Report listing assets that have been sent to Bear Street for liquidation and/or archiving.
- Surplus items between June 08, 2021 through June 28, 2021: Processed 35 items. Approved by:
Holcomb/Trader/Geiszler
Board Agenda
July 13, 2021 |
Canceled Report 07.13.21
Change Orders Report 07.13.21
Purchase Order Detail Report 07.13.21
Purchase Orders Exceeding $10,000 and New Equipment Report 07.13.21
Surplus Report 07.13.21
TAR Report 07.13.21
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| It is recommended that the Board of Education approve the Software Register (New Under $5,000) 07-13-2021. |
| General Fund, Fiscal Services - Budgeted for $600 |
Background:
The district has determined a need to use the software product(s) listed in the attached register of new software agreements of less than $5,000. If the district chooses to continue use of these software products in future years, the agreement will be renewed via the district's software renewal register.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Babovic
Board Agenda
July 13, 2021 |
Imagesoft License - Accounting
Software Register (New Under $5,000) 07-13-21
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| It is recommended that the Board of Education approve the Software Register (Renewals) 07-13-2021. |
General Fund, Information Technology - Budgeted for $12,261
General Fund, Special Education - Budgeted for $10,584
General Fund, Transportation - Budgeted for $2,650 |
Background:
The district utilizes various vendors for maintenance, support, and service products. The annual maintenance and support agreements vary in renewal start and end dates; however, all are considered routine renewals.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb/Babovic
Board Agenda
July 13, 2021 |
Power Admin Renewal - 3 Year
SNAP Renewal
Software Register (Renewals) 07-13-21
Synegi Barracuda Renewal
Teamviewer Renewal
Varitek Renewal
Western Power Renewal
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It is recommended that the Board of Education approve Gift Register 07-13-2021.
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| Enhances the district's financial capabilities by the amount of the gifts. |
Background:
The Board of Education encourages and greatly appreciates suitable gifts that directly or indirectly enhance its financial ability to provide equal educational opportunities for all district students. Pursuant to Board Policy 3290, to ensure that donations enhance and do not impair the district's financial capabilities, before accepting the gift the Board shall consider whether the gift:
1. Has a purpose consistent with the district's vision and philosophy;
2. Begins a program which the Board would be unable to continue when the donated funds are exhausted;
3. Places restrictions on the school program;
4. Entails undesirable or excessive costs;
5. Implies endorsement of any business or product.
Once donations are approved by the Board, letters of acknowledgement are sent to the donors.
Current Consideration:
Staff recommends approval of this motion.
Approved by:
Holcomb
Board Agenda
July 13, 2021
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Gift Register 07-13-2021
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| It is recommended that the Board of Education approve the Research-Practice Partnership for School-Wide Improvement in Mathematics (SWIM) for the 2021/22 school year. |
| This item is budgeted in Education Services; not to exceed $146,177. |
Background:
In 2020, Newport-Mesa USD and the University of California, Irvine (UCI) established a research practice partnership with Rea Elementary School. The purpose of the partnership was to leverage research to address persistent problems of practice and provide organized structure for sustained collaboration and continuous improvement for learning outcomes for students. Newport-Mesa will expand this partnership to include supporting instructional leadership at sites. Current Considerations:
UCI will partner with Newport-Mesa USD to support the planning and ongoing program improvement of teacher and principal professional development activities in the area of elementary mathematics teaching and learning. UCI researchers will serve as research partners for ongoing district-led initiatives in this area. Approved:
Drake
Board Agenda
July 13, 2021 |
Agreement No. 15604 - School-Wide Improvement in Mathematics
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| It is recommended that the Board of Education approve the 2021-22 Joint Powers Agreement for District Services between Coastline Regional Occupational Program (ROP) and Newport-Mesa Unified School District for the term beginning July 1, 2021 and ending June 30, 2022. |
| Budgeted Item. The annual schedule of payments to be made by Newport-Mesa Unified School District is set forth in Appendix A and based upon the dates scheduled for the receipt of state apportionment. |
Background:
The Coastline Regional Occupational Program (ROP) is the Joint Powers Agency created by the Huntington Beach Union High School District, the Irvine Unified School District, the Newport-Mesa Unified School District, the Saddleback Valley Unified School District, and the Tustin Unified School District for the purpose of delivering career and technical education instruction and services to students of its member districts. The ROP receives annual operating funds from each participating school district for the purposes of delivering career and technical instruction to students. Current Consideration:
The current consideration is for the Board of Education to approve the Joint Powers Agreement for District Services between Coastline Regional Occupational Program (ROP) and Newport-Mesa Unified School District for the term beginning July 1, 2021 and ending June 30, 2022. Approved by:
Drake/Vossen
Board Agenda
July 13, 2021 |
Coastline ROP JPA 2021-22
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| It is recommended that the Board of Education approve the Pilot agreement for Twig Science for Whittier Spanish Dual Immersion Program for the 2021-2022 school year. |
| Budgeted, not to exceed $16,072. |
Background:
In 2021-2022 the dual immersion program at Whittier will expand to include grade 6. In the upper grades, Spanish instruction occurs primarily through History/Social Studies and Science. Twig Science was piloted in spring 2021. Staff requests more time with the materials for a comprehensive pilot process.
Current Consideration:
Twig Science is a TK–8 program built for the California Next Generation Science Standards (CA NGSS), in which students investigate, design, build, and understand phenomena using a blend of hands-on, digital, video, and print resources. Twig Science will be used in conjunction with the current History/Social Studies adopted materials for a full year pilot to deliver academic content instruction in Spanish.
California Student Data Privacy Agreement is attached.
Approved by
Drake/Galey
Board Agenda
July 13, 2021 |
TWIG CSDPA
Twig Science Pilot Agreement
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| It is recommended that the Board of Education approve agreement with Orange County Department of Education to provide Professional Development Services to the Project Kidz Connect, After-School staff. |
| Budgeted item not to exceed $300.00. |
| Background
The District presently contracts with the Orange Department of Education (OCDE) to provide professional development training to staff. Current Consideration
OCDE will conduct one two-hour Systematic Supervision training either virtual or in-person contingent upon Covid-19 safety guidelines for the Project Kidz Connect, After-School program staff. The training will be focused on gaining knowledge of Positive Behavioral Interventions and Supports (PBIS) to learn strategies to develop positive relationships and increase desirable behavior in non-classroom settings. This agreement is effective for August 18, 2021. Approved by:
Drake/Leary Board Agenda
July 13, 2021 |
OCDE 08.18.21
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Approve the renewal agreement between the Anti-Defamation League (ADL) and Newport-Mesa Unified School District for training for secondary schools for the 2021 - 2022 school year.
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| This item has been budgeted by the secondary education office. Not to exceed thirty-eight thousand, six hundred dollars ($38,600). |
| Background: Established in 1913, the Anti-Defamation League (ADL) is the leading anti-hate organization. ADL is a global leader in exposing extremism and delivering anti-bias education. ADL's ultimate goal is a world in which no group or individual suffers from bias, discrimination or hate. Current Consideration: The Anti-Defamation League (ADL) will provide: - Two full-day General Peer Leadership Sequence Combined Training for Newport Harbor High School and Corona del Mar High School Students (dates TBD). This training promotes positive personal and institutional change to create a respectful, inclusive, and safe learning environment and community; and to build understanding of the value and benefits of diversity.
- Twenty-four General and Advanced Anti-Bias Trainings for classified and certificated staff (the week of August 16, 2021)
- The General Anti-Bias Training offers an introduction to anti-bias through the four pillars of ADL's anti-bias education and will be customized based on each site's needs assessment and will follow a general thematic sequence.
- The second-tier of Anti-Bias Training offers an opportunity to dive deeper into the critical concepts introduced in the foundational level. Participants will explore the dynamics of power, privilege and perspective and how they inform and impact the creation and understanding of stereotypes and bullying.
Approved by:
Drake/Bauermeister
Board Agenda
July 13, 2021
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| This item was pulled to a future meeting. |
ADL and NMUSD 21-22 contract
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Approve the renewal and purchase of Carty Web Strategies, DBA Home Campus Injury Tracker for Newport-Mesa Unified School District high schools for the 2021 - 2022 school year.
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| This item is budgeted. Pricing for each high school (Corona del Mar, Costa Mesa, Estancia, and Newport Harbor) is three hundred dollars ($300) which includes a 10% discount totaling one thousand eighty dollars ($1,080) for a one year subscription. |
| Background: Carty Web Strategies, DBA Home Campus has been assisting schools throughout the country with web-based injury tracking for several years. Home Campus provides an efficient way to manage athletic injuries to better assess when the student athlete is ready to return to play. Current Consideration: Carty Web Strategies, DBA Home Campus is a web-based injury tracker software program which streamlines the injury tracking process for students, parents, coaches, athletic trainers, and district staff. Home Campus will be used by Corona del Mar, Costa Mesa, Estancia, and Newport Harbor High Schools. The California Student Data Privacy Agreement (CSDPA) has been signed and is on file. Approved by: Drake/Bauermeister
Board Agenda
July 13, 2021
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Home Campus Injury Tracker and NMUSD 21-22
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| It is recommended that the Board of Education approve the renewal purchase and use of Gizmo Department Licenses and Professional Development for Science Teachers from ExploreLearning for the 2021/22 school year. |
| Budgeted in Education Services; not to exceed $36,862.50 |
| Background:
Since the adoption of the Next Generation Science Standards (NGSS) and the publication of the California framework for Science, teachers have been in a process of transition toward more phenomenon-driven student sense making with embedded investigations. Our 6th grade and high school science teachers have used Gizmos, a web-based resource with more than 200 science simulations and virtual investigations. This resource supports student investigation and inquiry around macro- and microscopic phenomena and helps prepare them to interact with a digital platform such as that of the California Science Test (CAST). Current Consideration:
This is a renewal of Gizmos for Grade 6, the comprehensive high school, Cloud Campus middle and high school and Ensign Middle School. Professional development for the coming year will continue to support teachers with the integration and customization of Gizmos in their lessons. California Student Data Privacy Agreement is on file Approved:
Drake
Board Agenda
July 13, 2021 |
Gizmos
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| It is recommended that the Board of Education approve the renewal agreement with Accelerated Learning for STEMscopes for the 2021/22 school year. |
| Budgeted in Ed Services and various sites; not to exceed $33,222.30 |
Background:
To transition smoothly to the Next Generation Science Standards (NGSS) and improve accountability, teachers need a resource of well-designed, rigorous curriculum that is truly aligned to address the three dimensions of NGSS. Current Consideration:
STEMscopes is an effective and widely used digital STEM resource. STEMscopes will help teachers adopt effective STEM instructional practices, improve student performance through high quality, customized, standards-aligned, hands-on digital STEM curricula and resource. Corona del Mar and TeWinkle Middle School, Costa Mesa and Cloud Campus Middle and High Schools will use STEMscopes. Exhibit E of the California Student Data Privacy Agreement (CSDPA) is on file. Approved by
Drake
Board Agenda
July 13, 2021
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STEMscopes
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Approve the purchase and renewal subscription of The PMD Group's Reading Plus software for TeWinkle Middle and Early College High Schools for the 2021 - 2022 school year.
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| This item is budgeted. Purchases will be site funded by various site budgets and amounts will vary depending on the number of student licenses purchased for a one-year subscription (ranges between $26 to $80 per student depending on the number of students). See attached estimates. |
Background: Since 1976, the PMD Group, formerly the Ware Group, has helped educators implement programs that benefit students by providing individualized assessments and prescriptive educational plans. Reading Plus is the only reading system that simultaneously develops all three domains of reading: physical, cognitive, and emotional. By integrating three domains into one personalized system, Reading Plus builds the physical skills essential for fluency, provides the personalized, leveled content that allows students to build on vocabulary and comprehension, and builds confidence and motivation. Current Consideration: Reading Plus will be used by TeWinkle Middle and Early College High Schools to enhance students' reading skills. The licenses include InSight Screening (Universal Screener) for an unlimited number of students at no cost, plus one virtual professional development session and full implementation support included. The California Student Data Privacy Agreement (CSDPA) is on file. Approved by:
Drake/Bauermeister
Board Agenda
July 13, 2021 |
PMD Reading Plus and ECHS 21-22
PMD Reading Plus and TeWinkle 21-22
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Approve the purchase and renewal of ManageBac, Inc. for at Newport Harbor High School for their International Baccalaureate (IB) Program for the 2021 - 2022 school year.
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| Item is budgeted, not to exceed two thousand, seventy-nine dollars ($2,079). |
| Background:
Founded in 2006, ManageBac, Inc. provides a Curriculum First Learning Platform for the world's leading international schools. ManageBac is a cloud-based planning, assessment and reporting platform for the International Baccalaureate (IB) continuum. Current Consideration:
The ManageBac software will be used by the Newport Harbor High School International Baccalaureate (IB) students to enable them to keep track of their progression towards their IB continuum. ManageBac will be used by coordinators, teachers, students and parents. Coordinators and teachers will have access to collaborative unit planning, pre-built report card templates for international curricula, vertical and horizontal curriculum planners, whole school curriculum mapping and analytics, automated exam registration; and assessment tasks, message boards, and grade books. Students and parents are able to access course information such as unit planners, assignments, and grades. A California Student Data Privacy Application (CSDPA) is on file. Approved by:
Drake/Bauermeister/Boulton
Board Agenda
July 13, 2021
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NHHS ManageBac 21-22
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It is recommended that the Board of Education approve the use and purchase of Nearpod License Subscription Renewal through June 12, 2022.
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| The item has been budgeted. Individual school sites and actual costs will be listed on separate purchasing registers for a one-year subscription not to exceed five thousand seven hundred dollars ($5,700.00). |
Background
Teachers have been using Nearpod as a resource for the last year. Nearpod's School Edition gives them the ability to share lessons across grade levels. Nearpod is a content tool that works on any device. Teachers create and curate their own interactive multimedia lessons by uploading content in a variety of formats and by adding interactive activities such as polls, quizzes, drawing and more. Current Consideration
Nearpod is currently used in grades K-6. The licenses include cloud storage and access to beneficial online content, allowing teachers the ability to create content to share with others. The program will continue to be implemented in classrooms as a supplement to the core curriculum. The Nearpod license subscriptions run through June 12, 2022. California Student Data Privacy Agreement has been signed and is on file. Approved By
Drake/Suhr
Board Agenda
July 13, 2021 |
Nearpod Policy & Terms & Conditions
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| It is recommended that the Board of Education approve the use and purchase of Listenwise License Subscription through June 30, 2022. |
| The item has been budgeted. Individual school sites and actual costs will be listed on separate purchasing registers for a one-year subscription not to exceed two thousand five hundred dollars ($2,500.00). |
Background
Listenwise is an online educational tool to support students’ listening comprehension which will supplement the use of the district’s adopted curriculum. Professional development and ongoing support is available for teachers throughout the year to ensure appropriate implementation and support of teachers and students. Current Consideration
The Listenwise license will allow teachers to have the ability to assign material to students based on Lexile level and/or content standards including English Language Arts, Social Studies, Science, Social-Emotional Learning, English Language Development, and/or Diversity, Equity, and Inclusion (DEI). Students in grades Kindergarten through 6th will have access to podcasts and stories which also contain listening comprehension questions. Material is available for students to read and listen simultaneously. A California Student Data Privacy Agreement (CSDPA) has been signed and is on file.
Approved By
Drake/Suhr
Board Agenda
July 13, 2021
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Listenwise - Terms of Use and Privacy
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| It is recommended that the Board of Education ratify the Zoom license renewal for the 2021-2022 school year. |
| This item has been budgeted at a cost not to exceed thirty thousand dollars ($30,000). |
Background:
To support remote learning and community communication during the COVID-19 pandemic, video conferencing services were necessary. The district purchased Zoom licenses to allow teachers and administration to host meetings remotely. Current Consideration:
With students returning to the classroom, a reduced amount of Zoom licenses was purchased for 2021-2022. The attached agreement covers: - 200 Education Annual Licenses for teachers and staff
- 14 Webinar (500 attendees) Annual Licenses for site-hosted events and professional development
- 1 Webinar (100 attendee) Annual License for Personnel Commission meetings
A California Student Data Privacy Agreement is on file. Approved by:
Drake/Mishne
Board Agenda
July 13, 2021
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Zoom Renewal Quote 21-22
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It is recommended that the Board of Education approve the Service Agreements' Register 7-13-21. |
The various funding sources of the Service Agreements are listed on the Register. |
Background:
An Service Agreements' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval. Current Consideration
Service Agreements' Register 7-13-21 is submitted for consideration. Approved by
Drake/Sense
Board Agenda
July 13, 2021
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Service Agreement Register 7-13-21
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| It is recommended that the Board of Education approve California Student Data Privacy Agreement Register 7/13/2021. |
Background:
In a digital age, more information is being collected daily than ever before. Laws have been enacted to protect minor's personally identifiable information ("PII") data, including but not limited to, these statutes: AB 1584, now California Education Code Section 49073.1; Family Educational Rights and Privacy Act ("FERPA") 20 U.S.C 1232g; Children's Online Privacy Protection Act ("COPPA"), 15 U.S.C. 6501-6502; and Protection of Pupil Rights Amendment ("PPRA") 20 U.S.C 1232h. Current Consideration:
The California Student Data Privacy Agreement (CSDPA) has been reviewed by several sets of legal and subject matter experts ranging from the Federal government, private attorneys, and educators working in the data privacy field in the State of California. The Provider, by signing the "General Offer of Privacy Terms", agrees to allow other LEAs in California the opportunity to accept and enjoy the benefits of this CSDPA for the Services, without the need to negotiate terms in a separate CSDPA. Users of this document can know, with a high degree of confidence, that it meets both the requirements of Federal and California State law. District staff recommend approval/renewal of the CSDPA agreements with the vendors listed on the attached register. Approved
Drake/Mishne
Board Agenda
July 13, 2021 |
CSDPA Register 7.13.21
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| It is recommended that the Board of Education authorize the Assistant Superintendent, Chief Human Resources Officer to approve a one-year subscription for the Absence & Substitute Management System with Frontline Technologies Group, LLC for the period of July 1, 2021 through June 30, 2022 for the amount of $16,543.72. |
| This item has been budgeted. |
Background:
The Absence & Substitute Management System is a fully automated employee absence management and substitute placement system which provides both online and telephone access. This system provides easier analysis due to tracking of absence reasons and budget codes, defense against unemployment claims, and increase in employee and substitute accountability.
Current Consideration:
This subscription will provide the ability to operate the substitute system from July 1, 2021 through June 30, 2022.
Approved By:
Olson
Board Agenda
July 13, 2021 |
Frontline Invoice for 2021-2022
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| It is recommended that the Board of Education approve the attached Memorandum of Understanding between University of California, Riverside and Newport- Mesa Unified School District. |
| No financial impact. |
Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at University of California, Riverside and Newport- Mesa Unified School District for school psychology and applied behavior analysis. Current Consideration:
Attached is the Memorandum of Understanding between University of California, Riverside and Newport-Mesa Unified School District. This Memorandum of Understanding is for the period of July 1, 2021 to June 30, 2024, or until such time as either party gives a (30) days written notice. Approved By:
Olson/Brown
Board Agenda
July 13, 2021 |
University of California, Riverside
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| It is recommended that the Board of Education approve the attached Internship Memorandum of Understanding between California State University, Long Beach and Newport-Mesa Unified School District. |
| No financial impact. |
Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at California State University, Long Beach and Newport-Mesa Unified School District for multiple subject, single subject and education specialist. Current Consideration:
Attached is the Internship Memorandum of Understanding between California State University and Newport-Mesa Unified School District. The Internship Memorandum of Understanding is for the period of July 13, 2021 until July 1, 2025. Approved By:
Olson/Brown
Board Agenda
July 13, 2021 |
California State University, Long Beach Internship MOU
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| It is recommended that the Board of Education approve the attached Internship Memorandum of Understanding renewal between University of Redlands and Newport-Mesa Unified School District. |
| No financial impact. |
Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at University of Redlands and Newport-Mesa Unified School District for multiple subject, single subject and education specialist. . Current Consideration:
Attached is the Internship Memorandum of Understanding renewal between University of Redlands and Newport-Mesa Unified School District. The Internship Memorandum of Understanding is a renewal for the period of July 1, 2021 until June 30, 2023 or until either party gives written notice and is signed by both parties. Approved By:
Olson/Brown
Board Agenda
July 13, 2021
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University of Redlands Internship MOU Renewal
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| It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 07-13-21. |
| This item has been budgeted; routine impact. |
| Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members. Current Consideration:
The certificated employees listed on Register 07-13-21 are requesting leaves of absence for the reasons indicated for the 2021-22 school year. Approved By:
Olson/Garcia
Board Agenda
July 13, 2021 |
Certificated LOA Register 7-13-21
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| It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 07-13-21. |
| No budget impact. |
| Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff. Current Consideration:
The certificated employees listed on the attached Register 07-13-21 are resigning due to the reasons indicated. Approved By:
Olson/Garcia
Board Agenda
July 13, 2021
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Certificated Resignation Register 7-13-21
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It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 07-13-21. |
| This item has been budgeted; routine impact. |
Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law. Current Consideration:
The names listed on the attached Register 07-13-21 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment. Approved By:
Olson/Viena Gaeta
Board Agenda
July 13, 2021 |
Certificated Appointment Register 7-13-21
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It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 07-13-21.
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This item has been budgeted; routine impact.
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| Background:
California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district. Current Consideration:
These leaves are approved in accordance with the state and local legislation. Submitted By:
Clark/Caldwell
Board Agenda
July 13, 2021 |
Classified Leave of Absence Register 7-13-21
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It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 07-13-21.
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This item has been budgeted; routine impact.
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| Background:
California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination. Current Consideration:
These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments. Submitted By:
Clark/Caldwell
Board Agenda
July 13, 2021 |
Classified Resignation Register 7-13-21
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It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 07-13-21.
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This item has been budgeted; routine impact.
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| Background:
California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees. Current Consideration:
The positions listed on Appointment/Reassignment Register 07-13-21 are needed to conduct district and school operations. Submitted By:
Clark/Caldwell
Board Agenda
July 13, 2021 |
Classified Appointment Register 7-13-21
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It is recommended that the Board of Education approve the agreements with the Cities of Costa Mesa and Newport Beach to provide School Resource Officers to serve students and families in District schools, effective July 1, 2021 - June 30, 2022. |
NTE $625,000 plus additional supplemental services as deemed necessary by the District. |
Background: The District has partnered with the Cities of Costa Mesa and Newport Beach since 2001 to provide safe and secure learning environments for all students by splitting the cost of two (2) School Resource Officers (SROs) in the Costa Mesa and Estancia Zones and three (3) SROs in the Newport Harbor and Corona Del Mar Zones. SROs are assigned to comprehensive high schools but they also share the responsibility of providing services to the other district schools throughout the District as needed. The SRO Program is supervised by the Administrative Director of Student Services, and all SRO’s are specially selected for this assignment by their supervising sergeant. The SROs also attend professional development specific to their line of work in district schools. Current Consideration: The Agreements provide two (2) SROs from the Costa Mesa Police Department and three (3) SROs from the Newport Beach Police Department. Staff recommends approval of the agreements with the Cities of Costa Mesa and Newport Beach to provide School Resource Officers to the District’s SRO Program for 2021-2022. Approved by: Jocham/D'Agostino Board Agenda July 13, 2021 |
Costa Mesa Salary Resolution
Costa Mesa SRO Agreement 2021-22
Newport Beach SRO
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| It is recommended that the Board of Education approve Agreement between Marc A. Lerner, M.D. and Newport-Mesa Unified School District (N-MUSD) for a physician to provide medical consultation. |
| Not to exceed: $24,000.00 |
Background: From 2014-2017, N-MUSD benefitted from the services of a medical officer employed by the Orange County Department of Education (OCDE). In 2017, the position was eliminated and OCDE stopped providing the service. In 2017-12018, N-MUSD contracted directly with Dr. Lerner for medical consultation services. In 2021, the need for a school medical officer continues. Dr. Lerner is qualified to provide medical consultation related to student physical, developmental, and behavioral health. The school medical officer also supports staff development, resource development, and general support of District health-related needs, including the Medi-Cal billing program. Current Considerations: This agreement for services will commence on July 14, 2021 and will end on June 30, 2022. Health Services received a grant for $24,000 from Hoag Hospital Benefit Program for a School Medical Officer. Approved by: Jocham/Grasska Board Agenda July 13, 2021
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Service Agreement with Dr. Marc Lerner
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| It is recommended that the Board of Education ratify the Addendum for these Nonpublic School/Agency Contracts who will provide services as established from the Individual Educational Program. |
Background: The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2020-2021 under provisions of Education Code 56365 and 56366 to provide services for special education students. Current Consideration: There is one Addendum to Nonpublic Schools/Agencies Master Contracts for 2020-2021. Sholeh Shahinfar Speech Language Pathology Inc. dba Valued Voices This Addendum to the Master Contract was made and entered into effect as of July 1,2020. Approved by: Jocham/Barela/Sauvao Board Agenda July 13, 2021 |
Valued Voices Add
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| It is recommended that the Board of Education approve the Addendum with GRM Records Management for the digitizing of district-wide Special Education Records. |
$36,677.85 (Total contract is $96,677.85, of which $60,000 was approved by the Board of Education in February, 2021) |
Background: On February 9, 2021, the Board of Education authorized GRM Information Management Services to digitize student records and other documents required to be maintained by the District as a part of its overall move away from paper records to electronic record keeping. It was estimated at that time that just under 700,000 would need to be digitized and a budget of $60,000 was allocated for this task. When the final project was completed toward the end of the 2021-2022 school year a total of 1,140,580 images were scanned to meet student record keeping requirements. This increase led to a revised quote of $96,677.85, which was an increase of $36,677.85. Current Consideration: Staff recommend approval of this additional expenditure for work rendered by GRM Records Management. Approved by:
Jocham/D'Agostino Board Agenda July 13, 2021 |
GRM Addendum
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| It is recommended that the Board of Education approve the Master Contract for these Nonpublic Schools/Agencies who will provide services as established from the Individual Educational Program. |
| Budgeted. |
Background: The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Nonpublic School/Agency Master Contracts for 2021-2022 under provisions of Education Code 56365 and 56366 to provide services for special education students. Current Consideration: There are 12 new Master Contracts for Nonpublic Schools/Agencies for 2021-2022. - Beacon Day School, Inc.
- Del Sol School, Inc.
- Kimberly J. Hiddleson dba Hiddleson Listening, Language and Speech
- Olive Crest dba Olive Crest Academy / Olive Crest Academy - North
- Olive Crest - NPA
- SKY Pediatric, Inc.
- Spectrum Center - Rossier Park Elementary School
- Spectrum Center - Rossier Park High School
- The Mardan Foundation of Educational Therapy, Inc. dba Mardan School
- The Stepping Stones Group LLC
- Utah Youth Village dba Alpine Academy
- Sholeh Shahinfar Speech Language Pathology Inc. dba Valued Voices
These new Master Contracts will provide services with the school and agency placements as specified on current IEP's. Approved by: Jocham/Barela/Sauvao Board Agenda July 13, 2021 |
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| It is recommended that the Board of Education approve Settlement Agreement #21023040 pursuant to the laws of the State of California. |
$37,100.00 |
Background: On July 2, 2021 a Settlement Agreement was reached in Case #21023040. Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement. Current Consideration: The Settlement Agreement includes a waiver of all claims through and including the date of full execution. Approved by: Jocham/Sauvao Board Agenda July 13, 2021 |
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| It is recommended that the Board of Education ratify the Ecamm Live license for live streaming of board meetings for the period of July 2, 2021 through July 2, 2022. |
| The cost of a one year, Ecamm Live Pro license is $268.80. |
Background:
In compliance with Governor Newsom’s Executive Order N-29-20, the NMUSD Board of Education meetings were conducted as a teleconference since March of 2020. Beginning July 13, 2021, members of the public can attend meetings in-person or watch via live stream on the District's YouTube channel. Current Consideration:
The Ecamm Live Pro license will allow for the Board of Education meetings to be live streamed on YouTube. A California Student Data Privacy Agreement is not necessary. Approved by:
Lee-Sung
Board Agenda
July 13, 2021
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Ecamm Live Pro Annual Invoice
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It is recommended that the Board of Education approve the annual California School Boards Association (CSBA) membership dues and annual Education Legal Alliance dues for 2021-2022 in the amount of $24,196.00.
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| Membership in this organization is included in the budget. |
Background:
Historically, the Board of Education has maintained membership in the California School Boards Association (CSBA). This membership has allowed communication, coordination, and discussion of common interest among the school district governing boards throughout California.
Current Consideration:
The district has been invoiced for 2021-2022 California School Boards Association (CSBA) membership dues, in the amount of $19,357.00 and the California School Boards Association (CSBA) "Education Legal Alliance," at a cost of $4,839.00.
Approved By:
Lee-Sung
Board Agenda
July 13, 2021
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2021-22 CSBA and ELA Membership Invoice
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It is recommended that the Board of Education approve a two-year renewal subscription to CSBA GAMUT Policy Plus, GAMUT Policy, and GAMUT Meetings for 2021-2023.
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Subscription renewal is included in the budget.
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Background:
For the past sixteen years, the District has maintained a subscription in the California School Boards Association Gamut Program. This subscription is a policy service and provides updates on policies and administrative regulations. CSBA also offers a Manual Maintenance Service which includes policy updating, consultation for policy review and coding, policy search, word processing, and policy online access and the agenda/meetings program. To transition from CSBA's older platform to the newer GAMUT Meetings platform, a two-year contract is required this year. For the 2021-22 fiscal year, subscription fees for GAMUT Meetings are $6,381. For the 2022-2023 fiscal year, subscription fees for GAMUT Meetings will be $7,500. The district will be invoiced separately in the 2022-2023 fiscal year for the 2022-23 total renewal amount.
Current Consideration:
The district has been invoiced for 2021-2022 California School Boards Association GAMUT Policy Plus in the amount of $4,890; GAMUT Policy in the amount of $4,690; and GAMUT Meetings in the amount of $6,381.
Approved By:
Lee-Sung
Board Agenda
July 13, 2021
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2021-22 GAMUT Policy Plus, Policy, Meetings Invoice
2021-22 GAMUT Service Agreement
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| It is recommended that the Board of Education approve payment of the 2021-22 dues to the Orange County School Boards Association. |
| Membership in the organization is included in the budget. |
Background:
The Board of Education has maintained a membership in the Orange County School Boards Association. This membership has offered communication, coordination, and discussion of common interests among the school district governing boards of Orange County.
Current Consideration:
The District has been invoiced for the payment of annual membership dues to the Orange County School Boards Association in the amount of $250.00.
Approved By:
Lee-Sung
Board Agenda
July 13, 2021 |
2021-22 OCSBA Membership Invoice
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It is recommended that the Board of Education approve payment of the 2021-2022 membership dues to Schools For Sound Finance in the amount of $4,000.00.
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Membership in this organization is included in the budget.
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Background:
The Board of Education has maintained a membership in Schools For Sound Finance. This membership has offered communication, coordination, and discussion of common interests among the school district governing boards of California in the area of school funding.
Current Consideration:
The District has been invoiced for the payment of annual membership dues to Schools For Sound Finance.
Approved By:
Lee-Sung
Board Agenda
July 13, 2020 |
2021-22 Schools for Sound Finance Membership Invoice
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| It is recommended that the Board of Education take the recommendation of the Board's policy editing team to conduct this first reading, waive the second reading, and adopt the revisions to Board Policy 6146.1 which are a result of changes in law, regulations, court decisions or district protocols. |
It is recommended that the Board of Education take the recommendation of the Board's policy editing team to conduct this first reading, waive the second reading, and adopt the revisions, including minor punctuation corrections, to Board Policy 6146.1, which are a result of changes in law, regulations, court decisions or district protocols. Passed with a motion by Charlene Metoyer and a second by Ashley Anderson. |
Yes Ashley Anderson.
Yes Michelle Barto.
Yes Carol Crane.
Yes Leah Ersoylu.
Yes Charlene Metoyer.
Yes Krista Weigand.
Yes Karen Yelsey.
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| No budget impact. |
Background:
In order to maintain a current policy manual, the district has instituted a process consisting of staff reviewing the recommended changes prepared by CSBA's policy legal team (as a result of changes in law, regulations, or court decisions) and changes in district protocols then forwarding on to the Board's policy editing team for review and input. The attached policy has been reviewed, edited, and is now being recommended for review and adoption. The changes in RED are from the CSBA policy legal team, staff, and the Board's editing team. Current Consideration:
It is recommended that the Board of Education take the recommendation of the Board's policy editing team to conduct this first reading, waive the second reading, and adopt the revisions to the following policy containing revisions which are a result of changes in law, regulations, court decisions or district protocol. BP 6146.1 High School Graduation Requirements Approved by:
Lee-Sung/Fish
Board Agenda
July 13, 2021 |
BP 6146.1 - High School Graduation Requirements
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| Mr. Lee-Sung stated that this would be his last regular board meeting before retirement and shared a farewell message with the Board of Education, staff and the community. |
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| The Assistant Superintendents shared information from their respective divisions of interest to the Board and public. |
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| Trustee Ersoylu shared a report of interest to the community and Board members. |
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| There were no committee reports. |
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| The meeting was adjourned at 8:31 pm. |
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| Present | Ashley Anderson |
| Present | Michelle Barto |
| Present | Carol Crane |
| Present | Leah Ersoylu |
| Present | Charlene Metoyer |
| Present | Krista Weigand |
| Present | Karen Yelsey |
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