banner

Regular Meeting of the Board of Education
Newport-Mesa USD
September 11, 2018 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Roll Call - 3:30 p.m.
1.a. Board of Education/Superintendent
2. Community Input on Closed Session Agenda Items
2.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

This is an opportunity for the public to address the Board regarding items on the Closed Session agenda only. Each speaker has 3 minutes to address the Board and speakers may not cede unused time to other speakers. Per BB 9323, there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. 

Depending upon the nature of the comments, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. All comments are recorded in full on the meeting video record and DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00. When addressing the Board, it is helpful if you state your name and address for the record.

3. Closed Session - 3:30 p.m.
3.a. Conference with Legal Counsel - Pending Litigation (Pursuant to Government Code Section 54956.9(b)) one potential case
3.b. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b])
3.c. Security Consideration Regarding Public Services and Facilities. Consultation with Security Consultant Vlad Anderson (Pursuant to Government Code Section 54957)
4. Dinner Recess - Student Board Member Dinner - 5:00- 6:00p.m.
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Moment of Reflection/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
Recommended Motion:
It is recommended that the Board of Education adopt the agenda as presented.
9. Adoption of Minutes
9.a. Adopt Minutes of 08-28-18
Recommended Motion:
It is recommended that the Board of Education adopt the minutes of the August 28, 2018 regular meeting as submitted.
Attachments:
08-28-18 Minutes
10. Introduction of New Staff
11. Student Board Member Reports
12. Harbor Council PTA Report
13. Report
13.a. Report on Secondary Summer Language Academy
Recommended Motion:

Report only.

Financial Impact:

N/A

Comments:

Background:

For the past two years, NMUSD has run a summer language program in partnership with California State University, Fullerton. During summer 2018, nearly 35 English learners, from grades 8-11, had the opportunity to strengthen their skills in speaking, writing, listening, and reading in English through the Summer Language Academy. Through this experience, students explore poetry, short stories, their communities and their cultures, and use art as a vehicle of self-expression while building language.

Current Consideration:

Vanessa Galey, Director of Special Projects will present a report on the summer language program.

Approved by
Drake/Galey
Board Agenda
September 11, 2018

13.b. Report on Elementary Summer Engineering and Music Programs
Recommended Motion:
Report Only
Comments:

Current Considerations:
Education Services will report on the K-6 Summer Engineering and Music programs.

Approved by:
Drake
Board Agenda
September 11, 2018

14. Community Input
14.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:

Speaker cards for items on the Discussion/Action calendar will be held until that item is considered by the Board. 

This is an opportunity for the public to address the Board on Consent Calendar agenda items or on non-agenda items within the subject matter jurisdiction of the Board. Per BB 9323, each individual speaker will have 3 minutes to cover one or multiple topics and speakers may not cede unused minutes to other speakers, and there is a maximum of 20 minutes of comments per topic. With Board consent the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to speak. The Board, staff, or members of the public may request that a specific item on Consent be moved to Discussion Action. Requests to move Consent items must be received prior to the time the Board takes action on the Consent Calendars.

Depending upon the nature of the comments, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. However, in compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items.

Any Board member or member of the public may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting by submission of Board Bylaw 9322 Agenda Request Form to the Superintendent.   When a request is made during a public meeting, all verbal requests must be followed with a submission of Board Bylaw 9322 Agenda Request Form to the Superintendent.

When addressing the Board, it is helpful if you state your name and address for the record.

All comments are recorded in full on the meeting video record that is posted as a courtesy on our website at www.nmusd.us. DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00. Please include any accessibility needs with your DVD request.

15. Informational Items
16. Consent Calendar
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
16.a. Business Services
16.a.1. Approve Amendment #1 with American Logistics Company to Provide Special Education Student Transportation
Recommended Motion:
It is recommended that the Board of Education approve the Amendment #1 with American Logistics Company to provide Special Education student transportation for those requests that cannot be fulfilled by District fleet vehicles and staff, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Budget Area: Transportation - Estimated annual expenditures $40,000.  Expenditures for 2017-18 YTD were $18,435.
Comments:
Background:
Additional special education student transportation services are needed where district fleet cannot meet peak demand.  The Board of Education approved an agreement with American Logistics Company for these services on September 26, 2017.

Current Consideration:
Due to peak service requirements, the district desires to continue utilizing the transportation services of American Logistics Company for the 2018-19 year where district fleet or staff cannot provide service to existing Special Education student needs.

Amendment #1 provides for an extension, through June 30, 2019, of the original agreement entered into on October 1, 2017 at the same terms and conditions.

Approved by:
Holcomb/Trader
Board Agenda
September 11, 2018
Attachments:
American Logistics Amendment 1
16.a.2. Approve Agreement for Special Services with School Services of California, Inc. for 2018-19
Recommended Motion:
It is recommended that the Board of Education approve the Agreement for Special Services with School Services of California, Inc., and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Budget Area: Business Services - Not to exceed $6,000 at $500 per month plus expenses for services of four (4) hours per month. Cost for services beyond four (4) hours per month is $310 per hour plus expenses.  
Comments:
Background:
Since 1975, School Services of California, Inc., acting as an independent contractor, has provided the district with economic and administrative assistance regarding issues of school finance, budgetary development, collective bargaining, and mandate information services.

Current Consideration:
School Services of California, Inc. will provide up to four (4) hours per month of consulting services for the same fee as the previous eight years. Staff recommends approval of Agreement for Special Services with School Services of California, Inc.

Approved by:
Holcomb/Webster
Board Agenda
September 11, 2018 
Attachments:
Agreement for Special Services with School Services of CA Inc 2018-19
16.a.3. Approve Agreement with Forecast5 Analytics, Inc. to Provide Data Analytics and Reporting Tools
Recommended Motion:
It is recommended the Board of Education approve the agreement with Forecast5 Analytics, Inc. to provide data analytics and reporting tools, effective through September 30, 2019, and authorize the Assistant Superintendent, Chief Operating Officer to execute as approved.
Financial Impact:
Budget Area: General Fund / Business Services - Not To Exceed $28,691
Comments:
Background:
The district's operations include a number of disparate complex functions that support the classroom including transportation, nutrition services, information technology, maintenance and operations, facilities, warehousing etc.  These supportive functions, including the classroom, are attributable to the district's overall budget scope which is in excess of $400 million.  Given the scope and complexity of the district's operations, there is a need for tools associated with budgetary planning, peer performance comparisons, and mapping analytics.

Current Consideration:
Staff has researched software tools that can satisfy district operational effectiveness objectives.  Consequently, staff recommends engaging Forecast5 Analytics, Inc. who offers a software suite that includes effective solutions for budget planning, peer performance comparisons, and visual mapping analytics at a competitive price.

Approved by:
Holcomb/Trader
Board Agenda
September 11, 2018
Attachments:
Agreement with Forecast5 Analytics, Inc. 2018-19
Forecast5 Analytics Terms of Service
16.a.4. Approve Accounting Report 09-11-18
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 09-11-2018.
Financial Impact:
Not applicable, routine impact
Comments:
Background:
The Accounting Report reflects all warrants issued by the district for the period being reported.  The report includes partial contractual payments, final contractual payments and general warrants.  As a matter of state law and district procedure, the report represents public disclosure of the district's expenditures and is presented in the public record for acceptance by the Board of Education.

Current Consideration:
The Accounting Report for Business Services reflects activity for the period August 13, 2018, through August 26, 2018. All items on the report are routine.

Approved By:
Holcomb/Trader
Board Agenda
September 11, 2018
Attachments:
Accounting Check Register 09-11-18
Accounting Report 09-11-18
16.a.5. Approve Purchasing and Transaction Report for 09-11-18
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 09-11-18.
Financial Impact:
Budget Areas: Various funds district-wide.
Comments:
Background:
Reports are inclusive of the following:

A Purchase Order Summary along with an Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment.

A Business Trip Summary detailing business trips by employee name, trip purpose, and funding source(s).

A Surplus Report listing assets that have moved or have been sent to Bear Street for liquidation and/or archiving.

Current Consideration:
Purchase orders covering the period of August 16, 2018 through August 29, 2018: Processed 272 purchase orders totaling $1,076,466.60.

Business trips covering the period of August 16, 2018 through August 29, 2018: Processed 37 Travel Approval Requests.

Surplus report covering the period of August 16, 2018 through August 29, 2018, listing all assets that have moved or may be staged for liquidation.

Approved By:
Holcomb/Trader/Nagy
Board Agenda
September 11, 2018
Attachments:
Canceled Purchase Orders 09.11.18
Change Orders Report 09.11.18
Purchase Order Detail Report 09.11.18
Purchase Orders Exceeding $10,000 and New Equipment Report 09.11.18
Surplus Report 09.11.18
TAR Report 09.11.18
16.b. Education Services
16.b.1. Ratification of Memorandum of Understanding between the County of Orange Social Services Agency and Newport-Mesa Unified School District for the Provision of Free School Meals Direct Certification Program
Recommended Motion:
It is recommended that the Board of Education ratify the Memorandum of Understanding between the County of Orange Social Services Agency and Newport-Mesa Unified School District to use county online software for identifying school aged children as  directly certified for free school meals.
Comments:

Background

The Memorandum of Understanding between the County of Orange Social Services Agency and Newport-Mesa Unified School District contains program content and purpose along with specific guidelines for identifying school aged children (grades K-12) to be directly certified for free school meals using County online software.  

It is authorized and provided for pursuant to the U.S. Federal Child Nutrition and Women, Infants and Children Reauthorization Act of 2004.  Section 104 of Public Law 108-265.  This act allows for a designated school food authority to certify a student as eligible for free school meals by directly communicating with the appropriate local agency to verify student's status as a member of a CalFresh and/or California Work Opportunity and Responsibility to Kids (CalWorks) household.

Current Considerations

This Memorandum of Understanding will commence on August 17, 2018 and end on December 31, 2022.                   

Approved by:

Drake/Ellis

Board Meeting

September 11, 2018      

Attachments:
County of Orange Social Services Agency MOU
16.b.2. Approve Addendum #1 for Additional Professional Development to Agreement with LearnZillion for Grade 6-8 Math
Recommended Motion:
It is recommended that the Board of Education approve addendum #1 for additional professional development for Gr 6 - 8 math.
Financial Impact:
Budgeted; not to exceed $8,000
Comments:

Background:
To support teachers with the implementation of Illustrative Math, which is an open education resource, LearnZillion provides an interactive platform to support teacher's effective use of the "Illustrative Mathematics" materials. The easy to use lesson plans, student materials and built in teacher guidance is beneficial for whole group, small group and individual instruction. The digital tools will engage students both in lessons and as they work individually online.

Current Consideration:
Two different professional development opportunities were presented to math teachers in Grades 6 - 8; one was during the summer, one in the first week teachers returned to work in August 2018.  Due to large groups, additional facilitators were needed in the summer group.  An additional facilitator was needed in August as this large group of teachers were separated into two smaller groups to allow for a more impactful professional development.

Approved by:
Drake
Board Agenda
September 11, 2018

Attachments:
LearnZillion Addendum
16.b.3. Approve Amendment No. 1 to the Newport Orthopedic Institute Agreement and Authorize the Acting Chief Academic Officer to Execute as Approved
Recommended Motion:
It is recommended the Board of Education approve Amendment No. 1 to the Agreement with Newport Orthopedic Institute (NOI) to include additional services contained in Exhibit A and authorize the Chief Academic Officer to execute as approved.
Financial Impact:
Budget Area(s): Comprehensive High School site funding.  Costs are based on home game schedules and rendered services per the attached.  Annual expected cost for added services district-wide is $8,000.
Comments:

Background:
The district conducts a robust student athletic regimen as an integral component of the educational program.  District athletic programs have the objective of building positive school climate and promoting physical, social, and emotional well-being and character development of participating students.  The Board also recognizes the importance of providing a safe school environment to ensure student safety and the prevention of student injury for participating athletes.  Consequently, the district approved an agreement with Newport Orthopedic Institute (NOI) on 3/27/2018.  The agreement provides for athletic trainer services.  These services are currently being piloted at Newport Harbor High School.

Current Consideration:
The district is required to have a medical practitioner at high school football games.  NOI retains qualified staff at competitive rates who are also cleared by the Department of Justice to ensure student safety.  Consequently, the district has an interest in expanding the current service offerings contained in Exhibit A under the same terms and conditions of the existing Agreement to include certified Physician Assistants (PA-C) and general medical Doctors or Doctors of Osteopathy.  The cost per home game is as follows: PA-C $175 and Doctor $225.

Approved by:
Drake/Bauermeister/Trader
Board Agenda
September 11, 2018

  

Attachments:
NOI Amendment 1
16.b.4. Approve the Agreement With ImPACT Applications, Inc. and Newport-Mesa Unified School District High Schools for the 2018 - 2019 School Year
Recommended Motion:

It is recommended that the Board of Education approve the agreement and purchase of impact software for use in the secondary education schools.

Financial Impact:

Purchases will be site funded by various budgets depending on the package: Package 1 (100 Baseline and 15 Post injury tests) $400 per school; Package 2 (300 Baseline with 60 Post injury tests) $600 per school; Package 3 (500 Baseline and 100 Post injury tests) $800 per school; Package 4 (800 Baseline with 150 Post injury tests) $1,200 per school.

Comments:

Background:

Due to the current emphasis on safety in football and other contact sports, specifically with concussions, schools are looking to increased information and accountability for all teams and clubs. Premature return-to-activity decisions following a concussion could lead to potentially serious consequences. Having baseline scores and/or normative scores as part will help in the assessment of any injury.

Current Considerations:

The ImPACT concussion baseline screening program gives doctors, coaches, parents and administrators another way to help reduce head trauma. This program will provide a baseline concussion screening to all athletes involved with contact sports. The test tracks a student's symptoms and measures multiple aspects of cognitive functioning, including attention span, working memory, sustained and selective attention time, non-verbal problem solving, and reaction time. This baseline score can be compared to another screening should a suspected concussion occur and help determine whether and if an athlete can return to competition.

N-MUSD will keep all personal student medical information private and parents will be informed and agree to release student information.

A California Student Data Privacy Agreement (CSDPA) is not required.

Approved by:

Drake/Bauermeister
Board Agenda
September 11, 2018

Attachments:
ImPACT Addendum
ImPACT Privacy Policy
ImPACT Service Agreemtent
ImPACT Terms of Service
16.b.5. Approve Nutri-Link Technologies Nutri-Match Direct Certification Matching Utility Annual Software Maintenance Fee for 2018-2019
Recommended Motion:
It is recommended that the Board of Education approve Nutri-Link Technologies Annual Software Maintenance fee for Nutri-Match Direct Certification Matching Utility for 2018-2019. 
Financial Impact:
Routine Budget impact to Cafeteria Fund.
Comments:

Background

Direct Certification (DC) is the federally mandated process that School Nutrition Program sponsors must use to certify school-age recipients of CalFresh (formerly Food Stamps) and CalWORK's benefits as eligible for free school meals without further application.  Nutrition Services receives Direct Certification lists from the County of Orange Social Services Agency. Nutri-Match software automates the process of matching DC eligible students.

Current Consideration

The Nutri-Link Technologies Nutri-Match annual software maintenance fee includes support for one year.  The term is effective July 1, 2018 through June 30, 2019 for a total sum not-to-exceed one thousand, seven hundred, eighty-two dollars ($1,782).

Approved by:

Drake/Ellis

Board Meeting

September 11, 2018


Attachments:
Nutri-Link Match 2018-2019
16.b.6. Approve the Use and Purchase of Gale, a Cengage Company, Products for Newport-Mesa Unified School District for the 2018 - 2019 School Year
Recommended Motion:

It is recommended that the Board of Education approve the purchase of Gale, a Cengage Company, products for Newport-Mesa Unified School District for the 2018-19 school year.


Financial Impact:
Funding source is site based and price varies depending on Gale products being used. Individual school sites and actual costs will be listed on subsequent purchasing registers.
Comments:

Background:
Gale, a Cengage Company, provides learners with original and curated content, as well as modern research tools. Gale created materials have titles from 120+ noteable publishers, thousands of newspapers, and journals; and more than 175 million pages of primary sources.  Created specifically for students, Gale combines the best of reference content with age-appropriate videos, newspapers, magazines, primary sources, and much more. Categories cover a range of the most studied topics including cultures, government, people, U.S. History and World History, literature, Science, and many more. Gale provides engaging reference, periodical, and multimedia content supporting National and State curriculum standards for all grades in Language Arts, Social Studies, and Science

Current Consideration:
Purchasing Gale, a Cengage Company, products allows all teachers to use it as an instructional tool. It provides students with research for academic success and prepares them for research in high school and beyond. Students will benefit from an interface that delivers a combination of the highly visual design and navigation preferred by younger users, as well as the authoritative content and user-focused tool set needed to support school assignments.

The California Student Data Privacy Agreement has been approved.

Approved:
Drake/Potnis
Board Agenda
September 11, 2018

16.b.7. Approve Heartland Payment Systems Annual Software License and Renewal Fees for 2018-2019
Recommended Motion:
It is recommended that the Board of Education approve Heartland Payment Systems Annual Software License and Renewal Fees for 2018-2019.
Financial Impact:
Routine budget impact to Cafeteria Fund.
Comments:

Background

Heartland Payment System provides NUTRIkids software which automates menu planning, school site and back office meal counting and claiming and free and reduced meal application processing for the Nutrition Services Department.

Current Considerations

The Heartland Payment Systems annual software license and renewal fees are effective August 1, 2018 through July 31, 2018 for a total sum of $11,539.

Approved by:

Drake/Ellis

Board Meeting

September 11, 2018

Attachments:
Heartland Software License and Renewal 18-19
16.b.8. Approve Heartland Payment Systems Annual Subscription for online Free and Reduced Price Meal Applications for 2018-2019
Recommended Motion:
It is recommended that the Board of Education approve Heartland Payment Systems Annual Subscription for online Free and Reduced Price Meal Applications for 2018-2019.
Financial Impact:
Routine Budget impact to Cafeteria Fund.
Comments:

Background

Heartland Payment Systems provides an online free and reduced price meal application program for the Nutrition Services Department.  This program allows parents and guardians the convenience of applying for National School Breakfast and Lunch Program meal benefits online.

Current Considerations

The Heartland Payment Systems Annual Subscription Renewal is effective July 1, 2018 through June 30, 2019 for a total sum of three thousand, one hundred ($3,100).

Approved by:

Drake/Ellis

Board Meeting

September 11, 2018 

Attachments:
Heartland Online Free and Reduced App. Renewal 18-19
16.b.9. Approve Learning Genie, Inc. Annual Subscription Purchase for the State and Tuition-Based Preschool Programs for the 2018-2019 School Year
Recommended Motion:
It is recommended that the Board of Education approve Learning Genie, Inc. Annual Subscription purchase for the State and Tuition-Based Preschool Programs for the 2018-2019 school year.
Financial Impact:
Budgeted Item.  Cost is not to exceed $5,712.
Comments:

Background
The Board of Education approved the purchase of the Learning Genie, Inc. software in 2016.  Learning Genie, Inc. is an electronic Portfolio & Assessment Tool which associates each piece of evidence required by the California State Preschool Program with the 56 measures in the Desired Results Developmental Portfolio (DRDP) in which a portfolio is created for each student.

The program will provide:

  • Voice-to-text, observation note taking with pictures and videos
  • Flexibility to assign an observation to multiple children and tag multiple domains
  • Easy filters and status snapshots on the observation progress
  • Nicely organized portfolio reports automatically generated for download and archive
  • In-app rating for assessment measures customized to your rating scale
  • Dashboard on web portal for administrators to monitor the progress
  • Loaded with 20+ States' Early Learning Standards and Australia Early Year's Learning Framework (EYLF) and your customized ones too

Current Consideration
This purchase will provide a one year subscription for the 2018-2019 school year to the Learning Genie Application and the Learning Genie Reporting Module for up to 672 children.  Total cost is not to exceed five thousand seven hundred and twelve ($5,712).

California Student Data Privacy Agreement on file.

Approved by
Drake/Leary
Board Agenda
September 11, 2018

Attachments:
Learning Genie Invoice
16.b.10. Approve EZReports SaaS (Software as a Service) Annual Subscription Purchase from ThomasKelly Software Associates for the Project Kidz Connect, After-School Program for 2018-2019 School Year
Recommended Motion:
It is recommended that the Board of Education approve EZReports SaaS (Software as a Service) Annual Subscription Purchase from ThomasKelly Software Associates for the Project Kidz Connect, After-School Program for 2018-2019 school year.
Financial Impact:
Budgeted Item.  Not to exceed $8,000.
Comments:

Background
Since 2007, the Project Kidz Connect, After-School Program has been using EZReports, a web-based software system for managing after-school programs that meets Federal and State Department of Education reporting requirements. Student demographics are imported directly from the district student database and provide a management system to track enrollment, attendance and student information for the nine sites where the Project Success After-School Program is provided. Data reports are generated to provide evaluators with details on program participation to meet grant and program goals and objectives. The system also generates the required reports for submission to the California Department of Education.

Current Consideration:
EZReports SaaS is used at nine Project Kidz Connect, After-School Program sites. Service for July 1, 2018, through June 30, 2019, is provided at a cost not to exceed eight thousand dollars ($8,000).

California Student Data Privacy Agreement on file.

Approved By
Drake/Leary
Board Agenda
September 11, 2018

Attachments:
ThomasKelly Software Invoice
16.b.11. Approve the Agreement with Document Tracking Services for 2018-2020
Recommended Motion:

It is recommended that the Board of Education approve the agreement with Document Tracking Services (DTS) to provide a license to use DTS proprietary web-based application and for translation of School Accountability Cards.




Financial Impact:

Budgeted amount not to exceed $11,539 per year. plus $3,850 per year for DTS to translate School Accountability Cards into Spanish.




Comments:

Background:

NMUSD has been using DTS to provide a web-based software application to update site-level Single Plan for Student Achievement, SARC, Safe School Action Plans and School Safety Drill Reports.  In addition DTS translates 22 School Accountability Cards into Spanish.

Current Consideration:

The new agreement will be effective from October 1, 2018 until September 30, 2020 at a cost of $11,539 per year. plus $3,850 for translation services.

Approved:

Drake/Galey

Board Agenda

September 11, 2018





Attachments:
DTS 2018-120 Agreement
16.b.12. Approve Agreement with Turnitin, LLC for Use of Turnitin and Turnitin Revision Assistant for the 2018/19 School Year
Recommended Motion:
It is recommended that the Board of Education approve licenses with Turnitin, LLC for use of Turnitin and Turnitin Revision Assistant in the Secondary Schools for the 2018/19 school year.
Financial Impact:

The annual fee for Revision Assistant for use in all Secondary Schools is budgeted by sites choosing to use the service.

The cost of Turnitin FBS: Originality Checking and Feedback is $2.70 per student with a $695.00 Campus Fee per school for the 2017/18 school year.

Comments:

Background:
Turnitin is an anti-plagiarism service. When students write essays outside of class, they upload a copy to Turnitin which compares it against their database of essays, a database that includes every  essay previously submitted to the service as well as the many essays available on-line. Teachers receive a report that shows how much of an essay "matches" other essays. While using Turnitin does not eliminate all plagiarism, it significantly decreases it.

Turnitin Revision Assistant is a writing support service. Teachers assign writing prompts to students, who then produce their responses electronically. While the student is writing, the program allows them to request a "signal check" to receive direct and immediate feedback. This feedback is designed to promote multiple revisions/drafts from each student, teaching them about the writing process while also allowing them to produce a superior final product. Teachers are supported because students are able to receive immediate feedback and help, even if the teacher is working with another student or group. The Revision Assistant also uses algorithms and thousands of graded student work to immediately grade student writing, saving teachers time and providing valuable data at the classroom, site and district level.

Current Considerations:
Some of our Secondary Schools have chosen to use Turnitin and will continue to use the program this year.

Approved by:
Drake
Board Agenda
September 11, 2018

Attachments:
Turnitin 18.19
16.b.13. Approve the iChinese Reader Online Software for the Dual Immersion Program at College Park Elementary School for the 2018/19 School Year
Recommended Motion:
It is recommended that the Board of Education approve the iChinese Reader online software for the Dual Immersion program at College Park Elementary for the 2018-2019 School Year.
Financial Impact:
This item is budgeted.   Site Funds: The cost will be three thousand five hundred and ninety-nine dollars.
Comments:

Background:
iChineseReader is an online leveled reading platform tailored to meet the varied reading needs of all K-12 Chinese programs. It offers more than 2000 fiction and nonfiction interactive e-books of different genres, topics, and content areas placed at 20 proficiency levels. iChineseReader includes the most popular publishers’ series and articles written by star teachers in North America. On iChineseReader, students can independently listen, read and record the Chinese texts and practice literacy skills.

Current Considerations:
iChineseReader will be used at College Park elementary in the Mandarin Dual Immersion Program for the 2018-2019 school year.   

The California Student Data Privacy Agreement (CSDPA) is included for approval. Newport-Mesa USD will provide only basic student demographic information.

Approved by:
Drake/Suhr/Wilcox
Board Agenda
August 28, 2018
Attachments:
CA Student Data Privacy Agreement
16.b.14. Approve Agreement with California State PTA for the School Smarts Parent Engagement Program
Recommended Motion:

It is recommended that the Board of Education approve the agreement with California State PTA for the School Smarts Parent Engagement Program

Financial Impact:

Budgeted item not to exceed $30,400. Title III funds.



Comments:

Background:

The California State PTA developed the School Smarts Parent Engagement Program as a model for creating meaningful and diverse parent involvement. It brings parents from all backgrounds together in support of their common interest: helping their children and schools succeed. School Smarts is recognized throughout the state as one way to expand and strengthen parent participation to meet school districts’ goals in their Local Control Accountability Plans.

Current Consideration 

Targeted funding for families of immigrant students supports this series of parent workshops, which includes training for school community facilitators, outreach materials, program materials available in multiple languages, and pre and post assessment of program effectiveness.  The School Smarts Program will be implemented through eight group workshops with parents from fifteen NMUSD elementary and secondary schools.  The workshops will take place between October 2018 and June 2019.
 

Approved by

Drake/Galey

Board Agenda

September 11, 2018 


Attachments:
School Smarts Agreement
16.b.15. Approve Secondary School Related Travel Register 9-11-18
Recommended Motion:

It is recommended that the Board of Education approve the Secondary School Related Travel Register 9-11-18.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
The Secondary School Related Travel Register listing trips planned by the secondary school sites is submitted for approval by the Board of Education.

Current Consideration:
Secondary School Related Travel Register 9-11-18 is submitted for consideration.

Approved by:
Drake/Sense
Board Agenda
September 11, 2018



Attachments:
Secondary Student Travel Register 09-11-18
16.b.16. Approve Elementary Travel Register 9-11-2018
Recommended Motion:

It is recommended that the Board of Education approve the Elementary Travel Register for 09-11-18.

Financial Impact:
This item has been budgeted. Area: school site budgets.
Comments:
Background:
The Elementary Student Travel Register lists trips planned by the elementary school sites during the school year.

Current Consideration:
The Elementary Student Travel Register is submitted for consideration.

Approved By:
Drake/Hernandez
Board Agenda
September 11, 2018

Attachments:
Elementary Student Travel Register 09-11-18
16.c. Human Resources
16.c.1. Approve Student Teaching and Practicum Agreement Between National University and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached Student Teaching and Practicum Agreement renewal between National University and Newport-Mesa Unified School District.
Financial Impact:
None
Comments:

Background:
The Board of Education has the authority to enter into agreement with universities and college to provide supervised learning hours through directed field experience through programs at National University and Newport-Mesa Unified School District.

Current Consideration:
Attached is the renewal Student Teaching and Practicum Agreement between National University and Newport-Mesa Unified School District.  The Student Teaching and Practicum Agreement is a renewal for the period of February 15, 2018 until either party give a thirty (30) day written notice.

Approved By:
Olson/Brown
Board Agenda
September 11, 2018

Attachments:
National University Student Teaching and Practicum Agreement
16.c.2. Approve Internship Credential Program Agreement Between National University and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached Internship Credential Program Agreement renewal between National University and Newport-Mesa Unified School District.
Financial Impact:
None
Comments:

Background:
The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through supervised learning hours through directed field experience through programs at National University and Newport-Mesa Unified School District.

Current Consideration:
Attached is the renewal Internship Credential program Agreement between National University and Newport-Mesa Unified School District.  The Internship Credential Program Agreement in a renewal for the period of February 15, 2018 until either party gives a thirty (30) day written notice.

Approved By:
Olson/Brown
Board Agenda
September 11, 2018

Attachments:
National University Internship Credential Program Agreement
16.c.3. Approve Nursing Affiliation Agreement Between University of California, Irvine and Newport-Mesa Unified School District
Recommended Motion:
It is recommended that the Board of Education approve the attached Nursing Affiliation Agreement renewal between University of California, Irvine and Newport-Mesa Unified School District.
Comments:

Background:

The Board of Education has the authority to enter into agreement with universities and colleges to provide supervised learning hours through directed field experience through programs at University of California, Irvine and Newport-Mesa Unified School District.

Current Consideration:

Attached is the Nursing Affiliation Agreement renewal between University of California, Irvine and  Newport-Mesa Unified School District.  The renewal agreement is for the period of July 1, 2018 and June 30, 2021 and may be terminated by either party with a ninety (90) day prior notice.

Approved By:

Olson/Brown
Board Agenda
September 11, 2018

Attachments:
University of California, Irvine Nursing Affiliation Agreement 2018
16.c.4. Approve Certificated Employees' Appointment/Reassignment Register 09-11-18
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 09-11-18.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 09-11-18 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Olson/Viena Gaeta
Board Agenda
September 11, 2018

Attachments:
Certificated Appointment Register 09-11-18
16.c.5. Approve Certificated Employees' Leave of Absence Register 09-11-18
Recommended Motion:
It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 09-11-18.
Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 09-11-18 are requesting leaves of absence for the reasons indicated for the 2018-19 school year.

Approved By:
Olson/Garcia
Board Agenda
September 11, 2018

Attachments:
Certificated LOA Register 09-11-18
16.c.6. Approve Certificated Employees' Resignation/Termination Register 09-11-18
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 09-11-18.


Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 09-11-18 are resigning due to the reasons indicated.

Approved By:
Olson/Garcia
Board Agenda
September 11, 2018

Attachments:
Certificated Resignation Register 09-11-18
16.c.7. Approve Classified Employees' Appointment/Reassignment Register 09-11-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 09-11-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

 

Current Consideration:

The positions listed on Appointment/Reassignment Register 09-11-18 are needed to conduct district and school operations.

 

Approved by:

Clark/Caldwell

Board Agenda

September 11, 2018

Attachments:
Classified Appointment Register 09-11-18
16.c.8. Approve Classified Employees' Leave of Absence Register 09-11-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 09-11-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

 

Current Consideration:

These leaves are approved in accordance with the state and local legislation.

 

Approved by:

Clark/Caldwell

Board Agenda

September 11, 2018
Attachments:
Classified LOA Register 09-11-18
16.c.9. Approve Classified Employees' Resignation/Termination Register 09-11-18
Recommended Motion:
It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 09-11-18.
Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:

California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

 

Current Consideration:

These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

 

Approved by:

Clark/Caldwell

Board Agenda

September 11, 2018
Attachments:
Classified Resignation Register 09-11-18
16.d. Student Support Services
16.d.1. Approve Settlement Agreement 20023020
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement 20023020 pursuant to the laws of the State of California.
Financial Impact:

$9,000.00


Comments:

Background:

On August 20, 2018, a Settlement Agreement was reached in case 20023020.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of all educational claims through June 5, 2019.

Approved by:

Jocham/Cottrell

Board Agenda

September 11, 2018

16.d.2. Approve Settlement Agreement OAH #2018070956
Recommended Motion:
It is recommended that the Board of Education approve Settlement Agreement 2018070956 pursuant to the laws of the State of California.
Financial Impact:

$25,000.00

Comments:

Background:

On August 17, 2018, a Settlement Agreement was reached in OAH case #2018070956.  Both parties wish to resolve all claims arising from or in any way related to this Settlement Agreement.

Current Consideration:

The Settlement Agreement includes a waiver of all educational claims through September 2, 2019.

Approved by:

Jocham/Cottrell

Board Agenda

September 11, 2018

16.d.3. Approve the Memorandum of Understanding between the Newport-Mesa Unified School District and Project Hope Alliance
Recommended Motion:

It is recommended that the Board of Education approve this Memorandum of Understanding between Newport-Mesa Unified School District and Project Hope Alliance for the period beginning September 11, 2018 - August 6, 2021.




Financial Impact:

None. 

Comments:

Background:

Project Hope Alliance, one of the District's community partners, is a family stability program that seeks to find and maintain secure housing for vulnerable children and their guardians.  They have been selected to participate in a national program called Promotor Pathways, which is supported by the Clinton Global Initiative and based out of Washington D.C. The Promotor Pathway model was developed by the Latin American Youth Center's Learning and Evaluation Division. The model has successfully been implemented in school sites across Washington D.C., Baltimore, and Oregon.  In collaboration with Project Hope Alliance.


Current Consideration:

Project Hope Alliance would like to partner with the District at Newport Harbor High School to support students experiencing homelessness, substance abuse, trauma, court involvement, group home placements, students with educational surrogate and no immediate family members, and students in general who feel disconnected and are in need of a mentor. Two highly skilled case managers from the Promoter Pathway Program will be on campus to support a total of 50 students. They are currently providing services at Newport Harbor High School and Ensign middle school. Their services will be expanded to serve students at Costa Mesa High School.


Approved by: 

Jocham/D’Agostino

Board Agenda

September 11, 2018








Attachments:
Promotor Pathway
16.d.4. Approve Addendum to the Master Contract for Olive Crest Academy for 2018-2019 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Addendum to the Master Contract for Olive Crest Academy, Non-Public School, who will provide services as established from the Individual Educational Program.
Financial Impact:

None.

Rationale:

Background:

The Eligibility and Planning/Education Assessment Service Committees of the Newport-Mesa Unified School District have approved Nonpublic School/Agency Master Contracts for 2018-2019 under provisions of Education Code 56365 and 56366.

Current Consideration:

This Addendum to the Master Contract was made and entered into effect as of July 1, 2018.

Approved by:

Jocham/Barela

Board Agenda

September 11, 2018

 
Attachments:
Olive Crest Add
16.d.5. Approve Addendum to the Contract for SDL Trados Software License
Recommended Motion:
It is recommended that the Board of Education approve the addendum to the contract for SDL Global Solution (Wakefield, MA) Ltd, for use in District document translations.   

Financial Impact:
Not to exceed $1,500.

Comments:

Background: 

SDL Trados Studio Professional is a CAT tool (Computer-Assisted-Translation) software program which provides translation tools that increase productivity, consistency and efficiency in document translation. The Student Services and Special Projects department would like to purchase an additional license to assist with the translation of district projects.  


Current Consideration:

The additional purchase of translation software will help District Translators and School Community Facilitators with translation projects.

 

Board Approval: 

Jocham/D'Agostino

Board Agenda

September 11, 2018

Attachments:
Addendum SDL Trados Software
SDL Quote
17. Superintendent Report
18. Discussion/Action Calendar
18.a. Adopt Resolution 06-09-18 - Gann Limit for 2017-18 and Estimated Gann Limit for 2018-19
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 06-09-18 specifying the district's 2017-18 appropriations limit and adopting the estimated appropriations limit for 2018-19.
Financial Impact:
Not applicable
Comments:
Background:
In 1979, Paul Gann – co-author of Proposition 13 (1978) – continued the spirit of the “taxpayer’s revolt” with his own initiative designed to limit the growth of government spending.  This initiative, enacted as Proposition 4 (1979), did not require a reduction in government spending, but rather limited the growth in government spending to be no faster than the growth of population and inflation.  This limit on government spending, which became known as the Gann Appropriation Limit or simply the Gann Limit, applies to not only the State of California, but also to cities, counties and special districts, as well as to school districts and county offices of education.

The base year for Gann Limit calculations was 1978-79, the fiscal year before Proposition 4 was enacted. In each year since then, a school agency’s Gann Limit is increased for both inflation and population. Inflation for these purposes is currently the annual percentage change in California per capita personal income.  And for school agencies, change in Average Daily Attendance (ADA) is used as a measurement of the change in population.

The starting point for the 2017-18 Gann Limit calculation is the district's 2016-17 Gann Limit, and then this is increased by both an inflation factor of 1.0369% and by the district’s percentage increase (or decrease) in ADA to arrive at the 2017-18 Gann Limit.  But this calculation determines only one side of the equation, namely the amount of the current year’s overall limit. A second calculation is made to determine those revenues that are subject to the limit to ensure that a school agency is not over its limit.  It is important to understand that not all revenue sources count against the district's Gann Limit.  Gann Limits only constrain the appropriations from state and local tax sources, and so federal aid is excluded as well as non-taxable income, such as revenues from cafeteria sales or adult education fees.  Fortunately, state law simplifies the calculation of what is subject to the district's Gann Limit.  Many of the district’s revenues (i.e., categorical programs) count toward the State’s Gann Limit, not the district’s limit.

California Education Code Section 42132 specifies that district governing boards shall adopt a resolution identifying their district’s estimated appropriations limit for the current year and their actual appropriations limit for the preceding year.  Within the resolution, the Board of Education is required to either declare that the district's appropriations do not exceed the limitations imposed by Proposition 4 or specify an increase to the district's appropriations limit as allowed by Government Code 7902.1.

Current Considerations:
All calculations and documentation have been prepared in accordance with applicable constitutional and statutory law.  With the closure of the books for 2017-18, it is now apparent that the district's total appropriations from local sources exceed the Gann Limit. Consequently, it is necessary to adjust the district's 2017-18 Gann limit by $12,183,187.41.  There is no consequence to the district associated with this excess amount.  This amount will be reported to the State and will count towards the State's own Gann Limit.

Approved by:
Holcomb/Trader
Board Agenda
September 11, 2018
Attachments:
06-09-18 Resolution for Adopting the Gann Limit
Gann Limit Calculation 2017-18
18.b. Authorize to Negotiate and Award Estancia High School Aquatic Center Project
Recommended Motion:

It is recommended that the Board of Education authorize the Assistant Superintendent, Chief Operating Officer to negotiate and award contracts to Westberg + White Architects and Planners and California Waters to design and construct the Estancia High School Aquatic Center Project. Furthermore, it is recommended that the Board of Education delegate to the Assistant Superintendent, Chief Operating Officer the authority to execute any required documents to effectuate the award of these contracts.

Financial Impact:

The project is currently budgeted at $9,000,000 (all costs) in the Special Reserve Fund for Capital Outlay Projects.

Comments:

Background
In September 2017, the bids that were received for this project were significantly over budget. Staff hired a cost management consultant, Cumming Corporation, to review the prior estimates, the bids and the scope of the project. In December 2107, staff and Cumming reported to the Board of Education that the as-bid project scope could be achieved within the originally approved budget of $7,000,000. Per the Board’s request, staff also presented the cost to build out the aquatic center to include additional scope that had not been included because, like at the other high schools, it has been planned to be built out over a period of five to 10 years. In January 2018, the Board approved an increase in the project budget from $7,000,000 to $9,000,000 and authorized staff to solicit design/build proposals for the entire scope. In June 2017, staff received no design/build proposals. Therefore, on advice of legal counsel and per Public Contract Code 20166, staff began discussions with interested firms. Through July and August, staff negotiated with three firms regarding the project. Staff has received a proposal from California Waters, a licensed California pool contractor, to design and construct the pool for approximately $2,500,000, but, this proposal required the district to separately obtain an architect for the related scope of the aquatic center project. Staff has meet with Westberg + White Architects and Planners (W+W), who has agreed to hire California Waters’ pool architect and to complete the design of the remaining scope within the budgeted construction cost of the project. Staff will negotiate a contract with W+W that requires W+W to redesign at no-cost to the district, if bids exceed the budgeted construction cost, to bring the costs back within the budget. At the completion of the design development phase of design, in approximately one month, staff will finalize a firm, fixed-price contract with California Waters for the construction of the pool. The remainder of the project construction contracts will be bid and awarded after the design is approved by the Division of the State Architect which is expected in early 2019.

Current Consideration
To maintain the schedule for completion of this project by February 2020, it is requested that the Board of Education authorize the district’s Assistant Superintendent, Chief Operating Officer to negotiate and award contracts to Westberg + White Architects and Planners and California Waters for the Estancia High School Aquatic Center Project. Subsequent contract ratification will be presented to the Board in a timely manner.

Approved by:
Holcomb
Board Agenda
September 11, 2018

18.c. Approve 2017-18 Unaudited Actuals
Recommended Motion:
It is recommended that the Board of Education approve the Unaudited Actuals for the 2017-18 school year.
Financial Impact:
Not applicable.
Comments:
Background:
Education Code Section 42100 requires the governing board to approve, on or before September 15, an annual statement of the district's receipts and expenditures for the preceding fiscal year.

Current Consideration:
Staff has completed the analysis of all 2017-18 receipts and expenditures and submit associated Standard Account Code Structure (SACS) reports for the Board of Education's approval.

Approved by:
Holcomb/Trader/Lammatao
Board Agenda
September 11, 2018
Attachments:
2017-18 Unaudited Actuals
18.d. First Reading and Adoption of Modifications to Board Policy
Recommended Motion:
It is recommended that the Board of Education review and adopt the attached policy revisions that have been reviewed and edited by the three member Board policy editing team.  These policies have revisions to bring their language and legal references current to meet legal deadlines.
Financial Impact:
No budget impact
Comments:

Background:
In order to maintain a current policy manual, the district has instituted a process consisting of staff reviewing the recommended changes prepared by CSBA's policy legal team (as a result of changes in law, regulations, or court decisions) and then forwarding on to the Board's policy editing team for review and input. The policies were then forwarded to the entire Board for their review and input. The attached policies have been reviewed, edited, and are now being recommended for review and adoption. The RED changes are from the CSBA policy team, district counsel, and staff, the BLUE changes are from the Board's editing team.

Current Consideration:
It is recommended that the Board of Education take the recommendation of the Board's policy editing team to conduct this first reading, waive the second reading, and adopt the revisions to the following policies which are a result of changes in law, regulations, or court decisions.

BP 0420.4 - Charter Schools
BP 1325 - Advertising and Promotion
BP 4119.21/4219.21/4319.21 - Professional Standards
BP 5113.1 - Chronic Absence and Truancy

Approved by:
Navarro/Snyder
Board Agenda
September 11, 2018

Attachments:
BP 0420.4 Charter Schools
BP 1325 Advertising & Promotion
BP 4119.21-4219.21-4319.21 Professional Standards
BP 5113.1 Chronic Absence & Truancy
19. Board Member Reports
20. Board of Education Committee Reports
21. Informal Reports
21.a. Superintendent
21.b. Deputy/Assistant Superintendents and Executive Directors
22. Adjournment

Published: September 7, 2018, 4:03 PM

The resubmit was successful.