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Regular Meeting of the Board of Education
Newport-Mesa USD
March 14, 2017 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Roll Call - 3:00 p.m.
1.a. Board of Education/Superintendent
2. Community Input on Closed Session Agenda Items
2.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:
This is an opportunity for the public to address the Board regarding items on the Closed Session agenda. Depending upon the nature of the comments, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. However, in compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items. All comments are recorded in full on the meeting video record that is posted as a courtesy through the City of Costa Mesa on our website at www.nmusd.us and DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00. When addressing the Board, it is helpful if you state your name and address for the record.
3. Closed Session - 3:00 p.m.
3.a. Conference with Legal Counsel - Pending Litigation (Pursuant to Government Code §54956.9(b)) – One potential case
3.b. Conference with Legal Counsel-Existing Litigation: Government Code section 54956.9(d)(1): One case, Case Name : 30-2016-00872094-CU-CR-CJC
3.c. Conference with Legal Counsel-Existing Litigation: Government Code section 54956.9(d)(1): One case, Case Name: OSHAB#1187389
3.d. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b])
3.e. Student Discipline (Pursuant to Education Code Sections 35146, 48918[c]) - 5 cases
3.f. Conference with Labor Negotiator NMUSD Representative – Luis Camarena Employee Organization – CSEA & NMFT, Pursuant to Government Code Section 54957.6 (General Placeholder)
4. Dinner Recess - 5:30 p.m.
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Silent Invocation/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
Recommended Motion:
It is recommended that the Board of Education adopt the agenda as presented.
9. Adoption of Minutes
9.a. Adopt the Minutes of 02-28-17, 03-03-17 and 03-07-17
Recommended Motion:

It is recommended that the Board of Education adopt the minutes of the 02-28-17 Regular meeting and the 03-03-17 and 03-07-17 Special Board meetings.

Attachments:
02-28-17 Minutes
03-03-17 Special Meeting Minutes
03-07-17 Special Meeting Minutes
10. Recognition
10.a. 2017 Harbor Council PTA Reflections Program - 4th District Award Recipients
Recommended Motion:
It is recommend that the Board of Education recognize the 2017 Harbor Council PTA Reflections Program 4th District Award Recipients.
Financial Impact:
Not applicable.
Comments:

Background:
Annually, the Harbor Council PTA hosts a program called "Reflections."  The program is an art recognition program that has been sponsored by the National PTA since 1969.  Each year, there is a theme established.  The program honors students for their achievements in six categories: literature, film/video, visual arts, photography, dance choreography, and musical composition.  Students are also divided into four age divisions: Primary (preschool through 2nd grade), Intermediate (3rd through 5th grades), Middle (6th through 8th grades), and High School (9th through 12th grades).  Each of these categories and divisions are judged first at the school PTA Unit before being forwarded to Harbor Council PTA.  After completing its judging, Harbor Council PTA submits their selections to the 4th District PTA.  4th District PTA represents all schools with PTAs in Orange County.

Current Consideration:
It is our pleasure to submit to you the names of the 4th District PTA Award of Excellence and Award of Merit honorees for recognition:

Zarrar Zubair, Adams Elementary
    Award of Excellence - Photography & Film Production (Primary)
Charlie Bradshaw, Newport Elementary
    Award of Excellence - Literature (Intermediate)
Margaret Ann Musey, Lincoln Elementary
    Award of Excellence - 3D Visual Arts (Intermediate)
Katharine Stone, Newport Elementary
    Award of Merit - Music Composition (Primary)
Darla Wright, Lincoln Elementary
    Award of Merit - Film Production (Middle)
Gabrielle Lau, Corona del Mar High School
     Award of Merit - Visual Arts (High School)
Jasper Yang, Corona del Mar High School
    Award of Merit - Literature (High School)

Approved By:
Navarro/Snyder/Hallman
Board Agenda
February 28, 2017

11. Student Board Member Reports
12. Harbor Council PTA Report
13. Reports
13.a. Report on the Chromebook Initiative
Recommended Motion:

No recommendation; report only.

Financial Impact:

None

Comments:

Current Consideration
The Education Technology and Information Technology Departments will report on the Chromebook Initiative.

Approved by
Lee-Sung/Mishne
Board Agenda
March 14, 2017

14. Community Input
14.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:
This is an opportunity for the public to address the Board on matters within the subject matter jurisdiction of the Board. Depending upon the nature of the presentations, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. However, in compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items. Any Board member or member of the public may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting. When a request is made during a public meeting, the Board President will restate the request and ask the Superintendent for input relative to the request, including an estimate of when staff would have a report ready for a Board meeting. All verbal requests must be followed with a submission of Board Bylaw 9322 Agenda Request Form to the Superintendent. The Board shall take no action on such items at the meeting at which they are presented. Any individual with a disability, who requires reasonable accommodation to participate in a Board meeting, may request assistance by contacting the Superintendent’s Office at 2985-A Bear Street, Costa Mesa, Ca. 92626. Phone #: 714-424-5031 – Fax #: 714-424-5018. Notification not later than noon on the day preceding the Board meeting will enable the district to make reasonable arrangements to assure accessibility to this meeting. When addressing the Board, it is helpful if you state your name and address for the record.
All comments are recorded in full on the meeting video record that is posted as a courtesy through the City of Costa Mesa on our website at www.nmusd.us. DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00.
15. Consent Calendar
Recommended Motion:

It is recommended that the Board of Education approve the Consent Calendars for Business, Human Resources, Education Services and Student Support Services.

Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
15.a. Business Services
15.a.1. Approval of the Palo Alto Networks PA-3050 Firewall Maintenance and Support Agreement with Synegi and Authorization for the Acting Chief Business Official to Execute as Approved
Recommended Motion:
It is recommended that the Board of Education approve the Palo Alto Networks PA-3050 Firewall Maintenance and Support Agreement with Synegi for the period of April 1, 2017 through April 1, 2020, and authorize the Acting Chief Business Official to execute as approved.
 

Financial Impact:
Budget Area: Information Technology. This item has been budgeted in the amount of $19,655 which is a 1.85% increase from the previous three year term.
Comments:

Background :
The Palo Alto Networks PA-3050 Firewall is our main network Intrusion Detection/Prevention solution, and our original three year maintenance and support agreement from 2014 expires in April 2017.

Current Consideration:
The PA-3050 Firewall allows the IT department to provide network security and protection (such as protecting the District network from outside threats) and to better utilize network resources (for example, we have the ability to classify different types of network traffic and assign different access speeds to each category).

Approved by:
Holcomb/Marsh/Babovic
Board Agenda
March 14, 2017

Attachments:
Palo Alto PA-3050 Firewall Quote
15.a.2. Approval of Project Budget for the Kindergarten Fencing Project at Lincoln Elementary School and Authorization for the Acting Chief Business Official to Allocate Funds
Recommended Motion:
It is recommended that the Board of Education approve the project budget and allocate funds from the Special Reserve Fund for Capital Outlay Projects for the Kindergarten Fencing Project at Lincoln Elementary School.
Financial Impact:
Budget Area(s): Special Reserve Fund for Capital Outlay Projects not to exceed $23,000
Comments:
Background:
In an effort to provide a secure playground for the kindergarten students at Lincoln Elementary School, the school requested fencing around the existing playground.  The existing playground has a low wall which does not provide the security needed for the playground area.

The District is in receipt of pricing for the subject project and will be able to issue a purchase order for the work once the project budget is approved.

The total project budget is $23,000.

Current Consideration:
The District recommends approval of Project Budget for the Kindergarten Fencing Project at Lincoln Elementary School and Authorization for the Acting Chief Business Official to Allocate Funds.

Approved by:
Holcomb/Marsh/Zareczny
Board Agenda
March 14, 2017
15.a.3. Approve Authorization to Use the California Multiple Award Schedule (CMAS) Contract #4-06-78-0031A with FieldTurf USA, Inc. and Authorization for the Acting Chief Business Official to Execute as Approved.
Recommended Motion:

It is recommended that the Board of Education find and determine that it is in the best interest of the District to re-approve the use of the CMAS Contract 4-06-78-0031A and award a contract for synthetic turf and track surfaces, flooring, installation, and related maintenance services to FieldTurf USA, Inc. and authorize the Acting Chief Business Official to execute as approved. 

Financial Impact:
Budget Area(s): Special Reserve Fund for Capital Outlay Projects - estimated expenditures  for 2017-18 $2,000,000
Comments:

Background:
Pursuant to the Public Contract Code § 10298, 10299, 12100, 20118 and 20652, school districts may purchase from another school district or public agency contract item(s) bid at the same price and under the same terms and conditions as the awarded contract.  This practice is generally referred to as “piggybacking.”  The State of California Department of General Services managed CMAS program is a piggybacking program for state and local government agencies that provides products and/or services at pricing that was previously bid and awarded on a Federal GSA schedule.

The State's use of the Federal GSA schedule is primarily beneficial to the piggybacking public agency or school district because the vendors know that their potential customers include all federal agencies and, therefore, they are incentivized to offer their lowest prices under these contracts. The practice is also to the advantage of the piggybacking public agency or school district because it is able to secure a low-cost price for an item based on a competitive bid without going through the time and cost of the public bid process itself. There is no cost to the District to utilize this contract.

There are three significant requirements for a school district to take advantage of a piggyback bid:

1. The public agency issuing the bid must include a clause specifying that other public agencies be allowed to use the bid under the same set of specifications contained in the bid;

2. The public agency that wishes to use the bid must have a public action by its governing body (e.g., the Board of Education) indicating its acceptance of the terms and conditions of the bid; and,

3. What is available for purchase from the bid is only what was included in the public offering by the using agency and only in the specific terms of the bid.

With these conditions in place, the District purchasing staff may evaluate the prices for items it seeks, and if it determines the pricing to be in the best interest of the District, recommend the purchase of items off the piggyback bid or CMAS contract.

Current Consideration:
On October 14, 2014 the Board approved the use of this agreement only through November 2016 and since then the State has extended this contract for additional terms.  Due to increasing benefits of synthetic turf and track surfaces in the areas of health, safety, and environment the District has utilized FieldTurf synthetic products to meet the on-going needs of the District, including flooring, installation, and related maintenance services which are included in this CMAS agreement.  District staff have determined that it is in the best interest of the District to piggyback an existing CMAS contract for the afore mentioned products and services with FieldTurf USA, Inc. because it offers favorable terms for the District without going through the time and cost of the public bid process itself. 

Approved by:
Holcomb/Trader/Marsh/Koyama
Board Agenda
March 14, 2017

15.a.4. Approve Project Budget for the ADA Upgrade to the Existing Path of Travel Project at Andersen Elementary School and Authorization for the Acting Chief Business Official to Allocate Funds
Recommended Motion:
It is recommended that the Board of Education approve the project budget and allocate funds from the Special Reserve Fund for Capital Outlay Projects for the ADA Upgrade to the Existing Path of Travel Project at Andersen Elementary School.
Financial Impact:
Budget Area(s): Special Reserve Fund for Capital Outlay Projects not to exceed $225,000
Comments:
Background:
During the Andersen Lobby and Front Entry Remodel Project, DSA (Division of the State Architect) identified non-conforming ADA path of travel that is required to be renovated in order to comply with current code. The District is planning a project to improve the existing path of travel from water fountain located at northwest of the building to the main building entrance to make it ADA compliant.

On October 11, 2016, the Board of Education approved a contract with MVE + Partners, Inc. for Architectural Design Services for the ADA Upgrade to the Existing Path of Travel Project at Andersen Elementary School for an amount not to exceed $11,000. In a separate board item, the Board of Education approved a contract with Kimley-Horn and Associates, Inc. for Site and Planning Services for an amount not to exceed $13,650.

District staff has developed a total project budget of $249,650, including MVE and Kimley-Horn’s previously approved contracts, plus the estimated costs construction of the improvements, agency fees, construction management fees and a project contingency.

Current Consideration:
The District recommends approval of Project Budget for the ADA Upgrade to the Existing Path of Travel Project at Andersen Elementary School and Authorization for the Acting Chief Business Official to Allocate Funds.

Approved by:
Holcomb/Marsh/Zareczny
Board Agenda
March 14, 2017
15.a.5. Approve Renewal of Contract #114-15 School and Office Supplies and Equipment with Office Depot, Year 2017-2018
Recommended Motion:
It is recommended that the Board of Education approve renewal of Contract #114-15 School and Office Supplies/Equipment with Office Depot for the period of March 24, 2017 through March 23, 2018 with no price increases.
Financial Impact:
Budget Area(s): Funds vary by usage. The 2015-2016 total expenditures were $479,388 and are not expected to materially change in year three of the contract. There will be no price increases for year three of the contract.
Comments:

Background:
On March 24, 2015, the Board of Education approved the award of Contract #114-15 School and Office Supplies and Equipment with Office Depot. Year three of the contract is March 24, 2017 through March 23, 2018.

Current Consideration:
Per the terms and conditions of Contract #114-15, this contract may be renewed annually by mutual consent for up to three years. Office Depot has confirmed its desire to renew the contract for a third of a three year contract, with no price increases.   

Approved by:
Holcomb/Trader/Miller
Board Agenda Item
March 14, 2017
Attachments:
Renewal Letter signed yr 3 of 3 Bid# 114-15
15.a.6. Approve Award Bid #109-17 for Charter Bus Service (Field & Athletic Trips) to Certified Transportation Inc.
Recommended Motion:
It is recommended that the Board of Education approve the award of Charter Bus Service (Field & Athletic Trips), Bid #109-17 to Certified Transportation Inc., for a period up to five years, renewable annually, per unit/vehicle prices as listed on the bid pricing sheets. 
Financial Impact:
Budget Area(s): General Fund - The year to date 2015-2016 expenditure was $423,997
Comments:

Background:
The District advertised for Charter Bus Service (Field & Athletic Trips), Bid #109-17, on February 13 and 20, 2017 per Public Contract Code 10180.  The purpose of the bid is to provide student transportation for athletic and field trip requests that cannot be scheduled by District fleet.

Current Consideration:
The District conducted the bid opening on February 27, 2017 and two bids were received and evaluated by purchasing and transportation staff to insure adherence to District specifications and responsiveness according to Public Contract Code 20112.  The bid is recommended to be awarded to Certified Transportation as the lowest, responsible bidder. 

Approved by:
Holcomb/Trader/Koyama
Board Agenda
March 14, 2017

Attachments:
Bid #109-17 Matrix
15.a.7. Approve Purchasing and Transaction Report for 03-14-17 and Authorization for the Acting Chief Business Official to Execute as Approved
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 03-14-17 and authorize the Acting Chief Business Official to execute as approved.
Financial Impact:
Budget Area(s): Varies District-wide
Comments:

Background:
Each report shows:
A Purchase Order Summary along with an Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment. 
 
A Business Trip Summary detailing business trips by employee name, trip purpose, and funding source(s).

A Surplus Report listing assets that have moved or have been sent to Bear Street for liquidation and/or archiving.

Current Consideration:
Purchase Orders covering period of February 09, 2017 through March 01, 2017. Processed 264 purchase orders totaling $1,249,820.31.
  
Business Trips covering period of February 09, 2017 through March 01, 2017. Processed 52 travel approval requests.

Surplus report covering period of February 09, 2017 through March 01, 2017, listing all assets that have moved or may be staged for liquidation.  

Approved by:
Holcomb/Trader/Nagy
Board Agenda
March 14, 2017

Attachments:
Canceled Report 03.14.17
Change Order Report 03.14.17
PO Detail Report 03.14.17
Purchase Orders Exceeding $10,000 and New Equipment Report 03.14.17
Surplus Report 03.14.17
TAR Report 03.14.17
15.a.8. Approve Accounting Report 03-14-17
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 03-14-2017.
Financial Impact:
Not applicable, routine impact.
Comments:

Background:
The Accounting Report reflects all warrants issued by the District for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and District procedure, the report represents public disclosure of the District's expenditures and is presented in the public record for acceptance by the Board of Education.

Current Consideration:
The Accounting Report reflects activity for the period February 6, 2017, through February 26, 2017. All items on the report are routine.

Approved By:
Holcomb/Trader/Welch
Board Agenda
March 14, 2017

Attachments:
Accounting Check Register 03-14-17
Accounting Report 03-14-17
15.a.9. Approve Measure F Accounting Register 03-14-17
Recommended Motion:
It is recommended that the Board of Education approve the Measure F Accounting Register 03-14-17.
Financial Impact:
Not applicable, routine impact.
Comments:

Background:
The Measure F Accounting Register reflects all payments issued by the District’s trustee, Bank of New York, for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and District procedure, the report represents public disclosure of the District’s expenditures and is presented in the public record for acceptance by the Board of Education.

Current Consideration:
The Measure F Accounting Register reflects activity for the period February 1, 2017 through February 28, 2017.

Approved by:
Holcomb/Dreher
Board Agenda
March 14, 2017


Attachments:
Warrant Report 02-01-17 through 02-28-17
15.a.10. Approve Software Register 3-14-17
Recommended Motion:
It is recommended that the Board of Education approve the 3-14-17 Software Register.
Financial Impact:
Varies, but typically under $5,000 per software title. The Software Register lists individual software titles, budgets and costs.
Comments:

Background:
The Software Register reflects software purchased by the Newport-Mesa Unified School District. The Information Technology Department has reviewed the software for license language, compatibility and network security.

Current Consideration:
The software purchases are considered routine: the software is for evaluation purposes or small scale implementation.
 
Approved by:
Holcomb/Marsh/Babovic
Board Agenda
March 14, 2017

Attachments:
Software Register 03-14-17
15.a.11. Approve Gift Register 03-14-17
Recommended Motion:
It is recommended that the Board of Education approve Gift Register 03-14-17.
Financial Impact:
Not applicable, routine impact.
Comments:

Background:
The Gift Register reflects donations to the Newport-Mesa Unified School District. Once donations are approved by the Board of Education, letters of acknowledgement are sent to the donors.

Current Consideration:
The items are considered routine.

Approved by:
Holcomb/Dreher
Board Agenda
March 14, 2017

Attachments:
Gift Register 03-14-17
15.b. Education Services
15.b.1. Approve Agreement Number 43982 with Orange County Department of Education for Administration of the LCAP Surveys
Recommended Motion:

It is recommended that the Board of Education approve agreement number 43982 with the Orange County Department of Education (OCDE) for Administration of the LCAP surveys.


Financial Impact:

Budgeted amount not to exceed $6,800.

Comments:

Background
NMUSD is required to conduct parent, community, staff and student feedback on the proposed LCAP.  This has been achieved by conducting surveys.

Current Consideration
OCDE will provide NMUSD with evaluation support regarding the LCAP measures including parent, community and staff surveys at a total cost not to exceed six thousand eight hundred dollars ($6,800.00) including the cost of materials.

Approval
Lee-Sung/Galey
Board Agenda
March 14, 2017


Attachments:
OCDE Agreement 43982
15.b.2. Approve the Agreements With the Ocean Institute for Field Trips for TeWinkle Middle School
Recommended Motion:

It is recommended that the Board of Education approve the agreements with the Ocean Institute for field trips for TeWinkle Middle School.

Financial Impact:
These field trips have been budgeted not to exceed seven thousand forty dollars ($7,040).
Comments:

Background:

The Ocean Institute has been a field trip location for students from the Newport-Mesa Unified School District for several years. The Ocean Institute offers a Living Systems program for grades 7-8. The lab includes a fish dissection, water chemistry, invertebrate classification, and Jelly biology.  This also includes a Tall Ship tour of a replica 1770s privateer schooner used during the American Revolution (7th: S 2a; 5a, b, c; 7a and 8th: S 5a, e; 9a)

Current Consideration:

TeWinkle Middle School's Social Science and Science students will have the opportunity for a hands on lab experience related to Science standards including dissection, chemistry and biology.  The Tall Ship tour is an historical lesson related to the American Revolution curriculum.  This will give the students an opportunity to experience life at sea as it has been for hundreds of years.

Approved by:
Lee-Sung/Bauermeister/Hurst
Board Agenda
March 14, 2017

Attachments:
Ocean Institute Agreement.TeWinkle
15.b.3. Approve the Purchase of IXL Learning Software for Use at Corona del Mar High School for the 2016/17 School Year.
Recommended Motion:

Approve the Purchase of IXL Software for Use at Corona del Mar High School for the 2016/17 School Year.


Financial Impact:
Budgeted from site funds; not to exceed $549.53 for the 2016/17 School Year.
Comments:

Background:
The program is based on best practice assessment research and tailored instructional strategies. IXL provides the teacher with opportunities for embedded formative assessment and options for differentiated instruction.  The teacher may use daily formative assessments to monitor student learning, create instructional groups and provide targeted re-teaching.  Costa Mesa High School was recently approved to use IXL Software.

Current Consideration:
The purchase of IXL online math program will allow for differentiated instruction at a pace tailored to student needs for students in SDC and mainstream classes.

IXL Learning will follow the "K-12 School Service Provider Pledge to Safeguard Student Privacy" which is attached.

Approved by:
Lee-Sung/Bauermeister/Scott
Board Agenda
March 14, 2017

Attachments:
K12 School Service Provider Pledge
Provacy Policy
15.b.4. Accept Williams Legislation Second Quarter Report for School Year 2016-2017
Recommended Motion:

It is recommended that the Board of Education accept the 2016/17 Second Quarter Report covering the period of October 1, 2016 to December 31, 2016 in accordance with the Williams Uniform Complaint Procedures.




Comments:
Background
In December of 2004, all school Districts were required to adopt additional Rules and Regulations pertaining to existing Uniform Complaint Procedures as a result of the Williams Lawsuit. Education Code 35186 mandated that the district establish procedures regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of students or staff, and teacher vacancy or miss-assignment, as specifically outlined in the Williams Complaint Procedures. In accordance with the requirements, the Board of Education adopted the revised Rule and Regulation. On an annual basis, the district continues to distribute English and Spanish versions to each school administrator; post a copy in English in every district classroom; post a copy in English and Spanish at every school site's main office that meets the state’s15% translation requirement; inform parents annually of Williams Complaint Procedures through the student registration process and post the information, complaint forms and links in English and Spanish to the District website.
 
Current Consideration
In accordance with the requirements of the Williams Uniform Complaint Procedures, the District is required to submit a quarterly report to the District and County Boards of Education. During the Second Quarter Reporting Period, no complaints were received.

Approved by
Lee-Sung/Galey
Board Agenda  
March 14, 2017
Attachments:
Williams 2016-17 2nd Quarter Report
15.b.5. Approve Agreement with the University of California, Irvine (UCI) Math Project
Recommended Motion:
It is recommended that the Board of Education approve the Agreement with the University of California, Irvine (UCI) Math Project for the period of July 1, 2016 through June 30, 2017.
Financial Impact:
This item is budgeted not to exceed $3,300.
Comments:

Background:
During the 2014/2015 school year, members from the UCI Math Project presented staff development to various groups including K-12 principals and secondary math teachers.  These staff development opportunities highlighted the instructional strategies required for the successful implementation of the California State Standards.  The UCI Math Projects continues to offer support for curriculum development and instructional support.

Current Consideration:
The UCI Math Project will assist the Newport-Mesa USD secondary math teachers on special assignment (TOSA)  with comprehensive staff development including lesson design, instructional improvement strategies, and the development of courses of study aligned with the California State Standards.  The support for Secondary Principals will focus on understanding the types of knowledge, what lessons should look and feel like and what instructional balance they should observe. The UCI Math Project will support the Grade 7 - 12 Math TOSAs to lead professional development within the district.

Approved by:
Lee-Sung/Drake
Board Agenda
March 14, 2017

Attachments:
UCI Math Agreement
15.b.6. Approve Independent Contractors' Register 3-14-17
Recommended Motion:

 It is recommended that the Board of Education approve the Independent Contractors' Register 3-14-17.


Financial Impact:

The various funding sources of the Independent Contracts are listed on the Register.

Comments:

Background:
An Independent Contractors' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration:
Independent Contractor's Register 3-14-17 is submitted for consideration.

Approved by:
Sense
Board Agenda
March 14, 2017

Attachments:
Independent Contractors' Register 03-14-17
15.b.7. Approve Secondary School Related Travel Register 3-14-17
Recommended Motion:

It is recommended that the Board of Education approve the Secondary School Related Travel Register 3-14-17.


Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
The Secondary School Related Travel Register listing trips planned by the secondary school sites is submitted for approval by the Board of Education.

Current Consideration:
Secondary School Related Travel Register 3-14-17 is submitted for consideration.

Approved by
Lee-Sung/Sense
Board Agenda
March 14, 2017

Attachments:
Secondary Student Travel Register 03-14-17
15.b.8. Approve Elementary Travel Register 03-14-17
Recommended Motion:

It is recommended that the Board of Education approve Elementary Travel Register 03-14-17.

Financial Impact:

The item has been budgeted. Area: site budgets

Comments:

Background
The Elementary Student Travel Register lists trips planned by the elementary school sites during the school year.

Current Consideration
The Elementary Student Travel Register is submitted for consideration.

Approved by
Lee-Sung/Fish
Board Agenda
March 14, 2017


Attachments:
Elementary Student Travel Register 03-14-17
15.c. Human Resources
15.c.1. Approve Memorandum of Understanding between the Newport-Mesa Unified School District (NMUSD) and the Newport-Mesa Federation of Teachers (NMFT) Regarding Summer Administrative Intern
Recommended Motion:
It is recommended that the Board of Education approve the Memorandum of Understanding (MOU) between the Newport-Mesa Unified School District (NMUSD) and the Newport-Mesa Federation of Teachers (NMFT) regarding a Summer Administrative Intern.
Financial Impact:
This item has been budgeted.
Comments:

Background:
The Newport-Mesa Federation of Teachers (N-MFT) and Newport-Mesa Unified School District (NMUSD) recognize there may be a need to hire a Summer Administrative Intern to provide assistance to district administration by performing administrative tasks in preparation of, as well as during summer programs.

Current Consideration:
This MOU between NMUSD and NMFT is attached. This MOU is effective through the 2018 summer program and subject to final approval by the Board of Education.

Approved By:
Camarena
Board Agenda
March 14, 2017

Attachments:
Summer Admin Intern MOU 031417
15.c.2. Approve Certificated Employees' Appointment/Reassignment Register 3-14-17
Recommended Motion:
It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 3-14-17.
Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 3-14-17 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Camarena/Viena Gaeta
Board Agenda
March 14, 2017

Attachments:
Certificated Appointment Register 03-14-17
15.c.3. Approve Certificated Employees' Leave of Absence Register 3-14-17
Recommended Motion:
It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 3-14-17.
Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 03-14-17 are requesting leaves of absence for the reasons indicated for the 2016-17 school year.

Approved By:
Camarena/Garcia
Board Agenda
March 14, 2017

Attachments:
Certificated LOA Register 03-14-17
15.c.4. Approve Certificated Employees' Resignation/Termination Register 3-14-17
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 3-14-17.


Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 3-14-17 are resigning due to the reasons indicated.

Approved By:
Camarena/Garcia
Board Agenda
March 14, 2017

Attachments:
Certificated Resignation Register 03-14-17
15.c.5. Approve Classified Employees' Appointment/Reassignment Register 03-14-17
Recommended Motion:

It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 03-14-17.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

Current Consideration:
The positions listed on Appointment/Reassignment Register 03-14-17 are needed to conduct district and school operations.

Approved By:
Clark/Caldwell
Board Agenda
March 14, 2017 

Attachments:
Classified Appointment Register 03-14-17
15.c.6. Approve Classified Employees' Leave of Absence Register 03-14-17
Recommended Motion:

It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 03-14-17.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

Current Consideration:
These leaves are approved in accordance with the state and local legislation.

Approved By:
Clark/Caldwell
Board Agenda
March 14, 2017

Attachments:
Classified LOA Register 03-14-17
15.c.7. Approve Classified Employees' Resignation/Termination Register 03-14-17
Recommended Motion:

It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 03-14-17.

Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

Current Consideration:
These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

Approved By:
Clark/Caldwell
Board Agenda
March 14, 2017

Attachments:
Classified Resignation Register 03-14-17
15.d. Student Support Services
15.d.1. Approve Student Discipline - Expulsion of Students (5 cases)
Recommended Motion:
It is recommended that the Board of Education approve the expulsion of students: 16-19-76, 16-20-76, 16-21-76, 16-22-78, and 16-23-78.
Financial Impact:

No budget impact.

Comments:

Background:

In accordance with Education Code Sections 35146, 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board of Education.


Current Consideration:

The following student expulsion matters are before the Board for discipline consideration: students 16-19-76, 16-20-76, 16-21-76, 16-22-78, and 16-23-78.

 

Approved by:

Jocham/D'Agostino

Board Agenda

March 14, 2017

16. Resolution Consent Calendar
16.a. Adopt Resolution 29-03-17, Authorizing the Establishment and Maintenance of the Self-­Insured Property and Liability Trust Account and Approving Certification of Authorized Signatures for such Bank Account
Recommended Motion:
It is recommended the Board of Education adopt Resolution 29-03-17, Authorizing the establishment and maintenance of the Self-Insured Property and Liability Trust Account and Approving Certification of Authorized Signatures for such Bank Account.
Financial Impact:
No impact.
Comments:

Background:
The District's property and liability exposure is insured through the Alliance of Schools for Cooperative Insurance Programs (ASCIP).  This entity does not maintain self-insured retention accounting, therefore, the District established a bank account for the purpose of making self-insured retention payments relating to property and liability claims.

Current Consideration:
Due to recent staff changes at ASCIP and the Newport-Mesa Unified School District, it is necessary to update signature authority for such bank account.

Approved by:
Holcomb/Trader
Board Agenda
March 14, 2017


Attachments:
Res No. 29-03-17 Establishment & Maint of PL Trust Account
16.b. Adopt Resolution 30-03-17 Finding the Corona del Mar High School Baseball Field Backstop and Netting Project Exempt from the California Environmental Quality Act (CEQA) and Approving the Filing and Recordation of a Notice of Exemption
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 30-03-17 finding the Corona del Mar High School Baseball Field Backstop and Netting Project exempt from the California Environmental Quality Act (CEQA) and approving the filing and recordation of a Notice of Exemption.
Financial Impact:
Not applicable, routine impact.   
Comments:
Background:
Newport-Mesa Unified School District (District) is subject to the California Environmental Quality Act (CEQA) when considering development of new facilities.  The intent of CEQA is to have public agencies review proposed projects to determine the level of impact on the environment.

The District has reviewed the potential impact to environment and determined that the Corona del Mar High School Baseball Field and Netting Project is exempt based on CEQA Guidelines Section 15301 (Class 1 Existing Facilities) which provides that the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination may be exempt from CEQA.

Current Consideration:
The District recommends that the Board of Education adopt Resolution 30-03-17 finding the Corona del Mar High School Baseball Field Backstop and Netting Project exempt from the California Environmental Quality Act (CEQA) and approving the filing and recordation of a Notice of Exemption.

Approved by:
Holcomb/Marsh/Zareczny
Board Agenda
March 14, 2017
Attachments:
CdM Backstop Resolution No. 30-03-17
17. Public Hearing
17.a. Public Hearing of the Newport-Mesa Unified School District's Initial Proposal for Reopener Negotiations to the California School Employees Association, Chapter #18 for Negotiations Commencing 2017-2018
Recommended Motion:
It is recommended that the Board of Education hold a public hearing on the Newport-Mesa Unified School District's (NMUSD) initial proposal for reopener negotiations to the California School Employees Association, Chapter #18 (CSEA) for negotiations commencing 2017-2018.
Financial Impact:
The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and CSEA, there will be a determined fiscal impact.
Comments:

Background:
There is currently a Collective Bargaining Agreement between the NMUSD and CSEA in place until June 30, 2019. The District has received CSEA's initial proposal regarding negotiations commencing 2017-2018.

The Board of Education is required to hold a public hearing on the District's initial proposal to CSEA for reopener negotiations commencing 2017-2018.

Current Consideration:
Please see the attached document detailing NMUSD’s initial proposal to CSEA for reopener negotiations commencing 2017-2018.

NMUSD's initial proposal addresses the following articles:

Article 8, Leaves

Article 11, Wages

Article 12, Health and Welfare Benefits

The District reserves the right to make additional proposals at any time during the bargaining process for Articles referenced, including but not limited to responses made by CSEA.

Approved By:
Camarena
Board Agenda
March 14, 2017

Attachments:
17-18 NMUSD Initial Proposal to CSEA 031417
17.b. Public Hearing of the California School Employees Association, Chapter #18 Initial Proposal for Reopener Negotiations to the Newport-Mesa Unified School District for Negotiations Commencing 2017-2018
Recommended Motion:
It is recommended that the Board of Education hold a public hearing on the California School Employees Association, Chapter #18 (CSEA) initial proposal for reopener negotiations to the Newport-Mesa Unified School District (NMUSD) for negotiations commencing 2017-2018.
Financial Impact:
The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and CSEA, there will be a determined fiscal impact.
Comments:

Background:
There is currently a Collective Bargaining Agreement between the NMUSD and CSEA in place until June 30, 2019.

The Board of Education is required to hold a public hearing on CSEA's initial proposal for reopener negotiations for 2017-2018.

Current Consideration:
Please see the attached document detailing CSEA’s initial proposal to NMUSD for reopener negotiations commencing 2017-2018.

CSEA's initial proposal addresses the following articles:

Article 5, Safety

Article 8, Leaves

Article 11, Wages

Article 12, Health and Welfare Benefits

Additionally, CSEA has an interest in general clean up and correction of typos in the contract as a whole.

CSEA and its Chapter#18 reserve the right to make additional proposals at any time during the bargaining process, including but not limited to responses to proposals made by the District.

Approved By:
Camarena
Board Agenda
March 14, 2017

Attachments:
17-18 CSEA Initial Proposal to NMUSD 031417
18. Discussion/Action Calendar
18.a. Approve Memorandum of Understanding with Boys and Girls Club Central Orange Coast to Provide Enrichment Programs for the Project Success After School Program at Rea and Pomona Elementary Schools for the 2016-2017 School Year
Recommended Motion:

It is recommended that the Board of Education approve the Memorandum of Understanding with Boys and Girls Club Central Orange Coast to provide enrichment programs for the Project Success after school programs at Rea and Pomona Elementary Schools for the 2016-2017 School Year.


Financial Impact:
None
Comments:

Background
Newport-Mesa Unified School District has an opportunity to partner with Boys & Girls Club of Central Orange Coast to strengthen the services we provide to students at Rea and Pomona Elementary who attend our Project Success after school programs. The Boys & Girls Club currently runs a program at Rea Elementary that has been in place for many years.

Project Success is grant funded and is an ASES program.  The After School Education and Safety (ASES) Program is the result of the 2002 voter-approved initiative, Proposition 49.  Benefits of Project Success include:

  • A safe place to interact with their peers after school
  • Opportunities for building skills that enhance learning
  • Opportunities to belong and be a part of a community
  • Opportunities to build strong relationships
  • A chance to experience new activities in arts, culture, life skills, and recreation
  • Opportunities to make connections with peers

Current Consideration
The proposal is to combine programs.  The Boys & Girls Club would provide the enrichment while the Project Success staff would provide the academic and recreation portions.  In addition, the Boys & Girls Club staff will provide professional development to the Project Success staff on their “Triple Play” program. The Triple Play program is a comprehensive health and wellness program, developed in collaboration with the U.S. Department of Health and Human Services.  The goal of the program is to improve the overall health of students by increasing their daily physical activity; teaching them good nutrition and helping them develop healthy relationships. 

 

Approved by
Lee-Sung/Jaquin
Board Agenda
March 14, 2017

Attachments:
Boys and Girls Club MOU
MOU Exhibit A
MOU Exhibit B
18.b. Approve 2016-17 Second Interim Report
Recommended Motion:
It is recommended the Board of Education approve the 2016-17 Second Period Interim Report and adopt a positive certification pursuant to Education Code Section 42131.
Financial Impact:
Not applicable, routine impact
Comments:
Background:
California Education Code Section 42130, which incorporates provisions of AB1200, requires each district in the State of California to file interim reports twice each fiscal year. The first report covers the financial and budgetary status of the district for the period ending October 31. The second report covers the period ending January 31. Both interim reports require the approval of the Board of Education. The purpose of the interim reporting is to inform the Board of Education of the District's fiscal status and affirm the District will meet financial obligations for the current fiscal year and two years going forward, including required reserves.
 
Current Consideration:
The Second Period Interim Report is attached and includes the following:

1. Narrative of Changes
2. Second Period Interim Report (Form 01I)
3. Standards and Criteria
4. Actual and Projected Cash Flows
5. Average Daily Attendance Report 

Approved by:
Holcomb/Trader
Board Agenda
March 14, 2017
Attachments:
NMUSD 201617 2nd Interim
18.c. Approve Newport-Mesa Unified School District's Initial Proposal for Reopener Negotiations to the California School Employees Association, Chapter #18 for Negotiations Commencing 2017-2018
Recommended Motion:
It is recommended that the Board of Education approve the Newport-Mesa Unified School District's (NMUSD) initial proposal for reopener negotiations to the California School Employees Association, Chapter #18  for negotiations commencing 2017-2018.


Financial Impact:
The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and CSEA, there will be a determined fiscal impact.
Comments:

Background:
There is currently a Collective Bargaining Agreement between the NMUSD and CSEA in place until June 30, 2019. The District has received CSEA's initial proposal for reopener negotiations commencing 2017-2018.

Current Consideration:
Please see the attached document detailing NMUSD's initial proposal to CSEA for reopener negotiations commencing 2017-2018.

NMUSD's initial proposal addresses the following articles:

Article 8, Leaves

Article 11, Wages

Article 12, Health and Welfare Benefits

The District reserves the right to make additional proposals at any time during the bargaining process for Articles references, including but not limited to responses made by CSEA.

Approved By:
Camarena
Board Agenda
March 14, 2017

Attachments:
17-18 NMUSD Initial Proposal to CSEA 031417
18.d. Receive California School Employees Association, Chapter #18 Initial Proposal for Reopener Negotiations to the Newport-Mesa Unified School District for Negotiations Commencing 2017-2018
Recommended Motion:
It is recommended that the Board of Education receive the California School Employees Association, Chapter #18 (CSEA) initial proposal for reopener negotiations to the Newport-Mesa Unified School District (NMUSD) for negotiations commencing 2017-2018.
Financial Impact:
The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and CSEA, there will be a determined fiscal impact.
Comments:

Background:
There is currently a Collective Bargaining Agreement between the NMUSD and CSEA in place until June 30, 2019. The District has received CSEA’s initial proposal for reopener negotiations for 2017-2018.

Current Consideration:
Please see the attached document detailing CSEA’s initial proposal to NMUSD for reopener negotiations commencing 2017-2018.

CSEA's initial proposal addresses the following articles:

Article 5, Safety

Article 8, Leaves

Article 11, Wages

Article 12, Health and Welfare Benefits

Additionally, CSEA has an interest in general clean up and correction of typos in the contract as a whole.

CSEA and its Chapter#18 reserve the right to make additional proposals at any time during the bargaining process, including but not limited to responses to proposals made by the District.

Approved By:
Camarena
Board Agenda
March 14, 2017

 
Attachments:
17-18 CSEA Initial Proposal to NMUSD 031417
18.e. Approval of Project Budget for the Gym Renovation Project at Costa Mesa High School and Authorization for the Acting Chief Business Official to Allocate Funds
Recommended Motion:
It is recommended that the Board of Education approve the project budget and allocate funds from the Special Reserve Fund for Capital Outlay Projects for the Gym Renovation Project at Costa Mesa High School.
Financial Impact:

Budget Area(s): Special Reserve Fund for Capital Outlay Projects not to exceed $270,000.

Comments:
Background:
The District has committed to renovate the main gymnasiums at each of its high schools at the rate of one per summer. Over the past three summers, renovations were completed at Corona del Mar High School, Estancia High School and Newport Harbor High School respectively. The last remaining high school gymnasium to be renovated, is Costa Mesa High School.  Staff has developed a project budget that includes paint and general cleaning, refurbishment of the existing gymnasium flooring, electrical, lighting and audio/visual system improvements, and replacement of the drinking fountain.  The bleachers are in good condition and will not need to be refurnished or replaced. 

The total project budget is $270,000.

Current Consideration:
The District recommends approval of Project Budget for the Gym Renovation Project at Costa Mesa High School and Authorization for the Acting Chief Business Official to Allocate Funds.

Approved by:
Holcomb/Marsh/Zareczny
Board Agenda
March 14, 2017
19. Board Member Reports
20. Board of Education Committee Reports
21. Informal Reports
21.a. Superintendent
21.b. Associate/Assistant Superintendents and Executive Directors
22. Adjournment

Published: March 10, 2017, 2:46 PM

The resubmit was successful.