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Regular Meeting of the Board of Education
Newport-Mesa USD
February 28, 2017 6:00PM
District Education Center - Roderick H. MacMillian Board Room 2985 - A Bear Street Costa Mesa, California 92626

1. Roll Call - 4:00 p.m.
1.a. Board of Education/Superintendent
2. Community Input on Closed Session Agenda Items
2.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:
This is an opportunity for the public to address the Board regarding items on the Closed Session agenda. Depending upon the nature of the comments, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. However, in compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items. All comments are recorded in full on the meeting video record that is posted as a courtesy through the City of Costa Mesa on our website at www.nmusd.us and DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00. When addressing the Board, it is helpful if you state your name and address for the record.
3. Closed Session - 4:00 p.m.
3.a. Conference with Legal Counsel-Existing Litigation: Government Code section 54956.9(d)(1): One case, Case Name : 30-2016-00872094-CU-CR-CJC
3.b. Conference with Legal Counsel - Pending Litigation(Pursuant to Government Code §54956.9(b)) – One potential case
3.c. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957, Education Code Section 44949.21, 44951, and 44954[b]) #201701HR
3.d. Public Employee Discipline/Dismissal/Release/Employment (Pursuant to Government Code Section 54957 and Education Code Section 44954[b])
3.e. Conference with Labor Negotiator NMUSD Representative – Luis Camarena Employee Organization – CSEA & NMFT, Pursuant to Government Code Section 54957.6
3.f. Public Employee Evaluation: Title - Superintendent (Pursuant to Government Code Section 54957)
4. Dinner Recess - 5:30 p.m.
5. Regular Meeting - 6:00 p.m.
6. Call to Order
6.a. Call to Order - Presiding Chairperson
7. Opening Ceremonies
7.a. Silent Invocation/Pledge of Allegiance to the Flag
8. Adoption of Agenda
8.a. Adoption of Agenda
9. Adoption of Minutes
9.a. Adopt 02-14-17 Minutes
Recommended Motion:
It is recommended that the Board of Education adopt the minutes of the February 14, 2017 meeting as submitted.
Attachments:
02-14-17 Minutes
10. Recognition
10.a. Recognition of Employee Super Star Awards with Brief Reception Following
Recommended Motion:

It is recommended that the Board of Education recognize the Employee Super Star Award recipients.

Financial Impact:

Not applicable.

Comments:

Background:
The Super Star program recognizes employees who go far beyond the call of duty, doing more than others expect. This is what excellence is all about. It comes from striving, maintaining the highest standards, paying attention to the smallest detail, and going the extra mile. Celebrating excellence is an important part of the Board of Education's recognition of the contributions made by the employees of the Newport- Mesa Unified School District.

Current Consideration:
The District is proud to have this opportunity to recognize the following Super Star Award recipients for February 2017:

Sharon Bercaw
Joni Cagle
Francesca Costilla
Debra Fitzgerald
Kristi Kirsch
Darrell Limardo
Karen Manning
Linda Natzmer
Krista Stafford

Approved by:
Clark/Caldwell
Board Agenda
February 28, 2017

10.b. 2017 Harbor Council PTA Reflections Program - 4th District Award Recipients
Recommended Motion:
It is recommend that the Board of Education recognize the 2017 Harbor Council PTA Reflections Program 4th District Award Recipients.
Financial Impact:
Not applicable.
Comments:

Background:
Annually, the Harbor Council PTA hosts a program called "Reflections."  The program is an art recognition program that has been sponsored by the National PTA since 1969.  Each year, there is a theme established.  The program honors students for their achievements in six categories: literature, film/video, visual arts, photography, dance choreography, and musical composition.  Students are also divided into four age divisions: Primary (preschool through 2nd grade), Intermediate (3rd through 5th grades), Middle (6th through 8th grades), and High School (9th through 12th grades).  Each of these categories and divisions are judged first at the school PTA Unit before being forwarded to Harbor Council PTA.  After completing its judging, Harbor Council PTA submits their selections to the 4th District PTA.  4th District PTA represents all schools with PTAs in Orange County.

Current Consideration:
It is our pleasure to submit to you the names of the 4th District PTA Award of Excellence and Award of Merit honorees for recognition:

Zarrar Zubair, Adams Elementary
    Award of Excellence - Photography & Film Production (Primary)
Charlie Bradshaw, Newport Elementary
    Award of Excellence - Literature (Intermediate)
Margaret Ann Musey, Lincoln Elementary
    Award of Excellence - 3D Visual Arts (Intermediate)
Katharine Stone, Newport Elementary
    Award of Merit - Music Composition (Primary)
Darla Wright, Lincoln Elementary
    Award of Merit - Film Production (Middle)
Gabrielle Lau, Corona del Mar High School
     Award of Merit - Visual Arts (High School)
Jasper Yang, Corona del Mar High School
    Award of Merit - Literature (High School)

Approved By:
Navarro/Snyder/Hallman
Board Agenda
February 28, 2017

11. Student Board Member Reports
12. Harbor Council PTA Report
13. Report
13.a. 50th Anniversary Student Board Member Report - 1980's
Recommended Motion:
It is recommended that the Board of Education receive this report from the Back Bay High School student board members reflecting back on what it was like to be in school in the 1980's in Newport-Mesa. 
Financial Impact:
No impact.
Comments:

Background:
In celebrating the Newport-Mesa Unified School District's 50th anniversary, each high school's student board member team are taking a past decade and sharing with the board what it was like to be in school here in NMUSD.

Current Consideration:
Tonight the Back Bay High School student board member Harrison George will provide insight as to what it was like to go to school in the 1980's.

Approved by:
Navarro/Snyder/Franco
Board Agenda
February 28, 2017

14. Community Input
14.a. Comment Cards are Requested to be Completed Prior to Addressing the Board
Quick Summary / Abstract:
This is an opportunity for the public to address the Board on matters within the subject matter jurisdiction of the Board. Depending upon the nature of the presentations, the Board President or Superintendent may respond or the President may call upon Board members for brief comments, questions of clarification, provide a reference to staff or other resources for factual information, or request the Superintendent to report back to the Board at a subsequent meeting concerning the matter. However, in compliance with Board Policy and the Ralph M. Brown Act, the Board is not permitted to take action on non-agenda items. Any Board member or member of the public may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting. When a request is made during a public meeting, the Board President will restate the request and ask the Superintendent for input relative to the request, including an estimate of when staff would have a report ready for a Board meeting. All verbal requests must be followed with a submission of Board Bylaw 9322 Agenda Request Form to the Superintendent. The Board shall take no action on such items at the meeting at which they are presented. Any individual with a disability, who requires reasonable accommodation to participate in a Board meeting, may request assistance by contacting the Superintendent’s Office at 2985-A Bear Street, Costa Mesa, Ca. 92626. Phone #: 714-424-5031 – Fax #: 714-424-5018. Notification not later than noon on the day preceding the Board meeting will enable the district to make reasonable arrangements to assure accessibility to this meeting. When addressing the Board, it is helpful if you state your name and address for the record.
All comments are recorded in full on the meeting video record that is posted as a courtesy through the City of Costa Mesa on our website at www.nmusd.us. DVD copies of the complete meeting are available to check out from the Superintendent's office for three business days or for purchase for $1.00.
15. Consent Calendar
Quick Summary / Abstract:
All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion. This includes the Consent Calendars for Business, Education Services, Human Resources, Student Support Services, and Superintendent. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or the public request specific items to be discussed and/or removed from the Consent Calendar. Public requests of items to be discussed and/or removed should be submitted in writing prior to the Board's consideration of the Consent Calendar.
15.a. Business Services
15.a.1. Approve a Notice of Completion for Bid #106-16 Eastbluff Elementary Site Improvements and Admin Alteration Project
Recommended Motion:
It is recommended that the Board of Education direct a notice of completion to be filed for Bid #106-16 Eastbluff Elementary Site Improvements and Admin Alteration Project by Kazoni Construction.
Financial Impact:

Budget Area(s): Special Reserve Fund for Capital Outlay Projects - PO K78M0183 $293,243.86

Comments:

Background:
Under a separate Board Agenda Item on July 12, 2016, the Board of Education ratified the award of Bid #106-16 Eastbluff Elementary Site Improvements and Admin Alteration Project to Kazoni Construction.

Current Consideration:
On January 28, 2017 Kazoni Construction completed the Eastbluff Elementary Site Improvements and Admin Alteration Project. As required by Public Contract Code § 7107, a notice of completion must be filed with the State which signals the completion of the project.

Approved by:
Holcomb/Trader/Koyama
Board Agenda
February 28, 2017


15.a.2. Approval of the Purchasing and Transaction Report for 02-28-17 and Authorization for the Acting Chief Business Official to Execute as Approved
Recommended Motion:
It is recommended that the Board of Education approve the Purchasing and Transaction Report for 02-28-17 and authorize the Acting Chief Business Official to execute as approved.
Financial Impact:
Budget Area(s): Varies District-wide
Comments:

Background:
Each report shows:
A Purchase Order Summary along with an Abstract that lists all purchase orders over $10,000, excluding insurance premiums, legal, refuse, and utility expenses. Also shown are all purchase orders over $1,000 for new equipment. 
 
A Business Trip Summary detailing business trips by employee name, trip purpose, and funding source(s).

A Surplus Report listing assets that have moved or have been sent to Bear Street for liquidation and/or archiving.

Current Consideration:
Purchase Orders covering period of February 02, 2017 through February 08, 2017. Processed 126 purchase orders totaling $461,773.03.
  
Business Trips covering period of February 02, 2017 through February 08, 2017. Processed 27 travel approval requests.

Surplus report covering period of February 02, 2017 through February 08, 2017, listing all assets that have moved or may be staged for liquidation.  

Approved by:
Holcomb/Trader/Nagy
Board Agenda
February 28, 2017

Attachments:
Canceled Report 02.28.17
Change Order Report 02.28.17
PO Detail Report 02.28.17
Purchase Orders Exceeding $10,000 and New Equipment Report 02.28.17
Surplus Report 02.28.17
TAR Report 02.28.17
15.a.3. Receive Quarterly Investment Report
Recommended Motion:
It is recommended that the Board of Education receive the Quarterly Investment Report
Financial Impact:
Not applicable,   Routine impact
Comments:
Background:
The Newport-Mesa Unified School District’s Investment Policy and current state law require a quarterly report identifying all of the financial institutions in which the District has accounts and the amount of money in each account.  Most of the operational money held by a school district is, by law, maintained in the County Treasury.  Bond funds such as the proceeds from the sale of Measure F bonds or Community Facility District (CFD) accounts may be held by a trustee financial institution under contract to the Board of Education. Additionally, commercial banks may have District checking accounts for such purposes as Revolving Cash or Associated Student Body funds.

Cash flow in a school district does not follow a regular monthly pattern due to the receipts of tax funds at certain times of the year and the irregular disbursement of state and grant monies.  Consequently, balances in the various accounts will vary from quarter to quarter and the change is not a depiction of the financial status of the District.  Rather the purpose of the Quarterly Report is simply to identify where the District is holding its funds as of the end of each financial quarter and how much is held in each account.

Current Consideration:
The attached report is presented to the members of the Board of Education for information purposes only.

Approved:
Holcomb/Trader/Lammatao
Board Agenda
February 28, 2017

Attachments:
Treasury Report
15.a.4. Approve Accounting Report 02-28-17
Recommended Motion:
It is recommended that the Board of Education approve Accounting Report 02-28-17.
Financial Impact:

Not applicable, routine impact.

Comments:

Background:
The Accounting Report reflects all warrants issued by the District for the period being reported. The report includes partial contractual payments, final contractual payments and general warrants. As a matter of state law and District procedure, the report represents public disclosure of the District's expenditures and is presented in the public record for acceptance by the Board of Education. 

Current Consideration:
The Accounting Report for Business Services reflects activity for the period January 28, 2017, through February 5, 2017.  All items on the report are routine. 

Approved By:
Holcomb/Trader/Welch
Board Agenda
February 28, 2017

Attachments:
Accounting Check Register 02-28-17
Accounting Report 02-28-17
15.a.5. Approve Gift Register 02-28-17
Recommended Motion:
It is recommended that the Board of Education approve Gift Register 02-28-17.
Financial Impact:

Not applicable, routine impact.

Comments:

Background:
The Gift Register reflects donations to the Newport-Mesa Unified School District. Once donations are approved by the Board of Education, letters of acknowledgement are sent to the donors.

Current Consideration:
The items are considered routine.

Approved by:
Holcomb/Dreher
Board Agenda
February 28, 2017


Attachments:
Gift Register 02-28-17
15.b. Education Services
15.b.1. Approve 2016-2017 Comprehensive School Safety Plans
Recommended Motion:

It is recommended that the Board of Education approve the 2016-2017 Comprehensive School Safety Plans.


Comments:
 

Background
State law requires that schools be adequately prepared to respond to earthquakes, fires, and other emergencies (California Education Code § 35295 through § 35297, California Government Code § 8607, and California Code of Regulations § 2400 through § 2450). To assist schools in complying with these requirements, the Newport ­Mesa Unified School District has adopted the Safe School Plan Emergency Procedures for use as a template in the preparation of emergency procedures for each of the District schools.  The Safe Schools Action Plan is another component of the Comprehensive School Safety Plan.

Current Consideration
The Safe School Action Plans have been developed following a seven step planning process mandated by California Education Code § 35294.  The seven step plan addresses the safety concerns identified through a systematic planning process and sets forth a site­ specific action path for safe and effective schools.  The seven steps are as follows:
1. Identify planning committee members;
2. Create a vision of your school as a place where students are safe to learn;
3. Gather and analyze data regarding school safety;
4. Identify areas of desired change and major goals;
5. Select and implement strategies;
6. Communicate the safety plan to the public and keep an updated plan available for public inspection. Have plan approved by the Board of Education;
7. Evaluate progress and revise the plan.

The 2016-2017 Safe School Action Plans are available for public view at the Superintendent's Office in the Education Center at 2985 Bear Street, Costa Mesa, California 92626.

The 2016-2017 Safe School Plan Emergency Procedures are available for review at each of the district schools. Review of non-sensitive safety related plans and materials will be available upon request.

Approved by
Lee-Sung/Galey
Board Agenda
February 28, 2017 

15.b.2. Approve Learning A-Z License Renewal for Newport Coast Elementary for the 2016-17 School Year
Recommended Motion:

It is recommended that the Board of Education approve the Learning A-Z License Renewal for Newport Coast Elementary for the 2016-17 School Year.

Financial Impact:

The item has been budgeted. Area: General site funds.

Comments:

Background
Learning A-Z web based programs Raz Kids and Reading A-Z provide a variety of opportunities for students to grow in Reading. Raz Kids has many electronic books that can be assigned based on a student’s individual level. They are able to read these books and also highlight and annotate electronically which helps students to practice this skill for the Smarter Balance Assessment. Reading A-Z has lesson plans that are based on the Common Core Standards. It provides skill-based lessons using a variety of fiction and informational reading passages. There are also comprehension, grammar and vocabulary practices available.

Current Consideration
This purchase will provide 11 classrooms, in grades 1, 2, 4 and 5, with access to this amazing program. Students will be able to access reading materials and the teacher will be able to plan lessons using the teacher resources available. These materials are accessible on any device and can be used at home to promote literacy as well. The licenses are effective from February 28, 2017 through June 30, 2017 at a total cost not to exceed seven hundred seventy nine dollars ($779.00).

Approved by
Lee-Sung/Suhr/Cox
Board Agenda
February 28, 2017

Attachments:
Learning A-Z Privacy Policy
Learning A-Z Quote
Learning A-Z Terms of Service
15.b.3. Approve Purchase of MobyMax License for Newport Coast Elementary for the 2016-17 School Year
Recommended Motion:

It is recommended that the Board of Education approve purchase of the MobyMax License for Newport Coast Elementary for the 2016-17 School Year.

Financial Impact:

The item has been budgeted. Area: site general funds.

Comments:
Background
MobyMax finds and fixes learning gaps with the power of personalized learning. MobyMax’s adaptive curriculum creates an individualized education plan for each student, allowing gifted students to progress as quickly as they like while simultaneously ensuring that remedial students get the extra instruction they need. Moby Curriculum teaches students to be better problem solvers, critical thinkers, and creative geniuses with thousands of cognitive skill manipulatives. Moby allows teachers to monitor student progress in real time, so that they know exactly how each student is doing. 

Current Consideration
Students in fifth grade who need reading and math intervention will use this program to increase their skills with the goal of increasing their reading and math proficiency level by one grade. Other students will use the program to grow or enrich their reading skills by reading more challenging material in all genres. Students have access to fictional stories, informational text, and classic literature. Reading comprehension is closely correlated to success on SBAC and this program allows teachers to specifically assign lessons and practices based on student need and proficiency. This program also allows teachers to access instructional materials specific to Common Core standards. The licenses are effective upon approval through June 30, 2017 at a total cost not to exceed eighty dollars ($80.00).

Approved by
Lee-Sung/Suhr/Cox
Board Agenda
February 28, 2017


Attachments:
MobyMax Privacy Policy
MobyMax Quote NCE
MobyMax Terms of Use
15.b.4. Approve Change to the Agreement the City of Costa Mesa and Costa Mesa United for Sports Facility Improvements for Newport Harbor High School
Recommended Motion:

It is recommended that the Board of Education accept the change for Sports Facility Improvements at Newport Harbor High School for a Baseball scoreboard.


Financial Impact:

No financial impact as original grant agreement was Board approved on May 24, 2016.

Comments:

Background:
For several years, the City of Costa Mesa has provided a grant program to support the improvement of sports facilities at Newport-Mesa Unified School District high schools provided the purposes coincide with the City's interest in providing sports facilities for the Costa Mesa community. Prior to submission to the City of Costa Mesa the project depicted in the grant application is approved by the District Superintendent to assure congruity with the provision of facilities for the education program. The grant agreement was Board approved on May 24, 2016.
 

Current Consideration:
As noted in the attachment, Newport Harbor High School is requesting that $45,000 of the grant fund the installation of an enhanced scoreboard on the Varsity Baseball Field instead of a Baseball backstop and fencing hood for the Junior Varsity field and netting for the Varsity Softball Field.

Approved By:
Lee-Sung/Bauermeister/Boulton
Board Agenda 
February 28, 2017

Attachments:
NHHS Baseball Scoreboard
15.b.5. Approve Agreement with Simplify 3D Software For Use at Estancia High School for the 2016/17 School Year
Recommended Motion:
It is recommended that the Board of Education approve the Use of Simplify 3D Software at Estancia High School for the 2016/17 School Year.
Financial Impact:
Budget Area: Career Technical Education (CTE); Amount not exceed $363.00.
Comments:

Background:
The District utilizes a number of free software packages to manage 3D printers across multiple classrooms. The free options are not mature products which is a contributing factor to why some 3D printers go unused in classrooms. Within the 3D printing community, the free software options have been lacking for several years.

Current Consideration:
Simplify 3D is a paid software that is professionally maintained and reasonably priced. Teachers would be able to use a common and professional piece of software for their 3D printers that would greatly reduce the amount of time teachers spend troubleshooting the currently inadequate software and allow more time for instruction. This company has a strong reputation and consistent software releases.

Approved by:
Lee-Sung/Bauermeister/Halt
Board Agenda
February 28, 2017

Attachments:
Simplify 3D Privacy Policy
Simplify 3D Terms and Conditions
15.b.6. Approve Secondary School Related Travel Register 2-28-17
Recommended Motion:

It is recommended that the Board of Education approve the Secondary School Related Travel Register 2-28-17.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
The Secondary School Related Travel Register listing trips planned by the secondary school sites is submitted for approval by the Board of Education.

Current Consideration:
Secondary School Related Travel Register 2-28-17 is submitted for consideration.

Approved by:
Lee-Sung/Sense
Board Agenda
February 28, 2017

Attachments:
Approve Secondary Travel Register 02-28-17
15.b.7. Approve Elementary Travel Register 02-28-17
Recommended Motion:

It is recommended that the Board of Education approve Elementary Travel Register 02-28-17.

Financial Impact:

The item has been budgeted. Area: site budgets.

Comments:

Background
The Elementary Student Travel Register lists trips planned by the elementary school sites during the school year.

Current Consideration
The Elementary Student Travel Register is submitted for consideration.

Approved by
Lee-Sung/Fish
Board Agenda
February 28 2017


Attachments:
Elementary Student Travel Register 02-28-17
15.b.8. Approve Independent Contracts' Register 2-28-17
Recommended Motion:

 It is recommended that the Board of Education approve the Independent Contractors' Register 2-28-17.


Financial Impact:

The various funding sources of the Independent Contracts are listed on the Register.

Comments:

Background:
An Independent Contractors' Register, listing current independent contractors/consultants who are providing specialized services to the District, is routinely submitted on the Consent Calendar for Board approval.

Current Consideration:
Independent Contractors' Register 2-28-17 is submitted for consideration.

Approved by:
Sense
Board Agenda
February 28, 2017

Attachments:
Independent Contractors' Register 02-28-17
15.c. Human Resources
15.c.1. Consideration and Approval of Extension of Consultant Agreement
Recommended Motion:
It is recommended that the Board of Education approve the attached consultant agreement.


Financial Impact:

There is a savings to the district during the term of the recommended consultant agreement.  The consultant will be paid the consultancy rate $983.60 per day representing a savings of more than $60,000 on a fiscal year calendar basis for salary compensation only.  The consultant agreement does not require the District to match retirement contributions or provide health benefits for additional savings to the district.

Comments:

Background:
A consultant agreement for Timothy D. Holcomb, who possesses the necessary expertise to oversee the Business Department until a permanent replacement may be identified, consistent with the proposed new organizational plan, was approved by the Board of Education on December 13, 2016. The current term expires on February 27, 2017. 
 

Current Consideration:
The District has not filled the position and continues to have a pressing need for short-term assistance in the Business Department in light of the retirement of the Deputy Superintendent.  The attached contract extends Mr. Holcomb's agreement through April 28, 2017.
 
Approved By:
Navarro/Camarena
Board Agenda
February 28, 2017

Attachments:
Holcomb-NMUSD Agreement Extension
15.c.2. Approve Certificated Employees' Appointment/Reassignment Register 02-28-17
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Appointment/Reassignment Register 02-28-17.


Financial Impact:
This item has been budgeted; routine impact.
Comments:

Background:
Education Code 44830 authorizes the governing board of school districts to employ into public service persons meeting certification qualifications as prescribed by law.

Current Consideration:
The names listed on the attached Register 02-28-17 meet Education Code and State of California Commission on Teacher Credentialing requirements as public school teachers and requires the approval of the governing board for employment.

Approved By:
Camarena/Viena Gaeta
Board Agenda
February 28, 2017

Attachments:
Certificated Appointment Register 02-28-17
15.c.3. Approve Certificated Employees' Leave of Absence Register 02-28-17
Recommended Motion:
It is recommended that the Board of Education approve the requests for leaves of absence for the certificated employees listed on Register 02-28-17.
Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:
California Education Code Section 44962 authorizes the Board of Education to grant leaves of absence to certificated staff members.

Current Consideration:
The certificated employees listed on Register 02-28-17 are requesting leaves of absence for the reasons indicated for the 2016-17 school year.

Approved By:
Camarena/Garcia
Board Agenda
February 28, 2017

Attachments:
Certificated LOA Register
15.c.4. Approve Certificated Employees' Resignation/Termination Register 02-28-17
Recommended Motion:

It is recommended that the Board of Education approve Certificated Employees' Resignation/Termination Register 02-28-17.


Financial Impact:

No budget impact.

Comments:

Background:
California Education Code Section 44930 authorizes the Board of Education to accept the resignation of certificated staff.

Current Consideration:
The certificated employees listed on the attached Register 02-28-17 are resigning due to the reasons indicated.

Approved By:
Camarena/Garcia
Board Agenda
February 28, 2017

Attachments:
Certificated Resignation Register 02-28-17
15.c.5. Approve Classified Employees' Appointment/Reassignment Register 02-28-17
Recommended Motion:

It is recommended that the Board of Education approve the Classified Employees' Appointment/Reassignment Register 02-28-17.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:

California Education Code 45272 and Personnel Commission Rule 50.200, Vacancy in the Classified Service - Appointment and Reassignment, authorizes the Board of Education to appoint and reassign classified employees.

 

Current Consideration:

The positions listed on Appointment/Reassignment Register 02-28-17 are needed to conduct district and school operations.

 

Approved by:

Clark/Caldwell

Board Agenda

February 28, 2017 

Attachments:
Classified Appointment Register 02-28-17
15.c.6. Approve Classified Employees' Leave of Absence Register 02-28-17
Recommended Motion:

It is recommended that the Board of Education approve the Classified Employees' Leave of Absence Register 02-28-17.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:

California Education Code 45190, Leaves of Absence and Vacations, states that, Governing boards of school districts may grant leaves of absence and vacations, with or without pay, to persons employed in the classified service of the district.

 

Current Consideration:

These leaves are approved in accordance with the state and local legislation.

 

Approved by:

Clark/Caldwell

Board Agenda

February 28, 2017 

Attachments:
Classified LOA Register 02-28-17
15.c.7. Approve Classified Employees' Resignation/Termination Register 02-28-17
Recommended Motion:

It is recommended that the Board of Education approve the Classified Employees' Resignation/Termination Register 02-28-17.


Financial Impact:

This item has been budgeted; routine impact.

Comments:

Background:

California Education Code 45261 and Personnel Commission Rule 6.1.0, Resignation, and Personnel Commission Rule 6.1.0, Dismissal, authorizes the Board of Education to take action on the resignation and/or termination of any classified employee and effect the date of resignation/termination.

 

Current Consideration:

These are record keeping transactions for terminations and resignations from permanent, probationary, provisional, limited term and substitute appointments.

 

Approved by:

Clark/Caldwell

Board Agenda

February 28, 2017
Attachments:
Classified Resignation Register 02-28-17
15.d. Student Support Services
15.d.1. Approve Ratification Independent Contract Agreement for the 2016-2017 School Year
Recommended Motion:
It is recommended that the Board of Education ratify the Master Contract for this Independent Contractor who will provide services as established from the Individual Education Program.
Financial Impact:
Budgeted.
Comments:

Background:

The Special Education Local Plan Area of the Newport-Mesa Unified School District has approved Independent Contractor Agreements for 2016-2017 under provisions of Education Code 56365 and 56366.

Current Consideration:

There is one new Master Independent Contractor Agreement for 2016-2017.

Perry Passaro Ph.D. 

The new Master Contract will provide services as specified on current IEPs.

Approved by:

Jocham/Barela

Board Agenda

February 28, 2017

Attachments:
Passaro Independent Contractor Agreement
16. Public Hearing
16.a. Public Hearing of the Newport-Mesa Unified School District's Initial Proposal for Successor Agreement to the Newport-Mesa Federation of Teachers for Negotiations Commencing 2017-2018
Recommended Motion:
It is recommended that the Board of Education hold a public hearing on the Newport-Mesa Unified School District's (NMUSD) initial proposal for successor agreement to the Newport-Mesa Federation of Teachers (NMFT) for negotiations commencing 2017-2018.
Financial Impact:
The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and NMFT, there will be a determined fiscal impact.
Comments:

Background:
There is currently a Collective Bargaining Agreement between the NMUSD and NMFT in place until June 30, 2017. The District has received NMFT's initial proposal and notice of their intent to negotiate a successor agreement with the NMUSD for negotiations commencing 2017-2018.

The Board of Education is required to hold a public hearing on the District's initial proposal to NMFT for public notice in advance of successor negotiations for 2017-2018.

Current Consideration:
Please see the attached document detailing NMUSD's initial proposal to NMFT for successor agreement for negotiations commencing 2017-2018.

NMUSD's initial proposal addresses the following articles:

Article 1, Agreement

Article 3, Days and Hours of Employment

Article 6, Evaluation

Article 8, Class Size

Article 9, Transfers

Article 11, Leaves

Article 12, Salaries

Article 13, Health and Welfare Benefits

Article 15, Shared and Reduced Contract Employment

Article 16, Retiree Benefits

Article 19, Adult Education and Other Hourly Certificated Employees

Article 23, NCLB

The District reserves the right to make additional proposals at any time during the bargaining process for Articles references, including but not limited to responses made by NMFT.

Approved By:
Camarena
Board Agenda
February 28, 2017

Attachments:
NMUSD Initial Proposal 022817
16.b. Public Hearing of the Newport-Mesa Federation of Teachers' Initial Proposal for Successor Agreement to the Newport-Mesa Unified School District for Negotiations Commencing 2017-2018
Speaker:
Public Hearing
Recommended Motion:
It is recommended that the Board of Education hold a public hearing on the Newport-Mesa Federation of Teachers' (NMFT) initial proposal for successor agreement to the Newport-Mesa Unified School District (NMUSD) for negotiations commencing 2017-2018.
Financial Impact:
The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and NMFT, there will be a determined fiscal impact.
Comments:

Background:
There is currently a Collective Bargaining Agreement between the NMUSD and NMFT in place until June 30, 2017. The District has received NMFT's initial proposal and notice of their intent to negotiate a successor agreement with the NMUSD for negotiations commencing 2017-2018.

The Board of Education is required to hold a public hearing on the NMFT's initial proposal for public notice in advance of successor negotiations for 2017-2018.

Current Consideration:
Please see the attached document detailing NMFT's initial proposal to NMUSD for successor agreement for negotiations commencing 2017-2018.

NMFT's initial proposal addresses the following articles:

Article 1, Agreement

Article 2, Recognition

Article 3, Days and Hours of Employment

Article 4, Federation Rights

Article 5, Safety Conditions and Educational Environment

Article 8, Class Size

Article 9, Transfers

Article 10, Traveling Teacher/Specialist Assignments

Article 11, Leaves

Article 12, Salaries

Article 13, Benefits

Article 17, Grievance Procedure

Article 20, Miscellaneous

Appendix A

Appendix C

Appendix D

The Federation proposes to maintain the language of the remaining provisions of the current collective bargaining agreement, that are not specifically address in this public notice.

The Federation reserves the right to add, modify, delete, or otherwise change proposal during the course of negotiations consistent with the requirements of Government Code Section 3547(e).

The NMFT has appointed the following representatives to their contract committee: Britt Dowdy, President, Chief Negotiator; Jaymi Ropp, First Vice President; and Tamara Fairbanks, Treasurer.

Approved By:
Camarena
Board Agenda
February 28, 2017

Attachments:
NMFT Initial Proposal 022817
17. Discussion/Action Calendar
17.a. Adopt Resolution 26-02-17 Calling for the Adjustment of Trustee Area Boundaries
Recommended Motion:
It is recommended that the Board of Education adopt Resolution 26-02-2017 Calling for the Adjustment of Trustee Area Boundaries.
Financial Impact:

This item will have fiscal implications that will be determined upon Board authorization and completion and recording of new Trustee Area maps.

Comments:

Background:
In the Newport-Mesa Unified School District, there are seven Board of Education members who are each elected to four-year terms.  The terms are staggered by two years.  Board elections are held during the general election in November of even-numbered years.  Currently, Board members are elected through an at-large voting system in which each Board member is required to reside in a Trustee Area.

Due to the extensive population growth on the east side of the District, it is necessary to consider readjustment of Trustee Areas.  To this end, the Superintendent convened a committee to review the Trustee Areas.  The Committee, with the assistance of a demographer, reviewed the Trustee Areas that would be of similar population.  Information was presented at the previous Board meeting of February 14, 2017, showing potential boundaries that further this requirement.

In addition, there is pending litigation in the Superior Court that challenges the method of election as not complying with the California Voting Rights Act. To avoid the extensive cost and expense of litigation and without admitting any liability, it is the Superintendent's recommendation to change the method of Board Member elections from At-Large to By Trustee Area elections, commencing with the Board of Education election in November 2018.

The District retained a demographer familiar with the requirements of the Act, and the Superintendent convened an advisory committee.  The advisory committee made recommendations to the Superintendent on the readjustment of boundaries, which will ultimately need approval by the Board of Education and the County Committee on School District Organization. The public may view the readjustment maps on the district website homepage at www.nmusd.us under the District News & Announcements section by clicking on Trustee Area Boundary Readjustment Maps.

Upon Board approval of the two recommended Resolutions, the District will notice and conduct two initial public hearings regarding Trustee Area boundaries.   Following these initial public hearings, the Superintendent will publicly report to the Board of Education and the community at a regularly scheduled Board meeting, the input gathered at the public hearings so that further action may be taken by the Board of Education regarding Trustee Area elections.  Following this report, two additional public hearings will be held before the Board of Education prior to final adoption of the new Trustee Area boundaries.

Current Consideration
It is recommended that Board of Education adopt the two Resolutions and commence the public hearing process.

Approved by:
Navarro/Legal Counsel, Spencer E. Covert
Board Agenda
February 28, 2017

Attachments:
Res No 26-02-17 Adjustment of Trustee Area Boundaries
17.b. Adopt Resolution 27-02-17 To Initiate A Change To By Trustee Area Elections Commencing With The November 2018 Board of Education Elections
Recommended Motion:

It is recommended that the Board of Education adopt Resolution 27-02-2017 To Initiate A Change To By Trustee Area Elections Commencing With The November 2018 Board of Education Elections

Financial Impact:

This item will have fiscal implications that will be determined upon Board authorization and completion and recording of new Trustee Area maps.

Comments:

Background:
In the Newport-Mesa Unified School District, there are seven Board of Education members who are each elected to four-year terms.  The terms are staggered by two years.  Board elections are held during the general election in November of even-numbered years.  Currently, Board members are elected through an at-large voting system in which each Board member is required to reside in a Trustee Area.

Due to the extensive population growth on the east side of the District, it is necessary to consider readjustment of Trustee Areas.  To this end, the Superintendent convened a committee to review the Trustee Areas.  The Committee, with the assistance of a demographer, reviewed the Trustee Areas that would be of similar population.  Information was presented at the previous Board meeting of February 14, 2017, showing potential boundaries that further this requirement.

In addition, there is pending litigation in the Superior Court that challenges the method of election as not complying with the California Voting Rights Act. To avoid the extensive cost and expense of litigation and without admitting any liability, it is the Superintendent's recommendation to change the method of Board Member elections from At-Large to By Trustee Area elections, commencing with the Board of Education election in November 2018.

The District retained a demographer familiar with the requirements of the Act, and the Superintendent convened an advisory committee.  The advisory committee made recommendations to the Superintendent on the readjustment of boundaries, which will ultimately need approval by the Board of Education and the County Committee on School District Organization.

Upon Board approval of the two recommended Resolutions, the District will notice and conduct two initial public hearings regarding Trustee Area boundaries.   Following these initial public hearings, the Superintendent will publicly report to the Board of Education and the community at a regularly scheduled Board meeting, the input gathered at the public hearings so that further action may be taken by the Board of Education regarding Trustee Area elections.  Following this report, two additional public hearings will be held before the Board of Education prior to final adoption of the new Trustee Area boundaries.

Current Consideration
It is recommended that Board of Education adopt the two Resolutions and commence the public hearing process.

Approved by:
Navarro/Legal Counsel, Spencer E. Covert
Board Agenda
February 28, 2017

Attachments:
Res No 27-02-17 Initiate Change in Method of Trustee Elections
17.c. Adopt Resolution 28-02-17 Corona del Mar Middle and High School Sports Field Project
Recommended Motion:

It is recommended that the Board of Education adopt Resolution 28-02-17 Corona del Mar Middle and High School Sports Field Project.


Financial Impact:
No impact.
Comments:

Background:
Over the past year, Board of Education of the Newport-Mesa Unified School District has engaged Corona del Mar Middle and High School and the community in a dialogue about improvements to the existing sports track and field. Through this dialogue, both the school and the community have indicated a preference to limit the seating capacity of the bleachers for the replacement and reconfiguration of the existing sports track and field to no more than the current seating capacity.

Current Consideration:
It is recommended that the Board of Education adopt Resolution 28-02-17 Corona del Mar Middle and High School Sports Field Project to formalize its support of the preference of the school and the community to limit the seating capacity of the bleachers for the replacement and reconfiguration of the existing sports track and field to no more than the current seating capacity.

Approved by:
Holcomb
Board Agenda
February 28, 2017 

Attachments:
Resolution No. 28-02-17 CdMHS Sports Field Project
17.d. Approve Newport-Mesa Unified School District's Initial Proposal for Successor Agreement to the Newport-Mesa Federation of Teachers for Negotiations Commencing 2017-2018
Recommended Motion:
It is recommended that the Board of Education approve the Newport-Mesa Unified School District's (NMUSD) initial proposal for successor agreement to the Newport-Mesa Federation of Teachers (NMFT) for negotiations commencing 2017-2018.


Financial Impact:
The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and NMFT, there will be a determined fiscal impact.
Comments:

Background:
There is currently a Collective Bargaining Agreement between the NMUSD and NMFT in place until June 30, 2017. The District has received NMFT's initial proposal and notice of their intent to negotiate a successor agreement with the NMUSD for negotiations commencing 2017-2018.

The Board of Education is required to hold a public hearing on the District's initial proposal to NMFT for public notice in advance of successor negotiations for 2017-2018.

Current Consideration:
Please see the attached document detailing NMUSD's initial proposal to NMFT for successor agreement for negotiations commencing 2017-2018.

NMUSD's initial proposal addresses the following articles:

Article 1, Agreement

Article 3, Days and Hours of Employment

Article 6, Evaluation

Article 8, Class Size

Article 9, Transfers

Article 11, Leaves

Article 12, Salaries

Article 13, Health and Welfare Benefits

Article 15, Shared and Reduced Contract Employment

Article 16, Retiree Benefits

Article 19, Adult Education and Other Hourly Certificated Employees

Article 23, NCLB

The District reserves the right to make additional proposals at any time during the bargaining process for Articles references, including but not limited to responses made by NMFT.

Approved By:
Camarena
Board Agenda
February 28, 2017
Attachments:
NMUSD Initial Proposal 022817
17.e. Receive Newport-Mesa Federation of Teachers Initial Proposal for Successor Agreement to the Newport-Mesa Unified School District for Negotiations Commencing 2017-2017
Recommended Motion:
It is recommended that the Board of Education receive the initial proposal of the Newport-Mesa Federation of Teachers' (NMFT) for successor agreement to the Newport-Mesa Unified School District (NMUSD) for negotiations commencing 2017-2018.


Financial Impact:
The "sunshining" of this proposal has no direct fiscal implications. As a result of negotiations between NMUSD and NMFT, there will be a determined fiscal impact.
Comments:

Background:
There is currently a Collective Bargaining Agreement between the NMUSD and NMFT in place until June 30, 2017. The District has received NMFT's initial proposal and notice of their intent to negotiate a successor agreement with the NMUSD for negotiations commencing 2017-2018.

Current Consideration:
Please see the attached document detailing NMFT's initial proposal to NMUSD for successor agreement for negotiations commencing 2017-2018.

NMFT's initial proposal addresses the following articles:

Article 1, Agreement

Article 2, Recognition

Article 3, Days and Hours of Employment

Article 4, Federation Rights

Article 5, Safety Conditions and Educational Environment

Article 8, Class Size

Article 9, Transfers

Article 10, Traveling Teacher/Specialist Assignments

Article 11, Leaves

Article 12, Salaries

Article 13, Benefits

Article 17, Grievance Procedure

Article 20, Miscellaneous

Appendix A

Appendix C

Appendix D

The Federation proposes to maintain the language of the remaining provisions of the current collective bargaining agreement, that are not specifically address in this public notice.

The Federation reserves the right to add, modify, delete, or otherwise change proposal during the course of negotiations consistent with the requirements of Government Code Section 3547(e).

The NMFT has appointed the following representatives to their contract committee: Britt Dowdy, President, Chief Negotiator; Jaymi Ropp, First Vice President; and Tamara Fairbanks, Treasurer.

Approved By:
Camarena
Board Agenda
February 28, 2017

Attachments:
NMFT Initial Proposal 022817
17.f. Approve Superintendent's Annual Merit/Performance Salary for 2015-16
Recommended Motion:

It is recommended the Board of Education approve the merit/performance salary supplement contribution based upon the Superintendent’s exceptional performance rating for the 2015-16 fiscal year and as a result approve and authorize the contribution in the amount of $26,500  within 30 days to a Tax Sheltered Annuity selected by the Superintendent.

Financial Impact:
The financial impact is in the  amount specified above, $26,500.   This amount does not constitute an increase in the Superintendent’s annual salary base.
Comments:

Background:
In accordance with the Third Addendum dated October 27, 2015 to Dr. Navarro’s Agreement for Employment, the Board of Education’s Exceptional Performance Evaluation  of the Superintendent shall  result in Tax Sheltered Annuity contribution from the District to Dr. Navarro based upon his 2015-16 annual performance evaluation. 

Current Consideration:
The Board of Education has completed the Superintendent’s annual 2015-16 performance evaluation and rated the Superintendent as “exceptional.”  As a result, the Superintendent is entitled to a Letter of Award signed by the Board President for the Superintendent’s “Exceptional Performance” rating, thereby providing the Superintendent with a  District contribution in the amount of 50% of the 2015-16 Internal Revenue Service limitation amount for a Tax Sheltered Annuity. The contribution of  $26,500 represents 50% of the IRS limitation amount in 2015.   The District shall effect payment to the Tax Sheltered Annuity designated by the Superintendent no later than 30 days from receipt of the signed Letter of Award.

Approved By:
Board President Yelsey/Legal Counsel Spencer Covert
Board Agenda
February 28, 2017

Attachments:
Letter of Award 02-28-17
17.g. Approve Agreement with Accelerate Learning for STEMscopes Professional Development in the Secondary Schools
Recommended Motion:
It is recommended that the Board of Education approve the Agreement with Accelerate Learning for STEMscopes Implementation Professional Development for the Secondary Schools.
Financial Impact:
Budgeted Area: K12 Curriculum and Instruction, not to exceed $2,400.00.
Comments:

Background
To transition smoothly to the Next Generation Science Standards (NGSS) and improve accountability, teachers need a resource of well-designed, rigorous curriculum that is truly aligned to address the three dimensions of NGSS. 

Current Consideration:
The STEMscopes Program will allow teachers to address the changes to how science lessons are structured so they can focus on instruction and meeting the needs of all students.The STEMscopes Program is a digital platform of curriculum which was written by teachers to address the California NGSS framework.  It includes problem based learning, engineering challenges, scientific investigations, math and literacy connections, and claim-evidence-reasoning assessments.  Secondary science teachers will participate in a free trial of the program, which includes 10 weeks of full access to STEMscopes.  This agreement will fund the three hour training led by a STEMscopes representative to prepare teachers to take full advantage of the resource.   

Approved by:
Lee-Sung/Drake
Board Agenda
February 28, 2017

Attachments:
StemScope Agreement
18. Board Member Reports
19. Board of Education Committee Reports
20. Informal Reports
20.a. Superintendent
20.b. Associate/Assistant Superintendents & Executive Directors
21. Adjournment

Published: February 24, 2017, 12:09 PM

The resubmit was successful.